Supply, installation and maintenance of a digital mobile radio (dmr) network for capenature reserves (wcncb 10/10/2026)

Closing date: 2 December 2026 at 11:00

Compulsory virtual briefing session: 12 November 2026 at 12:00, via MS Teams

• RSVP contact: Roefiat Jacobs, email [email protected]
• RSVP deadline: 9 November 2026 at 16:00
• Confirmed attendees receive the meeting link prior to the session.

Earliest commencement date: 1 April 2027

Bidding procedure enquiries:

• Contact: Imran Brey
• Telephone: 087 087 4103
• Email: [email protected]

Technical enquiries:

• Contact: Patrick Shone
• Telephone: 087 087 4119
• Email: [email protected]

Briefing RSVP:

• Contact: Roefiat Jacobs
• Email: [email protected]

Submission:

• Method: physical bid box
• Address: CapeNature Cape Town Office, PGWC Shared Services Centre, 3rd Floor, Cnr Bosduif & Volstruis Streets, Bridgetown 7764
• Email for bid documents only: [email protected]

Submission method: physical delivery to the bid box at the CapeNature Cape Town Office; bids must arrive by the closing time or they will not be considered.

• Submission address: CapeNature Cape Town Office, PGWC Shared Services Centre, 3rd Floor, Cnr Bosduif & Volstruis Streets, Bridgetown 7764.
• Submission email (for bid documents only): [email protected]
• Bids must be submitted on the official forms provided; they may not be re-typed.
• All returnable forms must be completed and signed; unsigned or omitted forms may invalidate the bid.

Returnable forms:

• Invitation to Bid cover page: bidder and contact details, signed as the offer.
• Pricing Schedule (SBD 3): completed and priced in RSA currency, with any VAT and total cost.
• Preference Points Claim Form (SBD 6.1): claims B-BBEE points; must be accompanied by a B-BBEE certificate or sworn affidavit.
• Declaration of Interests (WCBD 4 / SBD 4): discloses directors, shareholders, and any state employment or family connections; signed before a commissioner of oaths.
• Declaration of Bidder's Past SCM Practices and Independent Bid Determination (SBD 8/9 elements): certifies no collusion and discloses past SCM conduct.
• Tax Compliance Status (TCS) proof: original valid Tax Clearance Certificate or printed TCS with result summary.
• B-BBEE certificate or sworn affidavit (EMEs/QSEs) as applicable.
• Proof of CSD registration (CSD number and WCSD number where applicable).
• Proof of authority to sign the bid, such as a company resolution.
• Foreign suppliers: complete the questionnaire for foreign suppliers if applicable.

Disqualification risks:

• Late bids are not accepted.
• Failure to submit required forms or information may render the bid invalid.
• Bids must be delivered to the correct address by the stipulated time.
• Bidders must be registered on the Central Supplier Database (CSD) and the Western Cape Supplier Evidence Bank (WCSEB) to do business with the Western Cape Government.

Evaluation method: 80/20 preference point system (for requirements valued up to R50 million, all taxes included).

• Price: maximum 80 points (for the 80/20 system).
• B-BBEE status level of contribution: maximum 20 points (for the 80/20 system).
• Total points must not exceed 100.
• The bidder with the highest total points will be awarded the contract.
• If two or more bids score equal total points, the bid with the highest B-BBEE points wins.
• If bids are equal in all respects, the award is decided by drawing of lots.
• Points are rounded to two decimal places.
• Bidders who do not submit proof of B-BBEE status or are non-compliant will score 0 out of 20 for B-BBEE but will not be disqualified.
• B-BBEE points table (80/20 system): Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0.

CapeNature requires the supply, installation, commissioning, licensing, maintenance support, and associated services for a Digital Mobile Radio (DMR) Communication Network across the West, South and East Landscapes of the Western Cape. (Central Landscape is excluded as it is being modernised separately.)

Scope of work:

• Supply and install DMR Tier 2/3 handheld digital radios, DMR Tier 1 handheld digital radios, DMR Tier 3 mobile/base (in-vehicle) digital radios, and high-site repeaters.
• All radio licensing and administration for the first 12 months related to allocated frequencies.
• Installation costs, including hiring of aircraft for certain sites (3 sites for West and East, 1 site for South).

Quantities by landscape:

• West: 14 Tier 2/3 handheld, 32 Tier 1 handheld, 32 mobile/base, 8 repeaters.
• East: 47 Tier 2/3 handheld, 40 Tier 1 handheld, 31 mobile, 11 repeaters.
• South: 24 Tier 2/3 handheld, 25 Tier 1 handheld, 25 mobile, 6 repeaters.

Site information: Appendix A lists all sites including GPS locations, power solutions, and accessibility.

Contract period: Three years, with a phased implementation: West in Year 1, East in Year 2, South in Year 3. The period may be shortened or lengthened depending on funding.

The price must include applicable CPI increases over the three-year period.

Compliance: All work must comply with ICASA requirements and environmental compliance requirements.

Implementation must follow a phased approach over 3 years: West Landscape in Year 1, East in Year 2, South in Year 3. The service provider must include CPI interest rate increases over the 3-year period in the quote. Phased rollout includes handheld radios, vehicle radios, base stations, repeater infrastructure, licensing, and support services.

Goods must conform to the standards in the bidding documents and specifications.

Supplier must not disclose contract documents/ information without prior written consent; documents remain the property of the purchaser.

Supplier must allow inspection of records by purchaser's auditors if required.

Pre-bidding testing: all costs for the bidder's account.

Inspection: premises open for inspection; if goods fail to comply, they may be rejected, and the supplier must remove and substitute them at own cost; purchaser may purchase substitutes at supplier's expense if not remedied.

Pricing schedule items per landscape (West, East, South):

• DMR-Tier 2/3 handheld digital radios: West 14, East 47, South 24
• DMR-Tier 1 handheld digital radios: West 32, East 40, South 25
• DMR-Tier 3 mobile/base (in-vehicle) digital radios: West 32, East 31, South 25 (West includes base)
• High site repeaters: West 8, East 11, South 6
• All licensing and administration: West 1, East 1, South 1
• Installation costs: West 1, East 1, South 1
• Hiring of aircraft costs: West 3 sites, East 3 sites, South 1 site

Prices must be in RSA currency; VAT shown separately; total cost; offer valid 120 days; exchange rate as at 30 November 2026.

Pricing format: Completed pricing schedule with bid prices in RSA currency (Rand).

• Offer validity: 120 days from the closing date.
• Exchange rate: Accepted as of 30 November 2026 for all currencies.
• Pricing schedule items must be priced per quantity as listed (handheld radios, mobiles, repeaters, licensing, installation, aircraft hire).
• VAT must be indicated separately; total cost to be shown.

Payment terms (per GCC):

• Payment will be made within 30 days after submission of a correct invoice.
• Payment is in Rand unless otherwise specified.

No bid security or retention mentioned.

Mandatory registrations:

• Central Supplier Database (CSD) registration, with CSD number provided.
• Western Cape Supplier Evidence Bank (WCSEB) registration for doing business with the Western Cape Government via ePS.
• WCSD registration number (as per supplier information).

Tax compliance:

• Tax affairs must be in order; submit a valid Tax Compliance Status (TCS) or a printed TCS with result summary from eFiling.
• Original valid Tax Clearance Certificate required; failure to submit invalidates the tender.
• In consortia/joint ventures/subcontracting, each party must submit separate proof of TCS.

B-BBEE requirements:

• Submit a B-BBEE status level verification certificate (SANAS-accredited) or a sworn affidavit confirming turnover and black ownership, together with the Preference Points Claim Form, to claim preference points.
• EME (revenue ≤ R10 million): valid originally certified affidavit or CIPC affidavit.
• QSE (revenue R10–R50 million) 50% or less black owned: SANAS-verified certificate.
• QSE 51% or more black owned: affidavit plus declaration of empowering status.
• Large enterprise (revenue > R50 million): SANAS-verified certificate.
• Trusts, consortia, and joint ventures must submit a consolidated B-BBEE verification certificate.

Other:

• No CIDB grading requirement mentioned (not construction-specific).
• Local content requirements not specified.

No specific health and safety requirements are detailed in the provided text, apart from general compliance with environmental and other standards.

The tender requires compliance with environmental compliance requirements, as stated in the scope. No additional details provided.

Contract period: 3 years, phased implementation (West Year 1, East Year 2, South Year 3). May be shortened or lengthened depending on funding.

Warranty: Goods must be new, unused, current models; warranty 12 months from delivery/acceptance or 18 months from shipment, whichever ends earlier. Supplier must repair or replace defective goods at no cost within specified period.

Payment: Within 30 days of invoice; in Rand.

Prices: Fixed as per bid; no variation except authorised adjustments.

Assignment: No assignment of contract obligations without purchaser's written consent.

Subcontracts: Supplier must notify purchaser in writing of all subcontracts.

Delays: Supplier must promptly notify purchaser of any delay; penalties may apply.

Penalties: For late delivery/performance, a penalty calculated using the current prime interest rate per day of delay deducted from the contract price.

Termination: Purchaser may terminate for default (failure to deliver, non-performance, corrupt/fraudulent practices). Supplier may be restricted from doing business with the public sector for up to 10 years.

Notices: By registered or certified mail to the address in the bid.

Governing law: South African law unless otherwise specified.