Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Issuing Organization
Passenger Rail Agency of South Africa (PRASA)Location
Western Cape
Closing Date
14 Aug 2026
Documents available on tender detail page
Tender Type
Request for Quotation
Delivery Location
PHOPNET BUILDING 6TH FLOOR, ROOM 622 NUMBER 1 ADDERLEY STREET - CAPE TOWN - CAPE TOWN - 8001
Organization Type
GOVERNMENT
Published
06 Aug 2026
OCDS Reference
ocds-9t57fa-164840
PRASA is procuring the supply and delivery of fuel paraffin, petrol, grease, lubricant spray and lubricant oil for its rail operations in cape town, with quantities and specifications set out in a pricing schedule. Bidders must submit by 12h00 on 14 august 2026 and comply with mandatory requirements including a valid SARS pin, full RFQ documentation and csd registration. The most consequential requirement is that the award is subject to PRASA securing funding allocation, and PRASA may cancel the RFQ at any stage before award if funding is not confirmed.
Submission deadline: Bids must be delivered or emailed by 12H00 on 14 August 2026; late bids are not accepted.
Submission method: Deposit in the bid box at 1 Adderley Street, Metrorail Supply Chain Management, 6th Floor, Room 622B, Propnet Building, Cape Town, or email to [email protected] without copying the buyer (automatic disqualification).
Mandatory documents: Valid SARS Tax Compliance Status PIN, completion of all RFQ documentation and declarations, and CSD supplier registration number; non-submission leads to automatic disqualification.
Pricing: Prices must be quoted in South African Rand inclusive of all applicable taxes, on a fixed price basis, strictly using the provided pricing schedule; deviation may render the bid non-responsive.
Specific goods: Supply six items including paraffin in 20L drums, RON 95 two-stroke petrol, 5kg lithium-based bearing grease, 400g aerosol lubricant spray, and SAE 40 and SAE 30 engine oils in 20L drums, or approved equivalents.
Preference points: The 80/20 system applies; 10 points for B-BBEE Level 1 or 2 contributor and 10 points for EME or QSE 51% Black Owned, with acceptable evidence required.
Funding contingency: Award is subject to PRASA securing budget allocation; PRASA may cancel the RFQ at any stage before award if funding is not confirmed, and bidders waive claims for non-award due to funding failure.
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Explore Our BlogDate & Time
Friday, 14 August 2026 - 12:00
Venue
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Categories
Request for Quotation
PHOPNET BUILDING 6TH FLOOR, ROOM 622 NUMBER 1 ADDERLEY STREET - CAPE TOWN - CAPE TOWN - 8001
Recommended Certifications
Having these can improve your winning chances: SABS Product Certification, NRCS Certification
AI Document Analysis Stages
Description
Source: 10368460(12).doc06 Aug
2026
Tender Published
Tender was published
14 Aug
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
10368460(12).doc
Supply and delivery of fuel paraffin, grease ball, lubricant spray, and lubricant oil to the Passenger Rail Agency of South Africa (PRASA) in the Western Cape, under RFQ 10368460.
To download these documents and access AI-powered analysis, visit the main tender page.
Organization
Passenger Rail Agency of South Africa (PRASA)Contact Person
Bonwell Booi
Phone
011-013-0411
Secure PRASA tenders with AI Matching & Recommendations, rail-infrastructure intelligence, compliance analysis, and bid support for rolling stock and station upgrades.
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Free guidance to prepare before you bid
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
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Request for Quotation for supply and delivery of paraffin, grease ball, fuel, lubricant spray, and lubricant oil.
Scope covers six items detailed in the pricing schedule: paraffin (20L drums), petrol (two-stroke fuel), bearing grease (5kg tins), aerosol lubricant spray (400g cans), and engine lubricating oils (SAE 40 and SAE 30 in 20L drums).
Items are for use in PRASA rail operations (electric loco exhauster, compressors, bearings, lamps).
Suppliers must quote for all items per the schedule; delivery period to be stated in working days from order.
Important Dates
Source: 10368460(12).doc (unknown)Closing date: 14 August 2026, closing time 12H00.
No other dates (briefings, site visits, clarification deadlines) are stated.
Contact Information
Source: 10368460(12).doc (unknown)Bidding procedure enquiries: Bonwell Booi, telephone (021) 837-7945, email [email protected].
Submission email: [email protected] (do not copy buyer).
Complaints: [email protected].
Submission Guidelines
Source: 10368460(12).doc (unknown)Submit bid response documents in a sealed envelope to the bid box at 1 Adderley Street, Metrorail Supply Chain Management, 6th Floor, Room 622B, Propnet Building, Cape Town, or email to [email protected]. Do not copy the buyer in the email — automatic disqualification.
Bids must be delivered by closing time (12H00 on 14 August 2026); late bids are not accepted.
All bids must be on official forms provided, not re-typed.
Responses must not include documents or references to any other quotation; additional conditions must be in an accompanying letter.
Changes to quotations after closing are not considered.
Canvassing any SCM Officer or PRASA employee between closing and award risks disqualification.
Mandatory returnables: valid SARS PIN, completion of all RFQ documentation and declarations, CSD registration number.
Incomplete bids are disqualified.
Bids must remain valid for the validity period stated (number of working days not specified).
Evaluation Criteria
Source: 10368460(12).doc (unknown)Evaluation stages: Stage 1A mandatory requirements (SARS PIN, all RFQ documentation, CSD number) — non-compliance means automatic disqualification. Stage 1B other mandatory requirements (not applicable items: CIDB, bid bond, COIDA, briefing form, JV agreement) — if missing, PRASA may request within 3 working days, then disqualification. Stage 2 technical/functional — not applicable. Stage 3 price and specific goals.
Preference point system: 80/20. Maximum 80 points for price; 20 points for specific goals.
Specific goals: 10 points for B-BBEE contributor Level 2 or Level 1 (certificate or affidavit); 10 points for EME or QSE 51% Black Owned (audited financials, B-BBEE certificate or affidavit).
PRASA may apply objective criteria to award to a bidder other than highest scorer, including negative track record, spreading awards, avoiding concentration of awards.
Splitting of awards not applicable.
Award may be cancelled if highest scoring bidder fails to sign or commence within a reasonable period.
Technical Specifications
Source: 10368460(12).doc (unknown)Supply and deliver six items as per the pricing schedule:
Delivery period: suppliers to offer earliest delivery possible, stated in working days from date of order.
Financial Requirements
Source: 10368460(12).doc (unknown)Prices quoted in South African Rand, inclusive of all applicable taxes (VAT 15% to be added).
Price offer must be firm and indicate basis; cost breakdown required.
Pricing must follow the provided schedule strictly; deviation may render bid non-responsive.
Price escalation basis and formula must be indicated.
Discounted prices considered only at final evaluation, on an unconditional basis.
If highest scoring bidder's price is not market-related, PRASA may negotiate with top three bidders; if no agreement, RFQ cancelled.
Payment within 30 days of receipt of correct tax invoice.
No payment for containers or packing materials unless stated in order/contract.
Funding contingency: award subject to PRASA securing funding allocation and confirming sufficient budget; PRASA may cancel RFQ at any stage prior to award if funding not secured; bidders waive claims for non-award due to funding failure.
Compliance Requirements
Source: 10368460(12).doc (unknown)CSD registration mandatory — business may not be awarded to unregistered respondents; foreign suppliers with no local registered entity exempt.
Tax compliance: submit SARS TCS PIN or printed certificate; for consortia/JVs/sub-contractors, each party must submit separate TCS certificate/PIN/CSD number.
B-BBEE: preference points require B-BBEE certificate or affidavit (Level 2 or Level 1 for 10 points; EME/QSE 51% Black Owned for 10 points).
No bids from persons in service of the state, or companies/close corporations with directors/members in state service.
SBD4 Bidder's Disclosure: declare employment by state, relationships with procuring institution employees, interests in related enterprises, and PEP/PIP status.
Must not be listed on Register for Tender Defaulters or List of Restricted Suppliers.
Successful respondent must comply with all applicable national and local laws.
No CIDB grading, bid bond, COIDA, or briefing session required (marked Not Applicable).
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Address
PHOPNET BUILDING 6TH FLOOR, ROOM 622 NUMBER 1 ADDERLEY STREET - CAPE TOWN - CAPE TOWN - 8001
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
07 Aug 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Key Personnel
Median Estimate
R 616 132
Range
Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
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