Sewer vacuum tankering framework contractor panel (36 months, as-and-when)

Employer's Agent's Representative (technical queries): Phumlani Sikhosana, Tel: 031 311 4905, Email: [email protected].

JDE System / electronic submission support: Lindo Dlamini, Tel: 031 322 7133 / 031 322 7153, Email: [email protected].

Technical JDE queries: Kgopotso Maja, Tel: 031 322 3808, Email: [email protected].

Submission address (hard copy): Tender Box, foyer of Municipal Building, 166 KE Masinga Road, Durban.

Electronic submission: eThekwini Municipality JDE System (ESP Module) via https://rfq.durban.gov.za/jde/E1Menu.maf.

Submission method: Hard copy tender offer must be delivered to the Tender Box in the foyer of the Municipal Building, 166 KE Masinga Road, Durban. An electronic submission must also be made via the eThekwini Municipality JDE System (ESP Module). The hard copy submission is the ruling version; a tender is only valid if the hard copy is submitted.

Closing date and time: 02 October 2026 at 11h00 (both hard copy and electronic submissions must be completed by this deadline).

Returnable documents (all must be completed, signed and submitted):

• Compulsory Enterprise Questionnaire
• Declaration of Municipal Fees
• MBD 5 (Contracts awarded by Organs of State in the past 5 years)
• Joint Venture Agreement (if tendering as a JV)
• Proof of registration on National Treasury CSD, eThekwini Supplier Portal, and eThekwini JDE System
• Valid CIDB registration certificate (Grade 1 or higher, Class CE)
• Valid B-BBEE certificate or sworn affidavit
• Valid Tax Compliance Status PIN
• Audited financial statements (if tender value exceeds R10 million incl. VAT)

Disqualification risks: Late submission (proof of posting not accepted), missing or unsigned returnable documents, submission via any method other than those stated, invalid or expired CIDB/B-BBEE/tax status at closing, municipal rates and taxes in arrears without a formalised agreement.

Evaluation system: 80/20 Price Preference Point System (PPPFA) as per the eThekwini SCM Policy Section 52.

Stages:

1. Compliance check: Tenders must be complete, properly signed, and responsive to all requirements.
2. Functionality/technical evaluation (if applicable): Minimum qualifying score for functionality must be met (threshold not specified in extracted text).
3. Price and preference points: 80 points for price, 20 points for B-BBEE status level.
4. Final ranking: Highest total points wins, subject to verification of CIDB grading, tax compliance, B-BBEE status, and municipal accounts.

Mandatory eligibility: CIDB contractor grading Grade 1 or higher, Class CE (valid at closing). Valid Tax Compliance Status PIN (verified via CSD). Valid B-BBEE certificate or sworn affidavit (verified via CSD). Registration on CSD, eThekwini Supplier Portal, and JDE System. No undisputed municipal rates/taxes arrears. Not restricted from doing business with the employer. Joint ventures: each party must submit separate Tax Compliance PINs and a formalised JV agreement.

Scope: Creation of a framework contractor panel for sewer vacuum tankering services to be utilised by the Sanitation Operations Department for a period of 36 months, as and when required.

Service: Provision of sewer vacuum tankering machines for sewer infrastructure maintenance.

Panel operation: Contractors placed on a rotational roster (alphabetically then numerically) and called upon as needed.

Contract duration: 36 months from award.

Contract form: Infrastructure procurement under SAICE General Conditions of Contract (GCC).

Detailed specifications, project description, and particular specifications are contained in Part C3 (Scope of Work) of the tender document (pages 71 onwards).

Pricing format: Bill of Quantities (separate page numbering system, Part C2.2). Rates and prices must be fixed for the contract duration, not subject to adjustment except as provided in the Contract Data. VAT shown separately as an addition to the tendered total. All duties, taxes, and levies (except VAT) applicable 14 days before closing must be included in rates.

Payment terms: Payment certificates (with quantities summary) or invoices (with quantities summary) as per the contract data. Final payment certificate upon completion. Completion certificate required.

Financial capacity: Audited financial statements required if tender value exceeds R10 million (incl. VAT).

Securities/bonds/guarantees: As required in the Contract Data (not detailed in extracted text).

Tender validity: 12 months after expiry of original validity period; municipality may request confirmation at any time.

Mandatory registrations and certifications (all valid at tender closing and before award):

• CIDB contractor grading: Grade 1 or higher, Class CE.
• National Treasury Central Supplier Database (CSD) registration (MAAA number).
• eThekwini Municipality Supplier Portal registration (www.durban.gov.za > Business > SCM > Accredited Supplier & Contractor Database).
• eThekwini Municipality JDE System registration (email [email protected] with director's ID copy).
• Valid Tax Compliance Status PIN (verified via CSD).
• Valid B-BBEE certificate or sworn affidavit (verified via CSD).
• Declaration of Municipal Fees: certify no undisputed municipal rates/taxes arrears; any arrears must have a formalised agreement in place at closing.

Joint ventures: Each party must submit separate Tax Compliance Status PINs and a formalised JV agreement (Returnable Form: Joint Venture Agreements).

Returnable forms (compressed):

• Compulsory Enterprise Questionnaire
• Declaration of Municipal Fees
• MBD 5 (Contracts awarded by Organs of State in past 5 years)
• Joint Venture Agreement (if applicable)
• Proof of CSD, Supplier Portal, and JDE registration
• CIDB, B-BBEE, Tax Compliance Status documentation
• Audited financial statements (if tender value > R10m incl. VAT)