Cargo warehouse lighting refurbishment – or tambo international airport tender (gauteng)

Bidding procedure enquiries

• Contact: Lerato Phalo
• Telephone: 010 207 2000
• Email: [email protected]

Employer's Agent

• Airports Company South Africa SOC Limited
• Email: [email protected]
• All communication during the tender period must go to ACSA's Supply Chain Department, not the Principal Agent.

Submission

• Method: email
• Submission email: [email protected]

Tender document collection

• National Treasury eTender Publication Portal: http://www.etenders.gov.za
• ACSA Tender Bulletin: http://www.airports.co.za/business/tender-bulletin/current-and-future-tenders

Submission method

• Email submission to: [email protected]
• Closing time: 12:00 on 03 November 2026 (South African time).
• Late bids are not accepted and will be returned unopened; ACSA accepts no liability for late bids.
• Telephonic, telegraphic, telex and facsimile bids are not accepted.

Copies and packaging

• Submit one original plus one copy, together with an electronic copy on USB flash drive.
• Mark packages as "ORIGINAL" and "COPY"; the outer package must show only the employer's address and the bid identification details.
• Any documentation in a language other than English must be accompanied by an English translation.
• All returnable documents must be completed in full, signed, and returned; incomplete submissions may be treated as non-responsive.
• Signatories must initial any alterations; proof of signing authority (e.g. company resolution) must be attached.

Returnable documents

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• Form of Offer and Acceptance: completed and signed in full.
• Contract document (Appendix 1): to be completed, signed and returned with the bid.
• Tax compliance: SARS Tax Compliance Status PIN, or a CSD number where no PIN is available; consortia, joint ventures and subcontractors must each submit a separate TCS certificate/PIN/CSD number.
• Proof of authority to sign (e.g. company resolution).

Disqualification risks

• Bids received after the closing time.
• Returnable documents left unsigned or incomplete.
• Contacting ACSA employees other than the listed enquiry contacts; contact is only permitted with the successful bidder after award approval, or under pre-existing commercial relations unrelated to this tender.

Evaluation stages

• Stage 1: Test for responsiveness — compliance with the conditions of tender, complete and signed documents, and conformity with the tender requirements without material deviation.
• Stage 2: Mandatory administration criteria — CIDB contractor grading 4EB or higher, and a completed and signed form of offer.
• Stage 4: Functionality evaluation, then price and preference.

Functionality (minimum qualifying score: 75 out of 100)

• Programme of work (25 points): written report with clear start and end dates, critical path activities with key milestones and tasks, and clear work packages and deliverable milestones.
• Tenderer's resource proposal — qualifications (25 points): Site Manager (diploma/degree in electrical engineering or management, safety qualification, training); Electrician (trade test, wireman's licence, safety training); Assistant Electrician (Grade 12, N2). Qualification certificates must be provided.
• Tenderer's resource experience (25 points): Site Manager (more than 5 years = 10, 3 to 5 years = 5, less than 3 years = 1); Electrician (more than 5 years = 10, 3 to 5 years = 5, less than 3 years = 0); Assistant Electrician (3 years or more = 5, 1 to 2 years = 3, less than 1 year = 0). CVs with dates and references required.
• Tenderer's experience in similar type and size of infrastructure (25 points): 3 or more reference letters = 25, 1 or 2 reference letters = 15, no reference letters = 0. Reference or completion letters must show similar experience and the client's company and contact person details.
• Bidders scoring below 75 points are not evaluated further on price and preference.

Price and preference (80/20 system)

• Applicable to bids with a rand value equal to or below R50 million.
• Price: maximum 80 points, scored using the 80/20 formula.
• Preference: maximum 20 points for specific goals.
• B-BBEE Status Level 1 = 5 points; Level 2 = 4.5; Level 3 = 4; Level 4 = 3; Level 5 = 2; Level 6 = 0.5; Level 7 = 0.3; Level 8 = 0.1; non-compliant contributor = 0.
• Black youth majority-owned entities = 5 points; black women majority-owned entities = 5 points; companies majority owned by people with disabilities = 5 points.
• Failure to meet the specific goals and submit proof scores zero out of 20 but does not disqualify the bidder.
• Proof required: original or certified copy of a valid sworn affidavit, or a B-BBEE certificate from a SANAS-accredited rating agency; joint ventures must submit a consolidated B-BBEE certificate from a SANAS-accredited agency.
• Stage 5 objective criteria: not applicable. The bid is awarded to the highest points scorer unless objective criteria justify another award.

Scope

• Lighting refurbishment of the cargo warehouse at OR Tambo International Airport.
• The contract is for the whole of the works described in the scope of work; alternative bids will not be considered.

Required submissions

• Programme of work: written report setting out clear start and end dates, critical path activities with key milestones and tasks, and clear work packages and deliverable milestones.
• Resource proposal: named Site Manager, Electrician and Assistant Electrician, with qualification certificates and CVs showing dates and references.
• Experience evidence: reference or completion letters from clients demonstrating installation or maintenance of similar infrastructure, showing the client's company and contact person details.

Site access

• Access to restricted areas (cargo, airside, terminal), documentation such as ID and temporary permits, and personal protective equipment are not applicable for the briefing session.

Pricing

• Rates and prices must be fixed, final and binding for the full duration of the contract; the contract is not subject to contract price adjustments or foreign fluctuations.
• All duties, taxes (except VAT) and levies applicable 14 days before the closing time must be included in the rates and prices.
• VAT payable by the employer must be shown separately as an addition to the tendered total.
• Prices must be stated in Rand unless instructed otherwise.
• Amounts in words govern over amounts in figures where there is a discrepancy.

Tender validity

• The tender offer must remain valid for 12 weeks (84 days) after the closing time; the employer may request an extension.

Securities and insurance

• If requested, the bidder must submit all securities, bonds, guarantees, policies and certificates of insurance for the employer's acceptance before the contract is formed.
• Insurance provided by the employer may not cover the full extent required under the contract; bidders are advised to obtain qualified insurance advice.

Eligibility

• CIDB contractor grading of 4EB or higher is mandatory.
• The bidder, or any of its principals, must not be restricted from doing business with the employer.
• The bidder must have the legal capacity to enter the contract and must not be insolvent, in receivership, under business rescue, bankrupt or being wound up.

Tax and registration

• SARS Tax Compliance Status PIN required; where no PIN is available but the bidder is registered on the Central Supplier Database, a CSD number must be provided.
• Consortia, joint ventures and subcontractors must each submit a separate TCS certificate/PIN/CSD number.
• Foreign suppliers must complete the foreign supplier questionnaire.

B-bbee

• Preference points are claimed on B-BBEE status levels 1 to 8, with additional points for black youth majority-owned, black women majority-owned, and companies majority owned by people with disabilities.
• Evidence: original or certified copy of a valid sworn affidavit, or a B-BBEE certificate from a SANAS-accredited rating agency; joint ventures must submit a consolidated B-BBEE certificate from a SANAS-accredited agency.
• Proof relevant to the specific goals claimed must be submitted to score preference points.

Authority

• Proof of authority to sign (e.g. company resolution) must be submitted.

Conflict of interest

• Bidders must declare any potential conflict of interest in their submissions.