Apointment of a service provider to provide production process- flow auditing/ assessment and compliance training for the implementation of the "agro - processing market compliance/ standards program for a period of 3 months.

Appointment of a service provider to provide production process-flow auditing/assessment and compliance training for the implementation of the Agro-Processing Market Compliance/Standards Programme for a period of three months.

Compulsory briefing session: 13 November 2026 at 10:00, Tourism Boardroom.

Closing date: 20 November 2026.

Closing time: 15:00.

Offer validity: 60 days from the closing date.

Bidding procedure enquiries:

• Contact: Admin Office
• Telephone: (033) 264 2731 / 2864
• Email: [email protected]

Technical enquiries:

• Contact: Wandile Colvelle
• Telephone: 083 543 4427
• Email: [email protected]

Submission address:

Ground Floor Foyer

270 Jabu Ndlovu Street

Pietermaritzburg

3201

Submission method: sealed envelope deposited in the bid box at Ground Floor Foyer, 270 Jabu Ndlovu Street, Pietermaritzburg.

Closing time: 15:00.

Bidders must sign the official submission register at reception on delivery; couriers must be briefed to do the same.

Each bid in a separate sealed envelope marked with the bidder's name and address, the quotation number and the closing date.

Bids sent by post, fax, telegraph or other electronic means will not be accepted.

Bid forms may not be retyped or redrafted; photocopies are allowed but must carry original signatures.

Initial every page; initial any alteration; correcting fluid and erasable pen are prohibited.

Returnable documents:

• SBD 1 Part A and Part B (Invitation to Bid and Terms and Conditions): signed offer and acceptance of bidding conditions.
• Section C: acknowledgement of special instructions.
• Section D: CSD registration (read only).
• Section E: declaration that CSD information is correct and current.
• Section F: SBD 3.1 Pricing Schedule (firm prices).
• Section G: Quotation Offer.
• Section H: SBD 4 Bidder's Disclosure.
• Section I: SBD 6.1 Preference Points Claim, with ownership demographic schedule and CIPC certificate.
• Section J: Questionnaire Replies (only if applicable to goods).
• Section K: compulsory briefing session certificate.
• Section N: Authority to Sign a Bid, with proof of authority such as a company resolution.
• Section O: Schedule of Variations from Goods or Services Information (if applicable).
• Annexure A: Terms of Reference response.
• Annexure B: Evaluation Grid.
• Annexure C: CV Format for key experts.
• Annexure D: Statement of Exclusivity and Availability.
• Proof of SETA or QCTO accreditation/registration of the bidding company.
• Proof of professional registration for Key Expert 1 and accreditation/registration for Key Expert 2.

Evaluation stages:

1. Administrative compliance: all compulsory documents in Sections A to O and the annexures must be complete; failure renders the quotation invalid.
2. Functionality: minimum qualifying score of 60% to proceed.
3. Preference points: 80/20 system — price 80 points, specific goals 20 points.

• Specific goals: HDI Africans 10 points; Women 10 points.
• Claim with completed SBD 6.1, ownership demographic schedule and CIPC certificate; missing proof means no points.

4. Price negotiation: the department may negotiate price with the recommended bidder.

Appointment of a service provider to deliver production process-flow auditing/assessment and compliance training under the Agro-Processing Market Compliance/Standards Programme.

Contract period: 3 months from signing of the Service Level Agreement.

Scope includes process-flow audits and assessments of agro-processing operations and compliance training for programme implementation.

Bidders must submit a response to the Terms of Reference (Annexure A), an Evaluation Grid (Annexure B), CVs in the prescribed format (Annexure C) and a Statement of Exclusivity and Availability (Annexure D).

Goods and services must conform to the standards stated in the bidding documents and specifications.

The purchaser may inspect, test or analyse supplies at any stage; the supplier's premises must be open at reasonable hours for inspection.

Pre-bidding testing is for the bidder's account.

If inspection shows compliance, the purchaser bears the cost; if not, the supplier bears the cost and non-compliant supplies may be rejected.

Rejected supplies are held at the supplier's cost and risk and must be replaced promptly.

Pricing: firm prices only; non-firm prices and exchange-rate variations will not be considered.

Pricing schedule (SBD 3.1) requires:

• A ceiling price covering all phases and expenses, inclusive of all applicable taxes.
• Hourly rates for each person and position involved.
• Cost per phase and man-days per phase.
• Travel expenses at actual cost, supported by proof on certified invoices.
• Total price, commencement period after acceptance, and estimated man-days.

Offer validity: 60 days from the closing date.

Payment: within 30 days of invoice submission, in Rand.

CSD registration: mandatory; unregistered suppliers are disqualified at evaluation.

SARS tax compliance: valid tax compliance status PIN or printed TCS certificate; each consortium/JV/sub-contractor party must provide its own.

State employment: no bid from a person in the service of the state, or a company whose directors or members are.

SETA/QCTO accreditation: the bidding company must be accredited or registered with FoodBev Manufacturing SETA or QCTO (preferably with agri-processing) or hold an equivalent SETA/QCTO-accredited registration; attach proof.

Key Expert 1 (Project Leader / Mentor / Coach): valid professional body registration or accreditation such as COMENSA, ICF or IBASA.

Key Expert 2 (Facilitator): registered or accredited with a SETA or QCTO as an assessor or moderator, or hold a skills development facilitation certificate; attach proof.

Compulsory briefing: attendance and submission of the briefing certificate (Section K).

B-BBEE / specific goals: claim via SBD 6.1, ownership demographic schedule and CIPC certificate; HDI Africans 10 points, Women 10 points.

Contract period: 3 months from signing of the Service Level Agreement.

Warranty: goods must be new, unused and free of defects; warranty valid for 12 months after delivery and acceptance, or 18 months after shipment, whichever is earlier.

Payment: within 30 days of invoice submission, in Rand.

Prices: fixed at bid prices, subject only to adjustments authorised in the Special Conditions of Contract or on extension of bid validity.

Amendments: only by written agreement signed by both parties.

Assignment: not permitted without the purchaser's prior written consent.

Subcontracts: must be notified in writing; notification does not relieve the supplier of liability.

Delays: supplier must notify the purchaser in writing; extension may be granted with or without penalties.

Penalties: for late delivery or non-performance, a sum calculated on the delivered price using the current prime interest rate for each day of delay.

Termination for default: the purchaser may terminate for failure to deliver, failure to perform any obligation, or corrupt or fraudulent practices.

Restriction: a defaulting supplier may be prohibited from doing business with the public sector for up to 10 years, after being given 14 days to provide reasons.