Drinking water quality monitoring programme – rustenburg local municipality tender (north west)

Closing date: 04 December 2026 at 10:00

Briefing session: 17 November 2026 at 10:00, compulsory, venue: Rustenburg Local Municipality, Specific Water SCM Department, 1 Van Zyl Street (Rustenburg Show grounds)

SCM enquiries:

• Contact: Ms O Serole
• Email: [email protected]
• Telephone: 014 590 3566

Technical enquiries:

• Contact: Mr O Mosoane / Ms C Hadebe
• Email: [email protected] / [email protected]
• Telephone: 014 590 3152 / 3092 / 3464

Submission address:

Rustenburg Local Municipality

Missionary Mpheni House

Cnr Beyers Naude and Nelson Mandela Drive

Rustenburg

Municipality general telephone: 014 590 3111

Submission method: hard copy and electronic (USB) in a sealed envelope marked with the bid number and description, deposited in the bid box at the Municipal offices, Missionary Mpheni House, Beyers Naude Drive, Rustenburg, by the closing time.

• USB must contain scanned bid documentation and be clearly marked with the company name; failure to submit a USB disqualifies the bid.
• Complete the bid document in black pen ink only; no correction pens; initial every page with the contractor and two witnesses; electronic completion or electronic signature is rejected.
• Returnable forms (all must be fully completed and signed):
• MBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• MBD 3.1 (Pricing Schedule): priced schedule of rates.
• MBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the municipality; separate form per director for multi-director entities or joint ventures.
• MBD 5 (Declaration for Procurement Above R10 Million): required for procurements above R10 million; separate form per joint venture partner.
• MBD 6.1 (Preference Claim): claims B-BBEE preference points under the PPPFA.
• MBD 8 (Declaration of Abuse of Supply Chain Management System): declares no abuse of the municipality's SCM system.
• MBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently, with no collusion.
• Signatory resolution form: authorises the named signatory to bind the bidder.
• Compulsory enterprise questionnaire (CIDB form) and form of offer (CIDB form).
• Mandatory attachments:
• Valid proof of payment with the reference number from the tender advertisement.
• Full CSD registration report confirming registration at least 7 days before closing.
• Annual audited financial statements where question 1 of MBD 5 is answered yes.
• Required CIDB grading certificate (where applicable).
• Authority of signatory on the bidder's letterhead (for CIDB-related projects).
• Valid signed Joint Venture Agreement (where applicable) stating partner names and registration numbers, lead partner, percentage sharing, and operating address.
• Current municipal rates and taxes statements for each director and for the company, or a valid lease agreement with specified minimum clauses, or a tribal authority letter not older than 3 months, or an original affidavit from the property owner where the account is not in the director's or company's name.
• Disqualification risks:
• Any returnable form left unsigned or omitted.
• Incomplete bid document, missing pages, or a copied version of the original.
• Bid submitted after the closing date and time.
• Bidder or partner failed to perform satisfactorily on a previous contract with the municipality or any organ of state in the last five years after written notice.
• Bidder abused the municipality's Supply Chain Management System or attempted to influence evaluation or award.
• Non-South African directors without a South African identity document must attach proof of authorisation to work in the Republic.
• Company address on the tender document and statements must match the CSD report.
• Bidders will not be afforded a chance to rectify missing or incomplete documents.

Evaluation stages:

1. Administrative compliance (document completion and attachment of all mandatory documents).
2. Functionality (minimum qualifying score: 70 out of 100 points). Bidders scoring below 70 are disqualified.
3. Price and preference points (80/20 preferential point system: price = 80, specific goals = 20).

Functionality criteria (total 100 points):

• Company experience in drinking water quality monitoring (30 points):
• Similar projects completed in the past six years (2020-2026), per project (15 points): project value R500,000–R1 million (value 1), R1,000,000.01–R1,500,000 (value 3), R1,500,000.01 and above (value 5). Project values may not be combined.
• Number of similar projects successfully completed (15 points): 1–3 projects (value 1), 4–6 projects (value 3), 7 or more projects (value 5).
• For each project claimed, attach an appointment letter and a completion certificate on the client's official letterhead, plus contactable references.
• Bank rating (5 points): confirmation letter from the bank with ratings quantified in rand values. R0–R216,450 (value 1), R216,451–R649,000 (value 3), R650,000 and above (value 5).
• Key personnel: experience and qualifications (60 points):
• Laboratory Manager (15 points): relevant qualification (Water Chemistry, Microbiology, Biotechnology, Environmental Science, Water Management or related), must be a Professional Natural Scientist registered with SACNASP (attach valid certificate). Experience: 1–3 years (value 1), 4–6 years (value 3), 7+ years (value 5). Qualifications: Degree (value 1), Postgraduate Diploma/Honours (value 3), Masters (value 5).
• Laboratory Technician (15 points): relevant qualification, must be a Professional Natural Scientist registered with SACNASP, attach ISO 17025 certificate with signatory rights. Experience: 1–3 years (value 1), 4–6 years (value 3), 7+ years (value 5). Qualifications: National Diploma (value 1), Degree (value 3), Postgraduate Diploma/Honours (value 5).
• Sampler 1 (10 points): Water Care or related qualification and valid driver's licence. Experience: 3 months–1 year (value 1), 2–3 years (value 3), 4+ years (value 5). Qualifications: Grade 10 (value 1), Grade 12/Matric (value 3), N6 or above (value 5).
• Sampler 2 (10 points): same requirements as Sampler 1.
• Comprehensive CVs and certified copies of qualifications required.
• Fleet availability (5 points): roadworthy bakkies suitable for accessing sampling locations and transporting samples in compliant cooler boxes. Provide proof of ownership, valid lease agreement, or signed letter of intent to lease. 1–2 bakkies (value 1), 3–4 bakkies (value 3), 5 or more bakkies (value 5).

Scoring formula: Ps = (So / Ms) x Ap, where So = total score (weight x value), Ms = maximum possible score (500), Ap = percentage allocated.

No other evaluation criterion should be used.

Scope: Provision of drinking water quality monitoring and reporting, including sampling, quality analysis, data management, Blue Drop advisory services, and submission of detailed scientific reports in accordance with SANS 241:2025 standards.

Contract period: 3 years from date of appointment.

Objectives:

• Conduct potable water monitoring per the SANS 241:2025 monitoring programme within the municipal area.
• Ensure analysis data credibility per Blue Drop criterion 1.4.
• Upload analysis data to the electronic IRIS system within specified timeframes.
• Respond to non-compliances per the Incident Management Protocol.
• Ensure samples are drawn by suitably trained personnel and integrity preserved during transport.
• Define key performance parameters and create regular variance reports.
• Review the Incident Management Protocol.
• Participate in Blue Drop planning meetings and provide advisory services.

Deliverables:

• Bi-weekly sampling at specified sample points in each supply system. Determinants include Prescribed Risk Indicators: Residual Chlorine, Colour, Conductivity, Turbidity, pH @ 25°C, Nitrate as N, Nitrite, E. coli, Heterotrophic Plate Count, Total Coliforms, Manganese as Mn, Iron.
• Annual Full SANS analyses at selected sample sites for all determinants listed in Table 3.
• Samples must be refrigerated during transport to maintain approximately 4°C and delivered to the laboratory within 4 hours of collection. Evidence of sampling and lab delivery times submitted monthly.
• Monthly submission of scientific reports on the certificate of analysis bearing the laboratory's name.
• Follow-up sampling at sample points where non-compliance occurred, per the Incident Management Protocol and in consultation with the municipality.
• Ad-hoc samples only when a Water Quality Specialist issues an approved Work Instruction.
• Blue Drop advisory services: upload all analysis data on IRIS timely and accurately, assist with Blue Drop audit preparations, represent the municipality at Blue Drop audit meetings, and annually review the Water Safety Plan.
• Establish a fully functional laboratory within 6 months of appointment in the Rustenburg jurisdiction and provide proof of application for SANAS accreditation.
• The municipality will lodge an IRIS user access application with the Department of Water and Sanitation on behalf of the service provider.

Qualified personnel: All activities must be carried out by suitably trained and experienced personnel. Provide SANAS certificates, CVs, and certified qualifications.

Governing documents: National Water Act, Water Services Act, SANS 241:2015/2025 for Drinking Water Quality.

Cost schedules:

• Bi-weekly monitoring of each sample point for the full year for determinants listed in Table 2. Residual chlorine measured on-site at collection. Total of 110 sample points monitored bi-weekly (2 samples per point per month).
• Annual measurement of all Full SANS determinants at 60 sample points.
• Quarterly monitoring of specific determinants at borehole sample points.
• Ad-hoc samples only when a Water Quality Specialist issues an approved Work Instruction; rates from Table 3 used for additional services.
• The tenderer must specify the rate to be used over the three-year period. Transport for ad-hocs invoiced separately per km travelled per callout.

Key personnel requirements (as per functionality evaluation):

• Laboratory Manager: Relevant qualification (Water Chemistry, Microbiology, Biotechnology, Environmental Science, Water Management or related), must be a Professional Natural Scientist registered with SACNASP. Experience: 1–3 years (value 1), 4–6 years (value 3), 7+ years (value 5). Qualifications: Degree (value 1), Postgraduate Diploma/Honours (value 3), Masters (value 5).
• Laboratory Technician: Relevant qualification, must be a Professional Natural Scientist registered with SACNASP, attach ISO 17025 certificate with signatory rights. Experience: 1–3 years (value 1), 4–6 years (value 3), 7+ years (value 5). Qualifications: National Diploma (value 1), Degree (value 3), Postgraduate Diploma/Honours (value 5).
• Sampler 1 and Sampler 2: Water Care or related qualification and valid driver's licence. Experience: 3 months–1 year (value 1), 2–3 years (value 3), 4+ years (value 5). Qualifications: Grade 10 (value 1), Grade 12/Matric (value 3), N6 or above (value 5).

CVs must be comprehensive, accompanied by certified copies of qualifications, and include a section on relevant experience with contactable references.

Company experience: Similar projects completed in the past six years (2020-2026), each with appointment letter, completion certificate on client's letterhead, and contactable references. Project values may not be combined.

Laboratory accreditation: The successful bidder must establish a fully functional laboratory within 6 months of appointment and provide proof of application for SANAS accreditation.

Proficiency testing: The bidder must either:

• Provide evidence of participation in a recognised Proficiency Testing Scheme (PTS) for applicable methods, with z-score results between -2 and +2; or
• Enter into a Service Level Agreement with a laboratory that meets these requirements.

Sampling and transportation plan: Must demonstrate how samples will be preserved, maintained at approximately 4°C, and transported to the laboratory within 7 hours of collection. Parameters requiring immediate analysis must be measured on-site.

Results must be submitted monthly on the certificate of analysis bearing the laboratory's name.

Pricing schedule (MBD 3.1):

• Bid price must be VAT inclusive.
• Rates must be specified for the three-year period.
• Provision for bi-weekly monitoring of 110 sample points (2 samples per point per month).
• Provision for annual Full SANS analyses at 60 sample points.
• Provision for quarterly monitoring of borehole sample points.
• Ad-hoc samples priced per Table 3 rates; transport for ad-hocs invoiced separately per km travelled per callout.
• The tenderer may calculate route and estimate kilometres per visit.

Pricing format: Schedule of rates (MBD 3.1 Pricing Schedule).

• Bid price must be VAT inclusive.
• Rates must be specified for the three-year period.
• Transport for ad-hoc samples invoiced separately per km travelled per callout.
• Bids remain valid for 90 days.
• No bid security, bond, or guarantee requirements stated.
• Payment terms not stated.
• Municipal rates and taxes: awards will not be made to bidders owing municipal rates and taxes for 90 days or more at closing for procurement below R10 million, or 30 days or more for procurement above R10 million.

CSD registration: Full CSD registration report confirming registration at least 7 days before closing. Tax compliance status verified via CSD number; must reflect 'tax compliance' before final award.

Tax compliance: Valid tax compliance status (TCS PIN or CSD number).

B-BBEE: Preference points claimed under MBD 6.1 (80/20 system). No specific B-BBEE level threshold stated.

CIDB: Required CIDB grading certificate where applicable. Compulsory enterprise questionnaire and form of offer (CIDB forms) must be completed.

CIPC: Not explicitly stated.

Professional registrations: Key personnel must be registered with SACNASP (Professional Natural Scientist). Laboratory Technician must hold ISO 17025 certificate with signatory rights.

Local content: Not stated.

Other compliance:

• Proof of payment with reference number from tender advertisement.
• Annual audited financial statements where MBD 5 question 1 is answered yes.
• Municipal rates and taxes statements for directors and company (or lease agreement, tribal letter, or affidavit as alternatives).
• Non-South African directors must provide proof of authorisation to work in South Africa.
• Joint Venture Agreement (where applicable) with specified minimum information.

Contract form: The successful bidder will be required to fill in and sign a written contract form (MBD 7).

Bid validity: 90 days.

Objections/complaints: Must be submitted in writing to the Municipal Manager within 14 days after award, stating grounds, how rights are affected, and remedy sought.

No other specific contractual terms (termination, penalties, liquidated damages) are stated.

Special conditions for award:

• The bidder must either provide evidence of participation in a recognised Proficiency Testing Scheme (PTS) with z-score results between -2 and +2, or enter into a Service Level Agreement with a laboratory that meets these requirements.
• The bidder must submit a sampling and transportation plan demonstrating how samples will be preserved, maintained at approximately 4°C, and transported to the laboratory within 7 hours of collection. Parameters requiring immediate analysis must be measured on-site.

Additional evaluation criteria:

• Functionality minimum qualifying score: 70 out of 100 points.
• Functionality criteria weights: Company experience (30), Bank rating (5), Key personnel (60), Fleet availability (5).
• Scoring values: 0 = unmeasurable, 1 = Poor, 3 = Good, 5 = Excellent.
• Scoring formula: Ps = (So / Ms) x Ap, where So = total score (weight x value), Ms = maximum possible score (500), Ap = percentage allocated.
• No other evaluation criterion should be used.