Repair and localised asbestos roof encapsulation of buildings at armscor dockyard, simon's town - 36-month ad hoc contract

RFQ issue date: 05 November 2026.

Compulsory briefing session and site inspection: 19 November 2026 at 11:00, Armscor Dockyard, Simon's Town, Western Cape. Attendance is mandatory; bidders must sign the attendance register.

RFQ closing date and time: 01 December 2026 at 11:00.

Queries must be received in writing at least three working days before the closing date.

Enquiries

• Contact: Procurement division
• Email: [email protected]

Security registration

• Contact: Security Registration
• Email: [email protected]
• Address: Private Bag X337, Pretoria, 0001

National Treasury CSD

• Telephone: (+2712) 406 9222
• Email: [email protected]

Security clearance enquiries

• Department: Armscor HQ Security & Facilities Department

Submission email

• [email protected]

Service/delivery address

• Armscor Dockyard
• Transit Store
• Cole Point
• East Yard
• St George's Street
• Simons Town

Submission method and channel

• Submit by email only to [email protected] on or before 01 December 2026 at 11:00.
• Do not copy, cc, bcc or send the quotation to any other ARMSCOR official; doing so automatically disqualifies the quotation with no right to correct it.
• Email at least one hour before closing time to allow for transmission delays. The bidder bears the risk of late or failed email delivery.
• Late submissions are not accepted.

File format and packaging

• All electronic submissions must be in PDF format protected from modification, deletion or addition.
• Financial/pricing information must be in a separate attachment from the technical/functional response.
• Mark every submission prominently with the RFQ number and bidder name.

Returnable documents

• CSD registration report or Unique Registration Reference Number.
• Valid Tax Clearance Certificate(s) or SARS-issued verification PIN code or proof of application endorsed by SARS.
• CIPC registration documents listing all members and shareholding percentages.
• Valid proof of B-BBEE status for the bidder and its sub-contractor(s).
• Local production and content documentation where applicable (Annexure C, D and E, DTIC exemption letter and manufacturer's letter).
• Completed pricing schedule with every line item priced; failure to price any line item disqualifies the bid.
• Quotation validity: 90 days from the bid closing date.

Evaluation stages

• Phase 1: Mandatory requirements (compliance check).
• Phase 2: Critical criteria or functionality – paper based.
• Phase 3: Functionality – presentation, demonstration or site inspection.
• Phase 4: Price and specific goals.
• Phase 5: Objective criteria.

Scoring

• 80/20 preference point system: Price 80 points, Specific goals 20 points, Total 100 points.
• Applicable to bids up to R50 000 000,00 (all applicable taxes included).
• Price points calculated as 80 × (1 − (Pt − Pmin) / Pmin), where Pt is the bid under consideration and Pmin is the lowest acceptable bid.

Specific goals points (80/20)

• EME or QSE, 100% black-owned: 20 points.
• EME or QSE, at least 51% black-owned: 18 points.
• EME or QSE, at least 35% black-owned: 16 points.
• EME or QSE, at least 25% black-owned: 10 points.

Mandatory criteria (failure eliminates the bid)

• Compulsory briefing and site inspection on 19 November 2026 at 11:00 at Armscor Dockyard, Simon's Town; attendance registers signed.
• CIDB registration as a General Building contractor, grade 3GB or higher, valid at closing date.
• Type 3 registered asbestos contractor authorisation from the Chief Inspector, Department of Employment and Labour.
• At least one client reference letter or completion certificate for asbestos roof repair, replacement, encapsulation or removal completed within the past 10 years.
• Confidential security clearance for the bidder and all onsite employees; only South African citizens permitted onsite.

Objective criteria

• Armscor will not award to bidders with a proven poor record or poor performance on previous Armscor projects.
• Blacklisted, restricted bidders, or those guilty of fraud and misrepresentation are eliminated.
• Bidders failing the financial stability assessment will not be awarded.
• Armscor may award the bid in part or in full.
• Abnormally low prices compared to the market may be disregarded.

Scope

• Ad hoc critical repairs and localised asbestos roof encapsulation on identified buildings at Armscor Dockyard, Simon's Town, Western Cape.
• Contract period: 36 months or until the capped contract value is depleted, whichever occurs first.
• Work is performed only under a written Work Authorisation (WA) issued by Armscor after joint assessment, measurement, quotation and approval.
• The WA defines the exact building, location, roof section, quantities and activities. No work may start without an approved WA.
• The contract value is a ceiling, not a guaranteed order value; Armscor does not guarantee any minimum number of WAs or quantities.

Normal working hours

• Mondays to Thursdays: 08:00 to 16:00.
• Fridays: 08:00 to 12:00.

Work authorisation process

• Acknowledge ADY's written communication and inspect the affected building within 3 working days of receipt (shorter for urgent or safety-related work).
• Submit an assessment report identifying defects, proposed remedy, measurements and images.
• Submit a detailed quotation within 3 working days after the assessment, using only the rates in Appendix A.
• Do not exceed the WA value or quantity without prior written approval from ADY.

Scope activities

• Localised leak and defect identification: trace water ingress; check sheet cracks, laps, fasteners, flashings, capping, gutters and downpipes.
• Localised asbestos roof encapsulation: apply encapsulation coating to the square metres stated in the WA only.
• Damaged or missing asbestos roof sheets: remove and replace only the sheets stated in the WA with Nutec fibre-cement sheeting matching the existing profile and length; replace fasteners, washers, closures and flashings.
• Roof ridge capping and side flashings: replace authorised sections; conduct a witnessed leak test after completion.
• Gutters and downpipes: replace only authorised lengths with new uPVC; test for free flow and leakage.
• Fascia boards, barge boards and roof-edge components: replace authorised localised sections with Nutec fibre-cement.

Asbestos-specific requirements

• Be a Type 3 registered asbestos contractor with the Chief Inspector, Department of Employment and Labour.
• Notify the Chief Director, Provincial Operations, Department of Employment and Labour, at least 7 days before Type 2 or Type 3 asbestos work.
• Submit an approved plan of work and appoint an asbestos supervisor in writing for each asbestos work site.
• Use an Approved Inspection Authority (AIA) for Type 2 or Type 3 work; AIA performs air monitoring and issues an asbestos clearance certificate.
• Dispose of all asbestos-containing material as asbestos waste and submit a valid disposal certificate.
• Filter all run-off water before it enters the stormwater system.
• Do not disturb asbestos-containing material except under the approved asbestos work method.

Quality and personnel

• SHE officer/practitioner registered with SACPCMP as Construction Health and Safety Officer, Manager or Professional Agent (candidate registration acceptable); valid certificate submitted with the RFQ.
• Appoint an asbestos removal supervisor for the duration of the contract; submit valid competency certification with the RFQ.
• Third-party coating inspector (if not OEM) must hold NACE/SSPC Coating Inspector Level 1 or SAQCC Coating Inspector Level 1.
• Submit a Quality Control Plan (QCP) to the APM for acceptance before work commences.
• Encapsulation product must be from a SABS-approved paint manufacturer, suitable for weathered asbestos-cement roofing and coastal exposure; submit technical data sheet, safety data sheet, application method and warranty before use.
• Minimum 5-year product and application warranty on encapsulation; 5-year workmanship guarantee.
• Replacement sheeting profile and colour must match existing roof sheeting.
• Safe roof access using cherry pickers, scaffolding, crawling boards or roof ladders; personnel must not walk directly on asbestos sheets.
• High wind speeds above 50 km/h require additional roof securing and APM approval.

Mandatory experience

• At least one client reference letter or completion certificate for asbestos roof repair, replacement, encapsulation or removal completed within the past 10 years.
• The reference must be signed by a duly authorised client representative or Principal Agent and confirm: the service provider's name; confirmation of the asbestos roof project; and the project completion date.
• If the completion certificate does not indicate the asbestos roof work, submit additional supporting documents from the client or Principal Agent confirming the work.

Personnel qualifications

• SHE officer/practitioner registered with SACPCMP (Construction Health and Safety Officer, Manager or Professional Agent; candidate registration acceptable).
• Appointed asbestos removal supervisor for the contract duration with valid asbestos-specific competency certification.
• Third-party coating inspector (if applicable) holding NACE/SSPC Level 1 or SAQCC Level 1.

Quality control plan

• Submit a Quality Control Plan (QCP) to the Armscor Project Manager for consultation and acceptance before work commences.
• All quality coating inspection documentation and checklists must be signed off and approved by the contractor or its third party and submitted to Armscor.

Coating inspection

• If the contractor is the OEM of the waterproofing or encapsulating coating, provide a quality data pack with all relevant checklists signed off by the contractor.
• If not the OEM, appoint a third-party coating inspector holding NACE/SSPC Coating Inspector Level 1 or SAQCC Coating Inspector Level 1.
• The encapsulation product system must be from a SABS-approved paint manufacturer; submit proof of SABS conformance.
• Submit product technical data sheet, safety data sheet, application method, coverage rate and minimum film-build requirement before use.
• Do not substitute the approved product without prior written approval from the APM.
• Apply the encapsulation coating as per the manufacturer's recommendations; suspend application when weather falls outside manufacturer limits.

Pricing schedule structure

• Appendix A contains the pricing schedule; quantities are for evaluation only under the 80/20-point system and do not guarantee minimum or maximum order volumes.
• All line items must be filled in with costing; failure to price any line item results in disqualification.
• Prices exclude VAT; show subtotal, VAT and total including VAT.

Section A – Mandatory core items (include in every authorised repair WA)

• A1: Joint site inspection, measurements, photographs, defect assessment and fixed-schedule WA quotation (one per WA).
• A2: WA-specific safety documentation, asbestos work method statement, permits and statutory notifications, closeout records (one per WA).
• A3: Transport of personnel, tools and standard materials to the work area; barriers, protection, preparation and clearing after one authorised repair visit.
• A4: Completion dossier: before/after photos, measured quantities, test records, waste documentation and signed completion certificate (one per WA).

Section B – Conditional repair items (priced at tender; only selected items used per WA)

• Access, safety and supervision items including temporary fall-restraint systems, MEWP hire (daily and weekly), independent scaffold bays.
• Asbestos waste transport, disposal and container items.
• General construction waste skip and disposal items.
• Actual payment quantities are determined per approved WA.

Pricing

• Price all line items in Appendix A, Sections A and B, excluding VAT.
• Section A: mandatory core items priced per WA (joint site inspection, safety documentation, transport, completion dossier).
• Section B: conditional repair items priced at tender; only selected items used per WA.
• Rates are provided for Year 1, Year 2 and Year 3.
• Quantities in the pricing schedule are for evaluation only and do not guarantee minimum or maximum order volumes.
• Failure to price any line item results in disqualification.
• Show subtotal (excluding VAT), VAT and total (including VAT) clearly in the quotation.

Payment and contract value

• Payment within 30 days after the service is rendered and an invoice or statement is submitted.
• Contract period: 36 months or until the capped value is depleted; any unspent balance is forfeited at the end.
• Transport rate (R/km) in line with Armscor's transport rate threshold.
• Armscor may cancel the contract at any time with written notice and is liable only for approved costs incurred before termination.

Security clearance cost

• Approximately R4 400.00 excluding VAT per person; cost is the responsibility of the successful bidder.

Registration and tax

• Registered on the National Treasury Central Supplier Database (CSD); submit CSD registration report or Unique Registration Reference Number.
• Tax compliant for the duration of the contract; submit valid Tax Clearance Certificate(s) or SARS-issued verification PIN or proof of application.
• CIPC registration documents listing all members and shareholding percentages; latest share register and share certificate signed by the Company Secretary or registered Auditor.
• CIPC Beneficial Ownership Declaration (latest lodged with CIPC).

B-BBEE and specific goals

• Valid proof of B-BBEE status: sworn affidavit commissioned and deposed on the same day before a Commissioner of Oaths (certified copy not acceptable), or a B-BBEE Certificate from CIPC or a SANAS-accredited verification agency.
• Unincorporated joint ventures or consortia must submit a consolidated B-BBEE Certificate in the name of the JV or consortium from a SANAS-accredited agency.
• B-BBEE status must be based on the latest financial year-end information.
• Specific goals points under 80/20: 20 points for 100% black-owned EME/QSE, 18 for 51% or more, 16 for 35% or more, 10 for 25% or more.

CIDB

• CIDB registration as a General Building contractor, grade 3GB or higher, valid at the closing date; submit valid CIDB registration letter or status with unique CRS number.
• Joint ventures: every member registered with CIDB; lead partner at 3GB or not lower than one level below; combined grading equal to or higher than required.

Asbestos and safety

• Type 3 registered asbestos contractor authorisation from the Chief Inspector, Department of Employment and Labour.
• SACPCMP-registered SHE officer or practitioner.
• Appointed asbestos removal supervisor for the contract duration.
• Safety file submitted before commencement of work; updated annually including re-signing the 37.2 agreement.

Security

• Confidential work; premises security assessment and Confidential Facility Security Clearance Certificate (FSC) required.
• All employees must obtain Confidential security clearance; only positive results allow access to the Naval Base.
• Only South African citizens permitted onsite.

Locality and local content

• Municipality bill or local councillor's letter not older than 3 months (lessee: bill plus lease agreement; owner: bill in bidder's name).
• Local production and content documentation where applicable: Annexure C, D and E, DTIC exemption letter and manufacturer's letter.

Asbestos work

• Be a Type 3 registered asbestos contractor with the Chief Inspector, Department of Employment and Labour.
• Notify the Chief Director, Provincial Operations, Department of Employment and Labour, at least 7 days before Type 2 or Type 3 asbestos work.
• Submit an approved plan of work and appoint an asbestos supervisor in writing for each asbestos work site.
• Use an Approved Inspection Authority (AIA) for Type 2 or Type 3 work; AIA performs personal and environmental air monitoring and issues an asbestos clearance certificate.
• Dispose of all asbestos-containing material as asbestos waste; submit a valid disposal certificate.
• Filter all run-off water before it enters the stormwater system.
• Do not disturb asbestos-containing material except under the approved asbestos work method.

Safety planning

• Address the Armscor baseline risk assessment and health and safety specification in the service provider's health and safety plan.
• Prepare a task-specific risk assessment, safe work procedure and fall-protection plan for each WA.
• Treat existing asbestos-cement roofs as frail; personnel must not walk directly on roof sheets.
• Use cherry pickers, scaffolding, crawling boards, roof ladders, platforms or other access systems.
• Barricade and control work below to prevent entry into areas exposed to falling objects, coating or asbestos contamination.
• Protect occupied workshops, machinery and electrical installations before work starts.
• Stop work when weather or wind conditions create unsafe conditions or exceed equipment or product limits.

Waste management

• Segregate asbestos-contaminated waste from general construction waste at all times.
• Do not dispose of asbestos off-cuts, fragments, dust, contaminated PPE, filters, sludge or packaging at a general or non-hazardous landfill.
• Remove general waste to an appropriately authorised facility with disposal receipts or other accepted evidence.

Personnel

• SHE officer/practitioner registered with SACPCMP as Construction Health and Safety Officer, Manager or Professional Agent (candidate acceptable); submit valid certificate with the RFQ.
• Appoint an asbestos removal supervisor for the contract duration; submit valid competency certification with the RFQ.

Applicable legislation

• Comply with the National Environmental Management: Waste Act, as amended.
• Comply with the Occupational Health and Safety Act and applicable regulations, Asbestos Abatement Regulations 2020, Construction Regulations 2014, National Building Regulations, SANS 10400 and SANS 967.

Asbestos waste

• Dispose of asbestos-containing roof sheeting, gutters and downpipes as asbestos waste in accordance with the Asbestos Abatement Regulations.
• Do not dispose of asbestos off-cuts, fragments, dust, contaminated disposable PPE, filters, sludge or packaging at a general or non-hazardous landfill.
• Submit a valid disposal certificate to the APM.
• Transport packaged asbestos waste by a licensed or authorised carrier to an approved facility.
• Acceptance and disposal at an authorised facility per actual weighbridge kilogram, inclusive of facility fees and disposal receipt or certificate.

General waste

• Remove general waste to an appropriately authorised facility, supported by disposal receipts or other accepted evidence.

Contract basis

• Ad hoc (when necessary or as needed), call-out basis.
• Work only under written Work Authorisations (WAs) issued by Armscor.
• Contract period: 36 months or until the capped contract value is depleted; unspent balance is forfeited at expiry.
• Normal working hours: Mondays to Thursdays 08:00–16:00; Fridays 08:00–12:00.
• All work classified as Confidential.

Cancellation and liability

• Armscor may cancel the contract at any time, with or without cause, on written notice.
• Armscor is liable only for costs approved under the contract before termination.

Security

• Confidential Facility Security Clearance Certificate (FSC) required for the bidder's premises.
• All employees must obtain Confidential security clearance; only South African citizens permitted onsite.
• Security clearance costs approximately R4 400.00 excluding VAT per person, for the successful bidder's account.

Safety file

• Submit a safety file before commencement of work; Armscor's Safety department approves or rejects it.
• Safety file updated annually, including re-signing the 37.2 agreement.

Warranty

• Minimum 5-year product and application warranty on the asbestos encapsulation system from WA completion date.
• 5-year workmanship guarantee for defects relating to the service provider's workmanship.

Evaluation phases

• Phase 1: Mandatory requirements.
• Phase 2: Critical criteria or functionality – paper based.
• Phase 3: Functionality – presentation, demonstration or site inspection.
• Phase 4: Price and specific goals (80/20).
• Phase 5: Objective criteria.

Scoring

• Price: 80 points. Specific goals: 20 points. Total: 100 points.
• Applies to bids up to R50 000 000,00.
• Specific goals: 100% black-owned EME/QSE = 20 points; 51% or more = 18 points; 35% or more = 16 points; 25% or more = 10 points.

Objective criteria

• No award to bidders with proven poor record or performance on previous Armscor projects.
• Blacklisted, restricted bidders or those guilty of fraud and misrepresentation are eliminated.
• Bidders failing the financial stability assessment are not awarded.
• Armscor may award in part or in full and may disregard abnormally low prices.