Supply and delivery of 25 and 40 micron refuse bags (GMT010/26-27) – george municipality

Closing date: 14 December 2026 at 12:00

Compulsory clarification meeting: 23 November 2026 at 14:00, Banquet Hall, George Municipality Main Building, 71 York Street, George. Non-attendance disqualifies the bid; arriving more than 15 minutes late prevents signing the attendance register.

Enquiries:

• Contact: Mr. Frank Tamboer

• Email: [email protected]

• Telephone: (044) 803 9274

• Contact: Mrs. Khanyisa Shoto

• Email: [email protected]

• Telephone: (044) 802 2900

Submission address:

Supply Chain Management Unit

Civic Centre (5th Floor)

71 York Street

George

Issued by:

Municipality of George

P O Box 19

George, 6530

Submission method: sealed envelope, clearly marked with tender number GMT010/26-27, deposited in the tender box at the Supply Chain Management Unit, 5th Floor, Civic Centre, 71 York Street, George, by 12:00 on 14 December 2026. Tenders will be opened at 12:05 the same day in the Committee Room. Late, unmarked, posted, faxed or emailed tenders will not be considered. The tender box is open 07:45 to 16:30, five days a week. Bids must be submitted on the official forms and not re-typed.

Returnable forms and documents:

• MBD1 (Tax Compliance Information): provides TCS PIN or CSD number; foreign suppliers complete the pre-award questionnaire.
• MBD4 (Declaration of Interest): discloses any connection to persons in the service of the state; non-disclosure of a conflict leads to automatic contract cancellation.
• MBD5 (Declaration for Procurement Above R10 Million): required for contracts expected to exceed R10 million; includes financial statements and disclosure of outstanding municipal debts.
• MBD6.1 (Preference Points Claim): claims B-BBEE points under the 80/20 system.
• MBD8 (Declaration of Bidder's Past Supply Chain Management Practices): declares past SCM practices.
• MBD9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.
• Certificate for Municipal Services: certifies no outstanding municipal service debts.
• Resolution by Board of Directors/Members/Partners: authorises the signatory to bind the entity; must be signed by all directors/members/partners.
• Joint Venture Agreement (if applicable): must be submitted with the tender; failure to do so disqualifies the bid.
• Schedule of Proposed Sub-Contractors: lists any sub-contractors.
• Past Experience schedule: compulsory; details of similar completed work.
• Samples: one bag of each colour, clearly marked with bidder details.
• Valid original or certified copy of B-BBEE certificate (or sworn affidavit for EMEs/QSEs).
• TCS PIN or CSD number.

Disqualification risks:

• Non-attendance at the compulsory clarification meeting, or arriving more than 15 minutes late.
• Failure to submit samples, or samples not complying with SABS standards.
• Missing any line item in the pricing schedule.
• Not using the provided pricing schedule.
• Not complying with the bags-per-pack specifications.
• Any returnable form left unsigned or omitted.
• Bids from persons in the service of the state.

Evaluation and award under the Preferential Procurement Policy Framework Act (Act 5 of 2000) Regulations 2022, George Municipality's Supply Chain Management Policy and Preferential Procurement Policy.

Scoring split: 80 points for price, 20 points for B-BBEE status and Specific Goals.

Evaluation criteria (in order):

1. Relevant specifications
2. Value for money
3. Capacity to execute the contract
4. PPPFA Regulations 2022

Only one successful bidder will be appointed for all line items. Preferred and alternative bidders may be appointed depending on responsiveness.

Supply and delivery of refuse bags to the Municipal Stores, George, for the period from date of appointment until 30 June 2029.

Delivery requirements:

• Deliver and offload at the Municipal Stores between 08:00 and 13:00 on weekdays (excluding public holidays).
• Bidder must provide own manpower for offloading.
• Orders placed during the contract period must be delivered within four weeks (or as agreed) from date of order.
• The Municipality will perform a quality test with each delivery.

Specifications (all bags 950mm deep x 750mm wide):

1. 25-micron black bags, 26 bags per pack — estimated 540 packs per year.
2. 25-micron black bags, 100 bags per pack — estimated 1000 packs per year.
3. 25-micron yellow bags, 26 bags per pack — estimated 1000 packs per year.
4. 25-micron yellow bags, 100 bags per pack — estimated 150 packs per year.
5. 25-micron brown bags, 100 bags per pack — estimated 1100 packs per year.
6. 40-micron black bags, 13 bags per pack x 20 packs per bale — estimated 1000 packs per year.
7. 40-micron green bags, 16 bags per pack x 20 packs per bale — estimated 1000 packs per year.
8. 40-micron blue bags, 20 bags per pack x 20 packs per bale — estimated 1000 packs per year.

Estimated quantities are for information only and must not be multiplied with rates.

Samples:

• One bag of each colour must be submitted with the tender, clearly marked with bidder details.
• Samples will be tested against the Municipality's criteria; samples not complying with SABS standards render the bid non-responsive.

Bidders must complete the Past Experience schedule, which is compulsory. Provide details of similar works or services satisfactorily completed, including a description of the work, contract value, duration and completion date, and the employer's contact details. The schedule must be signed and dated.

Prices must be quoted per pack, inclusive of VAT, supply and delivery, and firm. The pricing schedule has eight line items corresponding to the specifications. Rates must be entered for each item for years 1, 2 and 3, with the total rate being the sum of the three years. The bid is evaluated on the total rates for all line items. All prices must be submitted; missing any item makes the bid non-responsive. The estimated quantities in the specifications are for information only and must not be multiplied with the rates. The rate per unit refers to one pack, not per bag. Bidders must use the provided pricing schedule; any other format is non-responsive.

Pricing format:

• Prices must be quoted per pack (rate per unit refers to one pack, not per bag).
• All prices must include VAT, supply and delivery, and be firm.
• Prices must include delivery cost to the Municipal Stores.
• Prices must be valid for three years; years two and three must include annual escalations.
• The bid is evaluated on the Total Rates (All Applicable Taxes Included) of all line items for the three years.
• All line items must be priced; missing any item makes the bid non-responsive.
• The pricing schedule provided in the tender document must be used; any other format is non-responsive.

Bid security, bonds, guarantees, retention: not stated.

Payment terms: not stated.

Financial capacity: MBD5 requires audited financial statements for the past three years (or since establishment) if the bidder is legally required to prepare them, and disclosure of any outstanding municipal service debts.

Tax compliance:

• Submit a TCS PIN or CSD number with the tender.
• Consortia, joint ventures and sub-contractors must each submit a separate TCS PIN or CSD number.
• Foreign suppliers must complete the pre-award questionnaire in MBD1 Part B2.

B-bbee:

• Submit a valid original or certified copy of a B-BBEE certificate, or a sworn affidavit (for EMEs/QSEs), to qualify for preference points.
• Trusts, consortia and joint ventures qualify for points as a legal entity if they submit their B-BBEE status level certificate.

CSD registration:

• The successful bidder must register on the Central Supplier Database (CSD).

Eligibility:

• No bids from persons in the service of the state, provincial government or municipality.

MBD5 (Declaration for Procurement Above R10 Million) requires disclosure of:

• Whether the bidder is legally required to prepare annual financial statements for auditing; if yes, submit audited statements for the past three years.
• Any outstanding undisputed municipal service commitments for more than three months, or other service provider payments overdue for more than 30 days.
• Any contracts awarded by an organ of state in the past five years with material non-compliance or disputes.
• Whether any portion of goods/services will be sourced from outside the Republic and whether payment is expected to be transferred out.

POPIA compliance: the service provider must maintain security measures to safeguard personal information processed on behalf of the municipality, and must notify the municipality immediately if personal information is accessed by an unauthorised person.

The contract is subject to the General Conditions of Contract (GCC) and any Special Conditions of Contract. The tender offer must remain valid for 90 days from the closing date and time. If the bidder withdraws the tender within the validity period or fails to fulfil the contract, the municipality may recover any additional expense incurred by accepting a less favourable tender or re-inviting tenders, and may set off such amounts against any moneys due or any guarantee or deposit. The contract is governed by South African law. Acceptance of the offer forms a binding contract unless the supplier notifies the employer in writing within five working days of receipt of the accepted offer of any reason for non-acceptance. Joint ventures accept joint and several liability for the obligations of the contract. The contract will be automatically cancelled if there is an undisclosed conflict of interest. The service provider must comply with POPIA regarding the processing of personal information.

Evaluation is under the PPPFA Regulations 2022, with 80 points for price and 20 points for B-BBEE status and Specific Goals. The bid is evaluated on relevant specifications, value for money, capacity to execute the contract, and PPPFA Regulations 2022. Only one successful bidder will be appointed for all line items; preferred and alternative bidders may be appointed depending on responsiveness.