Supply and delivery of electrical supplies to sabs (RFQ 202121)

Closing date and time: 27 October 2026 at 11:00

• Late submissions are not accepted.

Enquiries

• Contact: Lethabo Nedondwe
• Role: Procurement Specialist
• Email: [email protected]
• Telephone: 012 428 6044

Submission

• Method: email
• Submission email: [email protected]

SABS head office

1 Dr Lategan Road

Groenkloof

Pretoria, 0001

• Bidders may not approach any other SABS official about this RFQ; canvassing leads to disqualification.

Submission method: email only

• Submission email: [email protected]
• Closing time: 11:00 on 27 October 2026; late quotations are rejected.
• Format: PDF files; a compressed zipped folder may be used if needed.
• Maximum email size: 14 MB.
• Quotations sent by file-sharing link or WeTransfer are not accepted.
• The bidder carries the risk of ensuring the quotation reaches SABS before the closing time.

Returnable documents (all must accompany the quotation)

• CSD registration report from the National Treasury Central Supplier Database.
• Valid B-BBEE certificate or sworn affidavit, needed to claim specific goal points.
• SBD 4 (Bidder's Disclosure): discloses state employment or relationships with SABS personnel.
• SBD 6.1 (Preference Points Claim): claims points for the specific goals set out in the RFQ.
• Appendix A (Non-Disclosure Agreement): binds the bidder to confidentiality for 12 months from signature.

Disqualification risks

• Quotation received after the closing time.
• Submission by link or WeTransfer.
• Any required document omitted.
• Contacting SABS staff other than the named procurement contact, or canvassing.
• Being listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
• A false disclosure or preference claim.

Closing: 27 October 2026 at 11:00; late quotations are rejected. Submit by email to [email protected] as PDF files, maximum 14 MB, zipped if necessary. Submissions by link or WeTransfer are not accepted. The bidder is responsible for ensuring the quotation arrives on time.

Stage 1 — specification compliance

• Only quotations that meet the specification requirements are scored further.

Stage 2 — preference points (80/20 system, Preferential Procurement Regulations 2022)

• Price: 80 points
• Specific goals: 20 points
• Total: 100 points

Specific goal points claimed on SBD 6.1

• Black ownership: 100% = 10 points; 75–99% = 8; 60–74% = 6; 51–59% = 4; 0–25% = 2; 0% = 0.

• Black women ownership: 100% = 6 points; 51–99% = 4; 30–50% = 2; 0% = 0.

• Ownership by persons living with disabilities: 100% = 4 points; 51–99% = 2; 0–50% = 0.

• Points for specific goals are forfeited if the supporting proof is not submitted with the quotation.

• SABS may require a bidder to substantiate any preference claim before or after adjudication.

Scope: supply and delivery of electrical supplies to SABS.

Quantities

• 20 pan wax collar seals

• 25 multi plugs, 6-way

• 25 lead extensions, 5 m, 2 plug

• 10 lead extensions, 10 m cable, 2 plug

• 50 lamps, 18 W mini-twist globes

• 50 lamps, LED 9 W ES OSRAM pin globes, or equivalent

• 250 lamps, 4 ft LED cool white OSRAM

• 250 lamps, 6 ft LED 1.8 m, or equivalent

• 225 lamps, fluorescent LED cool white, 8 ft, 1 pin, 2.4 m

• 15 padlocks: solid brass with satin finish, height 27 mm, shackle diameter 5 mm, weight 0.1 kg

• Goods are supplied subject to the SABS Standard Terms and Conditions, published on www.sabs.co.za.

• Equivalent products are accepted where the specification allows.

The quotation must include, at minimum: total cost inclusive of VAT; cost breakdown per deliverable; transportation cost where applicable; disbursement where applicable; and fixed pricing, with forward cover provided where foreign currencies are involved.

Pricing

• Quotation must state the total cost inclusive of VAT.
• Provide a cost breakdown per deliverable.
• Include transportation cost and disbursement where applicable.
• Prices must be fixed; where foreign currencies are involved, bidders must provide for forward cover.

Payment

• No advance or upfront payment is made.
• Payment follows delivery of the agreed goods or services.

Validity

• Quotation remains valid for 120 days from the closing date.
• SABS may extend validity by 60 days by written notice without the bidder's consent; quotations may not be amended.
• SABS may request a further written extension; the bidder is not obliged to agree.

Costs and terms

• SABS does not cover any bidder costs in preparing or submitting the quotation.
• SABS is not bound by contractual terms contained in a bidder's quotation.

Registration and status

• Registration on the National Treasury Central Supplier Database (CSD); the CSD registration report must be submitted.
• Bidders must not appear on the Register for Tender Defaulters or the List of Restricted Suppliers.

B-bbee

• A valid B-BBEE certificate or sworn affidavit must be submitted to claim specific goal points; without it those points are not awarded.

Returnable forms

• SBD 4 (Bidder's Disclosure): declares state employment and relationships with SABS personnel; a false declaration disqualifies the bid.
• SBD 6.1 (Preference Points Claim): claims points for black ownership, black women ownership and ownership by persons living with disabilities.
• Appendix A (Non-Disclosure Agreement): binds the bidder to keep RFQ information confidential for 12 months from signature; SABS retains intellectual property rights.

Conduct

• No contact with SABS personnel other than the named procurement contact; canvassing disqualifies the bid.
• No collusion or disclosure of quotation terms to competitors.

Appendix A (Non-Disclosure Agreement): the bidder must keep all information received in connection with RFQ 202121 confidential, may not copy or distribute it without SABS's prior written consent, and remains bound for 12 months from signature. SABS retains intellectual property rights in all material and processes relating to the service.

Only bidders meeting the specification requirements are evaluated further, on the 80/20 preference points system (2022), scored on price and specific goals.