Construction of basic services (sewer, water networks including 30 waterborne precast toilets) at enkanini informal settlements, kayamandi.

Closing

• 30 November 2026 at 12:00. Bids are opened in the Council Chambers or the Supply Chain Management Boardroom.

Compulsory clarification meeting

• Date and time: 09 November 2026 at 12:00.
• Venue: Kayamandi Economic & Tourism Corridor, Enkanini (GPS coordinates 33°55'09.8"S 18°51'08.2"E).
• Attendance is compulsory. Bidders who do not attend are non-compliant; bidders who arrive late will not be allowed to sign the attendance register and will be disqualified.

Other dates

• Clarification requests: submit at least five working days before the closing time.
• Bid validity: 180 days after closing.
• Completion period: 122 calendar days.

Technical / specifications enquiries

• Contact: Sugan Thavar
• Role: Pr. Tech Eng
• Telephone: 031 468 6387
• Email: [email protected]
• Alternate email: [email protected]

Technical enquiries (municipality)

• Contact: Natasha Siyengele
• Telephone: 021 808 8465
• Email: [email protected]

SCM requirements enquiries

• Contact: Bulelwa Dolomba
• Telephone: 021 808 8521
• Email: [email protected]

Postal address

PO Box 17

Stellenbosch

7599

Submission address

Tender Box

Stellenbosch Municipality

Town House Complex (Main Building between Town Hall and Municipal Library)

Plein Street

Stellenbosch

Document collection address

Supply Chain Management Unit

Stellenbosch Municipality

Town House Complex, 1st Floor

Plein Street

Stellenbosch

Office hours: 08h00-15h30

Submission method

• Sealed hard-copy tender deposited in the tender box; electronic, telephonic and faxed bids will not be considered.
• Bids must be submitted on the official tender document issued by Stellenbosch Municipality; an incomplete document set will not be considered.
• The envelope must be endorsed with the tender number and description: "B/SM 28/27 CONSTRUCTION OF BASIC SERVICES (SEWER, WATER NETWORKS INCLUDING 30 WATERBORNE PRECAST TOILETS) AT ENKANINI INFORMAL SETTLEMENTS, KAYAMANDI".
• Closing: 30 November 2026 at 12:00. Late bids are rejected.
• Bid validity: 180 days after closing.

Submission address

Tender Box

Stellenbosch Municipality

Town House Complex (Main Building between Town Hall and Municipal Library)

Plein Street

Stellenbosch

The tender box is accessible 24 hours a day.

Document collection

• Free download from www.stellenbosch.gov.za.
• Hard copies from the Supply Chain Management Unit, Town House Complex, 1st Floor, Plein Street, Stellenbosch at a non-refundable fee of R590.00 per document. Office hours 08h00-15h30.

Returnable documents (all must be completed, signed and attached)

• Clarification Meeting Certificate: confirms attendance at the compulsory clarification meeting.
• Authority to Sign a Bid: authorises the signatory; companies and close corporations must attach a certified copy of the board or member resolution.
• Certificate of Authority for Joint Ventures, with a joint venture agreement showing each partner's percentage contribution.
• MBD 4 (Declaration of Interest): discloses state employment or connections of directors, members or shareholders.
• MBD 5: completed and signed.
• MBD 6.1 (Preference Points Claim, 80/20): claims B-BBEE and locality preference points.
• B-BBEE certificate from a SANAS-accredited verification agency, or an original sworn affidavit for EMEs and QSEs; a copy of an affidavit is not accepted.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices).
• MBD 9 (Certificate of Independent Bid Determination).
• MBD 10 (Certificate of Payment of Municipal Accounts): identity numbers, residential addresses and municipal account numbers of all members, partners and directors.
• OHSA form plus a valid Letter of Good Standing from the Compensation Commissioner.
• Form of Indemnity.
• Pricing Schedule.
• Form of Offer and Acceptance.
• Declaration by Tenderer.
• Certificate of Registration with CIDB.
• Schedule of Plant and Equipment, Schedule of Subcontractors, and Schedules of Work Experience (current and completed contracts).
• Tax compliance: SARS TCS PIN or CSD number; joint ventures, consortia and subcontractors each submit a separate TCS certificate, PIN or CSD number.

Disqualification risks

• Non-attendance or late arrival at the compulsory clarification meeting.
• Bids not in a sealed, correctly endorsed envelope placed in the tender box before closing.
• Any returnable form omitted or left unsigned.
• Non-compliant tax status.

Evaluation framework

• Assessed under the General Conditions of Contract (General, JBCC, FIDIC or CIDB), the Stellenbosch Supply Chain Management Policy, the specification, and the Stellenbosch Preferential Procurement Policy effective 16 January 2023, in line with the Preferential Procurement Regulations 2022 (Government Gazette No 47452 of 04 November 2022).
• Preference points system: 80/20.

Points allocation (total 100)

• Price: 80
• B-BBEE status level of contribution: 10
• Locality: 10

Locality points

• Within the boundaries of the municipality: 10
• Outside the boundaries of the municipality: 0
• Locality is verified against the business address, a lease agreement or a sworn affidavit; municipal accounts are verified and used for preference scoring.

B-BBEE points

• Allocated in terms of the B-BBEE scorecard; a bidder that does not submit a valid certificate or original sworn affidavit scores 0 for B-BBEE.

Price scoring

• Price points are calculated using the prescribed 80/20 formula; price, preference and functionality scores are rounded to two decimal places.
• The contract is awarded to the bidder with the highest total number of points.

Stages

• Responsiveness test after opening and before detailed evaluation: the bid must comply with the conditions of tender, be fully completed and signed, and conform to the tender documents without material deviation.
• A pre-qualification score sheet forms part of the evaluation.
• Arithmetical errors are corrected by the employer: amounts in words govern over figures; a line item total governs over the unit rate; the total of the prices governs and the bidder may be asked to revise item prices to match it.

Scope

• Construction of basic services — sewer and water networks — at Enkanini Informal Settlements, Kayamandi.
• Includes 30 waterborne precast toilets.
• Site location: Enkanini, Kayamandi (GPS coordinates 33°55'09.8"S 18°51'08.2"E).

Contract period

• Completion period: 122 calendar days.

Contractor requirements

• CIDB grading of 4CE or higher.
• Schedules to be completed: Schedule of Plant and Equipment, Schedule of Subcontractors, Schedule of Work Experience of the Tenderer (current contracts) and Schedule of Work Experience of the Tenderer (completed contracts).
• Detailed specifications and the pricing schedule are contained in Part B of the tender document.

Goods and services supplied must conform to the standards stated in the specification. The employer may inspect premises, conduct tests and analysis during working hours, and may request samples or other material needed for a full risk assessment; failure to provide requested material may render the bid non-responsive. Samples provided for evaluation must be disposed of where required. Contract documents and information supplied by the municipality may not be disclosed or used for any purpose other than performing the contract, and must be returned on completion if requested.

Complete and sign the Pricing Schedule. Rates and prices must be fixed for the contract duration and stated in Rand. All duties, taxes and levies other than VAT, applicable 14 days before closing, must be included in the rates and prices; VAT payable by the employer is shown separately as an addition to the tendered total. The total bid price on the cover must be inclusive of VAT. Arithmetical errors are corrected by the employer: words govern over figures, a line item total governs over the unit rate, and the total of the prices governs, with the bidder asked to revise selected item prices to match it.

Pricing

• Complete and sign the Pricing Schedule; the total bid price on the cover must be inclusive of VAT.
• Rates and prices must be fixed for the duration of the contract and stated in Rand; no adjustment except as provided in the conditions of contract.
• All duties, taxes and levies other than VAT, applicable 14 days before closing, must be included in the rates and prices.
• VAT payable by the employer must be shown separately as an addition to the tendered total.

Arithmetical corrections

• Amounts in words govern over amounts in figures.
• Where a line item total differs from unit rate multiplied by quantity, the line item total governs and the rate is corrected.
• Where the total of the prices is wrong, the total governs and the bidder may be asked to revise selected item prices to match it.

Costs

• Tender documents are free on the municipal website; hard copies cost a non-refundable R590.00 per document.
• The municipality does not compensate bidders for tender preparation costs.
• Securities, bonds, guarantees, policies and insurance certificates required under the conditions of contract must be submitted for acceptance before the contract is formed, if requested.

Mandatory registrations and status

• Registered on the Central Supplier Database (CSD).
• Tax compliance: submit a SARS Tax Compliance Status PIN, a printed TCS certificate, or a CSD number; no award is made to bidders whose tax status is non-compliant.
• CIDB grading of 4CE or higher, with the Certificate of Registration with CIDB submitted.
• No bids from persons in the service of the state.

B-bbee

• Submit a B-BBEE status level verification certificate from a SANAS-accredited agency, or an original sworn affidavit for EMEs and QSEs, to qualify for B-BBEE preference points. A copy of an affidavit is not accepted.

Joint ventures, consortia and subcontractors

• Each party must submit a separate TCS certificate, PIN or CSD number.
• A joint venture agreement showing each partner's percentage contribution must be attached.

Returnable forms (each completed and signed)

• Clarification Meeting Certificate; Authority to Sign a Bid with certified resolution; Certificate of Authority for Joint Ventures.
• MBD 4 (Declaration of Interest); MBD 5; MBD 6.1 (Preference Points Claim 80/20); MBD 8 (Past Supply Chain Management Practices); MBD 9 (Independent Bid Determination); MBD 10 (Payment of Municipal Accounts).
• OHSA form with a valid Letter of Good Standing from the Compensation Commissioner; Form of Indemnity.
• Pricing Schedule; Form of Offer and Acceptance; Declaration by Tenderer; Certificate of Registration with CIDB.
• The successful bidder must sign the written contract form (MBD 7).

Disqualification

• Failure to comply with the tender conditions, including an unsealed or incorrectly marked envelope, a late bid, or an incomplete tender document, may disqualify the bid.

An OHSA (Occupational Health and Safety) form must be completed and signed and submitted with the bid. A valid Letter of Good Standing from the Compensation Commissioner must be attached. A signed Form of Indemnity must also be submitted.

Contract conditions: General Conditions of Contract (General, JBCC, FIDIC or CIDB) together with the special conditions of contract and the relevant specification. The successful bidder must sign the written contract form (MBD 7). Completion period: 122 calendar days. Bid validity: 180 days after closing. Tenderers must have the firm intention and capacity to perform the contract and must not be under any restriction to do business with the municipality. The municipality may cancel the tender before award if the need falls away, funds are unavailable, or no acceptable tenders are received. Insurance, securities, bonds, guarantees and policies required under the conditions of contract must be provided for the employer's acceptance before the contract is formed, if requested. Tender documents must be treated as confidential and used only to prepare the bid; retained documents must be returned within 28 days after the validity period expires if instructed. The municipality is not liable for tender preparation costs.

Preference points system: 80/20. Price 80 points, B-BBEE status level 10 points, locality 10 points, total 100. Locality scores 10 points for bidders within the municipal boundaries and 0 outside. B-BBEE points follow the B-BBEE scorecard; a bidder without a valid certificate or original sworn affidavit scores 0 for B-BBEE. Price points are calculated with the prescribed formula and all scores are rounded to two decimal places. The contract is awarded to the bidder with the highest total number of points.