Computer training for 24 employees – chris hani district (ecdpw)

Closing date: 25 August 2026, closing time: 11H00. Quotation documents downloadable from 17 August 2026 from www.ecdpw.gov.za/tenders. No briefing session or site visit is mentioned.

SCM enquiries: Ms B Mshede, email [email protected], tel 045 807 6663 / 083 281 1298. Technical enquiries: Ms M Lekhula, email [email protected], tel 045 807 6648 / 063 705 0730. Fraud, Complaints & Tender Abuse Hotline: 0800 701 701 (toll free).

Bids must be submitted on the original documents issued, fully completed and signed, in a sealed envelope endorsed with the bid number, description, and closing date. Deposit in the bid box at the Department of Public Works & Infrastructure, No.1 Creamery Road, Old CPA Building, Kings Park, Komani, 5320, before 11H00 on 25 August 2026. Late, incomplete, unsigned, or electronically submitted bids will not be accepted. Telegraphic, telephonic, facsimile, and email bids are also rejected. Returnable forms: SBD 1 (Invitation to Bid, including bid sum in words and figures), SBD 4 (Bidder's Disclosure), SBD 3.1 (Pricing Schedule – Firm Prices), SBD 6.1 (Preference Points Claim), and Resolution to Sign where applicable. Proof of MICT SETA and SAQA accreditation must be attached. All forms must be completed and signed; failure to do so leads to disqualification.

Bidders must submit completed SBD1, SBD4 (Bidder's Disclosure), SBD3.1 (Pricing Schedule - Firm Prices), SBD6.1 (Preference Points Claim Form), and Resolution to Sign where applicable. Proof of MICT SETA and SAQA accreditation must be attached. All forms must be completed and signed.

Evaluation is in two phases. Phase One: compliance and responsiveness to bid rules and conditions. Bidders must be a legal entity, partnership, joint venture, or consortium; submit all required forms and accreditation proof; be tax compliant and registered on CSD. Phase Two: PPPFA and PPR 2022 apply, using the 80/20 preference point system. Maximum 80 points for price, 20 points for specific goals, total 100. Price points calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin). Specific goals include black ownership, black women ownership, black youth ownership, people with disability ownership, and locality (Eastern Cape). Points are claimed via SBD 6.1. The department intends to award to the highest point scorer as a whole, unless circumstances justify otherwise.

The service is a five-day computer training for 24 employees in the Chris Hani District, to be conducted in Queenstown, excluding weekends and public holidays. The training modules are: Basic Computer Operations/Computer literacy, Email Outlook, Microsoft Word, Microsoft Excel Spreadsheet, Microsoft PowerPoint, and Microsoft Teams. The provider must supply training material, manuals, stationery, training laptops for 24 trainees, Wi-Fi, printer, and venue. Before training, provide a detailed CV of the facilitator (training experience, qualifications, ID copy) and a training schedule. After training, submit a signed report on company letterhead with attendance registers, original certificates within one month, fully accredited course with assessment Portfolio of Evidence (PoE), and evaluation forms. The provider must be accredited by MICT SETA and SAQA.

The awarded provider must provide a training schedule covering the scope, and supply training material, manuals, stationery, laptops for 24 trainees, Wi-Fi, printer, and venue. After training, submit a signed report with attendance registers, original certificates within one month, accredited course with PoE, and evaluation forms.

The provider must submit a detailed CV of the facilitator, including training experience of similar scope, qualifications, and ID copy.

If specifications do not address quality aspects, bidders must clarify with the department two days prior to submission. The training must be fully accredited with assessment Portfolio of Evidence (PoE).

Pricing schedule (SBD 3.1) must be completed with firm prices. Total bid price must include all costs: training material, manuals, stationery, laptops for 24 trainees, Wi-Fi, printer, venue, and all applicable taxes. VAT at 15% must be added if applicable. The total price must be carried over to SBD 1.

Pricing must be submitted on SBD 3.1 (Pricing Schedule – Firm Prices). Only firm prices are accepted. The total bid price must include all costs: training material, manuals, stationery, laptops for 24 trainees, Wi-Fi, printer, venue, and all applicable taxes. VAT at 15% must be added if applicable. The total price must be carried over to SBD 1. No price escalation is allowed. The bid must remain valid for 90 days from the closing date.

Bidders must be registered on the Central Supplier Database (CSD) prior to award, and proof of registration should be submitted. Bidders must be tax compliant and provide a SARS Tax Compliance Status PIN or CSD number; non-compliance may be rectified within 7 days. Bidders must be accredited by MICT SETA and SAQA, and submit proof. Bidders must not be listed on the Register of Bid Defaulters or be persons in the service of the state. The successful bidder must sign SBD 7.1 (Contract Form).

The contract is binding on acceptance. The General Conditions of Contract (GCC) and SBD 7.1 apply. The department may require sureties. The contract is once-off. The successful bidder must commence immediately after receiving an official order and complete the service within 5 days. Penalties apply for withdrawal, failure to fulfil, or refusal to sign. Disputes are dealt with per clause 27 of the GCC. The bidder indemnifies the department against claims and must insure personnel and equipment. No price escalation is allowed. The department may terminate for non-compliance with the specification.

Special conditions include: contract binding on acceptance, mode of bid (all forms signed and returned), quality clarifications two days prior to submission, insurance and indemnity requirements, 90-day validity period, penalty provisions for withdrawal or failure to fulfil, no price escalation, authority to sign requirements, contract period (once-off), delivery period (commence immediately and complete within 5 days), late bids not accepted, communication in writing, supplier due diligence, preparation costs borne by bidder, indemnity for breach, precedence of document, limitation of liability, tax compliance, governing law (South African), and award to highest point scorer unless circumstances justify otherwise.

Bidders must be registered on the Central Supplier Database (CSD) prior to award and provide proof. Bidders must be tax compliant and provide SARS PIN or CSD number. Bidders must be accredited by MICT SETA and SAQA, and submit proof. Bidders must be a legal entity, partnership, joint venture, or consortium. Only one offer per item per bidder is allowed.

The quotation is evaluated in two phases: Phase One - compliance and responsiveness; Phase Two - PPPFA and PPR 2022. The 80/20 preference point system applies: 80 points for price, 20 for specific goals. Price points calculated using formula Ps = 80(1 - (Pt - Pmin)/Pmin). Specific goals include black ownership, black women ownership, black youth ownership, people with disability ownership, and locality (Eastern Cape).