Funding readiness mentorship & coaching programme for 20 cooperatives – tender in kwazulu-natal

Compulsory briefing session: 28 October 2026 at 10:00, 141 Boardroom, 270 Jabu Ndlovu Street, Pietermaritzburg.

Closing date and time: 04 November 2026 at 15:00.

Bid offer validity: 60 days from the closing date.

Contract period: seven (7) months from signing of the Service Level Agreement.

Compulsory briefing session

• Date: 28 October 2026
• Time: 10:00
• Venue: 141 Boardroom, 270 Jabu Ndlovu Street, Pietermaritzburg
• Attendance: compulsory; a briefing certificate (Section K) must be completed and signed by the bidder and a departmental representative.

Bidding procedure enquiries

• Contact: Admin Office
• Telephone: (033) 264 2731 / 2864
• Email: [email protected]

Technical enquiries

• Contact: Ntuthuko Africander
• Telephone: 060 566 0713
• Email: [email protected]

Submission address

• Ground Floor Foyer
• 270 Jabu Ndlovu Street
• Pietermaritzburg, 3201

Submission method and address

• Deposit bid documents in the bid box at the Ground Floor Foyer, 270 Jabu Ndlovu Street, Pietermaritzburg.
• Postal, telefax, telegraphic and electronic submissions are not accepted.
• Late bids are not accepted, regardless of reason.
• Each bid must be in a separate sealed envelope showing the bidder's name and address, the bid number and the closing date.
• Bidders must sign the official submission register at reception on delivery; couriers and drivers must be informed of this requirement.
• Bids must be submitted on the official forms provided and must not be re-typed; photocopies must carry an original signature.
• Initial every page of the bid document and initial any alterations; correcting fluid and erasable pens are prohibited.

Returnable forms (complete, sign and submit with the bid)

• SBD 1 Part A (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 1 Part B (Terms and Conditions for Bidding): acceptance of bidding terms.
• Section E: declaration that Central Supplier Database information is correct and up to date.
• SBD 3.1 Section F (Pricing Schedule - Firm Prices): firm price offer with rates and expenses.
• Section G: Quotation Offer including price, amount in words and completion period.
• SBD 4 Section H (Bidder's Disclosure): declaration of interest and state-employment connections.
• SBD 6.1 Section I (Preference Points Claim Form): claim for specific goals points.
• Section K: compulsory briefing session/site inspection certificate.
• Section N: Authority to Sign a Bid (board resolution or proof of signatory authority).
• Annexure C: CV format for key personnel.
• Annexure D: Statement of exclusivity and availability.
• Proof of Team Leader membership of a professional coaching body (COMENSA, ICF or IBASA): acceptance letter or professional certificate.

Compulsory returnable documents

• SBD 1 Part A (Invitation to Bid): bidder and contact details, signed offer cover page.
• SBD 1 Part B (Terms and Conditions for Bidding): acceptance of bidding terms.
• Section E: declaration that Central Supplier Database information is correct and up to date.
• SBD 3.1 Section F (Pricing Schedule - Firm Prices): firm price offer.
• Section G: Quotation Offer.
• SBD 4 Section H (Bidder's Disclosure): declaration of interest.
• SBD 6.1 Section I (Preference Points Claim Form): claim for specific goals.
• Section K: compulsory briefing session/site inspection certificate.
• Section N: Authority to Sign a Bid.
• Annexure C: CV format.
• Annexure D: Statement of exclusivity and availability.

Conditional documents

• Section J: Questionnaire Replies (only for goods bids).
• Section O: Schedule variations from goods or services information (if applicable).
• Professional body membership proof for the Team Leader (COMENSA, ICF or IBASA): acceptance letter or professional certificate.

Read-only sections

• Section C: Special Instructions regarding completion of bid forms.
• Section D: CSD registration.
• Section L: Special Conditions of Contract.
• Section M: General Conditions of Contract.

Evaluation stages

• Stage 1 - Administrative compliance: verify completion and submission of all compulsory quotation documents (Sections A to O); failure to comply with any compulsory section renders the quotation invalid.
• Stage 2 - Functionality: minimum qualifying score of 60% required to proceed to the next stage.
• Stage 3 - Preference points: 80/20 preference point system (Price 80 points, Specific goals 20 points, total 100).
• Stage 4 - Price negotiation: the department reserves the right to negotiate price with the recommended bidder.

Specific goals and evidence (claim on SBD 6.1)

• Women: 5 points - completed ownership demographic form, CIPC certificate and completed SBD 6.1.
• People with disability: 5 points - completed ownership demographic form, doctor's medical certificate or disability letter, and completed SBD 6.1.
• Youth: 5 points - completed ownership demographic form, CIPC certificate, copy of identity document and completed SBD 6.1.
• Geographical location (KwaZulu-Natal based): 5 points - completed ownership demographic form, utility bill, letter from ward councillor or lease agreement, and completed SBD 6.1.
• Failure to submit the required proof means no preference points are claimed.

Other requirements

• Team Leader: proof of registration with a professional coaching body such as COMENSA, ICF or IBASA (acceptance letter or professional certificate).
• Bidders must be registered on the Central Supplier Database and hold a valid SARS Tax Compliance Status PIN or CSD number.

Procurement: appointment of a service provider to facilitate a funding readiness mentorship and coaching programme.

Beneficiaries: twenty (20) cooperatives.

Location: Harry Gwala District, KwaZulu-Natal.

Duration: seven (7) months from signing of the Service Level Agreement.

Team Leader requirement: proof of registration with a professional coaching body such as Mentos of South Africa (COMENSA), International Coach Federation (ICF) or The Institute of Business Advisors Southern Africa (IBASA), in the form of an acceptance letter or professional certificate.

Pricing schedule: SBD 3.1 Pricing Schedule - Firm Prices (Professional Services).

Price rule: only firm prices are accepted; non-firm prices, including prices subject to exchange rate variations, are not considered.

Price contents: ceiling price based on total estimated time for all phases, inclusive of all applicable taxes and expenses.

Personnel rates: hourly rate for each person and position involved in the project.

Phasing: cost per phase and man-days to be spent.

Travel expenses: specify rate per kilometre and total kilometres, class of air travel; only actual costs are recoverable and proof must accompany certified invoices.

Validity: offer valid for 60 days from the closing date.

Rate firmness: indicate whether rates are firm for the full contract period.

Pricing format: firm prices only; non-firm prices, including prices subject to exchange rate variations, are not accepted.

Bid validity: offer must remain valid for 60 days from the closing date.

Pricing schedule contents: ceiling price inclusive of all applicable taxes, hourly rates per person and position, cost per phase, estimated man-days, and travel expenses (rate per kilometre, total kilometres, class of air travel) with proof of actual costs supported by certified invoices.

Payment terms: payment within thirty (30) days of submission of a valid invoice under the General Conditions of Contract.

Central Supplier Database: mandatory registration; a bidder not registered on the CSD at the closing time will be disqualified at evaluation.

CSD declaration: submit Section E declaring that CSD information is correct and up to date.

Tax compliance: submit a valid SARS Tax Compliance Status PIN or a printed TCS certificate; consortia, joint ventures and sub-contractors must each submit a separate TCS certificate, PIN or CSD number.

State employment restriction: no bids from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.

B-BBEE and preference points: 80/20 system; claim specific goals points using SBD 6.1 with supporting proof (ownership demographic form, CIPC certificate, identity document, medical certificate or disability letter, utility bill, ward councillor letter or lease agreement as applicable).

Professional registration: Team Leader must be registered with COMENSA, ICF or IBASA and submit an acceptance letter or professional certificate.

Authority to sign: submit Section N Authority to Sign a Bid, for example a company resolution.

Preference point system: 80/20 (Price 80 points, Specific goals 20 points, total 100).

Specific goals and evidence

• Women: 5 points - completed ownership demographic form, CIPC certificate and completed SBD 6.1.
• People with disability: 5 points - completed ownership demographic form, doctor's medical certificate or disability letter, and completed SBD 6.1.
• Youth: 5 points - completed ownership demographic form, CIPC certificate, copy of identity document and completed SBD 6.1.
• Geographical location (KwaZulu-Natal based): 5 points - completed ownership demographic form, utility bill, letter from ward councillor or lease agreement, and completed SBD 6.1.

Consequence: failure to submit the required proof means no preference points are claimed. Fraudulent claims may lead to disqualification, cost recovery, contract cancellation, restriction for up to ten (10) years, or criminal prosecution.

The contract is governed by the General Conditions of Contract (GCC) and any Special Conditions of Contract.

Payment: the purchaser pays within thirty (30) days of submission of a valid invoice, in Rand unless otherwise stipulated.

Price variation: contract prices may not vary except as authorised in the Special Conditions or a bid validity extension.

Amendments: no variation or modification of contract terms except by written amendment signed by both parties.

Assignment and subcontracting: the supplier may not assign obligations or award subcontracts without the purchaser's prior written consent, and must notify the purchaser of subcontracts.

Delays: the supplier must notify the purchaser in writing of any delay, its likely duration and cause; the purchaser may extend the time with or without penalties.

Penalties for delay: the purchaser may deduct a penalty calculated on the delivered price using the current prime interest rate for each day of delay.

Termination for default: the purchaser may terminate for failure to deliver, failure to perform obligations, or corrupt or fraudulent practices; the supplier may be restricted from public-sector business for up to ten (10) years.

Offer validity: quotations must remain valid for 60 days from the closing date.

Contract period: seven (7) months from signing of the Service Level Agreement.

Submission: bids must be delivered to the specified address by the stipulated time; late bids are not accepted.

Forms: bids must be submitted on official forms and must not be re-typed.

Administrative compliance: all compulsory sections must be completed; failure renders the quotation invalid.

Central Supplier Database: mandatory registration at www.csd.gov.za; a supplier not registered at the closing time will be disqualified at evaluation.

CSD declaration: submit Section E confirming CSD information is correct and up to date.

Tax compliance: submit a unique SARS Tax Compliance Status PIN or a printed TCS certificate; consortia, joint ventures and sub-contractors must each submit a separate TCS certificate, PIN or CSD number.

State employment restriction: no bids from persons in the service of the state, or from companies or close corporations with directors or members in the service of the state.

Four-stage selection process

• Stage 1 - Administrative compliance: verify all compulsory quotation documents (Sections A to O); non-compliance renders the quotation invalid.
• Stage 2 - Functionality: minimum qualifying score of 60% to proceed.
• Stage 3 - Preference points: 80/20 preference point system (Price 80, Specific goals 20).
• Stage 4 - Price negotiation: the department may negotiate price with the recommended bidder.

Team Leader requirement: proof of registration with COMENSA, ICF or IBASA (acceptance letter or professional certificate).