Gender mainstreaming plan & compliance assessment for mcwap 2a – tender in gauteng

Closing date: 3 November 2026 at 16:00

Clarifications deadline: 30 October 2026 at 16:00

Issue date: 19 October 2026

Bid validity period: 30 calendar days from closing date

No compulsory briefing session is stated in the document.

Enquiries:

• Name: Godfrey Mnisi
• Email: [email protected]

Submission email: [email protected]

No physical address or telephone number is provided in the document.

Submission method: email only, to [email protected]

Closing time: 3 November 2026 at 16:00

Bids must be submitted on the official forms and returnable documents provided; bids must not be re-typed.

Late bids will not be accepted for consideration.

Bids must remain valid for 30 calendar days after closing.

Returnable documents (all must be completed and signed where applicable):

• Price Schedule (Annexure F)
• Tax Compliance Status certificate or PIN
• B-BBEE certificate or sworn affidavit
• Proof of registration on the National Treasury Central Supplier Database (CSD)
• SBD 1 (Invitation to Bid) – bidder and contact details, signed as cover page
• SBD 4 (Bidder's Disclosure) – discloses any relationship with state employees or the procuring institution
• SBD 6.1 (Preference Points Claim) – claims specific goals points under the PPPFA
• Annexure A1: Personnel (Lead Specialist) Experience
• Annexure A2: Company Experience
• Copies of qualifications for the proposed Lead Specialist

Non-mandatory documents that are not submitted will score zero points where linked to functionality criteria.

If a bidder fails to submit a non-mandatory document, TCTA may call for it; if not provided within 2 days, the bid may be disqualified.

Mandatory documents cannot be requested after closing.

Bids must be submitted on the official forms; any bid not on the prescribed forms may be rejected.

Evaluation stages:

1. Mandatory compliance – bidders must submit all mandatory documents (Price Schedule, Tax Compliance, B-BBEE certificate/affidavit, CSD registration proof). Failure to submit any mandatory document leads to disqualification.
2. Functionality (out of 45 points) – minimum threshold of 27 points to proceed:

• Lead Specialist – projects implemented in gender mainstreaming/gender assessments: 0-2 projects = 0, 3-4 = 7.5, 5-6+ = 15
• Lead Specialist – years of experience: 0-7 = 0, 8-9 = 7.5, 10+ = 15 (no points if qualifications not provided)
• Company experience – years in social development/social impact/gender mainstreaming/social safeguards: 0-7 = 0, 8-9 = 7.5, 10+ = 15

3. Preference points (80/20 system):

• Price: 80 points
• Specific goals (Black ownership): 20 points

Specific goals scoring:

• 100% Black Owned = 20
• ≥90% Black Owned = 18
• ≥80% Black Owned = 16
• ≥70% Black Owned = 12
• ≥60% Black Owned = 10
• ≥51% Black Owned = 8
• Less than 51% Black Owned = 0

Proof of ownership: sworn affidavit, CIPC B-BBEE certificate, or SANAS-accredited verification agency certificate.

Price formula: Ps = 80(1 - Pt/Pmin) for 80/20 system.

TCTA may reject the highest scoring bidder if the price is not market-related.

Prices must be firm and unconditional; conditional prices are not acceptable.

The Trans-Caledon Tunnel Authority (TCTA) requires a Social Management Expert to develop a project-specific Gender Mainstreaming Plan and conduct a Gender Mainstreaming Compliance Assessment for the Mokolo Crocodile Water Augmentation Project Phase 2A (MCWAP 2A).

Contract duration: 12 weeks, including TCTA comment period.

Project context: MCWAP-2A is a bulk water transfer scheme conveying water from the Crocodile River (West) to the Lephalale area in Limpopo, spanning Thabazimbi and Lephalale Local Municipalities in the Waterberg District. Construction components include an abstraction weir, river management system, 160 km of water transfer infrastructure (capacity 75 million m³/annum), pump station, and operational control centre. Construction commenced September 2025.

Scope of work:

• Conduct a detailed Gender Mainstreaming Compliance Assessment and Improvement Plan.
• Evaluate and enhance integration of gender equality into MCWAP-2A documents, budgets, and programmes.

Deliverables:

• Analyse policies and documents: international best practices, South African legislation, external service delivery programmes, internal TCTA policies, and MCWAP-2A documents (e.g., Environmental Management Programme, contract specifications, recruitment procedures).
• Gender analysis: assess impact of daily operations on men, women, and marginalised groups.
• Data collection: compile gender-disaggregated data on representation, pay parity, and resource allocation across TCTA, Engineer, Contractor, and subcontractors.
• Performance indicators: develop qualitative and quantitative KPIs for project monitoring.
• Accountability: develop a reporting template for regular gender impact reporting.
• Final report: produce a draft for TCTA comments and a final report with a stand-alone Improvement and Execution Plan.

The assignment requires a structured approach covering: policy and document analysis, gender analysis, data collection, development of KPIs, accountability reporting, and a final report with an improvement plan. The work must integrate gender equality into MCWAP-2A documents, budgets, and programmes.

Lead Specialist qualifications:

• At least a bachelor's degree in Gender Studies, Social Sciences, Development Studies, Sociology, Anthropology, Public Policy, or related discipline (master's advantageous).
• Minimum 8 years' relevant experience in gender mainstreaming, gender assessments, social development, and inclusion planning.
• Must have completed at least 3 assignments involving Gender Mainstreaming Plans and/or Gender Compliance Assessments.

Company experience:

• Minimum 8 to 10 years' experience in social development, social impact management, gender mainstreaming, or social safeguards.
• Demonstrated experience supporting bulk infrastructure, water, mining, energy, transportation, or large public-sector projects.

Price Schedule (Annexure F) requires a rate per hour for the Social POE resource, totalling 320 hours, with a breakdown across five tasks (64 hours each). Disbursements include travel (1,200 km at R4.74/km = R5,688.00), person time for travel (8 hours), and accommodation (2 days at R1,750.00/day = R3,500.00). Prices must be shown excluding and including VAT, and must include all disbursements.

Pricing format: complete the Price Schedule (Annexure F) on a rate-per-hour basis.

Estimated total hours: 320 hours for the Social POE resource, broken down as:

• Analysis of policies and documents: 64 hours
• Gender analysis: 64 hours
• Data collection: 64 hours
• Development of KPIs: 64 hours
• Reporting template and final report: 64 hours

Disbursements (provisional sums):

• Travel: 1,200 km at R4.74/km = R5,688.00 (600 km return trip)
• Person time for travel: 8 hours (rate to be quoted)
• Accommodation: 2 days at R1,750.00/day = R3,500.00

Prices must be shown excluding and including VAT (15%).

All prices must include disbursements.

Prices must be firm and unconditional.

Payment terms: monthly invoicing based on actual services rendered; payment within 30 days of receipt of a compliant invoice.

Invoices must include a purchase order number, TCTA VAT number (4360104923), bidder's VAT number (if registered), name, date, amount, services rendered, and due date.

No payment without a VAT registration certificate (if VAT vendor) or without deduction of PAYE/SITE (if not VAT registered), plus a statement of services rendered and cumulative costs.

No variations to contract price within 6 months of award.

Mandatory compliance:

• Tax Compliance Status certificate or PIN from SARS (or CSD number if no TCS PIN).
• Proof of registration on the National Treasury Central Supplier Database (CSD).
• B-BBEE certificate or sworn affidavit (for specific goals points).
• Bidders must not be persons in the service of the state, nor have directors/members who are.
• Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified.
• For consortia/JVs/subcontractors, each party must submit a separate TCS certificate/PIN/CSD number.
• No specific B-BBEE level threshold is stated; points are awarded based on Black ownership percentage.
• No CIDB grading is required (not construction work).

The gender mainstreaming assessment must review the approved Environmental Management Programme as part of the project documents, but no specific environmental requirements are stated for the bidder.

TCTA's Standard Conditions of Bid (Annexure E) apply. TCTA reserves the right to cancel or not award the bid. No other special conditions are stated.

Functionality (45 points) with minimum 27 points: Lead Specialist projects (15), Lead Specialist years (15), Company years (15). Specific goals (20 points) based on Black ownership. Price (80 points) using 80/20 system. Bidders failing the functionality threshold are disqualified.