Supply of branded marketing materials for the national film and video foundation (nfvf)

• RFQ issue date: 17 July 2026
• Closing date: 23 July 2026
• Closing time: 11:00 AM

• SCM Official: Andiswa Woko
• Email: [email protected]
• Phone: 011 483 4880

Submission requirements:

• All administrative documents (SBD 4, SBD 6.1, SBD 8, SBD 9) must be fully completed and signed.
• No late bids will be accepted. Closing time is 11:00 AM on the closing date.
• Bids must comply with the General Conditions of Contract and/or Service Level Agreement (SLA), whichever applies.
• Non-compliance with SBD document requirements will result in disqualification.
• Unit prices and total prices must be inclusive of VAT for all listed items.
• Submit to: [email protected]

Unable to extract eligibility criteria

Required marketing materials and specifications:

• NFVF Full Color Branded water bottle: 500 units.
• NFVF Full Colour Branded 8GB USBs: 200 units.
• Branded EarPods: 300 units.
• A5 Printed NFVF LOGO Notepads: 500 units.
• Branded T-Shirts: 400 units (200 white, 200 black).
• Style: Golf T-shirt, short-sleeved.
• Logos: NFVF logo (top left) and Love SA FILM logo (center).
• Breakdown: 100 male cut black, 100 male cut white, 100 female cut black, 100 female cut white.
• Gazebo: 1 unit (white with NFVF logo).
• Tablecloths: 2 units (black with Love SA FILM logo).
• A6 Booklet:
• Language: English.
• Size: A6, approx. 30 pages.
• Cover: 250 gsm Matt Laminate with Spot UV.
• Inner pages: 135 gsm.
• Text paper: 150 gsm.
• Binding: Perfect Bound (booklet style).
• Colour: Full colour.
• Font: Arial 11.
• Editing and proofreading: From draft to final print-ready version (approval process required).
• Printing: 500 hard copies.
• Hard copies of final draft for approval: 5.

Bidder requirements:

• Must submit a company profile.
• Must provide three references for similar services (not older than 3 years).
• Must complete and sign SBD 4, SBD 6.1, SBD 8, and SBD 9 forms.
• Bidders or directors listed on the National Treasury’s restricted suppliers list or Register for Tender Defaulters are disqualified.

• Unit prices and total prices must be inclusive of VAT for all listed items.
• Pricing must align with the specifications provided.
• Quotations above R2000.00 are subject to the 80/20 preference point system.

Mandatory compliance documents:

• SBD 4: Bidder’s Disclosure.
• SBD 6.1: Preference Points Claim Form (with valid proof for specific goals).
• SBD 8: Declaration of Bidder’s Past Supply Chain Management Practices.
• SBD 9: Certificate of Independent Bid Determination.
• CSD registration proof.
• Valid Tax Clearance Certificate (TCC) or PIN certificate.
• Company profile.
• Three references for similar services (not older than 3 years).
• B-BBEE requirements:
• Valid B-BBEE certificate or affidavit for Level 1 or 2 (5 points).
• Proof of black ownership (50%+): Valid B-BBEE certificate or affidavit (3 points).
• Proof of black youth ownership: Certified ID copies of directors (4 points).
• Proof of black women ownership (50%+): Valid B-BBEE certificate or affidavit (5 points).
• Proof of black disability ownership: Medical certificate (3 points).
• Bidders listed on the National Treasury’s database of restricted suppliers or Register for Tender Defaulters will be disqualified.
• Sub-contracting: No more than 25% of the contract value may be sub-contracted to an enterprise with a lower B-BBEE status, unless the sub-contractor is an EME (Exempt Micro Enterprise) with the capability to execute the sub-contract.

B-BBEE and specific goals points (20 total):

• B-BBEE Level 1 or 2: 5 points (valid certificate or affidavit).
• Owned by black people (50%+): 3 points (valid B-BBEE certificate or affidavit).
• Owned by black youth: 4 points (certified ID copies of directors).
• Owned by black women (50%+): 5 points (valid B-BBEE certificate or affidavit).
• Owned by black people with disabilities: 3 points (medical certificate).
• Failure to provide proof results in zero points for that goal.

Key definitions and terms:

• Contract is subject to the General Conditions of Contract and/or Service Level Agreement (SLA).
• Firm price: Adjustments only for changes in customs/excise duty or other binding taxes/levies.
• Non-firm prices: All other pricing types.
• Sub-contracting: Primary contractor may sub-contract up to 25% of the contract value to an enterprise with equal or higher B-BBEE status, or to an EME.
• EME: Enterprise with annual total revenue of R5 million or less.
• Functionality: Quality, reliability, viability, and durability of services/commodities.
• Contract duration and termination: Governed by the SLA or General Conditions of Contract.

Conditions of bidding:

• All administrative documents must be duly completed and signed.
• No late bids will be accepted.
• Award is subject to the General Conditions of Contract and/or SLA.
• Non-compliance with SBD document requirements results in disqualification.
• Unit and total prices must be inclusive of VAT.

Preferential Procurement Regulations 2022 apply for quotations above R2000.00:

• 80/20 system: 80 points for price, 20 points for specific goals (B-BBEE and ownership criteria).
• Specific goals points are awarded based on valid proof submitted.