Supply and delivery of 44 medium back office chairs (RQ-112638/1)

Statistics South Africa

• Email: [email protected]
• Telephone: +27 12 310 8911
• Website: www.statssa.gov.za

Head office address

Private Bag X44

Pretoria, 0001

ISIbalo House

Koch Street

Salvokop

Pretoria, 0002

Returnable form

• SBD 6.1 (Preference Points Claim Form): must be completed and submitted with the bid to claim the 20 specific-goal points; a claim submitted without the supporting proof is treated as no claim.

Preference point system: 80/20, applicable to requirements up to R50 million including all applicable taxes.

Points allocation

• Price: 80 points
• Specific goals: 20 points
• Total: 100 points

Price scoring

• Formula: Ps = 80 × (1 − (Pt − Pmin) ÷ Pmin), where Pt is the price under consideration and Pmin is the lowest acceptable bid.
• The lowest acceptable bid determines the applicable system once bids are received.

Specific goal scoring (20 points)

• Black ownership: 10 points
• Woman ownership: 5 points
• Youth ownership: 3 points
• Disability: 2 points
• Equity points: NEP = NOP × EP ÷ 100, where NOP is the maximum points for that goal and EP is the percentage of the company held directly by active directors or members who are registered owners.
• Worked example: 10 points × 80% ownership ÷ 100 = 8 points.

Substantiation

• The department may require a bidder to prove any preference claim before adjudication or at any later stage.
• Points claimed without the required proof are not awarded.

Preference claim evidence

• Black ownership claim: certified copy of identity document, certified company registration document and CSD full detail report evidencing ownership equity.
• Woman ownership claim: certified copy of identity document, certified company registration document and CSD full detail report evidencing the percentage of ownership held by women.
• Youth ownership claim: certified copy of identity document, certified company registration document and CSD report evidencing ownership equity. Youth means persons aged 14 to 35, measured at the bid closing date; where the closing date is extended, the original closing date applies.
• Disability claim: medical certificate from a practitioner registered with the Health Professions Council of South Africa confirming the disability.
• CIPC and identity documents carrying a certification stamp older than 6 months are invalid and the points claimed for that goal are forfeited.
• Proof must accompany the bid; without it the specific-goal points are treated as not claimed.
• The department may call for substantiation of any preference claim before adjudication or afterwards.

Specific goal points (20 of 100)

• Black ownership: 10 points
• Woman ownership: 5 points
• Youth ownership: 3 points
• Disability: 2 points

Calculation

• NEP = NOP × EP ÷ 100, where NOP is the maximum points for the goal and EP is the percentage of total company ownership held directly by active directors or members who are also registered owners.
• Example: 10 × 80 ÷ 100 = 8 points.

Evidence required

• Black, Woman and Youth claims: certified identity document, certified company registration document and CSD full detail report showing the ownership percentage.
• Disability claims: medical certificate from a practitioner registered with the HPCSA.
• CIPC and identity documents with a certification stamp older than 6 months are invalid and the points are forfeited.
• No proof submitted with the bid means the specific-goal points are not claimed.

Definitions applied to this bid

• Price: the amount bid for the goods or services, including all applicable taxes and after unconditional discounts.
• All applicable taxes: VAT, PAYE, income tax, UIF contributions and skills development levies.
• Youth: a person aged 14 to 35; age is determined at the bid closing date, or the original closing date where the closing date has been extended.
• Disability: a permanent impairment of a physical, intellectual or sensory function that restricts the person's ability to perform an activity within the range considered normal.
• Functionality: the ability of a bid to deliver the goods or services in line with the specification.
• Rand value: as defined in the Preferential Procurement Regulations, 2022.
• The Act: the Preferential Procurement Policy Framework Act, 2000.

Preference point system: 80/20.

• Price: 80 points; specific goals: 20 points; total 100 points.
• Price points are calculated against the lowest acceptable bid.
• The department may require a bidder to substantiate any preference claim before adjudication or at any time afterwards.

Enquiries and submissions

• Email: [email protected]
• Telephone: +27 12 310 8911
• Postal address: Private Bag X44, Pretoria, 0001
• Physical address: ISIbalo House, Koch Street, Salvokop, Pretoria, 0002

The bid comprises only the SBD 4 (Bidder's Disclosure) form. Completing it commits the bidder to disclosing whether any director, trustee, shareholder, member, partner, or controlling person is employed by an organ of state; any relationship with employees of Statistics South Africa; and any interests in related enterprises.

Disqualification risks:

• Being listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
• Failing to disclose all CSD-registered active companies associated with directors — stated to lead to disqualification.
• Submitting a disclosure found to be false — the bid will be rejected and action may follow.

Consequences of collusive practices:

• Suspicious bids are reported to the Competition Commission and may be referred for criminal investigation.
• Restriction from doing business with the state for up to 10 years under the Prevention and Combating of Corrupt Activities Act.

The tender record specifies the procurement as the delivery of medium back chairs (Request for Quotation RQ-112638/1). No further technical details — quantities, materials, or delivery location — are stated in the document.

No compliance requirements beyond completing the SBD 4 disclosure are specified in the document.

The evaluation centres on the SBD 4 disclosure form. Bidders on the Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified. Failure to disclose all CSD-registered active companies linked to directors leads to disqualification. A false disclosure can result in bid rejection, referral to the Competition Commission or law enforcement, and up to 10 years' restriction from state business.

Supply and delivery of 44 medium back office chairs for Statistics South Africa.

Closing date: 28 October 2026

Closing time: 11:00 AM

No briefing or site visit is mentioned.

Bidding procedure and technical enquiries

• Contact: SCM RFQ Office
• Telephone: 012 318 8969
• Email: [email protected]

Submission

• Method: email
• Submission email: [email protected]

Returnable documents — all must be completed, signed and submitted on the official forms provided (not retyped):

• SBD 1 (Invitation to Bid): supplier details, tax and B-BBEE status, signed and dated as the offer.
• Proof of authority to sign (e.g. company resolution) must accompany the bid.
• SARS Tax Compliance System (TCS) PIN, or a printed TCS certificate, or a CSD number.
• B-BBEE status level verification certificate, or a sworn affidavit for EMEs and QSEs, to claim preference points.
• Foreign suppliers must complete the questionnaire for bidding foreign suppliers.

Submission method: email

Submission email: [email protected]

Disqualification risks:

• Bids delivered after the stipulated closing time are not accepted.
• Any required particulars not provided or not complied with may render the bid invalid.
• Bids submitted on retyped forms, rather than the official forms, are not accepted.
• Bids from anyone in the service of the state, or entities with directors/members in the service of the state, will not be considered.

Bids are subject to the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations, 2022. Preference points for B-BBEE are claimed by submitting a valid B-BBEE status level verification certificate, or a sworn affidavit for EMEs and QSEs. No specific scoring split or minimum qualifying score is stated in the document.

Supply and delivery of 44 medium back office chairs. Detailed specification is attached to the bid document.

• Tax compliance: bidders must be tax compliant and submit their unique SARS TCS PIN, a printed TCS certificate, or a CSD number if registered on the Central Supplier Database.
• For consortia, joint ventures or sub-contractors, each party must submit its own TCS certificate, PIN or CSD number.
• B-BBEE: a B-BBEE status level verification certificate, or a sworn affidavit for EMEs and QSEs, must be submitted to qualify for preference points.
• State employees: bids will not be considered from persons in the service of the state, or from companies or close corporations with directors or members in the service of the state.
• Foreign suppliers: must answer the questionnaire for bidding foreign suppliers.