5‑Year obp panel for sterile plastic vaccine bottles (5 ml‑100 ml)

Closing date and time: 6 November 2026 at 16:00

Offer validity: bidders must indicate validity period on quotation

Sample submission: new and unapproved suppliers must submit sterile samples for each item before closing date and time, packed per specifications

Panel commencement: after sample testing completed (estimated one year); panel runs for 5 years

Audit timing: audit plan sent to recommended bidder/s before premises/QMS audit

Feedback: if no reply within 14 days of closing date, the bid was unsuccessful

SCM enquiries

• Email: [email protected]
• Telephone: 012 522 1500

Submission

• Method: OBP E-Procurement portal (online only)
• Portal link: available on official OBP website under Supply Chain
• No email submissions accepted

Delivery address

• Onderstepoort Biological Products Ltd
• Private Bag X7
• Onderstepoort, 0110

Submission method: online via OBP's E-Procurement portal only

• Bidders must register on the OBP E-Procurement portal before any submission can be done; a supplier number will be allocated upon approval
• Login credentials are issued after account approval by OBP Supply Chain
• All required documents and submissions must be uploaded with the bid application
• Format: PDF only; Word or Excel submissions will not be accepted
• No submissions accepted via email
• Number of copies: not specified; upload all attachments to the portal

Closing: 6 November 2026 at 16:00

Returnable forms required:

• SBD 4 (Bidder's Disclosure): declares state employment, relationships with OBP staff, interests in related enterprises, and certifies independent bid determination
• SBD 6.1 (Preference Points Claim Form): claims B-BBEE points under the 80/20 system

Disqualification risks:

• Any compulsory document not submitted with the quotation
• Submission in Word or Excel format
• Submission via email
• Listed on the Register for Tender Defaulters or List of Restricted Suppliers
• False declaration in SBD 4
• Failure to register on the OBP E-Procurement portal before closing

Preference point system: 80/20 (price 80%, preference 20%)

Total points: 100

Price scoring: 80 points

• Lowest acceptable tender receives maximum points; others scored proportionally using the 80/20 formula

Specific goals (preference points): 20 points total

• Race (historically disadvantaged by unfair discrimination on basis of race): 10 points — requires valid B-BBEE certificate showing at least 51% black ownership
• Gender (women): 8 points — requires valid B-BBEE certificate showing at least 30% women ownership
• Disability: 2 points — requires doctor's note confirming disability, or confirmation from Department of Labour, or BEE certificate or equivalent confirmation

Panel selection process:

• OBP is establishing a 5-year panel for sterile plastic vials
• Samples must pass OBP tests; successful bidders then undergo a premises/QMS audit
• Audit plan sent before audit; successful audit outcome required for panel membership
• Once on panel, OBP sends requests for quantities needed; evaluation based on estimated delivery time and PPPFA total scores

Minimum qualifying score: not stated

Note: Failure to submit proof/documentation for specific goals means no preference points are claimed

Procurement: supply and delivery of plastic vaccine bottles to OBP site

Panel duration: 5 years

Items and quantities:

• 5 ml bottles: 6,048 units (item code PM 0150)
• 10 ml bottles: 3,600 units (item code PM 0150 variant)
• 50 ml bottles: 847 units (item code PM 0155)
• 100 ml bottles: 972 units (item code PM 0140)

Material: 100% virgin High Density Polyethylene (HDPE), odourless and transparent

5 ml bottle specifications:

• Brimful capacity: 15.0 ml
• Total height: 44.0 mm ± 0.50 mm
• Bottom width: 26.30 mm ± 0.40 mm
• Internal neck rim diameter: 13.0 mm ± 0.20 mm
• Outside neck rim diameter: 20.0 mm ± 0.25 mm
• Brim thickness: 4.0 mm ± 0.25 mm
• Outer neck diameter: 16.5 mm ± 0.20 mm
• Mass: 4.0 g ± 0.4 g
• Shape: concave bottom, smooth surface, flat rim circumference

10 ml bottle specifications: see attached specification (referenced in document)

50 ml bottle specifications:

• Brimful capacity: 60 ml
• Total height: 70.0 mm ± 0.50 mm
• Bottom width: 41 mm ± 0.50 mm
• Internal neck rim diameter: 13.0 mm ± 0.20 mm
• Outside neck rim diameter: 20.0 mm ± 0.20 mm
• Brim thickness: 3.70 mm ± 0.20 mm
• Outer neck diameter: 15.8 mm ± 0.25 mm
• Mass: 8.00 – 9.00 g
• Shape: concave bottom, smooth surface, flat rim circumference

100 ml bottle specifications:

• Brimful capacity: 112.3 ml
• Total height: 82.4 mm ± 0.50 mm
• Bottom width: 50.3 mm ± 0.50 mm
• Internal neck rim diameter: 13.0 mm ± 0.20 mm
• Outside neck rim diameter: 20.0 mm ± 0.20 mm
• Brim thickness: 3.70 mm ± 0.20 mm
• Outer neck diameter: 15.8 mm ± 0.25 mm
• Mass: 14.15 – 14.40 g
• Shape: concave bottom, smooth surface, flat rim circumference

Gamma irradiation: minimum dose not less than 8 kGy; certificate must be attached

Quality control:

• Samples drawn from beginning, middle and end of production line over 12-hour period
• Samples labelled with product name, date, time, batch number, operator signature
• OBP tests samples before panel approval

Packaging requirements:

• 5 ml: 330 bottles per cardboard tray (460 x 460 x 35 mm); 11 trays sealed in 2 plastic bags (min 35g); packed in firm cardboard box (470 x 470 x 546 mm), stackable 4 high; sealed in plastic shroud
• 50 ml: 847 bottles per cardboard tray (460 x 460 x 50 mm); 12 trays sealed in 2 plastic bags (min 35g); packed in firm cardboard box (470 x 470 x 546 mm), stackable 4 high; sealed in plastic shroud
• 100 ml: 81 bottles per cardboard tray (460 x 460 x 60 mm); 12 trays sealed in 2 plastic bags (min 35g); packed in firm cardboard box (940 x 470 x 546 mm), stackable 4 high; sealed in plastic shroud

Certificate of conformance/analysis: required with each consignment, signed by supplier on company letterhead

Sample requirement: new and unapproved suppliers must submit sterile samples for each item before closing, packed per specifications

Gamma irradiation minimum dose: not less than 8 kGy; certificate required. Quality control samples from beginning, middle, and end of production line over 12-hour period, labelled with product name, date, time, batch number, and operator signature. Certificate of conformance/analysis required per consignment, signed on company letterhead. OBP conducts QMS audit of recommended bidders' premises before panel admission.

Pricing: all prices must be VAT exclusive; VAT vendors must indicate status or prices will be treated as exclusive

Payment terms: 30 days after statement

Bid validity: bidders must indicate offer validity period and lead time on quotation

Exchange rate risk: fluctuations in exchange rate (where applicable) are not for OBP's account

Bonds/guarantees/retention: not stated

Turnover/financial capacity requirements: not stated

Insurance requirements: not stated

Mandatory registrations:

• CSD (Central Supplier Database) registration: must be registered and submit CSD report
• OBP E-Procurement portal: must register and receive approved login credentials before submission
• SARS tax compliance: must be tax compliant

B-BBEE requirements:

• Valid B-BBEE certificate required to claim preference points
• Specific goals: 51% black ownership (10 points), 30% women ownership (8 points), disability (2 points)
• Evidence: valid B-BBEE certificate or equivalent documentation as specified per goal

Manufacturer vs distributor requirements:

• Manufacturers: submit CIPC registration documents proving manufacturing status
• Distributors: submit letter from supplier confirming authority/rights to distribute the vials

Returnable forms:

• SBD 4 (Bidder's Disclosure): mandatory, signed; false declarations disqualify
• SBD 6.1 (Preference Points Claim Form): mandatory for preference points

CIDB grading: not applicable (goods supply, not construction)

Local content: not specified

Professional registrations: not specified

CIPC: required for manufacturers only

Contract governed by General Conditions of Contract July 2010. Fraudulent preference claims may result in disqualification, cost recovery, contract cancellation, restriction from public sector business up to 10 years, and criminal prosecution. OBP reserves right to cancel or re-advertise RFQs.

80/20 preference point system. Price: 80 points. Preference: 20 points (race 10, gender/women 8, disability 2). Panel selection after sample testing and QMS audit. On-panel orders evaluated by delivery time and PPPFA total score.