Supply and delivery of 600 kg refined white sugar to iziko south african museum

Closing date and time: 16 October 2026 at 11:00

Start date: 5 October 2026

No compulsory briefing or site visit is stated.

No compulsory briefing stated. Delivery site: Iziko South African Museum, 25 Queen Victoria Street, Cape Town, 8001.

Technical enquiries

• Contact: Marlise Louw
• Email: [email protected]
• Telephone: 076 035 6186

Attention: Noleen Donson

Delivery address

Iziko South African Museum

25 Queen Victoria Street

Cape Town

8001

Submission email addresses

• [email protected]
• [email protected]
• [email protected]

Submission method: email

• Submission email addresses: [email protected], [email protected], [email protected]
• Closing date and time: 16 October 2026 at 11:00
• The bidder bears responsibility for ensuring complete documents are received by the deadline

Returnable forms and documents:

• Completed Request for Quotation
• SBD 4 (Declaration of Interest): discloses state employment and conflicts of interest; false disclosure disqualifies the bid
• SBD 6.1 (Preference Points Claim Form): claims B-BBEE points under the 80/20 system
• CSD report with supplier number and tax status verification PIN
• Valid tax registration number
• Valid B-BBEE certificate or sworn affidavit
• Formal detailed quotation with all applicable costs

Disqualification risks:

• Incomplete or incorrect bid documents
• Non-compliance with specifications
• Submission after closing date and time
• Failure to register on the CSD
• Non-compliant tax status
• Any alterations to the tender document other than bidder details and price
• Unsigned or omitted returnable forms

See submissionGuidelines for complete list of required documents.

Preference point system: 80/20 (price 80 points, specific goals 20 points)

Total maximum points: 100

Specific goals — black ownership (20 points):

• 50% or more black ownership: 20 points
• Less than 50% black ownership: 10 points
• 0% black ownership: 0 points

Evidence required for specific goals:

• Proof of B-BBEE certificate
• Company registration documentation
• Identification documentation
• CSD report

General conditions:

• Failure to submit proof or documentation for specific goals means no preference points are claimed
• Iziko reserves the right to require substantiation of any preference claim before or after adjudication
• The lowest or only quotation will not necessarily be accepted
• Iziko and its Council reserve the right to accept or reject any quotation and to withdraw the invitation at any time

Procurement: 600 kg refined white sugar

Specification:

• Standard refined white granulated sugar
• Food grade
• Moisture ≤ 0.04%
• ICUMSA 45 maximum

Delivery location: Iziko South African Museum, 25 Queen Victoria Street, Cape Town, 8001

Item: 600 kg refined white sugar at firm unit price. Pricing must include all costs with 15% VAT, sub-total, and total. Payment on approved invoice after satisfactory delivery. 60-day validity. No post-award price variation permitted.

Pricing format: firm price, all-inclusive quotation including VAT at 15%

• Sub-total excluding VAT
• VAT at 15%
• Total cost including VAT

Payment terms:

• Payment based on deliverables for goods received
• Payment only after satisfactory completion, with invoices approved by the project manager

Offer validity: 60 days from bid closing date

Pricing conditions:

• No variation permitted after award
• All applicable costs must be included in the initial quotation
• A formal detailed quotation must accompany the proposal

Formal contract:

• Proposal and appended documentation form the basis for a negotiated formal contract
• Offer and acceptance alone do not constitute a binding contract

Mandatory registrations and status:

• CSD registration with supplier number
• Valid tax compliance status with SARS verification PIN
• Valid tax registration number

B-BBEE requirements:

• Valid B-BBEE certificate or sworn affidavit required to determine status level
• Specific goals based on black ownership percentage (see evaluation criteria)

Disqualification conditions:

• Appearance on the Register for Tender Defaulters or List of Restricted Suppliers
• State employment conflicts not disclosed in SBD 4
• Non-compliant tax status
• CSD non-registration
• Fraudulent B-BBEE claims

Returnable declarations:

• SBD 4: Declaration of Interest
• SBD 6.1: Preference Points Claim Form
• Confirmation of no fraud or corruption convictions in the last five years
• Confirmation of no association with other tendering entities (collusion)

Black ownership-based specific goals: 50%+ black ownership = 20 points; <50% = 10 points; 0% = 0 points. Evidence: B-BBEE certificate or sworn affidavit, company registration, identification, CSD report.

A formal contract will be negotiated based on the proposal and appended documentation. Offer and acceptance alone do not create a binding contract. Iziko reserves full rights to accept, reject, or withdraw the invitation. Fraudulent claims may result in disqualification, cost recovery, contract cancellation, restriction from public sector business for up to 10 years, and criminal prosecution.

No binding contract arises from mere offer and acceptance; a formal contract must be negotiated. Iziko reserves all rights to accept or reject any quotation.

80/20 preference point system: price 80 points, specific goals 20 points. Specific goals based on black ownership percentage with required evidence. See main evaluationCriteria section for full details.