Forklift & cherry picker maintenance and repairs – sabs tender (gauteng, 36 months)

Enquiries:

• Contact: Ntobeko Mweli
• Email: [email protected]
• Telephone: 012 428 6691
• Alternative telephone: 011 238 2303
• Note: Bidders must not contact any other SABS personnel regarding this RFQ; canvassing leads to disqualification.

Submission:

• Submission email: [email protected]

SABS Head Office (for reference):

1 Dr Lategan Road, Groenkloof

Private Bag X191

Pretoria, 0001

South Africa

Submission method: email only

Submission email: [email protected]

Closing date and time: 05 September 2026 at 11:00 pm

• No late submissions will be accepted.
• Proposals submitted via a link or "we transfer" will not be accepted.
• The bidder is responsible for ensuring the quotation is received on time.

Returnable documents (must be submitted with the quotation):

• CSD registration report (National Treasury Central Supplier Database)
• Valid B-BBEE certificate or sworn affidavit (to claim specific goals)
• SBD 4 (Bidder's Disclosure Form): discloses any state employment or relationships with procuring institution personnel; false declarations lead to disqualification.
• SBD 6.1 (Preference Points Claim Form): claims 80/20 preference points for specific goals.

Evaluation is in three stages:

1. Mandatory requirements (disqualification if not met): valid COIDA registration; CIDB 3ME grading or higher; valid LME certification by the Chief Inspector in line with DMR (19).
2. Technical functionality (scored, minimum threshold 70% to proceed):

• Company experience in forklift and cherry picker maintenance (35% weight) – scored on a scale of 0–5 based on years of experience (>5 years = 5 points).
• Technician/Artisan experience (35% weight) – minimum 5 years' experience with qualifications in electrical, millwright or mechanical; detailed CV required; scored on scale 0–5 based on years.
• References (30% weight) – contactable reference letters from clients within last 5 years, on company letterhead, including service description, client name, contact person and details; scored 0–5 based on number of references (5 or more = 5 points).

3. Preference points (only for bidders passing stages 1 and 2): 80/20 system under Preferential Procurement Regulations 2022.

• Price: 80 points
• Specific goals: 20 points
• Total: 100 points

Scope of services: maintenance and repairs on forklifts and cherry pickers at SABS Groenkloof, Secunda and Netfa for a period of 36 months.

1. Load Testing and Certification:

• Perform load testing in accordance with applicable regulations.
• Conduct operational and safety testing.
• Issue statutory compliance certificates.
• Tag compliant equipment with inspection status.
• Provide test and certification records.

2. Preventative and Corrective Maintenance:

• Perform scheduled preventative maintenance.
• Compile inspection reports with findings and recommendations.
• Identify defects, wear, corrosion, and non-compliance.

3. Documentation and Asset Management:

• Provide detailed inspection, maintenance, and repair reports.
• Issue certificates in hard copy and electronic format.
• Maintain service history records.
• Provide compliance documentation for audits.
• Maintain an Asset Register for the equipment.

4. Breakdown/Call-outs:

• Available to respond to all breakdown calls during and after working hours.
• Response time within 3 hours (normal and after-hours).

Assets covered:

• 3 forklifts at Groenkloof
• 1 forklift at Netfa
• 1 cherry picker at Netfa

Company experience:

• Bidders must provide a detailed company profile indicating years of maintenance experience on forklifts and cherry pickers.
• Scoring based on years: >5 years = 5 points (maximum).

Technician/Artisan experience:

• Must have experience in maintaining forklifts and cherry pickers.
• Qualifications: Artisan/Technician in Electrical, Millwright, or Mechanical.
• Minimum 5 years' experience required.
• Provide detailed CV of an Artisan.

Quality requirements:

• Load testing in accordance with applicable regulations.
• Operational and safety testing.
• Issue statutory compliance certificates.
• Tag compliant equipment with inspection status.
• Provide test and certification records.
• Compile inspection reports with findings and recommendations.
• Identify defects, wear, corrosion, and non-compliance.
• Provide detailed inspection, maintenance, and repair reports.
• Issue certificates in hard copy and electronic format.
• Maintain service history records.
• Provide compliance documentation for audits.
• Maintain an Asset Register.

Price schedule items:

1. Fixed rates for scheduled maintenance (6-monthly service): hourly rates for Technician, Artisan, Assistant.
2. Hourly rates for unscheduled repairs (breakdown responses, normal hours): Technician, Artisan, Assistant.
3. Hourly rates for unscheduled repairs (breakdown responses, after hours): Technician, Artisan, Assistant.
4. Cost of parts and consumables: mark-up 20%.
5. Travelling rate per km.

• All prices inclusive of VAT.
• Include transportation costs and disbursements.
• Fixed price; forward cover if foreign currencies involved.

Pricing format – fixed rates:

1. Scheduled maintenance (6-monthly service): hourly rates for Technician, Artisan, Assistant.
2. Unscheduled repairs (breakdown responses, normal hours): hourly rates for Technician, Artisan, Assistant.
3. Unscheduled repairs (breakdown responses, after hours): hourly rates for Technician, Artisan, Assistant.
4. Cost of parts and consumables: mark-up of 20%.
5. Travelling rate per km.

• All prices inclusive of VAT.
• Include transportation costs (if applicable) and disbursements.
• Fixed price required; provision for forward cover where foreign currencies are involved.

Payment terms:

• No advance or upfront payment will be made.
• Payment made only in accordance with delivery of service or goods agreed upon.

Mandatory requirements (disqualification if not met):

• Valid COIDA (Compensation for Occupational Injuries and Diseases Act) registration.
• CIDB 3ME grading or higher.
• Valid LME (Lifting Equipment Entity) certification by the Chief Inspector in line with DMR (19).

Other required documents:

• CSD registration report.
• Valid B-BBEE certificate or sworn affidavit (to claim specific goals).
• SBD 4 (Disclosure Form).
• SBD 6.1 (Preference Points Claim Form).

Preference points: 80/20 system (80 price, 20 specific goals).

• Specific goals include black ownership, black women ownership, and ownership by persons with disabilities, with points ranging from 0–10 depending on level.

Preference points: 80/20 system under Preferential Procurement Regulations 2022.

• Price: 80 points
• Specific goals: 20 points

Specific goals include black ownership (up to 10 points), black women ownership (up to 6 points), and ownership by persons with disabilities (up to 4 points).

• B-BBEE certificate or sworn affidavit required to claim points.

Mandatory health and safety compliance:

• Valid COIDA registration is required.
• LME (Lifting Equipment Entity) certification by the Chief Inspector in line with DMR (19) is required.
• SABS standard terms and conditions apply; bidders are bound by all terms in the RFQ.

Contract term: 36 months, subject to SABS Standard Terms and Conditions (available on www.sabs.co.za).

• The RFQ does not commit SABS to proceed; SABS may reject any non-conforming submission or not select a bidder.
• No advance payment will be made; payment only on delivery/service.
• SABS is not responsible for any bidder costs incurred in preparing the quote.
• SABS will not be bound by any contractual terms included in the bidder's quotation.
• Bidders must sign a non-disclosure agreement; confidentiality obligations last 12 months from signature.
• Quotation validity: 120 days from closing date; SABS may extend by 60 days without consent.
• Bids are subject to SABS Standard Terms and Conditions.

Mandatory requirements:

• Valid COIDA registration.
• CIDB 3ME grading or higher.
• Valid LME certification by the Chief Inspector in line with DMR (19).

These are disqualifying if not met.

Technical functionality scoring (scale 1–5):

• Company experience (35%)
• Technician/Artisan experience (35%)
• References (30%)

Minimum threshold for functionality: 70%.