Panel of up to three suppliers for the supply of laptops and accessories to the south african nursing council over five years (SCM03/2026/SANC)

Closing date and time: 30 October 2026 at 12:00.

Enquiry cut-off: 26 October 2026 at 12:00.

Bid validity: 120 days from the closing date.

Year 1 unit prices remain capped for 12 months.

Bidding procedure enquiries

• Contact: Tender Administration
• Telephone: 012 426 9506
• Email: [email protected]

Technical enquiries

• Contact: Maredi Makgolane
• Telephone: 012 420 1030
• Email: [email protected]

Submission address

SANC Reception

Cecilia Makiwane Building

602 Pretorius Street

Arcadia

Pretoria, 0083

Invoices

• Email: [email protected]

Submission method: physical deposit into the tender box at SANC Reception, Cecilia Makiwane Building, 602 Pretorius Street, Arcadia, Pretoria, 0083.

Closing: 30 October 2026 at 12:00 (South African time). Late bids are not accepted.

Two-envelope system:

• Envelope 01: technical and administrative documentation, one original set.
• Envelope 02: pricing documentation only — completed Pricing Schedule and/or formal quotation, one original set.
• A USB flash drive containing both the technical and price proposals must also be submitted.

Bids must be submitted on the official forms provided; retyped forms are not accepted.

Returnable documents:

• Invitation to Bid (SBD 1): complete in full, answer every clause, and sign.
• Bidder's Disclosure (SBD 4): declare directors' interests in other companies and any state employment; incomplete disclosure of CSD-registered active companies linked to directors leads to disqualification.
• Central Supplier Database report: printed from https://secure.csd.gov.za/.
• Preference Points Claim Form (SBD 6.1): complete, sign and claim points; supporting documents required are identity documents, B-BBEE certificate, CIPC disclosure certificate and, for disability ownership, a medical report.
• Pricing Schedule (SBD 3.2, non-firm prices): complete and sign; a detailed quotation on company letterhead must also be submitted.
• Detailed bid proposal aligned to the specifications/terms of reference.
• CSD declaration confirming the database information is correct and up to date.
• Proof of authority to sign, such as a company resolution.
• Tax Compliance Status PIN or printed TCS certificate; consortia, joint ventures and subcontractors must each submit a separate TCS certificate/PIN and CSD number.

Disqualification risks:

• Bid received after the closing time.
• Not registered on the CSD by the closing time.
• Failure to provide the required tax particulars.
• Bids from persons in the service of the state, or companies whose directors or members are.
• Failure to disclose all CSD-registered active companies linked to directors.
• False or outdated CSD information.

Preference point system: 80/20.

Points allocation:

• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.

Price scoring: 80 points awarded using the 80/20 formula, with the lowest acceptable bid as Pmin.

Specific goals (20 points) — claimed on the Preference Points Claim Form and verified against supporting documents:

• Black ownership: 8 points for 100% black ownership; lower points for 51%–99% and for less than 51%.
• Black women ownership: points for 100%, for 30%–99%, and for less than 30%.
• Black youth ownership: points for 100%, for 30%–99%, and for less than 30%.
• Disability ownership: points for 20% or more owners with disability, for less than 20%, and for 0%.

Verification documents: identity documents, B-BBEE certificate, CIPC disclosure certificate, and a medical report for disability ownership.

Failure to submit the proof required to claim specific-goal points means those points are not claimed.

SANC may require a bidder to substantiate any preference claim before adjudication or afterwards.

Appointment of a panel of a maximum of three suitably qualified service providers for the supply of laptops and accessories to the South African Nursing Council, as and when required, over five years.

Scope:

• Laptops: three models, each HP with a three (3) year OEM warranty, as specified in Tables 1, 2 and 3.
• Accessories and peripherals, as specified in Table 4:
• Enhanced optical wireless mouse.
• Laptop roller/trolley bag: performance backpack trolley bag, black, suitable for laptops up to 16 inches.
• Laptop backpack: suitable for laptops from 14 to 16 inches.
• Universal AC adapter and power cord, USB Type C.
• External hard drive, 1TB SSD.
• Wireless keyboard.
• Display adaptor, HDMI/VGA.

Supply is on an as-and-when-required basis; the pricing schedule does not guarantee any order quantity.

Delivery point: Cecilia Makiwane Building, 602 Pretorius Street, Arcadia, Pretoria, 0083.

Goods must be new, unused, of the most recent or current models, and incorporate recent design and material improvements.

Warranty: 12 months from delivery and acceptance at the final destination, or 18 months from shipment from the source country, whichever ends first. Defective goods must be repaired or replaced at no cost to SANC.

Incidental services may be required: on-site assembly/commissioning, assembly and maintenance tools, operations and maintenance manuals, maintenance and repair, and training of SANC personnel.

Spare parts may be required, including advance notice of discontinuation and, on request, blueprints, drawings and specifications at no cost.

Pre-bidding testing is for the bidder's account. SANC may inspect premises and records and may audit the supplier's records.

Goods must conform to the standards stated in the bidding documents and specifications.

SANC may inspect the supplier's premises at reasonable hours and may inspect, test or analyse supplies on or after delivery; non-compliant supplies may be rejected and must be removed and replaced at the supplier's cost and risk.

Pre-bidding testing is for the bidder's account.

SANC may inspect and audit the supplier's records relating to performance.

Contract documents and information supplied by SANC must be kept confidential, used only for performing the contract, and returned on completion if required.

Form: SBD 3.2 Pricing Schedule — Non-Firm Prices (purchases).

• Price each line item on an evaluation quantity of one (1) unit.
• Complete both the excluding VAT and including VAT columns; evaluation uses the total including VAT.
• Prices must include delivery, the required OEM warranty and support, all taxes and all other costs.
• Year 1 unit prices are capped for 12 months; adjustments require written motivation, verifiable OEM or distributor evidence and prior written approval from SANC.
• Escalation is assessed against prevailing economic conditions and the CPI.

Line items:

1. HP laptop with three (3) year OEM warranty, per Table 1.
2. HP laptop with three (3) year OEM warranty, per Table 2.
3. HP laptop with three (3) year OEM warranty, per Table 3.
4. Enhanced optical wireless mouse.
5. Laptop roller/trolley bag, black, for laptops up to 16 inches.
6. Laptop backpack for 14 to 16 inch laptops.
7. Universal AC adapter and power cord, USB Type C.
8. External hard drive, 1TB SSD.
9. Wireless keyboard.
10. Display adaptor, HDMI/VGA.

Delivery is not firm. A detailed quotation on company letterhead must also be submitted.

Pricing format: SBD 3.2 Pricing Schedule — Non-Firm Prices (purchases).

• Each line item is priced on an evaluation quantity of one (1) unit.
• Both excluding VAT and including VAT columns must be completed; SANC evaluates on the total price including VAT.
• Prices must include delivery, the required OEM warranty and support, all applicable taxes and every other cost.
• Year 1 unit prices are capped for 12 months; later adjustments require written motivation, verifiable OEM or distributor evidence, and prior written approval from SANC.
• Escalation, where applicable, is considered against prevailing economic conditions and the Consumer Price Index (CPI).
• A detailed price quotation on company letterhead must accompany the pricing schedule.
• Delivery is not firm.

Bid validity: 120 days from the closing date.

Payment: invoices paid in full within 30 days of invoice date, or at agreed intervals; payment in Rand. Invoices must be original and accompanied by an inspection certificate and/or proof of delivery, and sent to [email protected]. Invoices for outstanding deliverables or unproductive or duplicated time will not be validated.

No bid security, performance guarantee or retention percentage is stated.

CSD registration: mandatory; suppliers not registered on the Central Supplier Database by the closing time are disqualified. A CSD report must be attached and a declaration signed confirming the information is correct and up to date; false or outdated information may cancel the bid or contract.

Tax compliance: a valid SARS Tax Compliance Status PIN or printed TCS certificate must be submitted. Consortia, joint ventures and subcontractors must each provide a separate TCS certificate/PIN and CSD number.

B-BBEE: a B-BBEE status level verification certificate or a sworn affidavit (for EMEs and QSEs) must be submitted to claim preference points. Bidders must indicate their B-BBEE status level and whether they rely on a certificate or a sworn affidavit.

State employment: no bid will be considered from a person in the service of the state, a company with directors in the service of the state, or a close corporation with members in the service of the state.

Foreign suppliers: bidders must indicate whether they are foreign-based and, if so, complete the questionnaire to bidding foreign suppliers.

Authority: proof of authority to sign, such as a company resolution, must be submitted.

No CIDB grading or local-content percentage is stated.

Contract period: five years, with supply on an as-and-when-required basis.

Warranty: goods must be new, unused and current models; warranty runs 12 months from delivery and acceptance or 18 months from shipment, whichever ends first; defects must be repaired or replaced at no cost to SANC.

Payment: within 30 days of invoice or at agreed intervals, in Rand; invoices must be original and supported by an inspection certificate and/or proof of delivery.

Prices: quoted prices are fixed, except for adjustments authorised by SANC or on a bid validity extension.

Amendments: only by written amendment signed by both parties.

Assignment: not permitted without SANC's prior written consent.

Subcontracts: SANC must be notified in writing; notification does not relieve the supplier of liability.

Delays: the supplier must notify SANC in writing of any delay, its likely duration and cause; SANC may extend time with or without penalties. Delays may attract penalties, and SANC may buy substitute supplies at the supplier's expense or cancel the contract and claim damages.

Termination for default: SANC may terminate for failure to deliver, failure to perform any obligation, or corrupt or fraudulent practices, and may recover excess costs of replacement supply.

Restriction: a defaulting supplier may be restricted from doing business with the public sector for up to 10 years, after being given 14 days to object.

Preference point system: 80/20.

• Price: 80 points, scored on the 80/20 formula using the lowest acceptable bid.
• Specific goals: 20 points.

Specific goal points:

• Black ownership: 8 points for 100% black ownership; reduced points for 51%–99% and for less than 51%.
• Black women ownership: points for 100%, 30%–99%, and less than 30%.
• Black youth ownership: points for 100%, 30%–99%, and less than 30%.
• Disability ownership: points for 20% or more owners with disability, less than 20%, and 0%.

Claims are verified against identity documents, B-BBEE certificate, CIPC disclosure certificate and, for disability ownership, a medical report. Points not supported by proof are not awarded.