Consulting civil engineer for replacement of collapsed sewer pipes in old thabong (wards 26, 29 & 31), matjhabeng lm – RFP 05/10/2026

Technical enquiries:

• Contact: Mr. Brian Lehlekiso
• Email: [email protected]
• Telephone: (057) 108 5000

SCM enquiries:

• Contact: Mr. Malemoha Macholo (Acting Supply Chain Manager)
• Email: [email protected]
• Telephone: (057) 108 5000

All enquiries must be in writing and received by Monday, 19 October 2026 at 12:00.

Submission address: LDM Tender Box, Corner Jan Hofmeyr and Tempest Road, Welkom, 9460 (Main Entrance).

Municipal address: Lejweleputswa District Municipality, Corner Jan Hofmeyr and Tempest Road, Welkom, 9460.

Submission method: hand delivery or courier into the LDM Tender Box at the municipal address only. E-mailed or faxed submissions will not be considered.

Number of copies: one (1) original, fully completed and signed, in a sealed envelope.

Envelope must be clearly endorsed with the tender number and title: "RFP 05/10/2026: REPLACEMENT OF COLLAPSED CLAY AND AC SEWER PIPES IN OLD THABONG – CONSULTING ENGINEER".

Submission address: LDM Tender Box, Corner Jan Hofmeyr and Tempest Road, Welkom, 9460 (Main Entrance).

Closing time: Monday, 26 October 2026 at 12:00.

Tenders deposited in the wrong box, delivered to another venue, or received after closing will not be considered.

Correction fluid/tape may not be used; errors must be crossed out, initialled and corrected alongside.

All prices must be in South African Rand, inclusive of VAT where the bidder is a registered VAT vendor.

The complete original tender document must be returned; missing pages, retyped or altered documents will result in disqualification.

Returnable schedules (all must be completed, signed and returned):

• R1 Form of Offer and Acceptance
• R2 Authority for Signatory (resolution / power of attorney)
• R3 Declaration of Interest (MBD 4)
• R4 Preference Points Claim Form (MBD 6.1)
• R5 Declaration of Bidder's Past SCM Practices (MBD 8)
• R6 Certificate of Independent Bid Determination (MBD 9)
• R7 Proof of Good Standing with Municipal Accounts
• R8 Joint Venture Agreement (if applicable)
• R9 Schedule of Proposed Sub-consultants (if applicable)
• R10 Experience of Tenderer (Similar Projects)
• R11 Schedule of Key Personnel
• R12 Curriculum Vitae of Key Personnel
• R13 Record of Addenda
• R14 Proof of Director's ECSA Registration
• R15 Banking Details
• R16 OHS Act Section 37(2) Agreement
• R17 Proof of Black Ownership (B-BBEE Certificate / Sworn Affidavit)
• R18 CSD Report and Tax Compliance
• R19 Company Profile

All addenda must be acknowledged in R13.

Evaluation in three stages; only tenders passing a stage proceed to the next.

Stage 1 – Mandatory requirements (non-compliance = non-responsive):

• CSD registration (summary report not older than 30 days)
• Tax compliant status (SARS TCS PIN or CSD tax status)
• Fully completed and signed MBD 1, MBD 4, MBD 6.1, MBD 8, MBD 9
• Fully completed and signed Form of Offer and Acceptance (R1) and Pricing Schedule (C2.2) with no blank items
• Proof of good standing with municipal accounts (not in arrears > 90 days) for the bidder and each JV partner/director
• Authority for signatory (resolution / power of attorney)
• Joint venture agreement (if applicable)
• Declaration of compliance with OHS Act Section 37(2) agreement
• Only one tender per company (sole or one JV); multiple submissions in any form result in automatic disqualification of all such tenders

Stage 2 – Functionality (100 points, minimum threshold 80/100):

• ECSA registration of a director (30 points): one or more directors/members registered with ECSA as Pr Eng, Pr Tech Eng or Pr Techni Eng = 30; none = 0. Proof: certified copy (not older than 6 months) of ECSA registration certificate and CSD/CIPC report confirming directorship.
• Similar work experience (50 points): 10 points per completed similar project, up to 5 projects. Similar project = professional engineering services on sewer infrastructure (sewer pipelines, reticulation, outfall sewers, rising mains or sewer rehabilitation). Each project must have BOTH an appointment letter AND a completion/reference letter; no points if only one is attached. Appointment letters must be dated on or after 26 October 2018 (not older than 8 years).
• Key personnel (20 points):
• Project Lead / Contracts Manager (10): NQF Level 7 in Civil Engineering, minimum 10 years' experience on sewer projects, registered with ECSA. Failing any one = 0.
• Design Engineer (10): NQF Level 7 in Civil Engineering, minimum 5 years' experience on sewer projects, registered with ECSA. Failing any one = 0.
• Proof: CVs (R11, R12) with certified copies of qualifications and ECSA registration not older than 6 months.

Certified copies older than 6 months from closing date, uncertified copies, or copies of certified copies will not be accepted and score zero.

Stage 3 – Price and specific goals (80/20 preference point system, as estimated value below R50 million incl. VAT):

• Price (80 points): Ps = 80 × (1 − (Pt − Pmin) / Pmin), using Total Tendered Amount (incl. VAT) from Pricing Schedule C2.2.
• Specific goals (20 points):
• Historically disadvantaged individuals – black ownership (10 points): 100% = 10; 75–99% = 9; 60–74% = 7; 51–59% = 6; 10–50% = 1; below 10% or not proven = 0. Proof: valid B-BBEE certificate (SANAS-accredited) or sworn affidavit showing percentage of black ownership, plus CSD ownership report.
• Locality (10 points): business office within Lejweleputswa District = 10; elsewhere in Free State = 6; elsewhere in South Africa = 4; outside South Africa = 0. Proof: municipal rates and services account in bidder's name for business premises (not in arrears > 90 days) or lease agreement with owner's up-to-date municipal account; address must correspond with CSD report.

Failure to submit proof for a specific goal means no points for that goal, but the tender is not disqualified for that reason alone.

Award: highest total points for price and specific goals, subject to verification of CSD, tax, municipal accounts and Register for Tender Defaulters status; risk assessment and reference checks may be conducted.

Scope: Appointment of a consulting civil engineer for the MIG Schedule 6B project to replace collapsed clay and asbestos cement sewer pipes in Old Thabong (Wards 26, 29 and 31), Matjhabeng Local Municipality.

Employer: Lejweleputswa District Municipality (Implementing Agent for MIG Schedule 6B), on behalf of and in collaboration with Matjhabeng Local Municipality (Water Services Authority and asset owner).

Funding: Municipal Infrastructure Grant (MIG) Schedule 6B, 2026/27 and outer year as required.

Estimated construction value: approximately R18 000 000.00 (R18 million) excluding VAT – used to calculate tendered professional fees for evaluation.

Project location: Old Thabong (Wards 26, 29 and 31), Welkom, Matjhabeng Local Municipality, Lejweleputswa District, Free State Province.

Background: Ageing clay vitrified, asbestos cement (AC) and uPVC pipes have collapsed repeatedly; sewage is being pumped into stormwater system, causing pollution. DWS has issued a Notice of Intention (16 October 2025) and a Directive (1 December 2025) under the National Water Act, 1998 (Ref 16/2/7/C404/D1/3) requiring the municipality to stop sewage discharge into the Toronto Pan. Geology is dolomitic; flexible HDPE pipe proposed for lines smaller than 600 mm diameter, steel pipe for 600 mm and larger.

Scope of works (to be verified by the Consultant): approximately 2 380 m of new pipe, including replacement or re-routing of mid-block lines. Preliminary sections:

• Khabanyane Street (Old Thabong / Mshongoville): 500 m, avg depth 3.0 m, 100 mm dia, clay vitrified; includes ±250 m mid-block line replacement.
• Mmatsa mid-block: 240 m, avg depth 5.0 m, 100 mm dia, clay vitrified; includes ±120 m mid-block line; permanent structures built over servitude.
• Mxi Street (Old Thabong): 300 m, avg depth 5.0 m, dia TBC, clay vitrified; replacement of mid-block line (Mxi Street pump station area).
• Mothusi Road (Old Thabong): 1 000 m, avg depth 6.0 m, 200 mm dia, uPVC; manhole to manhole.
• Mokhomo Street: 340 m, avg depth TBC, 150 mm dia, clay vitrified; includes ±170 m mid-block line.

Works include: replacement of collapsed sewers and mid-block lines (re-routing into street reserves where servitudes inaccessible or built over), new manholes and chambers (precast concrete with heavy-duty lockable covers), reconnection of affected house connections, reinstatement of road surfaces, pavement layers and sidewalks. AC pipes to be left undisturbed and abandoned in situ where possible; removal and disposal at licensed hazardous waste site only where unavoidable.

Design criteria to be confirmed against CSIR Neighbourhood Planning and Design Guide, SANS 1200 / SANS 2001 series and Matjhabeng LM standards.

Services required: ECSA Stages 1 to 6 (Inception, Concept and Viability, Design Development, Documentation and Procurement, Contract Administration and Inspection, Close-out).

Additional services:

• Level 3 (full-time) site supervision: ECSA-registered Resident Engineer / Site Supervisor on site for duration of construction (estimated 9 months for pricing). Part-time (Level 1 or 2) not accepted.
• Construction Health and Safety Agent: SACPCMP-registered (Pr CHSA or CHSM minimum) to prepare H&S specification, approve contractor's H&S plan, audit monthly, manage construction work permit if required.
• Specialist investigations: topographical survey, geotechnical investigation (incl. dolomite stability), CCTV condition survey of existing lines, asbestos risk assessment / plan of work input, environmental screening and flood-risk assessment – priced as lump sums.

Key personnel (minimum requirements):

• Project Lead / Contracts Manager: NQF Level 7 in Civil Engineering, min 10 years' experience on sewer projects, ECSA registered.
• Design Engineer: NQF Level 7 in Civil Engineering, min 5 years' experience on sewer projects, ECSA registered.
• Resident Engineer / Site Supervisor (Level 3): ECSA-registered (Pr Eng, Pr Tech Eng, Pr Techni Eng or Candidate) with pipeline construction supervision experience.
• Construction Health and Safety Agent: SACPCMP Pr CHSA (or CHSM as minimum).
• Land Surveyor (sub-consultant): registered with SAGC (Professional Land Surveyor or Survey Technician).
• Geotechnical Engineer (sub-consultant): Pr Eng or Pr Sci Nat with geotechnical experience.

Key personnel named in the tender may not be replaced without LDM's written approval; replacement must hold equal or better qualifications and experience and be made within 5 working days.

Deliverables and programme (from letter of appointment):

• Inception Report, programme and risk register: 2 weeks
• Survey, geotechnical and CCTV results: 5 weeks
• Preliminary Design Report (Stage 2): 6 weeks
• Detailed Design Report, drawings and approvals (Stage 3): 9 weeks
• Construction tender documents ready for advertisement (Stage 4): 11 weeks
• Tender evaluation report: 14 days after construction tender closing
• Construction period (Stage 5): estimated 255 calendar days (to be confirmed at Stage 3)
• As-built drawings and asset data: 30 days after practical completion
• Close-out report and DWS compliance report: 60 days after works completion; final certificate after 12-month defects liability period

Reporting: monthly progress report (technical, financial, EPWP/labour, H&S, risks) to LDM by 5th day of each month, in MIG-MIS compatible format. Attendance at Project Steering Committee meetings, LDM PMU meetings and DWS/Matjhabeng engagements as required.

All drawings, reports, data and models are property of LDM and must be handed over in editable electronic format.

Capacity building: accommodate at least one LDM PMU official or candidate (technologist/technician) for structured exposure, remunerated under "Skills Transfer to Municipal Trainee" in Section 2 of Pricing Schedule.

Pricing format: Pricing Schedule (C2.2) with four sections:

• Section 1 – Professional fees: single fee percentage for ECSA normal services (Stages 1 to 6). For evaluation, percentage applied to estimated construction value of R18 000 000.00 (excl. VAT). During contract, fees calculated by applying tendered percentage to actual construction value (excl. VAT and escalation) and paid per stage in proportions shown (Stage 1: 5%, Stage 2: 25%, Stage 3: 25%, Stage 4: 15%, Stage 5: 25%, Stage 6: 5%).
• Section 2 – Construction monitoring: Level 3 (full-time) site supervision, monthly rates all-inclusive. Quantity of 9 months for evaluation; payment for actual months (pro rata for part months) certified by LDM. Includes Site Engineer Monitoring, OHS Construction Monitoring and Audits (SACPCMP), and Skills Transfer to Municipal Trainee.
• Section 3 – Recoverable expenses: lump sums for specialist investigations (topographical survey, geotechnical investigations, CCTV condition survey, asbestos risk assessment, environmental screening and flood-risk assessment), payable on acceptance of each deliverable. LDM may omit any item.
• Section 4 – Disbursements: estimates for evaluation; payment at tendered rates for actual quantities, substantiated by logbooks and records. Travel rates may not exceed prevailing AA rates.

All items must be priced; a blank or nil item renders the tender non-responsive.

Tendered fee percentage must not exceed the fee calculated in accordance with the current ECSA Guideline tariff for civil engineering normal services. Fees materially below guideline will be dealt with per T3.8 (implied discount exceeding 30% of guideline fee may be queried).

Fees subject to escalation only as provided in ECSA Guideline where services extend beyond 12 months from closing date for reasons not attributable to the Consultant.

Tenderers who are not VAT vendors must not add VAT.

Payment terms: monthly tax invoices supported by progress report and proof of stage completion; payment within 30 days of receipt of correct invoice by electronic transfer into Consultant's bank account in legal name on CSD. Invoices must comply with VAT Act, 1991 and reflect LDM's VAT registration number 4000791642. Payment in accordance with section 65(2)(e) of MFMA.

Insurances:

• Professional indemnity: not less than total contract value plus 10%, for duration of contract and 3 years thereafter.
• Public liability: not less than R10 000 000 per single claim, for duration of contract.
• Proof of insurance must be submitted within 14 days of appointment and before any payment.

Penalties: 0.05% of contract value per calendar day for late submission of Stage 2, Stage 3 and Stage 4 deliverables where delay attributable to Consultant.

No bid security or guarantee is stated.

CSD registration: mandatory; CSD summary report (not older than 30 days) must be submitted. No award will be made to a bidder not registered on CSD and whose tax matters are not in order at time of award.

Tax compliance: SARS Tax Compliance Status PIN (TCS PIN) or CSD tax status must be submitted. For consortia/JV/sub-contractors, each party must submit a separate TCS PIN / CSD number.

B-BBEE: required for specific goals (black ownership points). Proof: valid B-BBEE certificate (SANAS-accredited) or sworn affidavit showing percentage of black ownership, plus CSD ownership report. No minimum B-BBEE level is stated as a pre-qualification; points are awarded for black ownership percentage.

Municipal accounts: proof of good standing (not in arrears > 90 days) for the bidder and each JV partner/director.

OHS: compliance with OHS Act, 1993, Construction Regulations, 2014 and Asbestos Abatement Regulations, 2020; sign Section 37(2) agreement (R16).

Persons in the service of the state are not eligible.

One submission per company: each company (including directors and shareholders) may submit only ONE tender, either as sole tenderer or as partner in ONE JV/consortium. Multiple submissions in any form result in automatic disqualification of all such tenders.

No CIDB grading is required for this professional services tender (construction contractor grading will be specified in construction tender documents).

Contract form: Service Level Agreement based on the CIDB Standard Professional Services Contract (latest edition), read with these Special Conditions of Contract. Order of precedence: (1) Service Level Agreement; (2) Special Conditions of Contract; (3) GCC (July 2010).

Duration: from date of letter of appointment until issue of final completion certificate after 12-month defects liability period of construction contract, or completion of all close-out deliverables, whichever is later.

Insurances: professional indemnity not less than total contract value plus 10% for duration plus 3 years; public liability not less than R10 000 000 per claim for duration. Proof within 14 days of appointment and before any payment.

Payment: monthly tax invoices, payment within 30 days of correct invoice; invoices must reflect LDM VAT number 4000791642.

Penalties: 0.05% of contract value per calendar day for late Stage 2, 3, 4 deliverables.

Poor performance: written notice; if not remedied within 14 days, LDM may terminate, procure elsewhere and recover additional cost. Termination also for serious breach, insolvency, fraud, corruption, or breach of law.

Assignment/sub-letting: not permitted without prior written consent.

Intellectual property: all drawings, designs, reports, models and data vest in LDM and Matjhabeng LM; confidentiality subject to PAIA and POPIA.

Indemnity: Consultant indemnifies LDM against losses/claims from Consultant's negligence.

OHS: comply with OHS Act, Construction Regulations, Asbestos Abatement Regulations; sign Section 37(2) agreement.

Disputes: negotiation, then mediation, then South African court.

Compliance with all applicable legislation, MIG Framework and Division of Revenue Act.

Evaluation method: Stage 1 – Mandatory requirements; Stage 2 – Functionality (minimum 80/100); Stage 3 – 80/20 preference point system (Price 80; Specific Goals 20).