Term tender for supply and delivery of heavy-duty plastic chairs – community services and health facilities (36-Month contract)

Closing: 03 December 2026 at 10:00

Site visit / clarification meeting: 18 November 2026 at 10:00 (not compulsory but strongly recommended)

Clarification meeting link: https://teams.microsoft.com/meet/3673448318796007?p=W3STEswpziKxMvNzbF

Enquiries:

• Contact: CCT Tender Representative
• Email: [email protected]

Registration enquiries:

• Supplier Management Unit, Supplier Management / Registration Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town
• Telephone: 021 400 9242/3/4/5

Submission address:

Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town

Appeals (Section 62) submissions:

• Hand delivery: 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001
• Post: Private Bag X918, Cape Town, 8000
• Email: [email protected]

POPIA requests:

• Email: [email protected]

Submission method: sealed envelope placed in the official tender box at the Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town. Envelope must show the tenderer's name and address, the tender number and description, the tender box number 229, and the closing date. No fax or email submissions accepted.

Returnable forms (complete, sign, and return with the tender):

• Form of Offer and Acceptance (C.2): the binding offer; must be signed by an authorised person.
• Details of Tenderer (C.1): company particulars and registration number.
• Schedule F.2: Certificate of Authority for Partnerships/Joint Ventures/Consortiums, plus the joint venture agreement if applicable.
• Schedule F.5 (MBD 4 amended): Declaration of Interest – State Employees, disclosing any connection to state employees.
• Schedule F.6: Conflict of Interest Declaration.
• Schedule F.7 (MBD 8): Declaration of Tenderer's Past Supply Chain Management Practices.
• Schedule F.9: Certificate of Independent Tender Determination, certifying no collusion.
• Schedule F.8: Authorisation for Deduction of Outstanding Amounts Owed to the CCT.
• Schedule F.3: Declaration for Procurement above R10 million (if applicable).
• Schedule F.4: Preference Points Claim Form under the Preferential Procurement Regulations 2022.
• Schedule F.10: Proposed Deviations and Qualifications.
• Schedule F.11: List of Other Documents Attached.
• Schedule F.12: Record of Addenda to Tender Documents.
• Tax Compliance Status PIN recorded on the Details of Tenderer pages.
• Mandatory technical brochure with data sheets, colour picture, and proof of compliance (see technical specifications).

Disqualification risks:

• Late submission (after 03 December 2026 at 10:00).
• Failure to comply with mandatory requirements or submit returnable documents fully completed and signed.
• Any material deviation or qualification.
• Making uninitialed alterations to tender documents.
• Withdrawing the tender without written consent during the validity period.

Preference point system: 80/20 (price/preference) applies (procurement value up to R50 million, VAT inclusive).

Stage 1 – Responsiveness: bid must comply in all respects with the tender conditions, specifications, pricing instructions, and must include the mandatory documentation. Non-compliant bids are rejected.

Stage 2 – Mandatory requirements: submission of the technical brochure/data sheet and proof of compliance (SABS and ASTM F1561-03). Failure renders the bid non-responsive. Samples are requested later; failure to provide by the due date makes the bid non-responsive.

Stage 3 – Price and preference scoring:

• Price: scored per the 80/20 formula based on the sum of prices/rates relative to estimated quantities.
• Preference points for specific goals (as per Preference Schedule, Table B1):
• Promotion of Micro and Small Enterprises: up to 8 points, allocated in two goal blocks:
• First block (expenditure toward micro/small enterprises, per National Small Enterprise Act, micro = turnover up to R20m, small = up to R80m):

15% of total expenditure = 6 points 12% up to 15% = 5 points 9% up to 12% = 4 points 6% up to 9% = 3 points 3% up to 6% = 2 points =1% up to 3% = 1 point

<1% = 0 points

• Second block (appears to relate to another specific goal, possibly RDP or similar):

5% of total expenditure = 6 points 4% up to 5% = 5 points 3% up to 4% = 4 points

(further levels not fully stated in the extract)

Award: contract awarded to the tenderer(s) scoring the highest total adjudication points. The CCT intends to appoint two tenderers – the highest ranked acceptable tenderer (the Winner) and one Alternate Tenderer. Orders are ordinarily allocated to the Winner, but the CCT may use the Alternate in cases of stock unavailability, inability to meet delivery timeframes, capacity constraints, repeated delivery failures, defective goods, or to ensure continuity of supply. No minimum expenditure is guaranteed and the contract confers no exclusivity.

Supply and delivery of heavy-duty plastic chairs for various facilities within the Community Services and Health Directorate.

Mandatory product requirements:

• The chairs must comply with SABS manufacturing standards and specifications regarding strength and durability.
• The chairs must be tested to comply with ASTM F1561-03, "Standard Performance Requirements for Plastic Chairs for Outdoor and Indoor Use" (ISO method).
• A technical data sheet or manufacturing technical data sheet plus a colour picture of the product (on company letterhead) must be submitted with the tender, along with proof of the above compliance (e.g., test report).

Contract period: 36 months from commencement, with no guaranteed minimum quantity or expenditure.

Tenderers must have the professional and technical qualifications, competence, financial resources, equipment, physical facilities, managerial capability, reliability, experience, reputation, and personnel to perform the contract. The CCT may consider the tenderer's existing contracts with the CCT.

The tenderer's representative at the site visit/clarification meeting must be suitably qualified and experienced.

Tenderers must be able to perform the contract free of conflicts of interest, have legal capacity, and not be insolvent, under business rescue, or subject to related legal proceedings.

No specific quality management system (e.g., ISO 9001) is required in the extract.

Product compliance is mandatory: chairs must meet SABS manufacturing standards for strength and durability and must be tested to ASTM F1561-03.

Samples may be requested from responsive tenderers for testing; samples must be marked with company name, contact person, number and email. Samples are supplied at the tenderer's cost and may not be returned intact. Failure to provide a sample by the due date or a sample that fails specification makes the bid non-responsive.

The CCT may perform inspections, tests, and analysis of the tenderer's premises during working hours.

Price Schedule (Section C.4):

• All prices in Rand, inclusive of all duties, taxes (excluding VAT), levies, expenses, disbursements, and costs (e.g., transport, accommodation), covering all general risks, liabilities, obligations, overheads, and profit.
• Price per item/rate must be entered against each quantity in the schedule; nil rates are permitted but subject to clarification.
• Prices are fixed for the contract duration, not subject to adjustment except as provided in clause 17 of the Conditions of Contract and Schedule F.1.
• Arithmetical errors are corrected as follows: amounts in words prevail over figures; line-item totals govern over unit rates; the total of prices governs and tenderers may be asked to revise selected item prices.
• Unbalanced or excessively low/high rates may require justification; the CCT may request amendments.
• Prices are scored using the 80/20 preference point system, based on the sum of prices/rates in relation to estimated quantities.

Pricing:

• Prices must be in Rand, all duties, taxes (excluding VAT) and levies included, based on rates applicable 14 days before closing.
• Prices must be firm and fixed for the duration of the contract, unless adjusted per clause 17 of the Conditions of Contract and associated schedules.
• All prices must be complete and cover all costs including transport, accommodation, general risks, overheads and profit.
• Tenderers must price every item in the Price Schedule; nil rates are allowed but subject to clarification.

Tender fee:

• Non-refundable tender fee of R200 payable to the City of Cape Town for a hard copy of the tender document. Not applicable for website downloads.

Arithmetic errors in the Price Schedule will be corrected by the CCT: amounts in words prevail over figures; line-item totals govern; tenderers may be required to adjust rates. Unbalanced or abnormally low/high rates may require justification.

No bid security amount is stated in the extracted document. No performance security or advance payment guarantee figures are given in the extract.

Registration:

• Tenderers must be registered on the CCT Supplier Database and the National Treasury Central Supplier Database (CSD) as a service provider. Registration is required before orders or payments can be processed; this applies individually to each Joint Venture party. Registration is done via https://secure.csd.gov.za or at the Supplier Management Office.

Tax compliance:

• Must be registered with SARS and tax compliant. A valid Tax Compliance Status PIN must be submitted, and the PIN recorded on the Details of Tenderer pages. Each Joint Venture/Consortium party must submit a separate PIN.
• The CCT verifies tax compliance before award; if the recommended bidder is not compliant, they have 7 working days to provide written proof from SARS of arrangements to meet outstanding obligations. Failure leads to rejection.

Declarations and certificates (must be completed, signed, and submitted):

• Declaration of Interest – State Employees (MBD 4 amended)
• Conflict of Interest Declaration
• Declaration of Tenderer's Past Supply Chain Management Practices (MBD 8)
• Certificate of Independent Tender Determination
• Authorisation for Deduction of Outstanding Amounts Owed to the CCT
• Certificate of Authority for Partnerships/Joint Ventures/Consortiums (if applicable)

Eligibility grounds:

• The tenderer must not be restricted under the SCM Policy or be a person/entity involved in the bid specification committee.
• The tenderer must not have contravened the Competition Act.
• The tenderer must not be an advisor/consultant to the CCT with a conflict of interest.
• Joint ventures must provide a partnership/joint venture agreement and authorisation.

If the transaction value (excl. VAT) exceeds R10 million, the tenderer must provide (upon request):

• Audited annual financial statements for the past 3 years (or since establishment).
• A certificate confirming no undisputed municipal service debts overdue for more than 30 days.
• Particulars of contracts awarded by organs of state in the past 5 years, including any non-compliance/disputes.
• A statement on the portion of goods/services sourced from outside the Republic and any portion of payment expected to be transferred abroad.

B-BBEE: Preference points for specific goals are claimed under Schedule F.4. Sufficient, relevant and verifiable documentary proof must be submitted, otherwise points may be disallowed. No specific B-BBEE level thresholds are stated in the extract.

Tenderers must comply with the Occupational Health and Safety Act and its Regulations, and must allow for all associated costs in their pricing.

Upon written request, the tenderer must submit a Health and Safety Plan demonstrating competence and resources to deliver the goods/services per the Act and the Health and Safety Specification.

The contract includes an Occupational Health and Safety Agreement (Section C.3), under which the supplier undertakes to perform work safely and in compliance with the OHSA; subcontractors must also sign separate agreements.

Contract period: 36 months from commencement.

Award structure: The CCT intends to appoint two tenderers – the highest ranked acceptable tenderer ("the Winner") and one Alternate Tenderer. The CCT may appoint fewer if insufficient responsive tenders.

Order allocation: orders are ordinarily offered to the Winner, but the CCT may use the Alternate Tenderer if the Winner declines an order, lacks stock, cannot meet delivery timeframes, lacks capacity, repeatedly fails to deliver, supplies defective goods, fails to replace rejected goods, fails to honour warranties, or when reasonably necessary for continuity of supply. No claim for compensation arises from use of the Alternate.

No exclusivity and no minimum expenditure guaranteed.

Standby bidder mechanism not applicable.

Withdrawal of tender: After closing, withdrawal is only allowed with the CCT's written consent; unauthorised withdrawal makes the tenderer liable for additional costs and allows the CCT to set off against monies or guarantees.

Validity: The offer must remain valid and irrevocable for 120 days after closing, extendable by 12 months automatically unless the bidder objects in writing, and may be further extended by up to 6 months by mutual agreement.

Cancellation: The CCT may cancel the tender process at any time before contract formation for reasons including changed needs, lack of funds, no acceptable tenders, material irregularity, or inability to agree on market-related pricing.

Disputes and appeals: Objections/complaints must be lodged in writing within 14 days of the decision; appeals to the City Manager within 21 days; appeals incur an administration fee of R300, and vexatious appeals may incur a surcharge calculated as half the administrative cost plus 0.25% of the appellant's tender price.

POPIA: The CCT may process the tenderer's personal information for tender and contract purposes.

The 80/20 preference point system applies (procurement value up to R50 million VAT incl.). Responsive tenders are scored on price and preference points for specific goals. Preference points are allocated per the 80/20 table for the specific goal of promoting micro and small enterprises (as detailed in the main evaluationCriteria section). Bids that do not meet mandatory requirements or are non-responsive are rejected. The contract is awarded to the tenderer(s) with the highest total adjudication points.