Marine and coastal water quality monitoring for the environmental management department of the city of cape town.

Tender Advertised: 2 October 2026

Clarification Meeting: 16 October 2026 at 10:00 (Not compulsory, but strongly recommended)

Closing Date: 3 November 2026

Closing Time: 10:00 am

CCT Tender Representative:

Email: [email protected]

Appeals and Objections (Section 62):

Contact: The City Manager - C/o the Manager: Legal Compliance Unit, Legal Services Department

Hand Delivery: 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001

Postal: Private Bag X918, Cape Town, 8000

Email: [email protected]

Access to Information Act Requests:

Contact: The City Manager - C/o the Manager: Access to Information Unit, Legal Service Department

Hand Delivery: 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001

Postal: Private Bag X918, Cape Town, 8000

Email: [email protected]

Data Protection (POPIA) Requests:

Contact: The City Manager - C/o the Information Officer, Office of the City Manager

Hand Delivery: 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001

Postal: Private Bag X9181, Cape Town, 8000

Email: [email protected]

Submission Address:

Tender Box Number: 209

Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town.

Tenderers must submit a complete tender document, including all required returnable schedules, in a sealed envelope. The envelope must be clearly marked with the tender number, description, tender box number, and closing date. Tender offers submitted by facsimile or email will be rejected. Ensure the tender is deposited in the designated tender box before the closing time. If the submission is too large for the box, enquire at the public counter for alternative instructions. It is the tenderer's responsibility to ensure the tender is correctly submitted.

Returnable Documents:

• Schedule F.1: Contract Price Adjustment and Rate Of Exchange
• Schedule F.2: Certificate of Authority for Partnerships/ Joint Ventures/ Consortiums
• Schedule F.3: Declaration for Procurement above R10 million
• Schedule F.4: Preference Points Claim Form
• Schedule F.5: Declaration of Interest – State Employees (MBD 4 amended)
• Schedule F.6: Conflict of Interest Declaration
• Schedule F.7: Declaration of Tenderer’s Past Supply Chain Management Practices (MBD 8)
• Schedule F.8: Authorisation for the Deduction of Outstanding Amounts Owed to the CCT
• Schedule F.9: Certificate of Independent Tender Determination
• Schedule F.10: Proposed Deviations And Qualifications By Tenderer
• Schedule F.11: List of Other Documents Attached By Tenderer
• Schedule F.12: Record of Addenda to Tender Documents
• Schedule F.13: Information to be provided by Tenderer
• Schedule F.13A: Tenderer’s Work Experience
• Schedule F.13B: Key Personnel Experience
• Schedule F.14A: Laboratory Information (Microbiological analysis)
• Schedule F.14B: Laboratory Information (Other analyses)
• Schedule F.15: Appeal Application
• Schedule F.16: Site Information

The evaluation will be based on functionality and price, using the 80/20 preference point system.

Functionality Criteria:

• Tenderer’s Work Experience: 40 points
• Key Personnel Experience (Natural Scientist): 60 points
• Minimum qualifying score for Functionality: 60 out of 100.

Work Experience Evaluation:

• Tenderers must demonstrate successful completion of relevant projects in the last 10 years.
• Projects must be a minimum of 6 months duration.
• Only Type 1 projects will be considered for scoring.
• For Key Personnel, personal involvement must be greater than 3 months.

Key Personnel Requirements:

• Must be a Natural Scientist with a minimum NQF Level 8 qualification in a relevant field.
• Must provide a minimum NQF Level 8 Qualification certificate and an up-to-date CV.

Preference Points:

• The 80/20 preference point system will apply.
• Points for preference will be allocated based on specific goals related to expenditure percentages (e.g., >15% of total expenditure = 6 points).

The City of Cape Town requires marine and coastal water quality monitoring services for the Environmental Management Department. This may also extend to work on other projects within the Spatial Planning and Environment Directorate, and the Bulk Services and Technical Services Departments of the Water and Sanitation Directorate, and the Directorate of Future Planning and Resilience.

Scope of Work includes:

• Marine and/or estuarine impact assessments, including baseline studies, specialist investigations, field surveys, data analysis, and technical reporting.
• Marine and/or estuarine water quality monitoring programmes, including field sampling, laboratory testing, data analysis, interpretation, and reporting.
• Marine and/or estuarine environmental compliance monitoring programmes, including environmental authorisation compliance monitoring and receiving environment assessments.
• Marine and/or estuarine ecological surveys, monitoring programmes, and assessments, including contaminant monitoring, bioaccumulation studies, biomonitoring, and ecological health assessments.
• Baseline environmental studies (including desktop studies) and investigations to characterise marine, coastal, or estuarine environments and inform future monitoring or management interventions.
• Freshwater quality monitoring programmes and impact assessments, including field sampling, laboratory testing, data analysis, interpretation, and reporting.
• Environmental Impact Assessments (EIAs) that included field work, data analysis, and technical/specialist reporting.

Contract Period: 36 months from the commencement date.

Tenderer's Work Experience:

• Must demonstrate successful completion of specific Relevant Projects in the last 10 years.
• Projects must be a minimum of 6 months duration.
• Only projects where the Tenderer acted as Principal Consultant or Project Lead on Type 1 or Type 2 projects will be considered.
• For scoring functionality, only Type 1 projects are considered.
• For Joint Ventures, a combined experience score will be awarded.
• Substantiation requires reports signed by the client, reference letters, or formal email correspondence.
• If substantiation is not possible, a sworn affidavit explaining the reason is required.

Key Personnel Experience:

• Must be a Natural Scientist with a minimum NQF Level 8 qualification (e.g., BSc Hons, Postgraduate Diploma).
• Must provide a minimum NQF Level 8 Qualification certificate and an up-to-date CV.
• Experience is based on the number of Relevant Projects (Type 1 only) executed by the Key Personnel in the last 10 years.
• Duration of personal involvement must be greater than 3 months.
• Contactable references must be provided for each project.

Relevant Projects Definitions:

• Type 1 Projects: Marine/estuarine impact assessments, water quality monitoring, environmental compliance monitoring, ecological surveys, baseline environmental studies.
• Type 2 Projects: Freshwater quality monitoring, Environmental Impact Assessments (EIAs) including field work.

Relevant Information for Substantiation:

• Signed client reports or correspondence confirming receipt/acceptance.
• Signed reference letters or formal email correspondence from clients.
• Other documentation: report cover, authorship page, completion letter, environmental authorisation, signed meeting minutes.
• Sworn affidavit if client substantiation cannot be obtained.

Tenderers must ensure their offers comply with all specifications. The CCT may require tenderers to cooperate with external service providers for due diligence and risk assessments. Samples submitted for testing may not be returned. Tenderers must provide all required certificates as stated in the document.

Tenderers must comply with all pricing instructions as stated on the Price Schedule (Section C.4).

The evaluation will use the 80/20 preference point system, applied to responsive tenders up to R50,000,000 (VAT inclusive).

Points for price will be allocated based on the formula set out in the tender document, related to the sum of prices/rates in the Price Schedule.

Arithmetical errors, omissions, and discrepancies in the Price Schedule will be checked and corrected by the CCT. Where amounts in words and figures differ, the amount in words will govern. Line item totals will govern over unit rates if there is a discrepancy. The total of the prices will govern if there is an error in the summation.

Tender Fee: R200 (non-refundable for hard copy, not applicable for website downloads).

Pricing Instructions: Tenderers must comply with all pricing instructions as stated on the Price Schedule (Section C.4).

Bid Security: Not explicitly mentioned.

Guarantees/Bonds: Pro Forma Insurance Broker’s Warranty (Annexure A), Pro Forma Performance Security/Guarantee (Annexure C), Pro Forma Advance Payment Guarantee (Annexure D) are listed as returnable documents, indicating potential requirements.

Payment Terms: Not specified in the provided text.

Turnover Requirements: Not explicitly stated, but B-BBEE preference points mention awards up to R50 million.

Tenderers must comply with the following:

Registration:

• City of Cape Town (CCT) Supplier Database.
• National Treasury Web Based Central Supplier Database (CSD).
• Each party to a Joint Venture must be registered individually on both databases.

Tax Compliance:

• Tenderers' tax matters with SARS must be in order.
• A valid Tax Compliance Status (TCS) PIN issued by SARS must be submitted.
• The TCS PIN number must be recorded on the Details of Tenderer pages.
• Each party to a Consortium/Joint Venture must submit a separate TCS PIN.
• CCT will verify tax compliance status before award.

Declarations and Certificates:

• SBD 4 (Declaration of Interest – State Employees)
• SBD 6.1 (Preference Points Claim Form)
• SBD 8 (Declaration of Tenderer’s Past Supply Chain Management Practices)
• SBD 9 (Certificate of Independent Bid Determination)
• Certificate of Authority for Partnerships/ Joint Ventures/ Consortiums (if applicable)
• Declaration for Procurement above R10 million (if applicable)
• Conflict of Interest Declaration
• Authorisation for the Deduction of Outstanding Amounts Owed to the CCT
• Company registration certification
• B-BBEE certificate (for preference points)

Other Requirements:

• No material deviations or qualifications from the tender terms, conditions, and specifications.
• Tenderers must not have been restricted for abuse of the Supply Chain Management Policy.
• Tenderers must not be guilty of contravening the Competition Act.
• Tenderers must not have conflicts of interest (e.g., not an advisor or consultant to CCT, not involved with the bid specification committee).
• Key Personnel must hold a minimum NQF Level 8 qualification in a relevant natural science field.

Tenderers must comply with the Occupational Health and Safety Act, providing sufficient detail to demonstrate necessary competencies and resources. This includes adherence to the Act, Regulations, and any Health and Safety Specification.

The scope of work includes marine and coastal environmental impact assessments, water quality monitoring, environmental compliance monitoring, ecological surveys, and baseline environmental studies. Type 1 projects include marine/estuarine impact assessments, water quality monitoring, environmental compliance monitoring, ecological surveys, and baseline environmental studies. Type 2 projects include freshwater quality monitoring and Environmental Impact Assessments (EIAs).

Contract Period: 36 months from the commencement date.

Dispute Resolution:

• Objections, complaints, queries, and disputes must be lodged in writing within 14 days of the decision or action.
• Appeals against decisions can be made to the City Manager within 21 days of notification, requiring written notice and reasons.
• Tenderers have the right to approach the High Court.

Appeals Policy:

• A fixed upfront administration fee of R300.00 is charged for appeals.
• A surcharge may be imposed for vexatious or frivolous appeals.
• Fees can be paid at Municipal Offices, Civic Centre, or via EFT.

Standby Bidder: The City reserves the right to appoint a "Standby Bidder".

Abuse of SCM System: May result in rejection of tender, cancellation of contract, or supplier restriction.

Conflict of Interest: Tenderers must declare any potential conflicts of interest. CCT employees involved must declare and abstain from decisions where conflicts exist.

Cancellation of Tender: The CCT may cancel a tender before award if there is no longer a need, funds are unavailable, no acceptable tenders are received, material irregularity occurs, or market-related pricing cannot be negotiated.

Withdrawal of Tenders: A tenderer may request withdrawal in writing after the closing date, subject to CCT's discretion. Withdrawal in contravention may lead to liability for additional expenses incurred by the CCT.

The evaluation will be based on functionality (100 points) and price/preference (80/20 system).

Functionality Criteria:

1. Tenderer’s Work Experience: Maximum 40 points.

• Points awarded based on the number of relevant projects completed in the last 10 years (minimum 6 months duration).
• A maximum of 4 Type 2 projects can be included for scoring.

2. Key Personnel Experience (Natural Scientist): Maximum 60 points.

• Points awarded based on the number of Type 1 projects executed/completed by the Key Personnel.
• Project duration and involvement (minimum 3 months for Key Personnel) are considered.
• Key Personnel must have a minimum NQF Level 8 qualification.

Minimum Functionality Score: 60 out of 100. Tenderers failing to achieve this will be considered non-responsive.

Preference Points:

• The 80/20 preference point system will apply.
• Points will be allocated based on specific goals related to expenditure percentages (e.g., >15% of total expenditure = 6 points).