Botanical resurvey of hugh taylor long-term monitoring plots at cape point

Closing date: 23 October 2026 at 11:00 am

Compulsory briefing session / site visit: N/A

Fieldwork commencement: ideally from October 2026

Enquiries (bidding procedure and technical):

• Section: SCM
• Email: [email protected]

Submission:

• Method: email
• Email: [email protected]

Submission method: email only, to [email protected]. Only PDF documents are acceptable. Submit one original set in electronic format. Late bids are not accepted.

Returnable documents (all mandatory unless marked optional):

• SBD 1 (Invitation to Bid), signed and completed, including SBD 4, SBD 6.1 and the signed Bid Submission Certificate form.
• Proof of authority to sign (e.g. company resolution).
• Proof of registration on the Central Supplier Database (CSD).
• B-BBEE certificate or sworn affidavit (optional, but required to claim preference points).
• Specification response.
• Tertiary qualification certificate (MSc or similar in ecology or botany).
• At least one reference letter on referee's letterhead, signed.
• Detailed CV of the specialist.
• Pricing (SBD 3.1) or a quotation on company letterhead.

Disqualification risks:

• Omitting or not signing any mandatory returnable document.
• Submitting after the closing time.
• Failing to meet the go/no-go eligibility criteria.

Evaluation stages:

• Stage 1: Compliance with submission requirements.
• Stage 2: Evaluation against technical specifications, including written response (2A), due diligence interviews or proof of delivery (2B), and reference checks (2C).
• Stage 3: Price/preference evaluation under the 80/20 system.
• Stage 4: Tax compliance verification (7 working days to provide proof if found non-compliant).
• Stage 5: Award and contract signing.

Preference point system: 80/20 (80 points for price, 20 points for specific goals).

Specific goals points:

• B-BBEE Status Level 1 to 3: 8 points
• B-BBEE Status Level 4 to 6: 6 points
• B-BBEE Status Level 7 to 8: 2 points
• Supplier at least 51% Black-owned: 3 points
• Supplier at least 51% Black female-owned: 3 points
• Supplier at least 51% Black youth-owned: 1 point
• Supplier at least 51% owned by People with Disabilities: 1 point
• EME or QSE: 4 points

A valid B-BBEE certificate is required to earn specific goal points; failure to submit means no points for specific goals.

Bid validity period: 60 days from closing date.

Scope: Botanical resurvey of the 67 Hugh Taylor long-term monitoring vegetation plots at Cape Point, in the Cape of Good Hope Section of Table Mountain National Park.

Plot details:

• Each plot is one 5x10m plot, divided into ten 2x2.5m subplots.

Data to record:

• For each 5x10m plot: fire history and post-fire regrowth, alien plant occurrence or clearing, plant mortality, disturbance, and functional characteristics of dominant vegetation.
• For each 2x2.5m subplot: vascular plant species composition, counts and estimated percentage cover per species, average size of individuals (indicating clonal species), average vegetation height, and cover of functional types.

Methodology:

• Use the same methodology as previous SAEON surveys for consistency.
• Identify species in the field where possible; otherwise resolve specimens or photos within two weeks of field sampling, subject to permits.
• Take representative photos of each species (habit, flower, diagnostic features).
• Capture all data in the SAEON spreadsheet template and submit a quality-checked dataset.

SAEON support:

• Provides GPS coordinates, historical plot info, corner markers where available, data-capture template, project administration support, and survey permits.
• May assist with infield sampling.
• Successful bidder must attend an inception/site visit with SAEON before final contract implementation.

Deliverables:

• Workplan and field schedule agreed with SAEON before fieldwork.
• Completed plot-level datasheets for all 67 plots.
• Photographic record of plots and species.
• Short completion report summarising sites surveyed, methods, data-quality checks, unresolved identifications, and field constraints.

Contract period: 6 months.

Methodology:

• Locate and re-survey the 67 permanent plots using GPS coordinates and historical plot info from SAEON.
• Use the same methodology as previous SAEON surveys for consistency.
• For each 5x10m plot, record fire history, post-fire regrowth, alien plant occurrence/clearing, plant mortality, disturbance, and functional characteristics of dominant vegetation.
• For each 2x2.5m subplot, record species composition, counts, percentage cover, average size of individuals (indicating clonal species), average vegetation height, and cover of functional types.
• Identify species in the field where possible; otherwise resolve specimens or photos within two weeks of field sampling, subject to permits.
• Take representative photos of each species.
• Capture all data in SAEON spreadsheet template and submit quality-checked dataset.
• Attend inception/site visit with SAEON before final contract implementation.
• Fieldwork ideally commences October 2026, completed within contract period.

Minimum requirements:

• Demonstrated botanical expertise in fynbos vegetation, with specific experience in Cape Peninsula flora strongly preferred.
• Experience with plot-based vegetation survey methods, permanent monitoring plots, species identification, and quantitative cover estimation.
• Prior knowledge of the Hugh Taylor Cape of Good Hope plots is advantageous.
• At least two relevant references for botanical or vegetation survey work in the fynbos biome.
• Own transport and ability to work safely in remote field conditions within Table Mountain National Park.

Mandatory documents:

• MSc degree or similar in ecology or botany, with tertiary qualification certificate attached.
• At least one reference letter on referee's letterhead, signed.
• Detailed CV of the specialist indicating experience in managing similar projects.

Pricing Schedule (SBD 3.1):

1. Completion of vegetation survey across 67 long-term monitoring plots at Cape Point.
2. Receipt of processed and completed dataset and photographic records for the 67 plots.

Provide total price excluding VAT, VAT, and total contract including VAT (ceiling price).

Pricing is subject to preference points as per SBD 6.1.

Price must be in South African Rands and fully inclusive of all costs, including VAT and all taxes and levies.

Price schedule remains firm for contract duration; no changes or ad hoc costs accepted.

Pricing format: SBD 3.1 Pricing Schedule or a quotation on company letterhead.

Pricing items:

1. Completion of vegetation survey across 67 long-term monitoring plots at Cape Point.
2. Receipt of processed and completed dataset and photographic records for the 67 plots.

Price must be quoted in South African Rands and be fully inclusive of all costs, including VAT and all taxes and levies.

Contract ceiling price: total contract including VAT.

Price schedule remains firm for the contract duration; no changes or ad hoc costs accepted.

NRF manages contract via written purchase orders; payment only for verified deliveries/performances.

No completion certificate or invoice will be approved or paid if delivery is not satisfactory.

Tax compliance:

• Must be tax compliant and submit SARS Tax Compliance Status PIN; a printed TCS certificate may also be submitted.
• Where consortia, joint ventures or sub-contractors are involved, each party must submit a separate TCS certificate, PIN or CSD number.
• Where no TCS is available but bidder is registered on CSD, provide CSD number.

State employment:

• No bids from persons in the service of the state, companies with directors in state service, or close corporations with members in state service.
• Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified.

CSD registration: Proof of registration on the Central Supplier Database required.

B-BBEE: Valid B-BBEE certificate or sworn affidavit (for EMEs & QSEs) required to claim preference points.

Other:

• Proof of authority to sign (e.g. company resolution).
• No two-envelope system applies.

Occupational Health and Safety (when working on NRF sites):

• All personnel must obtain safety induction.
• Comply with the Occupational Health and Safety Act and site safety instructions.
• Wear PPE at all times: closed safety shoes, hard hats, height safety equipment, high visibility vests.
• Obey restricted access and speed limits.
• Provide valid Letter of Good Standing in terms of the COID Act.
• Enter into a Section 37.2 agreement with the NRF.
• Maintain a health and safety plan at the work site.
• Each team member (including sub-contracted personnel) must submit a signed indemnity form before entering the site.

Contract period: 6 months.

Service provider obligations:

• Exercise reasonable skill, care and diligence.
• Deliver services during normal working hours (Monday to Friday, excluding public holidays, 08h30 to 17h00) and additional hours as reasonably required.
• Must not prejudice NRF operations.
• Submit information and reports as specified.
• Comply with all applicable legislation.

Communication:

• Parties communicate in writing (mail, delivery, or email).
• Must state contract number and purchase order number on communications.
• Must not act on communication without contract number unless verified with NRF contract manager.

Performance management:

• NRF measures performance against set levels.
• Failure to meet performance levels has material adverse impact.
• NRF excuses non-performance due to NRF acts or force majeure.
• Bidder must investigate and correct failures, advise NRF of remedial efforts, and take preventative measures.

Performance level: Botanical resurvey of the Hugh Talyor long-term monitoring plots at Cape Point – measured by checking completeness of delivery against the purchase order. No completion certificate or invoice will be approved or paid if delivery is not satisfactory.

Special Conditions of Contract:

• Service Provider Obligations: exercise reasonable skill, care and diligence; deliver services during normal working hours (Monday to Friday, excluding public holidays, 08h30 to 17h00) and additional hours as reasonably required; must not prejudice NRF operations; submit information and reports as specified; comply with all applicable legislation.
• Communication: parties communicate in writing; must state contract number and purchase order number; must not act upon communication without contract number.
• Occupational Health and Safety: all personnel must obtain safety induction; comply with OHS Act and site safety instructions; wear PPE; obey restricted access and speed limits; provide valid Letter of Good Standing in terms of COID Act; enter into Section 37.2 agreement; maintain health and safety plan; submit signed indemnity forms.
• Management of Performance Levels: NRF measures performance; failure to meet performance levels has material adverse impact; NRF excuses non-performance due to NRF acts or force majeure; bidder must investigate and correct failures, advise NRF of remedial efforts, and take preventative measures.
• Performance levels statement: Botanical resurvey of the Hugh Talyor long-term monitoring plots at Cape Point – measured by checking completeness of delivery against the purchase order; no completion certificate or invoice will be approved and paid if delivery is not satisfactory.

Eligibility criteria (Go/No-Go):

1. Fully completed Procurement Invitation (SBD 1) including SBD 4, 6.1 and signed Bid Submission Certificate form.
2. Fully completed pricing schedule (SBD 3.1) or a quotation on company letterhead.
3. Detailed specifications provided on the quotation must meet the scope of work required.

Evaluation stages: Stage 1 – Compliance; Stage 2 – Technical evaluation (including quality, due diligence interviews, and due diligence research); Stage 3 – Price/Preference (80/20 system); Stage 4 – Tax compliance; Stage 5 – Award and contract signing.