Plant hire services (12-Month contract) — 4 clusters, umzimkhulu local municipality (bids ulm-infr 010/27/TTE, mgp, lbt, dhc)

Briefing meeting (non-compulsory): 13 October 2026 at 10:00 at uMzimkhulu Municipality Makhosini Building Boardroom, 247 Mzimkhulu Mlonyana Street, uMzimkhulu 3297.

Buying documents: from 6 October 2025, cut-off 13 October 2025 (15 minutes before briefing).

Closing: 23 October 2026 at 12:00.

A non-compulsory briefing meeting is scheduled for 13 October 2026 at 10:00 at uMzimkhulu Municipality Makhosini Building Boardroom, 247 Mzimkhulu Mlonyana Street, uMzimkhulu 3297. Attendance is not mandatory but is recommended.

Technical enquiries:

• Name: Mr. M Gumede
• Telephone: 039 259 5059
• Email: [email protected]

SCM compliance enquiries:

• Name: Mr. S Ndawonde
• Telephone: 039 259 5089
• Email: [email protected]

Submission address: 169 Main Street, uMzimkhulu, 3297 (tender box in reception area).

Submission method: deposit the completed tender documents in the municipal tender box at 169 Main Street, uMzimkhulu, 3297 (reception area) not later than 12:00 on 23 October 2026.

• Telegraphic, telex, telephone, electronic, facsimile and late tenders are not accepted.
• Tenders may only be submitted on the tender documentation supplied by the municipality.
• Tender documents are available from the municipal website (www.umzimkhululm.gov.za) and from the cashier at 169 Main Street upon payment of a non-refundable fee of R250 (cash or bank-guaranteed cheque payable to uMzimkhulu Municipality) between 09:30 and 16:00 from 6 October 2025; the cut-off for buying documents is 13 October 2025, 15 minutes before the briefing.
• Price validity: 180 days.

Returnable forms and documents (all must be submitted, signed where required; non-submission or invalid submission leads to disqualification):

• CSD proof of registration or registration number (CSD report verification by the municipality).
• MBD 4 (Declaration of Interest): discloses any connection between bidder directors/shareholders and the state or the municipality.
• MBD 6.1 (Preference Points Claim): claims preference points under the 80/20 system.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices).
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion and independent pricing.
• Certificate of Authority to sign: signed and dated by the Board of Directors on company letterhead, authorising the person who signs the tender.

Evaluation stages and scoring:

1st Evaluation — Functionality (minimum threshold 20 points or 67%; compulsory to score at least 50% per segment; failure to meet any segment minimum renders the bidder non-responsive):

• Experience of bidder's Foreman/Supervisor (max 10 points): 10+ years = 10 points, 5 years = 5 points, 0-4 years = 0 points; must hold a valid Code 8 (or higher) driver's licence; attach a CV detailing nature and years of experience with traceable references.
• Experience of bidder's Operators and Drivers (max 10 points): 10+ years = 10 points, 5+ years = 5 points, 0-4 years = 0 points; must attach CVs detailing experience with references; certified copies of competence certificates; truck drivers must hold a valid Code 14 driver's licence with PDP (certified within 3 months before tender closing).

2nd Evaluation — Provision of relevant plant and equipment (max 10 points): proof of ownership of all or any of the required plant/equipment per cluster (logbook or copy of valid proof of purchase); compulsory segment.

Total functionality points: 30.

After functionality, the 80/20 Preference Point System applies:

• Price: 80 points.
• Specific goals: maximum 20 points.

Specific goals points allocation:

• RDP goals (max 10 points): 100% South African citizen ownership = 10 points; 50% ownership = 5 points; less than 50% ownership = 2.5 points. Verification: CIPC registration certificate, or detailed CSD report verification by the municipality, or certified copy of RSA identity document of director(s).
• Promotion of business (max 10 points): located within uMzimkhulu = 10 points; within Harry Gwala District = 5 points; within KZN province = 2.5 points. Verification: preferred address on CSD report and certified copy of utility bill/property rates, or original letter from Induna/Chief/Ward Councillor.

Provision of plant hire services for a 12-month contract, in four clusters. Bidders may bid for one or more clusters.

Cluster 1 (Bid: ULM-INFR 010/27/TTE): 6x Tipper trucks (10 tons), 2x Excavator (20 tons).

Cluster 2 (Bid: ULM-INFR 010/27/MGP): 2x Motor Grader, 2x Path Foot Roller (12 tons), 2x Water Tanker (1600l), TLB.

Cluster 3 (Bid: ULM-INFR 010/27/LBT): Low Bed Truck.

Cluster 4 (Bid: ULM-INFR 010/27/DHC): Dozer, Honey Sucker Truck, Truck Mounted Road Marking Machine, Cherry Picker Trailer.

Operators and drivers must have relevant experience and valid licences as described in evaluation criteria.

Document purchase fee: R250 per set (non-refundable), cash or bank-guaranteed cheque.

Price validity: 180 days.

80/20 preference point system applies — price 80 points, specific goals 20 points.

No bid security, guarantee, or retention mentioned in the tender document.

Mandatory for eligibility:

• CSD registration: tenderer must be registered on the Central Suppliers Database and provide proof or registration number.
• MBD 4, 6.1, 8 and 9 must be submitted (see submission guidelines).
• Certificate of Authority to sign: signed by the Board of Directors on company letterhead.

Specific goals verification documents (as per evaluation criteria): CIPC registration certificate, CSD report, RSA identity documents, utility bills/property rates, or letters from Induna/Chief/Ward Councillor.

No CIDB grading requirement stated (not a construction tender in the CIDB sense), no local content percentage stated.

Specific goals under the 80/20 system: RDP goals — companies 100% owned by South African citizens earn 10 points; 50% owned earn 5 points; less than 50% owned earn 2.5 points. Proof: CIPC registration certificate, CSD report verification, or certified copy of RSA identity document of director(s). Promotion of business — businesses located within uMzimkhulu earn 10 points; within Harry Gwala District earn 5 points; within KZN province earn 2.5 points. Proof: preferred address on CSD report plus certified utility bill/property rates, or an original letter from Induna/Chief/Ward Councillor. Verification by the municipality on the CSD portal.

Tenders must be deposited in the tender box at 169 Main Street, uMzimkhulu, 3297 by 12:00 on 23 October 2026. Telegraphic, telex, telephone, electronic, facsimile and late tenders are not accepted. Tenders may only be submitted on the official tender documentation. The municipality does not bind itself to accept the lowest or any bid. The uMzimkhulu Municipality Supply Chain Management policy applies. Price validity is 180 days.

Bidders must be registered on the CSD and attach proof or provide the registration number. MBD 4, 6.1, 8 and 9 must be completed and submitted. A Certificate of Authority to sign tender and contract documents, signed and dated by the Board of Directors on company letterhead, is required.

The 80/20 preference point system is used. Functionality is evaluated first, with a compulsory minimum threshold of 20 points (or 67%) and a further compulsory minimum of 50% per segment. The first functionality segment assesses the Foreman/Supervisor's experience (10 points for 10+ years, 5 points for 5 years, 0 for 0-4 years; must hold valid Code 8 or higher licence). The second segment assesses operators/drivers' experience (10 points for 10+ years, 5 for 5 years, 0 for 0-4 years; must have competence certificates and, for truck drivers, Code 14 with PDP). The third segment (compulsory) assesses proof of ownership of required plant and equipment (10 points). Total functionality 30 points. Bidders who fail any segment minimum are disqualified.