Skilled and unskilled labour supply for maintenance at cape town station (fact) – 5-Year rate-based contract

Issue date: 12 November 2026

Closing date: 26 November 2026 at 11h00 (CAT)

Bid validity: offers must remain valid for 60 days from the closing date.

Bidding procedure enquiries:

• Contact: Molete Makhutle
• Role: Acquisition Management
• Email: [email protected] (cc [email protected])
• Telephone: +27 11 607 1000

Technical enquiries: details not provided in the document.

Fraud hotline (for reporting suspected fraud/corruption):

• Telephone: 0800 222 335 (24 hours)
• Email: [email protected]

Submission: online via e-Submission (e-Tender) system.

Delivery address for services: Cape Town International Airport, ATNS Control Tower, Tower Road, 7490

Submission method: online via the e-Submission (e-Tender) system. submissions sent by email will not be accepted or processed.

Bid submission structure: The bid must be submitted in three parcels:

• Parcel A – Volume 1A (Invitation to Bid document), fully completed and signed.
• Parcel B – Mandatory requirements documents.
• Parcel C – Price and Specific Goals documents: SBD 3.3 Pricing Schedule, SBD 6.1 Preference Points Claim Form.

Returnable forms (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): bidder details and terms acceptance; unsigned or omitted bid is non-responsive.
• SBD 4 (Declaration of Interest): discloses any state employment or connections; unsigned or omitted bid is non-responsive.
• SBD 3.3 (Pricing Schedule): fully completed and signed; incomplete pricing is non-responsive.
• SBD 6.1 (Preference Points Claim Form): claims preference points for specific goals.
• POPIA consent form.
• CSD registration report.
• CIPC documents.
• Shareholder certificates.
• ID copies of shareholders.
• Valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs).
• Proof of registration with relevant professional bodies or OEM accreditation where applicable.

Each party in a consortium/joint venture/sub-contractor arrangement must submit separate tax compliance PIN, CSD number, and required documents.

Biding structure must be indicated: individual, joint venture, consortium, with sub-contractors, or other; and primary bidder type: OEM, authorised distributor/reseller or other. A distributor/reseller must attach a valid OEM authorisation letter.

Disqualification risks:

• Incomplete or unsigned returnable forms.
• Incomplete pricing schedule (all line items must be priced).
• Non-compliance with any submission condition.
• Late submissions (not accepted for consideration).

Evaluation is conducted in three stages:

Stage 1: Administrative requirements (non-compliance may lead to rejection or conditional acceptance with supplementary information within 7 days)

• Valid SARS Tax Compliance Status PIN (valid for 60 days from submission).
• Latest full CSD report.
• Full CIPC registration documents.
• Valid B-BBEE certificate or sworn affidavit (EMEs/QSEs).

Stage 2: Mandatory requirements (failure results in automatic disqualification)

• Valid Letter of Good Standing with the Compensation Fund (COIDA) from the Department of Employment and Labour, or a Registered Mutual Association policy.
• Active proof of public liability cover, showing both inception and expiry dates; open-ended documents are non-compliant. Cover must remain active for the entire contract.

Stage 3: Price and Specific Goals

• 80/20 preference point system applies (for responsive tenders up to R50,000,000 all taxes included).
• Price: 80 points, scored using the formula Ps = 80(1 - (Pt - Pmin)/Pmin) against the lowest acceptable tender.
• Preference Points (Specific Goals): 20 points total.

Specific goals (claimed via SBD 6.1):

• 51% Black Owned: 10 points (submit CSD report, CIPC documents, shareholder certificates, ID copies of shareholders, valid B-BBEE certificate or sworn affidavit).
• 30% Black Woman Owned: 10 points (same evidence).

Verification: Bidders must provide valid proof substantiating all specific goal claims.

Award: The highest total adjudication points wins; ATNS is not obliged to accept the lowest or any bid.

ATNS requires a service provider to supply skilled and unskilled labour on a rate basis for local and out-station maintenance at Cape Town Station (FACT), as and when required, for a period of five years.

Scope of work – labour categories:

• Skilled labour: artisans, handymen, painters, carpenters and similar trades.
• Semi-skilled labour: general maintenance assistants and trade assistants.
• Unskilled labour: general workers for cleaning, manual handling, basic site support and related duties.

Labour may be required for:

• Preventive and corrective maintenance.
• Minor repairs and installations.
• Cleaning and housekeeping support.
• Grounds maintenance.
• Emergency maintenance support.
• Any other station maintenance tasks instructed by station management.

Service requirements:

• Supply labour within the agreed response time after receiving a request.
• All personnel must be medically fit and competent for assigned tasks.
• Workers must be properly supervised where required.
• Provide statutory compliance documentation for employees.
• Replace unsuitable personnel within 24 hours upon request.
• Adhere to site safety, security and operational procedures.
• Maintain accurate attendance registers/time sheets signed by the site representative.

Payment: only for approved work supported by signed timesheets.

Delivery location: Cape Town International Airport, ATNS Control Tower, Tower Road, 7490.

Pricing must follow SBD 3.3 (Services) format exactly. Rates for each labour category (skilled artisan, handyman, semi-skilled, unskilled) are required per hour for normal and after-hours, for Years 1 to 5, plus travel per kilometre and accommodation per person per night. All rates in ZAR, all taxes included. The schedule must be 100% completed; any missing line item makes the bid non-responsive. Year 1 rates used for initial period; annual escalation from Year 2 to Year 5 per bidder's indicated percentage. Travel and accommodation only with prior approval. Payment based on approved work with signed timesheets. ATNS sets a contract ceiling value at its discretion. The total tendered amount is used for price evaluation. Rates must be firm and fixed for the contract duration.

Pricing format: SBD 3.3 Pricing Schedule (Services), with rates per hour for each labour category (skilled artisan, handyman, semi-skilled, unskilled) for normal and after-hours, plus travel rates per kilometre (as per AA) and accommodation per person per night. Rates must be provided for Years 1 to 5, with a grand total including VAT at 15%.

All labour rates must include wages, statutory contributions, PPE, supervision, overheads and profit unless stated otherwise.

Year 1 rates apply to the initial contract period; escalation applies annually from Year 2 to Year 5 based on the percentage indicated by the bidder.

Travel and accommodation costs are only applicable where prior approval has been granted by the Employer.

Contract: as-and-when required; ATNS does not guarantee minimum volume of work.

Contract ceiling: ATNS will determine a contract ceiling value at its sole discretion.

Payment: based on actual work executed at the quoted rates, supported by signed timesheets.

The entire pricing schedule must be fully completed; failure to price all line items renders the bid non-responsive. Prices quoted must be firm and fixed for the contract duration.

Successfully awarded bidder must carry public liability insurance active for the entire contract, and professional indemnity insurance as required.

CSD registration: Mandatory; bidder must be registered on the National Treasury Central Supplier Database before submitting; proof of registration (or application) must be submitted. No award will be made to an unregistered bidder.

Tax compliance: Submit valid SARS Tax Compliance Status PIN (or TCS certificate); must be valid for 60 days from submission. Each party in a consortium/JV/sub-contractor arrangement must provide separate proof.

CIPC: Submit full official registration documents.

B-BBEE: Submit a valid B-BBEE certificate issued by a SANAS-accredited agency, or a sworn affidavit for EMEs/QSEs.

COIDA: Submit a valid Letter of Good Standing from the Compensation Fund, or a Registered Mutual Association policy; failure causes automatic disqualification.

Public liability insurance: Provide active proof showing inception and expiry dates; open-ended policies are non-compliant; cover must remain active throughout the contract.

Professional registrations: Proof of registration with relevant professional bodies or OEM accreditation must be submitted; bids without it are non-responsive.

State employment: Bids from persons in the service of the state, or entities with directors who are state employees, will not be considered.

Foreign suppliers: Must complete the questionnaire on residency, branch, permanent establishment, income and tax liability in South Africa.

All personnel must be medically fit and competent for tasks assigned.

The provider must adhere to site safety, security and operational procedures.

All labour rates must include PPE.

The bidder must provide statutory compliance documentation for employees (including COIDA compliance).

Safety is a stated ATNS value: "Safety and Customer Centricity: Prioritising customer needs and ensuring that safety is non-negotiable."

ATNS mission includes "ensuring economic, social, and environmental sustainability." No specific environmental requirements for the service provider are detailed.

Contract duration: 5 years.

• ATNS may negotiate with one or more bidders on any terms, including price; negotiation does not constitute award.
• ATNS may cancel or postpone the procurement at any stage before contract signature.
• ATNS may split the contract between multiple bidders for different functions.
• Contract only concluded when a formal contract and SLA (if applicable) are signed by both parties.
• The successful bidder will be engaged under the standard General Conditions of Contract (GCC).
• The contract includes retention, breach, confidentiality and professional indemnity insurance clauses.
• All documentation provided by the bidder is treated as confidential; copyright of documentation belongs to ATNS.
• The bidder must notify ATNS immediately if unable to deliver within the delivery period or at quoted price; ATNS may enforce GCC remedies.
• The bidder warrants it can conclude the agreement to ATNS's satisfaction.
• Additional information may be requested during evaluation; replies due within 7 working days, or bid may be disregarded.
• ATNS may reject a bidder with a proven corrupt or fraudulent act, abuse of the SCM system, or failure to perform on a previous contract.
• Bids from bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers are disqualified.

Additional evaluation criteria:

• 80/20 price/preference point system.
• Price: 80 points, based on lowest acceptable tender using formula Ps = 80(1 - (Pt - Pmin)/Pmin).
• Specific goals: 20 points (10 for 51% black owned, 10 for 30% black woman owned).
• Verification of specific goals requires CSD report, CIPC documents, shareholder certificates, ID copies of shareholders and valid B-BBEE certificate or sworn affidavit.
• If administrative requirements are not met, ATNS may reject the bid or accept it subject to supplementary information within 7 days.
• Mandatory requirements (COIDA, public liability) cause automatic disqualification if not met.