Trend vision one endpoint licences (800 essentials, 680 security essentials, 120 security pro, 30k siem credits) – 12-Month supply

Date of issue: 2 September 2026. Last date for submission of enquiries/clarifications: 9 September 2026 at 16h30. Closing date and time: 17 September 2026 at 16h30. RFQ validity period: 90 calendar days from closing date. No compulsory briefing session or site visit mentioned in the document.

SCM and general enquiries: Desiree Sam, telephone 012 841 2911, email [email protected]. Technical enquiries: same contact (Desiree Sam, 012 841 2911, [email protected]). CSIR business hours: 08h00–16h30. Submission address: electronic only to [email protected].

Submission method: electronic only to [email protected]. Use RFQ number (9538/17/09/2026) and RFQ description as email subject. Email and attachments must not exceed 25 MB total per email; if larger, split across multiple emails. Cloud links (WeTransfer, Google Drive, Dropbox, etc.) are not accepted. File naming must be short and simple. All documents must be in English. Closing date and time: 17 September 2026 at 16h30. Late submissions will not be accepted. Mandatory returnable documents (Annexure B: Pricing Schedule, official quotation, OEM letter of distribution) must be submitted by closing date and time; failure to submit any results in disqualification. Essential returnable documents (Annexure C: SBD 1, Annexure D: SBD 4, Annexure E: Preference Points Award Form, Annexure F: Mutual Non-Disclosure Agreement) must be completed, signed by duly authorised representative, and submitted. Bidders must confirm submission of each document (Yes/No) in the tables provided. No changes to submissions after closing date and time.

Essential Returnable Documents (Table 1): Annexure C: Standard Bidding Document (SBD) 1 Form; Annexure D: Standard Bidding Document (SBD) 4 Form; Annexure E: Preference Points Award Form (Mandatory documents to claim preference points); Annexure F: Mutual Non-Disclosure Agreement. Mandatory Returnable Documents (Table 2): Annexure B: Pricing Schedule; Official quotation; OEM Letter of distribution. Failure to submit all Mandatory Returnable Documents by closing date and time will result in disqualification. All documents must be completed and signed by duly authorized representative.

Two-phase evaluation. Phase 1 – Elimination Criteria: bidders eliminated for late submission, submission to incorrect email/address, listing on National Treasury database of restricted suppliers, registration on National Treasury Register of Tender Defaulters, failure to submit all mandatory returnable documents (Annexure B, official quotation, OEM letter of distribution), or failure to meet specification requirements. Phase 2 – Price and Preference Points: 80/20 preference point system (price 80 points, preference 20 points). Price points calculated as Ps = 80 × (1 − (Pt − Pmin) / Pmin). Preference points awarded for Black Ownership only: 100% black ownership = 20 points (100% of preference points), 51–99% black ownership = 10 points (50% of preference points), <51% black ownership = 0 points. Valid B-BBEE certificate or sworn affidavit from SANAS-accredited verification agency required to claim points. Joint ventures/consortiums/trusts must submit consolidated B-BBEE scorecard (unincorporated) or valid entity B-BBEE certificate (incorporated) and signed agreement proving arrangement. Sub-contracting limited to 25% of contract value to enterprises with equal or higher B-BBEE status unless sub-contractor is an EME with capability. CSIR reserves right to award to bidder not scoring highest points per PPPFA Section 2(1)(f) if directors/shareholders/officers formally charged with fraudulent/illegal conduct harming CSIR reputation. RFQ validity period: 90 calendar days from closing date.

Provision of Trend Vision One licenses for managing laptops and servers (endpoints) to the CSIR. Detailed specification in Annexure A. Required licenses and quantities (12-month credits): Cyber Risk Exposure Management – Essentials (device): 800 units, 40,000 credits; Endpoint Security Essentials: 680 units, 44,200 credits; Endpoint Security Pro: 120 units, 36,000 credits; Agentic SIEM – Analytics Data Ingestion: 15,000 credits (listed twice, total 30,000 credits). Total units: 31,600; total credits required for 12 months: 150,200. Bidders must meet all specification requirements; failure to do so results in elimination.

Solution comprises Trend Vision One licenses for endpoint management: Cyber Risk Exposure Management – Essentials (device) for 800 units requiring 40,000 credits; Endpoint Security Essentials for 680 units requiring 44,200 credits; Endpoint Security Pro for 120 units requiring 36,000 credits; Agentic SIEM – Analytics Data Ingestion requiring 15,000 credits (two line items, total 30,000 credits). Total 31,600 units and 150,200 credits for 12 months. Bidders must propose licences meeting these specifications.

Pricing Schedule (Annexure B) requires line-item pricing for five items: 1) Cyber Risk Exposure Management – Essentials (device); 2) Endpoint Security Essentials; 3) Endpoint Security Pro; 4) Agentic SIEM – Analytics Data Ingestion; 5) Agentic SIEM – Analytics Data Ingestion. For each item: quantity, unit price (VAT excl.), total price (VAT excl.). Summary: Total Price (VAT excl.), VAT at 15%, Total Price (VAT incl.). Pricing in ZAR, inclusive of taxes less unconditional discounts; escalation/exchange-rate fluctuations clearly indicated with currency and ROE; include freight, insurance until acceptance, duty. Explanatory notes required for deviations from schedule. Payment per CSIR Payment Terms and Conditions.

Pricing in South African Rand (ZAR), inclusive of all applicable taxes less unconditional discounts. Prices subject to escalation or exchange-rate fluctuations must be clearly indicated with currency and rate of exchange used. Price must include additional cost elements: freight, insurance until acceptance, duty where applicable. Payment according to CSIR Payment Terms and Conditions. Detailed pricing must be provided using the Pricing Schedule in Annexure B (items 1–5 matching the specification lines) with unit price (VAT excl.), total price (VAT excl.), VAT at 15%, and total price (VAT incl.). Explanatory notes required for any deviation from the Pricing Schedule. No bonds, guarantees, or financial capacity thresholds specified.

Mandatory compliance: registration on National Treasury Central Supplier Database (CSD) – register at www.csd.gov.za; tax compliance verified via SARS Tax Compliance Status (TCS) PIN or CSD – non-compliant bidders given 7 working days to provide proof from SARS or arrangement, failing which bid rejected; CSIR may withdraw award or cancel contract if bidder not tax compliant at award or submitted fraudulent tax clearance. No bids from persons in service of the state, companies with directors in service of the state, or close corporations with members in service of the state. Returnable forms: SBD 1 (Annexure C) – invitation to bid and bidder details; SBD 4 (Annexure D) – declaration of interest (state employment, relationships with procuring institution, other business interests); Annexure E – Preference Points Award Form (claim black ownership points with valid B-BBEE certificate/sworn affidavit); Annexure F – Mutual Non-Disclosure Agreement (must be completed and signed). Foreign suppliers must complete questionnaire in SBD 1 Part A. All documents signed by duly authorised representative (proof of authority e.g. board resolution required).

Bidder bears all preparation costs; no statement in RFQ places CSIR under obligation. Indemnity: if bidder breaches conditions and CSIR incurs costs/damages (investigations, procedural impairment, repetition of bid process, enforcement of IP/confidentiality), bidder indemnifies and holds CSIR harmless. Tax compliance: no award to non-tax-compliant bidder; 7 working days to submit SARS proof of compliance or arrangement; CSIR may withdraw award or cancel contract if bidder not tax compliant at award, submitted fraudulent tax clearance, or CSD verification shows non-compliance; bidder must remain tax compliant for full contract term. Limitation of liability: CSIR not liable for any costs/damages from bidder's participation. Misrepresentations: tender terms incorporated into contract by reference; misrepresentations may give rise to service termination and CSIR claim; Service Level Agreement prevails in conflict. Disclaimer: RFQ is request for quotations only, not an offer; no representation, warranty, guarantee by CSIR; CSIR has no liability. CSD registration mandatory for all parties (consortia/joint ventures/sub-contractors each registered). RFQ validity: 90 calendar days from closing date. No goods/services delivered without official CSIR purchase order; purchase order number must appear on invoice. Confidentiality: tender information confidential, only for responding to RFQ; extends to bidder partners; must sign Annexure F NDA; no disclosure except by law/court/regulatory authority; documents remain CSIR property and must be returned on request; written CSIR approval required before releasing information on potential work or bid process; breach may lead to disqualification and civil action. POPI Act compliance: parties consent to processing personal information for legal, personnel, administrative, management purposes; undertake to comply with POPI Act and data protection laws; consent to transfer information to CSIR contacts outside South Africa; safeguard data against unauthorised access; CSIR may inspect/audit compliance. Correctness of responses: bidder confirms satisfaction with correctness/validity of proposal; prices cover all work/items and obligations; mistakes at bidder's own risk. Verification: bidders should check page numbers; pricing schedule and specific goals credentials submitted with RFQ response.

CSIR reserves right to: extend closing date; correct mistakes at any stage; verify bidder information; request documentary proof; conduct site inspections, product evaluations, explanatory meetings; award to bidder not scoring highest points per PPPFA Section 2(1)(f); request audited financial statements for due diligence; award RFQ whole or in part; award to multiple bidders; cancel/terminate process at any stage; post-tender negotiate on technical, transformation, price, contractual terms; not award to bidder associated with security breach or with directors/officers formally charged with fraudulent/illegal conduct. No gifts/payments/inducements to CSIR employees. Bidders shall not assume prior information/documents supplied to CSIR remain available. No changes to submission after closing. No delivery without official CSIR purchase order; purchase order number on invoice. RFQ validity 90 calendar days from closing.

Phase 1 elimination: late bids, incorrect submission address/email, listed on NT restricted suppliers database, registered on NT tender defaulters register, missing mandatory returnable documents (Annexure B, official quotation, OEM letter), failure to meet specification. Phase 2: 80/20 preference point system. Price points: Ps = 80 × (1 − (Pt − Pmin) / Pmin). Preference points: Black Ownership 20 points allocated per ownership thresholds. Valid SANAS-accredited B-BBEE certificate/sworn affidavit required. JV/consortium rules and sub-contracting limits apply. CSIR may award to bidder not scoring highest points per PPPFA Section 2(1)(f) if directors/officers formally charged with fraudulent/illegal conduct harming CSIR reputation.