Solar, generator, and electrical maintenance services for the council on higher education (3-Year contract)

CHE Corporate Services seeks to appoint a service provider for solar, generator, and electrical maintenance. Refer to the attached specification for scope details.

Closing date: 23 July 2026 at 11:00. Compulsory briefing session: Not applicable (marked as N/A in the document).

If applicable, submit a briefing session certificate as proof of attendance at the compulsory briefing session. Note: The document states 'Compulsory Briefing Session: N/A'.

Bidding procedure enquiries: Future Gumede, Telephone: 012 349 3876, Email: [email protected]. Technical enquiries: Kabelo Makgalo, Telephone: 012 349 3840, Email: [email protected]. Submission email: [email protected] (copy [email protected]).

Submit bids via email to [email protected] (copy [email protected]) by the closing date and time. Late submissions will not be accepted. Bids must be submitted on the official forms provided (SBD 1, SBD 4, and SBD 6.1). Do not re-type forms. Include a sealed envelope marked with the RFQ description and number. Responses must be formal quotations/proposals. Incomplete or unsigned submissions may be disqualified. If a compulsory briefing session is applicable, submit a briefing session certificate as proof of attendance.

Submit a signed declaration certifying: Read and understood bid conditions. Supplied required information is true and correct. No collusion or unethical practices occurred. Bidder was not involved in drafting specifications.

Scope: Appointment of a service provider for solar, generator, and electrical maintenance for a period of 3 years. The service provider must fulfill the specification requirements as per the attached specification (refer to document for details). CHE seeks a reputable provider offering competitive pricing. The South African Council on Higher Education (CHE) is the procuring entity. For full technical details, refer to the attached specification.

Disqualification risks include: Non-tax compliance within 7 days of notification. Submission of incomplete or fraudulent information (e.g., false B-BBEE credentials, experience). Failure to comply with mandatory functional requirements or incomplete SBD forms. Collusion or unethical bidding practices may result in disqualification, penalties, or legal action.

Submit a formal quotation in ZAR, including all taxes and charges (e.g., delivery). Clearly indicate exchange rate-linked portions. Successful bidders must obtain forward cover (where applicable) upon acceptance. Payment terms: 30 days after receipt of original invoice. Mandatory documents: Pricing Schedule (SBD 1), Declaration of Interest (SBD 4), SBD 6.1 (for preference points).

Submit a formal quotation/proposal in South African Rand (ZAR). Include all applicable taxes and charges (e.g., delivery costs) in the total price. If foreign currency is involved, clearly indicate the portion linked to exchange rates. Successful bidders must obtain forward cover (where applicable) immediately upon acceptance. Payment terms: CHE pays within 30 days of receiving an original invoice. Invoices must be submitted to CHE Finance. Pricing must be firm after forward cover confirmation. Mandatory documents: Pricing Schedule (SBD 1), Declaration of Interest (SBD 4), SBD 6.1 (for preference points).

Tax Compliance: Submit a Tax Compliance Status (TCS) PIN or CSD number. Apply for TCS PIN via SARS e-filing (www.sars.gov.za). Foreign suppliers not resident in RSA may be exempt if they meet specific criteria (see questionnaire in document). B-BBEE: Submit a valid B-BBEE certificate (SANAS-accredited) or a sworn affidavit (for EMEs/QSEs) to qualify for preference points. Consortium/Joint Venture bidders must submit separate TCS/CSD and B-BBEE documentation for each party. Non-compliance with tax or B-BBEE requirements may result in disqualification. Bidders must not be listed on the Register for Tender Defaulters or List of Restricted Suppliers.

Preference points for specific goals (e.g., 51% Black ownership: 15 points, 51% Black women ownership: 5 points) must be claimed via SBD 6.1. Submit proof of claims. Failure to submit documentation will result in no points awarded.

Bid is governed by the General Conditions of Contract (GCC), available at: ocpo.treasury.gov.za/Resource_Centre/Legislation/General%20Conditions%20of%20Contract. No services may be rendered or goods delivered before receiving an official CHE Purchase Order or signed service level agreement.

No services may be rendered or goods delivered before receiving an official CHE Purchase Order or signed service level agreement. Payment will be made within 30 days of receipt of an original invoice.

Evaluation criteria: Price (80 points), Specific Goal - HDI (20 points). Total: 100 points. Uses the 80/20 Preferential Procurement Regulations, 2017 system.