Supply and delivery of a 150l sabs-approved high-pressure geyser and 5m copper pipe to ezemvelo midmar nature reserve, howick

Closing date and time: 20 October 2026 at 11:00 am

Compulsory briefing session / site visit: none (N/A)

Bidding procedure enquiries:

• Contact: SCM
• Email: [email protected]

Technical information enquiries:

• Contact: Mziwakhe Ngcobo
• Role: Grassland node
• Email: [email protected]

Submission:

• Method: email
• Submission email: [email protected]

Delivery address:

Ezemvelo Midmar Nature Reserve

R103

Howick, 3290

Coordinates: 29.5157° S, 30.1805° E

Submission method: email only, PDF format.

Submission email: [email protected]

Closing time: 20 October 2026 at 11:00 am

Returnable documents (all must be completed, signed and submitted):

• SBD 1 (Procurement Invitation) signed and completed, including SBD 4, SBD 6.1 and the signed Bid Submission Certificate form.
• Proof of authority (e.g. company resolution) authorising the signatory.
• Proof of registration on the Central Supplier Database (CSD).
• Valid B-BBEE certificate or sworn affidavit (for EMEs and QSEs) to claim preference points.
• Technical data sheet or brochure demonstrating the quoted product meets the specifications.
• Pricing schedule (SBD 3.1) or a quotation on company letterhead.

Disqualification risks:

• Any mandatory returnable document missing or incomplete.
• Bids received after the closing time.
• Failure to meet any of the eligibility criteria (GO/NO-GO).

Evaluation stages:

1. Compliance with submission requirements.
2. Evaluation against technical specifications (including quality, due diligence interviews and research).
3. Price/preference evaluation.
4. Tax compliance check.
5. Award and contract signing.

Preference point system: 80/20.

• Price: maximum 80 points.
• Specific goals: maximum 20 points.
• Lowest priced bid receives maximum price points; others ranked relative to it.
• Preference points are added to price points for final ranking.

Specific goals points (80/20 system):

• B-BBEE status level 1 to 3: 8 points.
• B-BBEE status level 4 to 6: 6 points.
• B-BBEE status level 7 to 8: 2 points.
• Supplier at least 51% Black-owned: 3 points.
• Supplier at least 51% Black female-owned: 3 points.
• Supplier at least 51% Black youth-owned: 1 point.
• Supplier at least 51% owned by people with disabilities: 1 point.
• EME or QSE: 4 points.

A valid B-BBEE certificate must be submitted to earn specific goal points; failure to submit results in zero points for specific goals.

Supply and delivery of:

• Item 1: 150 Litre High Pressure Geyser (quantity 1)
• 150L capacity
• High-pressure rated for 600 kPa
• 2mm steel inner cylinder
• Dual mounting configurations
• Energy Class B rating
• SABS approved
• Compliant with SANS 10254 installation specifications
• Minimum 5-year warranty
• Includes 1 x Safety Valve in the box
• Approximate dimensions: 1343mm (L) x 538mm (W) x 545mm (H)
• Item 2: 5 Meters of 22mm Diameter Copper Pipe (quantity 1)
• 22mm outer diameter (OD)
• Continuous 5-meter total length
• Copper (Cu) material
• Suitable for high-pressure water plumbing systems

Delivery location:

Ezemvelo Midmar Nature Reserve

R103, Howick, 3290

Coordinates: 29.5157° S, 30.1805° E

A technical data sheet must be returned with the RFQ demonstrating the quoted product meets the above specifications.

Pricing Schedule (SBD 3.1):

• Item 1: 150 Litre High Pressure Geyser, quantity 1.
• Item 2: 5 Meters of 22mm Diameter Copper Pipe, quantity 1.
• Item 3: Delivery to Ezemvelo Midmar Nature Reserve, R103, Howick, 3290.
• Total price excluding VAT, VAT, and total contract including VAT (ceiling price) to be completed.
• Price fully inclusive of all costs including delivery, VAT, income tax, UIF contributions and skills development levies.
• Price quoted in South African Rands.
• Price adjustments per GCC clause 17.1 with risk sharing.
• Firm and estimated quantities may apply; contract ceiling price includes both.

Pricing format: SBD 3.1 pricing schedule or quotation on company letterhead.

Price quoted in South African Rands, fully inclusive of all costs including delivery, VAT, income tax, UIF contributions and skills development levies.

Contract type: once-off supply.

Price remains firm for the contract duration; no changes, extensions or ad hoc costs accepted.

Contract ceiling price includes firm and estimated quantities; payment only for verified deliveries.

Price adjustments per GCC clause 17.1, with risk shared equally between NRF and bidder.

No bid security, bonds, guarantees or retention specified.

CSD registration: mandatory; proof of registration on the Central Supplier Database required.

Tax compliance: bidders must be tax compliant and provide a SARS tax compliance PIN or TCS certificate; where no TCS is available, a CSD number must be provided. Joint ventures, consortia and sub-contractors must each submit a separate TCS certificate/PIN/CSD number.

B-BBEE: valid B-BBEE certificate or sworn affidavit (for EMEs and QSEs) required to claim preference points.

State employees: bids from persons in the service of the state, or companies with directors/members who are, will not be considered.

Foreign suppliers: must complete the foreign supplier questionnaire in SBD 1; if not resident in RSA and no branch, permanent establishment, source of income or tax liability in RSA, no SARS TCS PIN required.

SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the procuring institution; false declaration disqualifies the bid.

SBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently, with no collusion or price disclosure.

SBD 6.2 (Declaration for Local Production and Content): certification of local content where applicable.

Preference points claimed (SBD 6.1):

• Applicable preference point system: 80/20.
• Maximum points: Price 80, Specific Goals 20.
• Specific goals:
• B-BBEE status level 1-3: 8 points.
• B-BBEE status level 4-6: 6 points.
• B-BBEE status level 7-8: 2 points.
• Supplier at least 51% Black-owned: 3 points.
• Supplier at least 51% Black female-owned: 3 points.
• Supplier at least 51% Black youth-owned: 1 point.
• Supplier at least 51% owned by people with disabilities: 1 point.
• EME or QSE: 4 points.
• A valid B-BBEE certificate must be submitted to earn points; failure to submit results in no points for specific goals.

Occupational Health and Safety when working on NRF sites:

• All personnel must obtain safety induction.
• Comply with the Occupational Health and Safety Act and site safety instructions.
• PPE (closed safety shoes, hard hats, height safety equipment, high visibility vests) must be worn at all times.
• Provide a valid Letter of Good Standing in terms of the COID Act.
• Furnish registration number with the Compensation Commissioner.
• Enter into a Section 37.2 agreement as drafted by the NRF.
• Maintain a health and safety plan at the work site.
• Each team member (including sub-contracted personnel) must submit a signed indemnity form before entering the site.

The procuring entity, SAEON, is a research infrastructure facility focused on long-term environmental observation and research to support sustainable management of South Africa's natural resources.

Contract period: once-off supply.

Special conditions of contract:

• Service provider must exercise reasonable skill, care and diligence.
• Delivery during normal working hours (Monday to Friday, excluding public holidays, 08h30 to 17h00); additional hours only by mutual agreement.
• Must not prejudice NRF operations.
• Must submit required information and reports to the nominated NRF person.
• Communication in writing, stating contract and purchase order numbers.
• Performance levels: NRF measures delivery against purchase order; no certificate of completion or invoice approved if delivery unsatisfactory.
• If performance levels not met, bidder must investigate root causes, correct failure, advise NRF of remedial efforts, and take preventative measures.
• Non-performance excused only if solely due to NRF act/omission or force majeure.

Special Conditions of Contract:

1. Service Provider Obligations – must exercise reasonable skill, care and diligence; deliver services during normal working hours (Mon-Fri 08h30-17h00) unless otherwise agreed; must not prejudice NRF operations; must submit required information and reports; correspond and deliver services only to NRF and end users.
2. Communication – parties communicate in writing; must state contract and purchase order numbers; must verify communications without contract number.
3. Occupational Health and Safety when working on NRF sites – all personnel must obtain safety induction; comply with OHS Act and site instructions; wear PPE (closed safety shoes, hard hats, height safety equipment, high visibility vests); provide Letter of Good Standing in terms of COID Act; enter into Section 37.2 agreement; maintain health and safety plan; submit signed indemnity forms.

Eligibility criteria (GO/NO-GO):

1. Fully completed Procurement Invitation (SBD 1) including SBD 4, 6.1 and signed Bid Submission Certificate form.
2. Fully completed pricing schedule (SBD 3.1) or a quotation on company letterhead.
3. Detailed specifications provided on the quotation must meet the scope of work required.

Bidders must be registered on the Central Supplier Database (CSD).

Proof of authority (e.g. company resolution) must be submitted.

A valid B-BBEE certificate or sworn affidavit is required for preference points.

The bidding selection process:

• Stage 1: Compliance with submission requirements.
• Stage 2: Evaluation against technical specifications (including quality, due diligence interviews and research).
• Stage 3: Price/preference evaluation (lowest priced bid receives maximum points, either 80 or 90, and preference points are added).
• Stage 4: Tax compliance check.
• Stage 5: Award and contract signing.

The NRF ranks qualifying bids on price and adds verified preference points for final ranking.