Supply, delivery and installation of a concrete palisade fence at c5 george site, george operational centre

Bidders must sign the Sentech Supplier Consent Form, consenting to Sentech processing personal information for evaluating the quotation, conducting verification, background checks and Know Your Customer obligations under the Financial Intelligence Centre Act. The signatory must be an authorised representative warranting due authorisation. No other eligibility criteria are stated in the supplied document.

The Sentech Supplier Consent Form must be completed and signed, covering consent to process personal information for evaluation, verification, background screening and FICA obligations.

Sentech is a state-owned company providing broadcasting signal distribution services. The purpose of this RFQ is to appoint a suitably qualified contractor to supply, deliver and install a reinforced concrete palisade fence at the C5 George Site, which falls under the George Operational Centre. The works include replacing the existing fence where applicable, constructing reinforced concrete foundations, installing the palisade fencing, access gates and concertina wire, and all associated civil works to deliver a complete and secure perimeter fence. The contractor is responsible for all labour, supervision, plant, equipment, transport, materials, consumables and incidentals. Other obligations include conducting the works per the specification, attending the compulsory site briefing, verifying site conditions, submitting a construction programme within 10 days after award, and providing weekly progress reports.

• RFQ issue date: 21 October 2026
• Briefing session: 11 November 2026 – meet at Engen George Eco Stop between 08:30 and 08:45, then drive to site (4x4 vehicle recommended). Briefing commences at 09:10 at George Sentech Site. Attendance is compulsory. Enquiries: 066 259 5397.
• Closing date: 25 November 2026 at 12:00

Quotations

• Administrator: Zanele Zulu
• Telephone: 011 471 4000
• Email: Quotations6sentech.co.za

Site building (briefing)

• Telephone: 066 259 5397

Site location

C5 George Site – George Operational Centre

Southern Region

(GPS coordinates provided in the document on the site photo)

Returnable requirements

• Quotations must be submitted via email.
• Quotations must be on company letterhead, fully completed and signed in BLACK ink.
• Quotations must be received on or before the closing date and time.
• The Form of Offer and Acceptance must be completed, signed and returned.
• The offered total price inclusive of VAT must be stated in words and figures.
• The Pricing Schedule must be completed and returned.
• Any deviations from the RFQ must be recorded in the Schedule of Deviations.
• Suppliers must be registered on the Sentech Supplier Database.
• Suppliers must be tax compliant.
• Quotations must include the completed administrative responsiveness criteria.

Submission details

• Method: email
• Submission email: Quotations6sentech.co.za
• Closing time: 12:00 on 25 November 2026

Disqualification risks

• Incomplete, unsigned or late quotations.
• Quotations not submitted via email.
• Failure to meet any of the administrative responsiveness criteria.

Three-stage evaluation:

1. Stage 1 – Administrative Responsiveness: all quotations checked against the responsiveness requirements.
2. Stage 2 – Functional Evaluation: compliant quotations scored on functional criteria.
3. Stage 3 – Price and Preference: lowest price scores highest price points; B-BBEE preference points added.

Mandatory eligibility criteria (failure disqualifies the bid)

• Valid COIDA Letter of Good Standing from the Department of Labour/FEM, with the nature of business aligned to the construction industry.
• Valid CIDB Certificate, grade 2 SQ or above.

Functional evaluation (total 100 points)

• Completed fencing projects as main contractor (completion certificates attached):
• Three or more projects: 30 points
• Two projects: 15 points
• One project: 5 points
• None: 0 points
• Client reference letters (from contactable references for similar projects, in scope and contract value):
• Three letters: 30 points
• Two letters: 15 points
• One letter: 5 points
• None: 0 points
• Letters of appointment or completion certificates are not accepted for this purpose.
• Experience of key personnel – CVs for site foreman with experience in construction (fencing or civils):
• 3 years or more: 20 points
• 2 years: 10 points
• 1 year or less: 5 points
• Construction programme with realistic time frames, key tasks and critical path:
• Comprehensive, realistic programme: 20 points
• Average, unrealistic programme: 5 points
• No programme submitted: 0 points

Minimum qualifying functional score is not stated (the document leaves the threshold blank).

Price and preference (80/20 system)

• Price points calculated using the 80/20 formula.
• Preference points (maximum 20):
• Black ownership (via valid B-BBEE certificate): ≥51% = 8 points, 25.1–50% = 3 points, 5–25% = 1 point, <5% = 0 points
• Women ownership: ≥51% = 10 points, 25.1–50% = 6 points, 5–25% = 2 points, <5% = 0 points
• Disability: 2 points for a doctor's note confirming disability.
• Preference points are only claimable with a valid B-BBEE certificate.

Scope of works

The contractor must supply, deliver and install a reinforced concrete palisade fence at the C5 George Site, including:

• Replacing the existing perimeter fence where applicable.
• Constructing reinforced concrete foundations.
• Installing reinforced concrete palisade fencing, access gates and concertina wire.
• All associated civil works needed for a complete, secure, operational perimeter fence.

The contractor provides all labour, supervision, plant, equipment, transport, materials, consumables and incidentals.

Fence specifications

• Approximate fence length: 530 m
• Fence height: 2.25–2.4 m (technical specification states 2.4 m)
• Panel width: 2.0 m
• Posts: 3000 mm long, 230 × 150 mm tapering to 80 mm, installed at 2 m centres, embedded in reinforced concrete foundations
• Pales: 2400 mm long, reinforced, chamfered at 45°
• Rails: 1990 mm long, pre-stressed
• Galvanised carriage bolts and PVC washers where applicable

Gate specification

• One heavy-duty steel palisade double-swing gate, 5 m wide × 2.8 m high
• Includes heavy-duty hinges, anti-vandal lock, drop bolts, gate stops, support posts and concrete foundations
• All fabricated steel components hot-dip galvanised
• Installation to ensure secure fixing, proper alignment and smooth operation

Foundation and construction

• Foundation excavations: 460 mm × 460 mm × 600 mm deep
• Concrete foundations: minimum 30 MPa reinforced concrete
• Precast concrete components: minimum 40 MPa compressive strength after 28 days, smooth off-shutter finish, no cracks or defects, comply with SANS
• Reinforcing steel: high-yield, minimum 410 MPa, free from rust and contamination

Preliminary and general

• Attend the compulsory site briefing.
• Verify dimensions, fence lengths, levels and quantities before starting.
• Provide site offices, storage, welfare facilities, temporary works, scaffolding, ladders, lifting equipment, lifelines and fall arrest systems where required.
• Maintain site security and protect existing infrastructure.
• Submit a detailed construction programme within 10 days after award.
• Submit weekly progress reports including photographs.

Programme and reporting

• Construction programme to include activity descriptions, logical sequence, resource allocation, critical path, key milestones and planned completion date.
• Weekly progress reports to include updated programme, progress photographs, labour employed, plant used, safety statistics, delays and mitigation, and next week's planned activities.

House rules

• Site must be kept clean; debris disposed of at a designated landfill site.
• Contractor to provide own safe drinking water, electricity, water and ablution facilities.

Site access

• Access is mostly via gravel roads; 4x4 vehicles are recommended because roads may be steep with tight turns.

Bidders must attach CVs for a site foreman with experience in the construction industry (fencing or civils). Scoring for foreman experience: 3 years or more = 20 points, 2 years = 10 points, 1 year or less = 5 points. The contractor is expected to be suitably qualified and experienced in erecting fencing. The evaluation also considers completed projects and client references as described in the functional criteria.

The contractor must implement a quality control system covering material approvals, inspection records, concrete test certificates, compliance certificates, dimensional inspections and a final quality inspection before handover. The contractor must submit material compliance certificates and quality control documentation. Quality assurance inspections are carried out at key dates and milestones established at the site handover meeting, including by the Infrastructure Services Manager or a Sentech trade-tested rigger. The contractor must submit a detailed construction programme within 10 days after award, showing activities, logical sequence, resources, critical path and milestones, plus weekly progress reports with photographs.

The pricing schedule is a bill of quantities and lump-sum items. Section 1 includes a lump sum for preliminary and general (establishment and de-establishment, toilets, water, storage, debris removal) and a lump sum for occupational health and safety (safety file). Section 2 includes quantities for the concrete palisade fence (530 m), concrete footings and foundations (15 m³), excavation of foundations (15 m³), and one heavy-duty steel double-swing gate (5,000 × 2,800 mm). The pricing must include supply and delivery, labour, profit and markup. Contingencies of 7% and VAT at 15% are added. Prices are quoted in ZAR; the total inclusive of VAT must be stated in words and figures in the Form of Offer and Acceptance.

Pricing

• All prices in South African Rands (ZAR).
• Prices inclusive of VAT must be stated in the Form of Offer and Acceptance.
• No price adjustment unless written approval from Sentech is obtained.
• Sentech may negotiate market-related prices and may cancel the bid if agreement cannot be reached.
• The contractor's rates must include labour, plant, materials, transport, supervision, temporary works, health and safety compliance, quality control, testing, waste disposal, overheads, profit and all other costs.
• The contractor is deemed to have inspected the site and allowed for all associated costs.

Pricing schedule items

• Section 1: Preliminary and General (lump sum)
• Establishment and de-establishment of site, including toilet facilities, water, storage, debris removal
• Occupational health and safety obligations (safety file) – lump sum
• Section 2:
• Supply, deliver and install concrete palisade fence: 530 m (unit rate)
• Concrete works: footings and foundations: 15 m³
• Excavation of foundations: 15 m³
• Supply, manufacture and install 5,000 mm × 2,800 mm heavy-duty steel palisade double-swing gate: 1 no.
• Contingencies: 7%
• VAT: 15%

Financial/insurance requirements

• Before commencing, the contractor must provide proof of insurance, including public liability insurance (valid construction/project public liability insurance).
• Bonds and guarantees: the Form of Offer and Acceptance requires the contractor to arrange delivery of any securities, bonds, guarantees, proof of insurance and other documentation within 2 days of receiving the signed agreement. Failure constitutes repudiation.

Mandatory eligibility

• Valid COIDA Letter of Good Standing from the Department of Labour/FEM, with nature of business aligned to the construction industry.
• Valid CIDB Certificate, grade 2 SQ or above.
• Registration on the Sentech Supplier Database.
• Valid tax compliance.

B-bbee

• Valid B-BBEE certificate required to claim preference points.
• Preference points awarded for black ownership (≥51% = 8 points, 25.1–50% = 3 points, 5–25% = 1 point, <5% = 0 points).
• Preference points awarded for women ownership (≥51% = 10 points, 25.1–50% = 6 points, 5–25% = 2 points, <5% = 0 points).
• Preference points for disability: 2 points with a doctor's note.

Other compliance

• Occupational Health and Safety Act and Construction Regulations apply.
• Applicable SANS standards apply.
• The contractor must comply with Sentech Health and Safety Specifications.
• The health and safety file must be submitted and approved before work starts.
• Appointed contractor must submit the health and safety file to the Sentech OHS Specialist within 7 days after issue of the purchase order or safety file specification.
• Medical fitness certificates for all assigned employees, issued by an occupational medical practitioner.
• COID / FEM registration for injury on duty cases.
• Health and safety compliance undertaking by the CEO/Managing Director.

The contractor must comply with the Occupational Health and Safety Act, Construction Regulations and Sentech Health and Safety Specifications. Before work starts, the contractor must submit an approved health and safety file, risk assessments, method statements, a fall protection plan (where applicable), proof of employee competency, and medical certificates where required. No work begins until the health and safety file is approved. Within 7 days of the purchase order or safety file specification, the contractor must submit the health and safety file to the Sentech OHS Specialist. Employees assigned to the project must have valid mast climbing certificates and medical fitness certificates from an occupational medical practitioner. The contractor must have valid public liability insurance, COID / FEM registration, and a health and safety compliance undertaking by the CEO/Managing Director. Inclement weather is a constraint; the contractor must allow for weather-related delays in the schedule, and any extensions of time granted carry no monetary compensation. The contractor must supply its own drinking water, electricity and ablution facilities, and keep the site clean.

The works are executed under the General Conditions of Contract for Construction Works (GCC 2025, 3rd Edition), the Occupational Health and Safety Act, Construction Regulations, applicable SANS standards, manufacturer's specifications, Sentech Technical Specifications, and the Employer's specifications, drawings and instructions.

• Defects Liability Period: 12 months from Practical Completion.
• Warranties: minimum 60-month workmanship warranty; plus manufacturer warranties for precast concrete components, gate hardware and locking mechanisms, galvanised steel components, and concertina wire.
• Project Duration: 8 weeks from approval of the health and safety file and formal site handover.
• The contractor must provide securities, bonds, guarantees, proof of insurance and other documentation within 2 days of receiving the signed agreement, or it constitutes repudiation.
• Extensions of time due to adverse weather are considered under GCC 2025, but no monetary compensation for such delays.

The RFQ is evaluated in three stages: administrative responsiveness, functional evaluation, then price and preference. Mandatory eligibility requires a valid COIDA Letter of Good Standing and a valid CIDB Certificate grade 2 SQ or above. Functional criteria (total 100 points) cover completed fencing projects (up to 30 points), client reference letters (up to 30 points), site foreman experience (up to 20 points), and a construction programme (up to 20 points). The minimum qualifying functional score is not stated (blank in the document). Preference points (up to 20) are awarded under the 80/20 system for black ownership, women ownership and disability, based on a valid B-BBEE certificate or doctor's note. Price points are calculated using the 80/20 formula with the lowest acceptable bid scoring the maximum.