Supply and installation of a biometric system – opsc gauteng provincial office (RFQ 0105/26-27)

Bidders must complete and sign the Bidder's Disclosure form (SBD 4). Signing commits the bidder to accurate disclosure of any state employment, relationships with staff of the procuring institution, and interests in other enterprises. Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.

This is the Bidder's Disclosure form (SBD 4), not a technical specification. No goods or services are described in the supplied text.

Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers, as this results in automatic disqualification.

Supply and installation of a biometric system for the OPSC Gauteng Provincial Office.

Closing date: 29 October 2026 at 16:00

Site visits: to be arranged with [email protected]

Quotations: [email protected]

Site visits contact: [email protected]

Office address: Public Service Commission House, Office Park Block B, 536 Francis Baard Street, Arcadia

Site visit address: Schreiner Chambers, 6th Floor, 94 Pritchard Street, Johannesburg

Submission method: email only, to [email protected]

Returnable documents (all must be completed and signed):

• Completed and signed RFQ page.
• Signed official quotation.
• SBD 4 (Declaration of Interest).
• SBD 6.1 (Preference Points Claim).
• Valid Tax Clearance Pin.
• Valid B-BBEE certificate (SANAS-accredited) or sworn affidavit.

Disqualification risks:

• Quotations received after the closing date/time will not be accepted.
• Failure to submit all required documents may invalidate the quotation.
• Bidders must verify receipt of any emailed quotations.

Quotations must be valid for at least 30 days.

Delivery period must be indicated; prices must be firm for the duration of the contract.

Evaluation under the 80/20 preference point system (Preferential Procurement Regulations 2022):

• Price: 80 points
• Specific Goals: 20 points

Specific Goals (points awarded based on ownership levels):

• Black owned enterprises (max 8): 100% owned = 8 points; >=51% = 6 points; <51% = 3 points.
• Women owned businesses (max 6): 100% owned = 6 points; >=51% = 4 points; <51% = 2 points.
• Youth (max 3): 100% owned = 3 points; >=51% = 2 points; <51% = 1 point.
• People with Disability (max 3): 100% owned = 3 points; >=51% = 2 points; <51% = 1 point.

Failure to submit B-BBEE documentation means no preference points are claimed.

Scope: Supply and installation of a biometric system for the Office of the Public Service Commission (OPSC) Gauteng Provincial Office.

Quantity: Once off.

Detailed specifications: see attached specifications.

Prices must be VAT inclusive, if applicable.

No bid security, bonds, or guarantees specified.

CSD registration: implied (CSD number requested on RFQ).

Tax: Valid Tax Clearance Pin required.

B-BBEE: SANAS-accredited certificate or CSD MAAA number or sworn affidavit (signed by Commissioner of Oaths).

Preference point system: 80/20

• Price: up to 80 points
• Specific goals: up to 20 points

Specific goals and maximum points (with proof required):

• Black Owned: Max 8 points. Proof: B-BBEE status level certificate or sworn affidavit. 100% owned: 8 points; >=51% owned: 6 points; <51% owned: 3 points.
• Women: Max 6 points. Proof: B-BBEE status level certificate or sworn affidavit. 100% owned: 6 points; >=51% owned: 4 points; <51% owned: 2 points.
• Youth: Max 3 points. Proof: B-BBEE status level certificate or sworn affidavit. 100% owned: 3 points; >=51% owned: 2 points; <51% owned: 1 point.
• People with Disability: Max 3 points. Proof: B-BBEE status level certificate or sworn affidavit, plus proof of disability (medical report or letter from authorised body). 100% owned: 3 points; >=51% owned: 2 points; <51% owned: 1 point.

Only points claimed with proof attached at submission will be awarded. The organ of state may require substantiation of any preference claim before or after award; false claims may lead to disqualification, contract cancellation, damages, or restriction from doing business with the state.

Returnable form: SBD 6.1 (Preference Points Claim Form under the Preferential Procurement Regulations 2022) — must be completed and signed to claim preference points for specific goals. Failure to submit proof or documentation for claimed points means those points are not claimed.