Banking services for cape winelands district municipality — 5-Year contract

Closing: 11:00 on Friday, 04 December 2026.

Bid validity period: 180 days from closing date.

Site/information meetings: compulsory attendance required.

Contact: Financial Services, Supply Chain Management

Role: SCM enquiries

Telephone: 086 126 5263

Email: not stated in document

Submission address: 29 Du Toit Street, Stellenbosch

Sealed envelope with tender number and description required.

Place in official tender box at 29 Du Toit Street, Stellenbosch.

Closing time: 11:00 on Friday, 04 December 2026.

No telexed, faxed or e-mailed tenders accepted.

Black ink only; correction fluid (Tippex) disqualifies.

Original document must be returned complete.

All Joint Venture partners must attend compulsory site information meetings.

Compliance to specifications, value for money, capability to execute contract, PPPFA & associated regulations.

80/20 preferential points system applicable.

80 points for lowest compliant price.

Additional points for specific goals: 50% of 20 points allocated to B-BBEE status level contributor, 50% to locality goal.

B-BBEE levels determine points allocation.

Bidders without B-BBEE certification score price only (out of 90 or 80).

Locality points require proof of municipal account ≤90 days, lease agreement, or bank letter.

Primary bank account required per MFMA section 8(2).

All allocations, investment income, collected money paid into primary account.

EFT payments for creditors with batch same day service.

Daily cut-off times for electronic transfers.

Immediate notification of upfront rejections.

Third-party payments via electronic banking (debit orders, batch payments, single payments).

Investments processed via electronic transfers through main account.

Salary payments via EFT using bulk transactional file exchange system.

Transactions require effective referencing.

Bulk file must accommodate thirteen-digit bond account numbers.

Uncompleted ACB/EFT transactions returned to main account within agreed timeframe.

Banking must receive payments via electronic banking.

Online account enquiries provision.

Ability to identify direct deposits and transfers online.

Download deposits in compatible format.

Deposit information on request.

Image deposit slips available electronically.

Unpaid items debited individually with unique identifier.

ACB collection from municipal debtors per due date with account reference on bulk-uploaded file.

Unpaid ACB transactions reflect account reference and rejection date with proper references.

Inspections and testing: bidder's premises open at reasonable hours for purchaser inspection. Pre-bidding testing at bidder's account. If goods do not comply with contract requirements, cost borne by supplier. Rejected goods held at supplier's cost and risk. Supplier must remove and substitute rejected goods immediately. Purchaser may purchase substitute goods at supplier's expense if supplier fails to substitute.

Prices must not vary from quoted prices in bid except authorized adjustments for bid validity extension. Contract value over R1 million: bidder must be registered with SARS for VAT purposes. VAT must be shown clearly on each invoice. Tax invoices for supplies over R3,000 must disclose VAT registration number of recipient. Contract value over R2.3 million: VAT deemed inclusive even if indicated no VAT charged.

Performance security required within 30 days of contract award.

Payment terms: within 30 calendar days of receiving invoice.

VAT registration required if contract exceeds R1 million.

VAT must be shown clearly on each invoice.

Tax invoices for supplies over R3,000 must disclose VAT registration number of recipient.

Contract value over R2.3 million: VAT deemed inclusive.

SARS tax compliance certification required prior to award.

Municipal rates and taxes not in arrears >3 months.

Letter of Good Standing from Department of Employment and Labour required (valid at closing date).

No contract with bidders whose tax matters are not in order.

No contract with bidders whose municipal rates/taxes are in arrears.

CSD registration required prior to closing date.

Tax Compliance Status Pin from SARS (each JV member separately).

B-BBEE Status Level Verification Certificate (minimum Level 4 for 10 points).

Letter of Good Standing from Department of Employment and Labour (valid at closing date).

Municipal rates and taxes certified copy for month preceding closure (not older than 90 days).

Authorised signatory with board resolution attached.

Black ink only; correction fluid (Tippex) disqualifies.

Original document must be returned complete.

B-BBEE certificate/affidavit and locality proof required for preference points.

Locality proof: municipal account ≤90 days, lease agreement, or bank letter confirming business address.

Trust/consortium/JV must submit consolidated B-BBEE certificate.

No correction fluid allowed.

Warranty: 12 months after delivery/acceptance or 18 months after shipment, whichever concludes earlier. Payment: within 30 calendar days of invoice submission. Prices must not vary from quoted prices except authorized adjustments. Variation orders up to 15% of total contract value without variation. Assignment not permitted without prior written consent. Subcontracts must be notified to purchaser. Delay penalties: deductions at prime interest rate per day of delay. Termination for default: failure to deliver, perform obligations, or engage in corrupt/fraudulent practices. Restriction penalty up to 10 years for certain breaches.

80/20 preferential points system applicable. 80 points for lowest compliant price. Additional points for specific goals: 50% of 20 points allocated to B-BBEE status level contributor, 50% to locality goal. B-BBEE levels determine points allocation. Bidders without B-BBEE certification score price only. Locality points require proof of municipal account ≤90 days, lease agreement, or bank letter. Bidders who do not submit B-BBEE certificates do not qualify for preference points but score price only.