Appointment of a service provider to compile grap-compliant interim and annual financial statements and provide technical support for 24 months

TCTA, a Schedule 2 Major Public Entity, requires a professional accounting and auditing firm to compile its Annual Financial Statements (AFS) for FY ending 31 March 2027 and 2028, and interim financial statements for periods ending 30 September 2026 and 2027. The entity is transitioning from IFRS to GRAP from the 2025-26 financial year. The engagement will follow ISRS 4410 (Revised), Compilation Engagements. The entity's trial balances are project-based (minimum 12 projects) reported as segment information.

Non-compulsory briefing session: 22 October 2026 at 11:00, online via Microsoft Teams. Meeting ID: 343 611 162 585 51, Passcode: iR9ru77k.

Enquiries: Send all clarification questions to [email protected] (no other email address will be accepted).

Submission address: TCTA offices, Building 9, Byls Bridge Office Park, Olievenhoutbosch Rd, Centurion, 0157.

Request for Gate Access (Annexure I) email: [email protected].

Briefing session: Microsoft Teams, Meeting ID 343 611 162 585 51, Passcode iR9ru77k.

Submission method: Hand delivery only, to The Receiving Officer, marked with RFB No. 039/2026/OCFO/GRAP/RFB.

Submission address: TCTA offices, Building 9, Byls Bridge Office Park, Olievenhoutbosch Rd, Centurion, 0157.

Office hours for submission: 08:00–16:30.

Bids must include 1 physical original copy in English and 1 electronic copy on an unencrypted USB in PDF format, identical to the original.

Complete Annexure J (Bid Receiving Form) and submit with the bid.

Request for Gate Access (Annexure I) must be emailed to [email protected] at least 3 days before closing.

Returnable forms (Stage 1 – all are required for evaluation, irrespective of mandatory/non-mandatory status):

• Annexure A: Company experience schedule (or reference letters aligned with it).
• Annexures B1–B4: Key personnel experience (or CVs aligned with them).
• Professional certificates for Engagement Partner, Technical Lead and Senior Financial Accountant; membership number for Accountant/Technician.
• Section 4: Proof of IRBA registration (mandatory for audit firms).
• SBD 1: Invitation to Bid.
• SBD 4: Declaration of Interest.
• SBD 6.1: Preference points claim form (PPPFA 2022).
• National Treasury Central Supplier Database report.
• B-BBEE certificate or sworn affidavit (Annexure G/H), where applicable.
• Annexure C: Pricing schedule (mandatory) – complete the Excel spreadsheet, do not modify or reproduce it.
• Annexure K: Proposed methodology.

Failure to submit any mandatory document disqualified at this stage. Failure to submit a non-mandatory document linked to evaluation criteria forfeits those points.

Evaluation is in five stages:

• Stage 1: Returnables – mandatory documents must be present.
• Stage 2: Functionality – total 120 points. Minimum qualifying score: 75 out of 120 (62.5%).
• Company track record (Annexure A): 30 points. Minimum 3 references from Schedule 2/3 public entities under GRAP/PFMA. 3 references = 20 points; more than 3 = 30 points; fewer = 0.
• Engagement Partner (Project Director): CA(SA), min 10 years' post-qualification experience – 20 points (10 years = 15; more = 20).
• Technical Lead: CA(SA), min 7 years – 20 points (7 years = 15; more = 20).
• Senior Financial Accountant: CA(SA) or AGA(SA), min 5 years – 20 points (5 years = 15; more = 20).
• Accountant/Technician: valid registration (SAICA/SAIPA/ACCA), min 2 years CaseWare/ledger recons – 10 points (2 years = 5; more = 10).
• Project Methodology (Annexure K): 20 points (Quality assurance 5, Risk 5, Resource 5, Monitoring 5).
• Stage 3: B-BBEE – 20 points (specific goals as per SBD 6.1). Non-submission does not disqualify but scores 0 for B-BBEE and max 80 for price.
• Stage 4: Price – 80 points, using Annexure C (total fixed price).
• Stage 5: Supplier vetting – TCTA may disqualify for blacklisting, risk, fraudulent info, director employed by state without permission, or tax non-compliance.

TCTA reserves the right not to award if price is not market-related, per PPPFA.

Appointment of a service provider to compile GRAP-compliant interim and annual financial statements (AFS) for a Schedule 2 Major Public Entity (TCTA), for 24 months.

The entity is transitioning from IFRS to GRAP effective from the 2025-26 financial year; the service provider must ensure full GRAP compliance.

Scope includes five streams:

• Stream A – Technical GRAP accounting and preparation: review trial balance, prepare journals, complex calculations and technical papers (ECL under GRAP 104, employee benefits GRAP 25, impairment GRAP 21/26, useful lives GRAP 17/31, principal/agent GRAP 109, fair value GRAP 104), draft primary financial statements and notes.
• Stream B – Project reporting: standardised reporting pack templates, review tariff models and journals, interproject reconciliations, consolidated trial balance.
• Stream C – PFMA & statutory disclosures: IFWE framework, materiality/significance, related party transactions (GRAP 20), directors' remuneration, commitments, PP&E (IGRAP 18).
• Stream D – Automated working papers & audit file assembly: CaseWare working paper file, dynamic links and hyperlinks, audit support documents.
• Stream E – Other technical support: GRAP interpretations, review of income agreements.

Deliverables: final financial statements agreeing to trial balance by 12 November 2027; signed-off timesheets monthly; signed accounting papers; minutes of meetings; project timeline plan within one month of contract start.

Company experience: minimum 3 completed AFS for Schedule 2 or 3 public entities, with references.

Key personnel: Engagement Partner – CA(SA) + 10 years; Technical Lead – CA(SA) + 7 years; Senior Financial Accountant – CA(SA) or AGA(SA) + 5 years; Accountant/Technician – SAICA/SAIPA/ACCA registration + 2 years CaseWare/ledger recons.

Bidders must submit a detailed project methodology and execution plan (Annexure K) covering approach, milestones, quality assurance, risk management, resource allocation, monitoring and reporting. This is scored out of 20 points. No methodology submitted scores 0.

Company experience: completed AFS for at least 3 entities evidenced by references from Schedule 2/3 public entities under GRAP/PFMA.

Key personnel:

• Engagement Partner: CA(SA) + min 10 years' post-qualification experience leading compilation.
• Technical Lead: CA(SA) + min 7 years' post-qualification experience.
• Senior Financial Accountant: CA(SA) or AGA(SA) + min 5 years' post-qualification experience.
• Accountant/Technician: valid registration (SAICA/SAIPA/ACCA) + min 2 years' experience with CaseWare and ledger recons.

CVs must be submitted aligned with Annexures B1-B4; failure results in zero points.

Pricing: Annexure C must be completed; total fixed price for 24 months; prices excluding and including VAT; include disbursements; in ZAR; firm; failure to submit leads to disqualification. Price weighting 80 points under PPPFA. TCTA may not award if price is not market-related.

Pricing schedule (Annexure C) is mandatory; failure to submit disqualifies the bid.

Prices must be a total fixed price for the 24-month contract period.

Prices must be shown excluding and including VAT.

All prices must include disbursements.

All prices in South African Rands.

Prices must be firm; multiple quotations not allowed.

Price evaluation: 80 points (PPPFA).

TCTA reserves the right not to award if price is not market-related.

Bidders must not modify or reproduce the pricing schedule.

No bid security or bond is stated in the provided document.

CSD registration: submit National Treasury Central Supplier Database report.

B-BBEE: valid certificate from SANAS-accredited agency, or affidavit for EME/QSE per Annexure H. EME with 100% black ownership = Level 1; EME/QSE with >51% black ownership = Level 2; else Level 4. QSEs not meeting level 1/2 or 51% black ownership must obtain SANAS-accredited certificate.

Proof of IRBA registration is mandatory for audit firms.

Tax compliance: tax affairs must be in order at award; non-compliance may lead to disqualification if not resolved within prescribed period.

POPI Act compliance required by participating.

Supplier vetting may disqualify for blacklisting, risk, fraudulent info, director/shareholder employed by state without permission.

Non-Disclosure Agreement (NDA) to be concluded with TCTA before commencement.

No subcontracting without prior written approval; subcontract to third party limited to less than 25% of contract value, and subcontractor must have B-BBEE status level equal or higher than the bidder.

B-BBEE requirements: submit valid B-BBEE certificate from SANAS-accredited agency, or affidavit for EME/QSE. EME with 100% black ownership = Level 1; >51% = Level 2; below = Level 4. QSEs not meeting level 1/2 or 51% black ownership must obtain SANAS-accredited certificate. JV/consortium must submit consolidated certificate. Non-submission does not disqualify but scores 0 for B-BBEE and max 80 for price.

No specific OHS requirements stated in the provided document.

Suppliers must adopt an environmentally friendly policy and comply with environmental laws regarding hazardous materials, emissions, waste and wastewater.

Contract duration: 24 months. Payment: monthly invoicing with signed-off timesheets, payment within 30 days, invoices must comply with VAT Act. Supplier code of conduct: comply with anti-corruption laws, no forced/child labour, pay living wages, maintain records, protect TCTA assets, comply with environmental laws. Subcontracting allowed only with prior written approval and limited to less than 25% to a third party with equal or higher B-BBEE status.

Bid validity: 120 calendar days. Bids must be hand delivered during office hours (08:00–16:30), marked with RFB number. Annexure J (Bid Receiving Form) must be completed. Request for Gate Access (Annexure I) must be emailed 3 days before closing. A Non-Disclosure Agreement (NDA) must be concluded before commencement. Bidders may be disqualified for fraudulent information, blacklisting, risk in vetting, director/shareholder employed by state without permission, or tax non-compliance.

Evaluation has five stages:

Stage 1: Returnables – mandatory documents must be present.

Stage 2: Functionality – 120 points, minimum 75 to proceed. Company track record 30, Key personnel (Engagement Partner 20, Technical Lead 20, Senior Financial Accountant 20, Accountant/Technician 10), Methodology 20.

Stage 3: B-BBEE – 20 points (specific goals), non-submission scores 0 and price max 80.

Stage 4: Price – 80 points (PPPFA).

Stage 5: Supplier vetting.