Locksmith services for supply and installation of a new strong room safe lock at van rooyensgate port of entry

Closing: 15 October 2026 at 11:00.

Offer validity: 120 days from the closing date.

No compulsory briefing session or site visit is stated.

Bidding procedure enquiries

• Email: [email protected]
• Note: enquiries only — quotations and bids may not be sent to this address.

Technical enquiries

• Contact: Jimmy Sibiya
• Email: [email protected]
• Telephone: not available
• Facsimile: not available

Submission

• Method: eTender e-submission portal

Works location

Van Rooyensgate Port of Entry

Invoices

• Email: [email protected]

Submission method: eTender e-submission portal only.

Closing time: 11:00 on 15 October 2026. Bids received after the closing time are not accepted, and proof of posting or couriering is not accepted as proof of delivery.

Bids must be submitted on the official forms provided; forms may not be retyped or redrafted. Completion online without altering the wording is allowed. Photocopies of the original documents may be used only if an original signature appears on them.

Any alteration made by the bidder must be initialed; uninitialed alterations may lead to disqualification. Correction fluid is prohibited.

Bids sent by fax or telegraphic means will not be considered. Bid documents must not be packed together with samples.

Returnable documents (all mandatory):

• SBD 1 (Part A, Invitation to Bid) — bidder and contact details, signed as the offer cover page.
• Part B (Terms and Conditions for Bidding) — signed by the bidder; proof of authority to sign must accompany the bid.
• Declaration of CSD Registration — certifies that the bidder's Central Supplier Database details are correct and up to date; incorrect or outdated information may disqualify the bid or cancel a contract awarded on it.
• SBD 3 Pricing Schedule — itemised firm pricing.
• SBD 4 (Bidder's Disclosure) — discloses whether any director, trustee, shareholder, member or partner is employed by the state or connected to anyone at the procuring institution.
• SBD 6.1 (Preference Points Claim) — claims specific-goals points, with an active B-BBEE certificate or sworn affidavit attached.
• SBD 7 (Contract Form) — to be completed and signed by the successful bidder.
• Company/board resolution authorising the signatory to bind the bidder; it must be signed by all directors, members or partners.

The bidding-enquiries email address is for enquiries only — no quotations or bids may be sent to it.

Two-stage evaluation.

Stage 1 — administrative and mandatory compliance: SBD 1 (Part A), Part B terms and conditions, CSD registration declaration, SBD 3 pricing schedule, SBD 4 bidder's disclosure, SBD 6.1 preference points claim with B-BBEE certificate or affidavit, and SBD 7. Bids failing this stage are not evaluated further.

Stage 2 — 80/20 preference point system (applicable because the requirement falls below R50 000 000):

• Price: 80 points.
• Specific goals: 20 points.

Specific goals points awarded:

• Black ownership: maximum 10 points (100% = 10; at least 51% and below 100% = 5; above 0% and below 51% = 2; 0% = 0).
• Women ownership: maximum 4 points (100% = 4; at least 51% and below 100% = 2; above 0% and below 51% = 1; 0% = 0).
• Youth ownership: maximum 3 points (100% = 3; at least 51% and below 100% = 2; above 0% and below 51% = 1; 0% = 0).
• Military Veterans ownership: maximum 3 points (100% = 3; at least 51% and below 100% = 2; above 0% and below 51% = 1; 0% = 0).

Failure to submit the documentary proof required to claim specific-goals points is treated as not claiming those points. BMA may require a bidder to substantiate any preference claim before adjudication or later.

Reserved rights of BMA: to call for presentations from shortlisted bidders; to negotiate with shortlisted bidders before and/or after award; to award in whole or in part; to award to more than one bidder for the same activity; to request further technical/functional information after closing; to verify information and documentation; and to withdraw or amend bid conditions before closing or after award.

Service: locksmith services for the supply and installation of a new strong room safe lock.

Location: Van Rooyensgate Port of Entry.

Scope of work:

• Removal of the existing strong room safe lock.
• Supply and installation of a new strong room safe lock.
• Cutting of two new safe keys.

Delivery must be to the prescribed destination, with all delivery costs included in the bid price.

The bidder must state brand and model, country of origin, the delivery period and delivery basis, and whether the offer complies with the specification, listing deviations if it does not.

Bidder to state lead time in days or weeks.

Goods supplied must conform to the standards stated in the bid documents and specifications.

Pre-bidding testing is for the bidder's account.

Where inspection is a bid condition, the bidder's premises must be open at all reasonable hours for inspection by the department or its representative.

Where inspections, tests or analyses show compliance, the purchaser bears the cost. Where they show non-compliance, the supplier bears the cost, irrespective of whether the supplies or services are accepted.

Non-compliant supplies may be rejected. Rejected supplies are held at the supplier's cost and risk and must be removed immediately and replaced at the supplier's cost. If the supplier fails to replace them, the purchaser may buy replacement supplies at the supplier's expense.

These provisions do not limit the purchaser's right to cancel the contract for breach.

Confidentiality: the supplier may not disclose the contract, specifications, plans, drawings, patterns, samples or information supplied by the purchaser to anyone other than its own employees performing the contract, and then only in confidence and to the extent necessary. Such documents remain the purchaser's property and must be returned on request.

Audit: the supplier must allow the purchaser to inspect and audit records relating to its performance.

Pricing is submitted on SBD 3.1 (Pricing Schedule — Firm Prices). Only firm prices are accepted; non-firm prices, including prices subject to exchange-rate variation, are not considered.

Offer validity: 120 days from the closing date.

Lead time: the bidder must state it in days or weeks.

Itemised pricing (excluding VAT):

• Call-out fee: quantity 1
• Labour — removal of the old safe lock and supply and installation of a new safe lock: quantity 1
• Cutting of new safe keys: quantity 2

Sub-total, VAT at 15% and grand total (in Rand, all applicable taxes included) must be shown. The total must cover all costs associated with the service, including all delivery costs to the prescribed destination.

The bidder must also state brand and model, country of origin, whether the offer complies with the specification (with deviations noted if not), the delivery period and the delivery basis.

Invoices are submitted to [email protected].

Pricing format: SBD 3.1 Pricing Schedule — firm prices only. Non-firm prices, including prices subject to exchange-rate variation, will not be considered.

Itemised pricing (excluding VAT):

• Call-out fee: quantity 1
• Labour — removal of the old safe lock and supply and installation of a new safe lock: quantity 1
• Cutting of new safe keys: quantity 2

Sub-total, VAT at 15% and grand total (in Rand, all applicable taxes included) must be shown. The total must cover all costs associated with the service, including delivery to the prescribed destination.

Offer validity: 120 days from the closing date.

Payment: in South African Rands at a fixed price inclusive of VAT, within 30 days of receipt of an approved invoice, against an agreed payment schedule and against the key deliverables, provided professional-level quality standards are met. Disputes over what is a reasonable standard are referred to an agreed arbitration provider.

Disbursements: may not exceed 10% of the total amount paid and are payable only against original receipts for expenses agreed in advance.

Invoice submission email: [email protected]

Performance security: the general conditions of contract require the successful bidder to furnish a performance security within 30 days of notification of award, in an amount set in the Special Conditions of Contract. No bid security amount is stated.

Central Supplier Database (CSD): bidders must be registered on the CSD and provide a CSD number, and must complete the declaration that their CSD details are correct and up to date. Incorrect or outdated information may disqualify the bid or cancel the contract.

Tax: bidders must provide a valid SARS Tax Compliance Status (TCS) PIN; a printed TCS certificate may be submitted with the bid. Where no TCS PIN is available but the bidder is registered on the CSD, the CSD number must be provided. Each party in a consortium, joint venture or subcontracting arrangement must submit a separate TCS certificate, PIN or CSD number.

VAT registration number must be provided.

B-BBEE: an active B-BBEE status level verification certificate, or a sworn affidavit for EMEs and QSEs, must be submitted to claim preference points; bidders must indicate their B-BBEE status level.

State employees: no bid will be considered from a person in the service of the state, a company with directors in the service of the state, or a close corporation with members in the service of the state.

Persons listed on the Register for Tender Defaulters and/or the List of Restricted Suppliers are automatically disqualified.

Foreign bidders: the foreign supplier questionnaire must be completed; accredited representatives in South Africa must enclose proof of accreditation.

Authority to sign: proof of authority (for example a company resolution) must be submitted; the resolution must be signed by all directors, members or partners.

Employment restriction: service providers may not use employees who are not South African citizens unless they are vetted and hold a work permit; non-compliance may lead to contract termination.

Returnable forms: SBD 1, Part B, CSD registration declaration, SBD 3, SBD 4, SBD 6.1 (with B-BBEE certificate or affidavit), SBD 7, and the company resolution.

To claim preference points for B-BBEE, bidders must indicate their B-BBEE status level and submit a B-BBEE status level verification certificate or a sworn affidavit for EMEs and QSEs.

Bidders must indicate whether they are an accredited representative in South Africa for the goods, services or works offered and whether they are a foreign-based supplier, enclosing proof where applicable.

BMA supports economic empowerment and does not support fronting in any form.

Service providers may not use employees who are not South African citizens unless those employees are vetted and hold a work permit; non-compliance may lead to termination of the contract.

Offer validity: 120 days from the closing date.

Payment: in South African Rands, at a fixed price inclusive of VAT for the service rendered, within 30 days of receipt of an approved invoice, against an agreed payment schedule and against the key deliverables, provided professional-level quality standards are met. Disputes over what constitutes a reasonable standard are referred to an agreed arbitration provider.

Disbursements: may not exceed 10% of the total amount paid and are paid only against original receipts for a list of expenses agreed before the costs are incurred.

Contract form: the successful bidder must complete and sign the written contract form (SBD 7).

Evaluation begins with an administrative and mandatory compliance check covering SBD 1, the Part B terms and conditions, the CSD registration declaration, SBD 3, SBD 4, SBD 6.1 with B-BBEE certificate or affidavit, and SBD 7.

Compliant bids are then scored on 80/20: 80 points for price and 20 points for specific goals.

Specific goals points:

• Black ownership: up to 10 points (100% = 10; at least 51% and below 100% = 5; above 0% and below 51% = 2).
• Women ownership: up to 4 points (100% = 4; at least 51% and below 100% = 2; above 0% and below 51% = 1).
• Youth ownership: up to 3 points (100% = 3; at least 51% and below 100% = 2; above 0% and below 51% = 1).
• Military Veterans ownership: up to 3 points (100% = 3; at least 51% and below 100% = 2; above 0% and below 51% = 1).

BMA reserves the right to call for presentations from shortlisted suppliers, to negotiate with shortlisted bidders before and/or after award, to award in whole or in part, to award to more than one bidder, to request further technical or functional information after closing, to verify information and documentation, and to withdraw or amend bid conditions before closing or after award.