Appointment of a panel of service providers with CIDB grading 1 ep/eb or higher for utp and fibre-optic cabling supply, installation, repair and maintenance

Closing: 16 September 2026 at 12h00 (public opening at the Tender Box). Compulsory Tender Briefing Meeting: Tuesday, 1 September 2026 at 10h00, Auditorium No. 1, 1st Floor, Bessie Head Library, 260 Church Street, Pietermaritzburg. Attendance is compulsory; only one representative per company, and the Tender Briefing Certificate must be signed by the authorised official. Tender documents available from 14 August 2026 at 12h00. Tender validity period: four (4) months from closing date.

Technical enquiries: Sibusiso Ndlela (ICT Business Unit), Tel 033-3922293, email [email protected]. Procurement enquiries: Vinesh Govender (Supply Chain Management Sub-Unit), Tel 033-3922027, email [email protected]. Project Champion: Sibusiso E Ndlela, Corporate Services – ICT, Tel 033 392 2293, email [email protected]. Tender documents available from Supply Chain Management Unit Offices, 5th Floor, A S Chetty Centre, 333 Church Street, Pietermaritzburg, 3201.

Tenders must be submitted in hard copy and on a CD/USB Flash Drive, contained in sealed envelopes marked with the contract number and description, and placed in the Tender Box at Msunduzi Municipality's Central Stores, 2 Abattoir Road (off Kershaw Street), Pietermaritzburg, 3201, not later than 12h00 on 16 September 2026. Only tenders placed in the Tender Box will be accepted; courier-delivered tenders must reach the box before closing. The tender document must be completed in handwriting or typed, with all corrections counter-signed (no correction fluid). All tendered amounts must be arithmetically checked and totals carried forward to the Summary Page and Tender Form. The Tender Form must be fully completed and signed by an authorised representative. All declarations must be completed and signed, and commissioned where applicable. A valid Tax Clearance Status Verification Pin, CSD Supplier Number and Unique Registration Reference Number must be submitted. Prices must include VAT regardless of VAT vendor status. Failure to comply with these requirements may render the bid non-responsive. Returnable forms include: Invitation to Bid, Authority to Sign, Declaration of Municipal Fees, Declaration of Interest (MBD 4), Declaration of Bidder's Past Supply Chain Management Practices (MBD 8), Certificate of Independent Bid Determination (MBD 9), Declaration for Procurement Above R10 Million, Tender Briefing Certificate, Tender Form, Pricing Schedule (BOQ), Annexure A (Alterations by Tenderer), Annexure B (Preference Points Claim), Annexure C (Tax Clearance Certificate), Annexure D (CIPC Registration Certificate), Annexure E (CSD Registration Report), and Annexure F (CD/USB Flash Drive). Joint ventures must submit tax compliance pins, CSD reports, signed declarations (MBD 4, MBD 8, MBD 9) for all parties, and an undertaking to enter into a joint venture agreement.

Two-stage evaluation: Stage One Functionality (30 points, minimum threshold 20 points to qualify for Stage Two) based on company experience for UTP (15 points) and fibre (15 points). Stage Two uses the 80/20 Preference Point System: 80 points for price, 20 points for specific goals. Specific goals: Black Owned Enterprise (≥51% black ownership or management control) – 7 points; Woman Owned Enterprise (≥51% woman ownership or management control) – 7 points; Locality (business situated within Msunduzi Municipality's area of jurisdiction) – 6 points. Proof for specific goals must be submitted; failure to do so results in no preference points. The municipality reserves the right to verify the validity of information submitted.

Scope: supply, installation, repair and maintenance of UTP CAT 5/6/7 cabling and fibre-optic cabling, using existing municipal street light poles and service networks (sewer and storm water networks where applicable) as the preferred method of fibre deployment. Contract period: 36 months from date of award. The municipality may appoint a panel of one to three service providers in order of preference. Minimum 8 cores per fibre run required. Fibre must be installed according to a municipality-approved plan. All site files and relevant documentation must be produced. All fibre routes must be captured onto a GIS system compatible with ArcGIS, with electronic copies provided to the designated fibre design team. UTP installation must conform to Category 6/7 cabling standards suitable for Class E installations. Fibre optic backbone must support minimum 10 Gigabit transmission speeds. Components include patch racks, fibre panels, Multi-Mode HDD fibre 8-core backbone, 24-port ST slice trays, ST to LC patch cords, and cabling diagrams before sign-off. Service desk facility required for 24x7x365 call logging, IT service management, request management, reporting and trend analysis, and monthly SLA performance meetings. Response and resolve times: Distribution fibre – 60 minutes response, 8 hours resolve; Fibre to distribution switches – 60 minutes response, 24 hours resolve; UTP CAT5/6 – 60 minutes response, 24 hours resolve. Delivery to ICT Unit, 2nd Floor, A S Chetty Building, 333 Church Street, Pietermaritzburg, within 24 hours of purchase order. Materials must conform to EIA-TIA Fibre Optic Standards. Network diagram of fibre routes to be supplied and updated annually; cabling diagram for all cabling projects. Maintenance period: 36 months from signing of SLA.

Detailed specification: UTP cabling must conform to Category 6/7 standards, fibre optic backbone for minimum 10 Gigabit, minimum 8 cores per fibre run. Fibre installed per approved plan, all routes captured on ArcGIS. Service desk required for 24/7 call logging and incident management. Response times: Distribution fibre 60 min/8hrs, UTP 60 min/24hrs. Materials must conform to EIA-TIA standards. Network diagram and cabling diagrams to be provided.

1 Company Experience For UTP 15

2 Company Experience For Fibre 15

Total Points Awarded 30

Minimum Threshold 20 Points

sections and phases of such work, as described in the Act, particularly in regard to design,

supervision of construction and installation, and commission where applicable.

8.2 The Service Provider shall submit a certificate with the tender certifying compliance with all

these requirements in connection with the preparation and submission of the tender and shall

give an undertaking to comply in full during the contract period. Where applicable the Service

Provider shall submit at the time of tendering the name(s), qualifications and address(es) of the

Professional Engineer(s) responsible for the various disciplines and portions of the work

comprising this contract.

9.0 General conditions of the contract

3 or more contracts with a 15 Bidders to attach the

minimum duration of 12 following proof of

months undertaken for experience to obtain

supply, installation, points. Each Project

of UTP network cabling. cabling.

1 contract with a minimum 0 Together with:

duration of 12 months

undertaken for supply, 2. Signed traceable

installation, Maintenance reference letters in the

and Support of UTP organization letterhead

network cabling. (in line with award

letters provided)

3 or more projects 15 Bidders to attach the

undertaken for supply and following proof of

installation of Fibre. experience to obtain

2 Experience 2 projects undertaken for 10

for Fibre supply and installation of Provide signed OTDR

Fibre. (Optical Time-Domain

Reflectometer) for each

completed project/s.

1 project undertaken for 0

supply and installation of

been submitted with the tender?

Has the compulsory “Tender Briefing/Site Inspection” meeting

4 been attended and has the “Tender Briefing/Site Inspection” D

certificate been completed and signed at the meeting?

and time mentioned in the tender document. Service Providers are to ensure that they complete

and sign the Attendance Register circulated at the meeting. Service Providers shall also be

required to complete and sign the Site Inspection/Tender Briefing Meeting Certificate attached

hereto prior to the commencement of the meeting, and to also ensure that the Site

whose Site Inspection/Tender Briefing Certificate had not been signed by the authorised official.

3.3.1 Call logging: 24x7x365 call logging.

3.3.2 IT Service management: Actively managing the lifecycle of each call and

ensuring the system and relevant ICT staff are well informed on the progress of

each incident.

3.3.3 Request for service: Managing requests from ICT staff and ensuring the relevant

escalations and approvals for the request are carried out.

3.3.4 Reporting and Trend Analysis: provide comprehensive custom reporting on call

and trend analysis

3.3.5 Service Level Agreement Reports: Monthly SLA Performance meeting

4.0 Contract period

The duration of the contract is 36 Months from the date of the signing of the SLA.

5.0 Place of delivery and delivery period

The goods are to be delivered to the Information and Communications Technology Unit, 2nd

Floor, A S Chetty Building, 333 Church Street, Pietermaritzburg (ATT: Senior Manager:

Information and Communications Technology) within a period of 24 hours from the receival of

the Purchase Order.

6.0 Compulsory tender briefing meeting/site inspection meetings

A compulsory Tender Briefing Meeting will be held at 10h00 on Tuesday, 1 September

2026, in Auditorium No. 1, 1st Floor, Bessie Head Library, 260 Church Street, Pietermaritzburg,

Item Product Description Quantity Unit Cost Excl. VAT

No.

Item 1 UTP Rate

1. Cat 6 Cabling per point 1 R

2. Cat 7 cabling per point 1 R

3. Cat 6/7 Network box per unit 1 R

4. Cat 6 Cable per meter 1 R

5 Cat 5 or less per meter 1 R

6. Cat 5 or less Network box per unit 1 R

Item 2 Trunking Quantity Unit Cost Excl. VAT

7. Trunking per meter 16*25 1 R

8 Trunking per meter 25*40 1 R

9. Trunking per meter 40*40 1 R

10. Trunking per meter 100*40 1 R

11. Trunking per meter 100*100 1 R

12. Trunking per meter Dual Compartment 1 R

13. Fly Lead per meter 1 R

14. Patch lead per meter 1 R

15. RJ45 connectors per unit 1 R

16. Half-Moon trucking 50 mm x 2m 1 R

Item 3 Cabinets Quantity Unit Cost Excl. VAT

17. 6U Swing frame cabinet wall mounted 1 R

(Complete)

18. 9U Swing frame cabinet wall mounted 1 R

(Complete)

19. 12U Swing frame cabinet wall mounted 1 R

(Complete)

20. 15U Swing frame cabinet wall mounted 1 R

(Complete)

21. 25U floor standing cabinet floor standing 1 R

(Complete)

22. 43U floor standing cabinet floor 1 R

standing((Complete)

23. 47U floor standing cabinet floor 1 R

standing((Complete)

24. 25U floor standing cabinet floor standing 1 R

(Complete) (IP 65) waterproof cabinet

Item4 Fibre Quantity Unit Cost Excl. VAT

25. Post-Haul Test (OTDR) 1 R

26. End to End Testing 1 R

27. Splicing per /Core with Splicing 1 R

accessories

28. Fibre Optic Terminations 1 R

29. New Fibre Cable Installation MM/m 1 R

30 New Fibre Cable Installation SM/m 1 R

31. Multi-Mode Optic Fibre 6mm Microcable 1 R

Supply & Install 4 Core

32. Multi-Mode Optic Fibre 6mm Microcable 1 R

Supply & Install 8 Core

33. Single Mode Optic Fibre 6mm Microcable 1 R

Supply & Install 4 Core

34. Single Mode Optic Fibre 6mm Microcable 1 R

Supply & Install 8 Core

35. Single Mode optic fibre 6mm Microcable 1 R

supply & Install 24 Core

36. Splicing Dome 1 R

37. Fibre patch panel 1 R

38. Fibre trenching & replace soft soil per 20m 1 R

Item 5 Street Poles Supply Quantity Unit Cost Excl. VAT

39. Wooden pole 7m 1 R

40. Wooden pole 10m 1 R

41. Steel pole 10m 1 R

42. Steel pole 7m 1 R

Item 6 Fibre Patch Leads Quantity Unit Cost Excl. VAT

43. Fibre Patch Leads 1 R

44. Fibre patch leads Lucent Connector - 1 R

Square Connector

45. Fibre patch leads Straight Tip - Lucent 1 R

Connector

46. Fibre patch leads Straight Tip – Straight 1 R

Tip

47. MTRJ – Mechanical Transfer Registered 1 R

Jack

Item 7 Roll bolts Quantity Unit Cost Excl. VAT

48. M 5 Roll bolts 1 R

49. M 6 Roll bolts 1 R

50. M 8 Roll bolts 1 R

51. M 10 Roll bolts 1 R

52. M 12 Roll bolts 1 R

53. M 14 Roll bolts 1 R

Item 8 Pipe Laying per Meter Quantity Unit Cost Excl. VAT

54. 20 mm Pipe 1 R

55. 25 mm Pipe 1 R

56. 32 mm Pipe 1 R

57. 50 mm Pipe 1 R

58. 100 mm Pipe 1 R

Item 9 Trenching per Meter Quantity Unit Cost Excl. VAT

59. Soft soil 1 R

60. Hard rock 1 R

61. Tar crossing 1 R

62. Concrete Crossing per Meter 1 R

Item 10 Other Items Quantity Unit Cost Excl. VAT

63. Suspension hook 1 R

64. Blue Cement 1 R

65. Crusher Stones 1 R

66. Media Converters 10*100FX multimode 1 R

trend net

67. Media Converters 10*100FX single mode 1 R

trend net

68. Splice protector 1 R

69. Cage nuts (set) 1 R

70. Splice trays 1 R

71. Midcouplers ST-ST 1 R

72. Splice cassettes 1 R

73. Entry glands 20 mm 1 R

74. Entry glands 25 mm 1 R

75. Fiber front panel 24 ports 1 R

76. Unjacketed pigtails 1m 1 R

77. Brush panel 1 R

78. Patch panel 24 1 R

79. PVC conduits 20 mm 1 R

80. couplings 20 mm 1 R

81. saddles 20 mm 1 R

82. Adaptor 20 mm 1 R

83. PVC conduits 25 mm 1 R

84. couplings 25 mm 1 R

85. saddles 25 mm 1 R

86. Adaptor 25 mm 1 R

87. PVC conduits 32 mm 1 R

88. couplings 32mm 1 R

89. saddles 32 mm 1 R

90. Adaptor 32 mm 1 R

91. PVC conduits 50 mm 1 R

92. couplings 50 mm 1 R

93. saddles 50 mm 1 R

94. Adaptor 50 mm 1 R

95. Sprag 20 mm 1 R

96. Sprag 25 mm 1 R

97. Sprag 32 mm 1 R

98. Bosal 25 mm 1 R

99. Bosal 32 mm 1 R

100. Bosal couplings 32 mm 1 R

101. Bosal coupling 25 mm 1 R

102. 32 mm steel saddles 1 R

103. 25 mm steel saddles 1 R

104. J2 Boxes with caps & Screws 1 R

Item 11 Maintenance as per scope above Quantity Unit Cost Excl. VAT

105. UTP - Labeling and Test per hour 1 R

106. UTP - Labour per Hour 1 R

107. UTP - After hours, Sunday and Public 1 R

Holidays

108. Fibre - Labeling and Test per hour 1 R

109. Fibre - Labour per Hour 1 R

110. Fibre - After hours, Sunday and Public 1 R

Holidays

111. Unskilled Labour per hour. 1 R

112. Dedicated on-site Network Technician 1 R

during official office hours, 08:00 to 17:00

Monday to Friday

Bill of Quantity Sum Total Excluding VAT (From Item No. 1

to Item No. 11) R

Bill of Quantity Sum Total Including VAT (From Item No. 1

to Item No. 11) Carried To Tender Form R

Notes:

1. When submitting this tender, bidders are advised that regardless of the VAT status of being a

VAT or non-VAT vendor the price must include VAT

2. Further to the above the price shall be deemed to be VAT inclusive regardless of whether the

bidder is the VAT vendor or not.

3. Pricing to be structured around the response time, escalation and overtime hours included.

4. Failure to fully price the BOQ will result in automatic disqualification.

Name of Tenderer: ......................................................................................................................

Full Name of Signatory: ...............................................................................................................

Capacity of Signatory: ..................................................................................................................

Signature: .....................................................................Date: ..........................................................

irregularities of any kind in either the Tender Form or the Pricing Schedule.

Partial awards may be made where this is perceived by the Head: Supply Chain Management

or the Bid Evaluation Committee. Council reserves the right to take into account the principle of

the distribution of works in order to empower SMME’s and or Local Suppliers.

the Tender Form and those contained in any covering letter or pricing schedule submitted by the

Municipality’s Area of Jurisdiction. 6 or Utility Bill

Total points awarded 20

A maximum of 20 points shall be allocated.

19.0 Price schedule

19.1 Pricing to be structured around the response time, escalation and overtime hours

included.

19.2 Failure to fully price the BOQ will result in automatic disqualification.

20.0 Any other important information

20.1 Msunduzi Municipality will enter into a 36-month Service Level Agreement (SLA) with a

successful Bidder/s.

20.2 In the event that the detailed specification is discontinued, ICT will consider the most

recent developments in the manufacturer's specification and standardize from that point

forward in consultation with Supply Chain Management (contract Management). The

new commodities that were not included in the original tender will not be included in this.

20.3 The municipality reserves the right to appoint a panel of a minimum of one to a

maximum of three Service Providers. The Municipality reserves the right to negotiate

pricing to match the lowest recommended bidder.

20.4 The municipality does not guarantee that the successful tenderers will receive work

during their appointment term, subject to a competitive process for a Service Request,

successful tenderers will be utilized on an ad-hoc basis, and as and when required by

the Msunduzi Municipality.

20.5 The CIDB must have an active status through the adjudication process.

NB: the municipality reserves the right to verify the validity of the information submitted.

21.0 Assignment and subletting

Ushielded twisted pair “utp” and fibre-optic cabling infrastructure

Bill of quantities

Pricing must be submitted on the Bill of Quantities (BOQ) provided. Prices must include VAT regardless of VAT vendor status. Failure to fully price the BOQ results in automatic disqualification. Pricing must be structured around response time, escalation and overtime hours included. Price firm for first 12 months, then escalation per CPI for maintenance and support, and Rate of Exchange (RoE) for hardware or OEM annual increase; SEIFSA used where applicable. Public liability insurance of R2,000,000.00 per single claim required, valid for contract duration. Tender deposit fee for printed documents: R1,327.86 (including VAT), payable in cash or EFT. No bond or guarantee specified beyond public liability insurance.

Mandatory: CIDB grading of 1 EP/EB or higher (verified via CIDB CRS; must have active status through adjudication). CSD registration required – submit CSD Supplier Number and Unique Registration Reference Number. Valid SARS Tax Clearance Certificate and Tax Compliance Status Verification Pin required. CIPC registration certificate required. Fibre Optic Association (FOA) certification for technicians. Krone or Molex certification for cable certification technician. ICASA ECNS/ECS license (Class or Individual) for provision of electronic communications services within uMgungundlovu District or KZN Province, in company name. Municipal fees must be declared in order (Declaration of Municipal Fees). Joint ventures must submit tax pins, CSD reports, and signed declarations (MBD 4, MBD 8, MBD 9) for all parties, plus an undertaking to enter into a joint venture agreement. Compliance with OHS Act, COID Act, Labour Relations Act, BCE Act, Income Tax Act, VAT Act, and other listed legislation.

Preference points allocated for specific goals: Black Owned Enterprise (≥51%) – 7 points, Woman Owned Enterprise (≥51%) – 7 points, Locality within Msunduzi Municipality – 6 points. Total 20 points. Municipality expects support for BEE/SMME initiatives.

Contract (N/A), Special Conditions of Contract (N/A), Legislation, Definitions, Specifications,

Pricing Schedule, Tender Form, Drawings (N/A), Data Sheets and Annexures thereto.

within fourteen (14) calendar days of the date of the decision or action, a written objection or

complaint to the Municipal Manager / Supply Chain Management. The appeal must be

submitted in writing with the grounds of appeal within the stipulated fourteen (14) days.

unethical and illegal. These include but are not limited to:

(i) Suggestions to fictious lower quotations,

(ii) Reference to non-existent competition,

(iii) Exploiting errors in tenders,

(iv) Soliciting tenders from Service Providers whose names appear on the list of restricted

legislation listed herein.

2.0 The occupational, health and safety act (act ) (OHS act)

2.1 The OHS Act covers inter alia "any work in connection with –

a) the erection, maintenance, alteration, renovation, repair, demolition or dismantling of an

addition to a building;

b) the installation, erection or dismantling of machinery;

c) the construction, maintenance, demolition or dismantling of any bridge, dam, canal,

railway, street, runway, sewer or water reticulation system or work on any similar project;

d) the moving of earth, clearing of land or making of an excavation or work on any similar

project." (General Administrative Regulations Clause 1).

2.3 The arrangements and procedures to ensure compliance by the Mandatory with the provisions

of the OHS Act referred to in the Agreement, between the Employer and the Contractor in this

contract are:

2.3.1 The Mandatory shall keep a record of all incidents in terms of Clause 10 (1) of the

General Administration Regulations (GAR).

2.3.2 The Mandatory shall cause every incident to be investigated in terms of Clause 10 (2) of

the GAR.

2.3.3 The Mandatory shall cause all such records to be examined by a Safety Committee in

terms of Clause 10 (3) of the GAR.

2.3.4 The Mandatory shall on demand furnish the divisional inspector with such returns as

may be required in terms of Clause 14 of the GAR.

2.3.5 The Mandatory shall charge a full-time employee designated in writing by the Mandatory

with the duty of supervising the performance of the work (or the Mandatory may

personally undertake this duty) in terms of Clause 11 of the General Safety Regulations.

2.3.6 The Mandatory shall, before commencing or carrying out the work, inform the divisional

inspector in writing of: -

a) the address of the premises on which such work will be carried out;

b) the nature of such work;

c) the date on which it is expected that such work will be commenced; and

d) the date on which it is expected that such work will be completed.

all in terms of Clause 15c of the GAR

2.3.7 The Mandatory shall comply with all other aspects of the OHS Act relative to the nature

of the works and shall scrupulously observe and execute any instruction given by an

official inspector with reference thereto.

3.0 The compensation for occupational injuries and diseases act (act ) (coid act)

3.1 Contractors are required to register as employers in terms of the COID Act.

3.2 Contractors must pay the assessments due in terms of the COID Act relative to their employee

records including all sub-contractors and community based labour.

3.3 In this specific contract the Contractor further acknowledges that the Employer shall have the

right, without prejudice, to deduct any shortfall in compensation due to any employee of the

Contractor (or sub-contractor) from monies due or which may become due to the Contractor,

and so effect settlement of the matter.

4.0 The labour relations act (act ) (lr act)

4.1 Contractors are required to register as employers in terms of the LR Act.

4.2 Contractors are required to pay all employee and employer contributions to the Unemployment

"Council/Municipality" means The Msunduzi Municipality.

"Director: Supply Chain Management” means the Head: Supply Chain Management of the day of the

Msunduzi Municipality or the Manager’s duly appointed Representative.

"Service Provider/Contractor" means the Person, Firm, Service Provider or Company whose tender

has been accepted by the Msunduzi Municipality and includes the Service Provider's heirs, executors,

administrators, trustees, judicial managers or liquidators, as the case may be, but not, except with the

written consent of the Council, any assignee of the Service Provider.

"Special Conditions" means any addition to or departure from or amendment of these Standard

Conditions as set out in Annexure “A” hereof.

"Drawings" means the drawings referred to in the Specification and any modification of such drawings

approved in writing by the Engineer and such other drawings as may from time to time be furnished or

approved in writing by the Engineer.

"Contract Document" means the Conditions of Tender, Scope of Contract, Terms of Reference, these

Definitions, Special Conditions (if any), Equipment Specifications, Rates, Percentages and Prices,

fibre network infrastructure using the preferred method of fibre deployment (which is via the

street light poles or sewer and storm water networks), as follows: -

1.1 A requirement of a minimum of eight (8) cores per fibre run is required.

1.2 Fibre installed according to a Municipality approved plan.

1.3 All site files and relevant documentation produced.

1.4 All fibre routes captured onto a GIS system compatible with ArcGIS and electronic

copies of these routes provided to the designated fibre design team.

1.5 All safety precautions to be adhered to.

2.0 Project champion

Item 7 Roll bolts Quantity Unit Cost Excl. VAT

48. M 5 Roll bolts 1 R

49. M 6 Roll bolts 1 R

50. M 8 Roll bolts 1 R

51. M 10 Roll bolts 1 R

52. M 12 Roll bolts 1 R

53. M 14 Roll bolts 1 R

Item 8 Pipe Laying per Meter Quantity Unit Cost Excl. VAT

54. 20 mm Pipe 1 R

55. 25 mm Pipe 1 R

56. 32 mm Pipe 1 R

57. 50 mm Pipe 1 R

58. 100 mm Pipe 1 R

Item 9 Trenching per Meter Quantity Unit Cost Excl. VAT

59. Soft soil 1 R

60. Hard rock 1 R

61. Tar crossing 1 R

62. Concrete Crossing per Meter 1 R

Item 10 Other Items Quantity Unit Cost Excl. VAT

63. Suspension hook 1 R

64. Blue Cement 1 R

65. Crusher Stones 1 R

66. Media Converters 10*100FX multimode 1 R

trend net

67. Media Converters 10*100FX single mode 1 R

trend net

68. Splice protector 1 R

69. Cage nuts (set) 1 R

70. Splice trays 1 R

71. Midcouplers ST-ST 1 R

72. Splice cassettes 1 R

73. Entry glands 20 mm 1 R

74. Entry glands 25 mm 1 R

75. Fiber front panel 24 ports 1 R

76. Unjacketed pigtails 1m 1 R

77. Brush panel 1 R

78. Patch panel 24 1 R

79. PVC conduits 20 mm 1 R

80. couplings 20 mm 1 R

81. saddles 20 mm 1 R

82. Adaptor 20 mm 1 R

83. PVC conduits 25 mm 1 R

84. couplings 25 mm 1 R

85. saddles 25 mm 1 R

86. Adaptor 25 mm 1 R

87. PVC conduits 32 mm 1 R

88. couplings 32mm 1 R

89. saddles 32 mm 1 R

90. Adaptor 32 mm 1 R

91. PVC conduits 50 mm 1 R

92. couplings 50 mm 1 R

93. saddles 50 mm 1 R

94. Adaptor 50 mm 1 R

95. Sprag 20 mm 1 R

96. Sprag 25 mm 1 R

97. Sprag 32 mm 1 R

98. Bosal 25 mm 1 R

99. Bosal 32 mm 1 R

100. Bosal couplings 32 mm 1 R

101. Bosal coupling 25 mm 1 R

102. 32 mm steel saddles 1 R

103. 25 mm steel saddles 1 R

104. J2 Boxes with caps & Screws 1 R

Item 11 Maintenance as per scope above Quantity Unit Cost Excl. VAT

105. UTP - Labeling and Test per hour 1 R

106. UTP - Labour per Hour 1 R

107. UTP - After hours, Sunday and Public 1 R

1. Cover page .................................................................................................................. 01

2. Contents ...................................................................................................................... 02

3. Tender submission checklist .............................................................................. 03

4. Tender notice ............................................................................................................. 04

5. Standard conditions of tender ........................................................................ 06

6. Legislation .................................................................................................................. 13

7. Definitions ................................................................................................................... 16

8. Specification .............................................................................................................. 17

9. Price schedule (boq) ............................................................................................... 25

10. Data sheets 1 – 8

10.1 Invitation to bid document................................................................................... 31

10.2 Authority to sign document ............................................................................... 34

10.3 Declaration of municipal fees ........................................................................... 35

10.4 Declaration of interest ....................................................................................... 36

10.5 Bidders past supply chain management practices .................................. 39

10.6 Certificate of independent bid determination ........................................... 41

10.7 Declaration for procurement above r10 million ..................................... 44

10.8 Tender briefing certificate ................................................................................ 46

11. Tender form ................................................................................................................ 47

12. Annexures “a” – “f”

12.1 Annexure “a” – alterations by tenderer ........................................................ 49

12.2 Annexure “b” – preferential procurement policy .................................... 50

12.3 Annexure “c” – tax clearance certificate ...........................................55

12.4 Annexure “d” – cipc registration certificate .. ....................................56

12.5 Annexure “e” – csd registration report...............................................57

12.6 Annexure “f” – compact disc (CD) or usb-flash drive ..........................58

13.1 Service Providers are advised to check the number of pages, and should any be missing or

duplicated, or the reproduction thereof indistinct, or any descriptions ambiguous, or if this

document contains any obvious errors, they shall inform the Head: Supply Chain Management

or the Engineer at once and have same rectified. No liability whatsoever will be incurred by the

Council in respect of errors in any tender due to the Service Provider’s failure to observe this

requirement.

13.2 The Tender Notice was advertised in The Witness newspaper, Msunduzi Municipality and e-

Tender websites on 14 August 2026. The tender closes at the Tender Box located at the

Msunduzi Municipality’s Central Stores, 2 Abattoir Road (off Kershaw Street), Pietermaritzburg,

3201, at 12h00 on 16 September 2026.

goods or materials required for the execution of this contract. The Service Provider must apply

directly for any import permits or currency needed. However, the Council will furnish the

successful Service Provider with a supporting statement, if required.

5. Registration with the central supplier database (csd)

The National Treasury’s Central Supplier Database (CSD) has been open for registration from

01 September 2015. The CSD serves as one single source of supplier information to all spheres

of government. Within this system, suppliers are required to register once when they do

business with the state. This will significantly reduce the administrative burden for businesses,

especially small and medium sized enterprises. The database interfaces with the South African

Revenue Service (SARS), the Companies and Intellectual Property Commission (CIPC) and the

payroll system. It will electronically verify a supplier’s tax status and enable public sector officials

doing business with the state to be identified.

including but not limited to materials, plant, labour, patent rights and royalties, freight, insurance,

customs, railage, delivery, etc, unless the Service Provider states otherwise in the proposal.

• "Price" means an amount of money tendered for goods or services and includes all

applicable taxes less unconditional discounts.

• Section 64(1) of the VAT Act states: Any price charged by a vendor for a taxable

supply is deemed to include VAT, whether or not explicitly stated. Thus, even if bidder

B’s invoice does not explicitly include VAT, the price is considered VAT inclusive.

• NB: when submitting this tender bidders are advised that regardless of the VAT status of

being a VAT or non VAT vendor the price must include VAT

• Further to the above the price shall be deemed to be VAT inclusive regardless of

whether the bidder is the VAT vendor or not.

the Service Provider/s and the Council.

9.2.7 Should the Service Provider/s fail to enter into a contract when called upon to do so,

then the Council may refuse to receive or consider for such period as it may think fit, any

further tenders from that/those Service Provider/s.

9.3 Where no Insurances, Sureties or any other provisional criteria are required, a Final Letter of

Acceptance stipulating which rate/s has been accepted will be sent by the Head: Supply Chain

Management to the successful Service Provider/s notifying the Service Provider/s of Council’s

intent to make an award of the contract.

9.4 Prior to the undertaking of any works, the successful Service Provider/s shall be required to

enter into a Service Level Agreement (SLA) with the Council to address any post award

qualification requirements as per the tender document.

9.5 Once the SLA has been concluded, the Tender, the Final Letter of Acceptance and the SLA,

shall constitute a binding agreement between the Service Provider/s and the Council.

9.6 Should the Service Provider/s fail to enter into a contract when called upon to do so, then the

11.1 Service Providers should complete, in full, all the Data Sheets attached to this

document. These include, but are not limited to, the following:

• Declaration of Interest (MBD 4);
• Authority to Sign Document;
• Pricing Schedule (MBD 3.1 / 3.2 / 3.3 as applicable);
• Declaration of Bidder’s Past Head: Supply Chain Management Practices (MBD 8);
• Certificate of Independent Bid Determination (MBD 9); and
• Any other applicable Data Sheets or forms contained within the tender documentation.

(2) CSD Reports of all parties of the Joint Venture/Consortium.

(3) Signed copies of:

(a) The Declaration of Interest Form,

(b) The Declaration of Bidder’s Past Supply Chain Management Practices Form,

and,

(c) The Certificate of Independent Bid Determination Form.

(4) An undertaking duly signed by all parties of the Joint Venture/Consortium indicating their

intention to enter into an agreement for the purposes of this contract.

structured cabling system comprising:

3.1.1 Patch racks for termination of fibre links from the computer room.

3.1.2 Allows for the installation of fibre panels within all data racks in the environment

and the computer room.

3.1.3 Multi-Mode HDD fibre 8 core data backbone between all Patch rooms and the

computer room.

3.1.4 Slice trays 24 port ST connector be used.

3.1.5 Patch cords ST to LC leads.

3.1.6 Cabling diagram to be provided before sign-off

3.2 The following is minimum specifications for fibre-optic cable

3.2.1 A requirement of a minimum of 8 cores per fiber run is required.

3.2.2 Fibre installed according to a Municipality approved plan.

3.2.3 All site files and relevant documentation produced.

3.2.4 All fibre routes captured onto a GIS system compatible with ArcGIS and

electronic copies of these routes provided to the designated fibre design team.

3.2.5 Maintain the installed fibre deployed in accordance with the respective SLA’s. All

repairs outside of warranty work must be provided on time and material cost,

however response times and fix times must be guaranteed and adhered to as per

the Service Level targets below.

Table 1: Fiber

7.0 Insurances required

Gcc 2025.

9.0 Compliance with any legislation, bylaws, etc

9.1 Electronic Communication Act ( as amended)

9.2 OHS Act No,

9.3 MSCOA Compliance

9.4 MFMA Act No,

9.5 PFMA Act No,

9.6 ECT Act No,

9.7 SAP Compliance

9.8 The Compensation for Occupational Injuries and Diseases (COID) Act (Act No. )

9.9 The Labour Relations Act (Act No. )

9.10 The Basic Conditions of Employment (BCE) Act (Act No. )

9.11 The Income Tax Act (Act No. )

9.12 The Municipal Systems Act (Act No. )

9.13 The Municipal Supply Chain Management Regulations, 2005

9.14 The Preferential Procurement Policy Framework Act (PPPFA), 2005

9.15 The Preferential Procurement Regulations, 2022

9.16 Any other Legislation pertaining to this contract

10.0 Guarantee/warranty/defects liability period

The 12 Months guarantee on equipment from the date of project completion and 36 Months

warranty for all hardware shall apply.

11.0 Drawings

11.1 A network diagram of Msunduzi Municipality’s fibre routes must be supplied and updated

once a year.

11.2 Cabling diagram must be provided for all cabling projects.

12.0 Escalation

Price to remain firm for the period of the first 12 months and there after subject to escalation in

accordance with CPI for maintenance and support, and Rate of Exchange (Roe) for hardware or

Original Equipment Manufacturer (OEM) Annual increase. SEIFSA will be used where

applicable.

13.0 Maintenance period

Thirty-six (36) months from the date of the signing of the SLA.

14.0 Materials

14.1 All material used must conform to EIA-TIA Fiber Optic Standards.

14.2 CAT5/6/7 Cabling

15.0 Mandatory criteria

consent of the Engineer and such consent, if given, shall not relieve the Service Providers from

any liability or obligation under the contract.

22.0 Council’s liability and indemnity

22.1 Service Providers hereby indemnifies the Council and its employees and agents against

all losses and claims for injuries or damages to any person or property whatsoever

which may arise out of the execution of this contract.

22.2 The Council shall not be held liable to Service Providers for any direct or indirect

damages or losses and the Council shall be indemnified and held free against claims

arising out of:

22.2.1 any negligent or innocent misrepresentations made by the Council, its

employees or agents in respect of any data, information and statistics supplied to

Service Providers prior to or during the contract; provided that this condition shall

not deprive the Contractor of any payments lawfully due to the Service Providers

in terms of the contract, and

22.2.2 a change in a legislative provision applicable to the contract.

23.0 Sequestration or surrender of service providers’s estate

In the event of an order being made for sequestration of the Service Provider’s estate, whether

provisional or final, or in the event of an application being made for such order, or in the event of

the Service Providers making application for the surrender of the Service Provider’s estate, or if

the Service Providers shall enter into, make or execute any deed of assignment or other

composition or arrangement with, or assignment for the benefit of the Service Provider’s

creditors, or purport to do so, or if the Service Providers, being a Company, shall pass a

resolution, or if the Court shall make an order for the liquidation of such company, the Council

shall have the right, summarily and without recourse to law, to terminate the contract without

payment of any compensation to the Service Providers, and without prejudice to the right of the

No.

Item 1 UTP Rate

1. Cat 6 Cabling per point 1 R

2. Cat 7 cabling per point 1 R

3. Cat 6/7 Network box per unit 1 R

4. Cat 6 Cable per meter 1 R

5 Cat 5 or less per meter 1 R

6. Cat 5 or less Network box per unit 1 R

Item 2 Trunking Quantity Unit Cost Excl. VAT

7. Trunking per meter 16*25 1 R

8 Trunking per meter 25*40 1 R

9. Trunking per meter 40*40 1 R

10. Trunking per meter 100*40 1 R

11. Trunking per meter 100*100 1 R

12. Trunking per meter Dual Compartment 1 R

13. Fly Lead per meter 1 R

14. Patch lead per meter 1 R

15. RJ45 connectors per unit 1 R

16. Half-Moon trucking 50 mm x 2m 1 R

Item 3 Cabinets Quantity Unit Cost Excl. VAT

17. 6U Swing frame cabinet wall mounted 1 R

(Complete)

18. 9U Swing frame cabinet wall mounted 1 R

(Complete)

19. 12U Swing frame cabinet wall mounted 1 R

(Complete)

20. 15U Swing frame cabinet wall mounted 1 R

(Complete)

21. 25U floor standing cabinet floor standing 1 R

(Complete)

22. 43U floor standing cabinet floor 1 R

standing((Complete)

23. 47U floor standing cabinet floor 1 R

standing((Complete)

24. 25U floor standing cabinet floor standing 1 R

(Complete) (IP 65) waterproof cabinet

Item4 Fibre Quantity Unit Cost Excl. VAT

25. Post-Haul Test (OTDR) 1 R

26. End to End Testing 1 R

27. Splicing per /Core with Splicing 1 R

accessories

28. Fibre Optic Terminations 1 R

29. New Fibre Cable Installation MM/m 1 R

30 New Fibre Cable Installation SM/m 1 R

31. Multi-Mode Optic Fibre 6mm Microcable 1 R

Supply & Install 4 Core

32. Multi-Mode Optic Fibre 6mm Microcable 1 R

Supply & Install 8 Core

33. Single Mode Optic Fibre 6mm Microcable 1 R

Supply & Install 4 Core

34. Single Mode Optic Fibre 6mm Microcable 1 R

Supply & Install 8 Core

35. Single Mode optic fibre 6mm Microcable 1 R

supply & Install 24 Core

36. Splicing Dome 1 R

37. Fibre patch panel 1 R

38. Fibre trenching & replace soft soil per 20m 1 R

Item 5 Street Poles Supply Quantity Unit Cost Excl. VAT

39. Wooden pole 7m 1 R

40. Wooden pole 10m 1 R

41. Steel pole 10m 1 R

42. Steel pole 7m 1 R

Item 6 Fibre Patch Leads Quantity Unit Cost Excl. VAT

43. Fibre Patch Leads 1 R

44. Fibre patch leads Lucent Connector - 1 R

Minimum CIDB Grading of 1 EP/EB or higher. Mandatory criteria include CIDB Grade 1 EP/EB, Fibre Optic Certification (FOA) for technicians, Krone/Molex certification, ICASA ECNS/ECS license in company name.

Tender Evaluation & Adjudication Criteria: The tender shall be evaluated on a Two Stage Evaluation

System, Stage One Functionality and Stage Two 80/20 Preference Point System.

Adjudication criteria will be as per the tender document, the allocation of points will be in line with

specific goals as prescribed in terms of the Preferential Procurement Regulations, 2022 pertaining to

The Functionality for Stage One shall be evaluated on the following criteria

No. Criteria Max Points Awarded

Total Points Awarded 30

Minimum Threshold 20 Points

The allocation of Preference Points will be according to the following Specific Goals

Specific Description Max Points

Total Preference Points 20