What are the submission requirements for this tender (Ref: DMPR/004/2026/27)?

• Submit bids by 11:00 on 13 August 2026. Late bids will not be accepted. • Deposit bid documents in the bid box at: Department of Mineral and Petroleum Resources, Trevenna Campus, 70 Meintjies Street, Sunnyside, Pretoria, 0001. • The bid box is open Monday–Friday, 07:30–16:00. • All bids must be submitted on the official forms provided (not to be re-typed). • Required returnable documents include: fully completed and signed SBD 1, SBD 4, SBD 6.1, and a company profile. • Failure to provide required particulars or comply with submission rules may render the bid invalid.

How will bids be evaluated?

1) No state employees or directors as per SBD4 declarations, 2) Minimum 70% score on functionality evaluation (company experience, team qualifications, project methodology), 3) Administrative compliance with all SBD forms properly completed in black ink without correction fluid, 4) Valid tax compliance status, 5) Ownership disclosure of related companies, 6) No collusive bidding practices, 7) Foreign suppliers must meet RSA tax obligations.

What are the technical specifications?

• Scope: Appointment of a panel of service providers for editing, layout, design, and printing of strategic plans, annual performance plans (APPs), and annual reports for the Department of Mineral and Petroleum Resources (DMPR) and Mine Health and Safety Inspectorate (MHSI) for a 36-month period. • Key Activities: - Compile supplied document parts into a single, formatted, and numbered document. - Proofread, edit, grammar and spell check, and ensure technical consistency. - Design and layout of final documents. - Timely printing of hard copies. - Supply electronic copies on branded USB drives. • Deliverables for DMPR Strategic Plan/APP/Annual Report: - Approximately 350-page report with back-to-back printing (portrait/landscape). - Specific inclusions: contact information inside front cover, energy saving tips on back cover, judicious use of department's Coat of Arms. - Provide 3 dummy full-colour copies for approval before full production. - Final delivery: 120 hard copies (300 GSM glossy laminated paper front, spot UV200) and 30 branded USBs. - Provide previous work samples and proof of production as competence evidence. • Deliverables for MHSI Annual Report: - Design, layout, editing, and printing. - Specifications: A4 portrait, ~120 pages, specific paper weights and finishes, spiral binding. - Source 5 photographs, including at least one focusing on women in mining. - Provide 3 mock-up designs before typesetting, 3 proofs before printing. - Final delivery: 200 books and 100 USBs (flash disks, ~2GB capacity). - Provide final PDF (max 2 MB).

What financial requirements apply to bidders?

• Bidders must provide a quoted proposal with a ceiling price for the entire project, inclusive of all expenses and VAT, quoted in South African Rand (ZAR). • Hourly rates should be prescribed by the Department of Public Service and Administration (DPSA), Auditor-General, or relevant professional body. • Subsistence & Travel (S&T) rates must align with National Treasury instructions: - Hotel accommodation: R1700 per night per person (including breakfast, dinner, parking). - Air travel: Economy class only. - Kilometre claims: Must not exceed Automobile Association of South Africa approved rates. • No upfront payment. Payment will be made upon delivery of services and receipt of an original invoice.

What compliance and legal requirements must bidders meet?

• Tax Compliance: Bidders must submit a valid Tax Compliance Status (TCS) PIN from SARS or a printed TCS certificate. If no TCS PIN, provide Central Supplier Database (CSD) number. • Central Supplier Database (CSD): Registration on the CSD is required. Information in bid forms (e.g., SBD 4, SBD 6.1) must align with the CSD report. • B-BBEE/Preferential Procurement: The 80/20 preference point system applies. Preferential points are allocated for specific goals: Black ownership, Women ownership, Youth ownership, Disabled ownership, SMME ownership (QSE or EME). Proof (e.g., CIPC documents, identity documents, B-BBEE certificate from SANAS-accredited agency or DTIC, sworn affidavit) must be submitted for points claimed. • State Employees: No bids will be considered from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state. • Foreign Suppliers: Must complete a questionnaire. If answers are 'No' to all questions regarding RSA presence/income/tax liability, registration for a SARS TCS PIN is not required.

What are the important dates and deadlines for this tender?

• Closing Date and Time: 13 August 2026 at 11:00. • No briefing session or site visit will be held.

Who should be contacted for queries about this tender?

• Bidding Procedure Enquiries: Contact Mr. Tebogo Katjeni. Telephone: 012 444 3197/3778. Email: Tebogo.Katjeni@dmpr.gov.za. • Technical Enquiries: Contact Ms. Olgah Theledi. Telephone: 012 444 3079. Email: Olgah.Theledi@dmpr.gov.za. • Submission Address: Department of Mineral and Petroleum Resources, Trevenna Campus, 70 Meintjies Street, Sunnyside, Pretoria, 0001.

DMPR Panel for Strategic Plans & Reports Tender

The closing date is 13 August 2026 at 11:00; late bids will not be accepted.
Bids must achieve a minimum functionality score of 70%, assessed on company experience, team qualifications, and project methodology.
Full tax compliance is required, including submission of a valid SARS Tax Compliance Status PIN or Central Supplier Database number.
Bidders must submit all bids on the official, unaltered forms (SBD 1, 4, 6.1) and include a company profile.
The 80/20 preference point system applies, with points for price and specific goals like Black, Women, Youth, Disabled, and SMME ownership.
The scope includes producing specific deliverables like a ~350-page DMPR report and a 120-page MHSI report, with hard copy and USB requirements.
No upfront payment; payment is made upon service delivery and invoice submission.

Invitation of bids for the appointment of a panel of service providers to assist the department of mineral and petroleum resources with proof reading/layout/design and production of strategic plans/annual performance plans and annual reports for a period of three (03) years.

General Scope: Invitation to appoint a panel of service providers for a period of three (3) years to assist the Department of Mineral and Petroleum Resources with proof-reading, layout, design, and production of strategic plans, annual performance plans, and annual reports.
Contract Period: 36 months. The panel will be used as and when needs arise.
No compulsory briefing session will be held.
Evaluation is based on the 80/20 principle.

Closing Date and Time: 13 August 2026 at 11:00.
No briefing session or site visit will be held.

Bidding Procedure Enquiries: Contact Mr. Tebogo Katjeni. Telephone: 012 444 3197/3778. Email: [email protected].
Technical Enquiries: Contact Ms. Olgah Theledi. Telephone: 012 444 3079. Email: [email protected].
Submission Address: Department of Mineral and Petroleum Resources, Trevenna Campus, 70 Meintjies Street, Sunnyside, Pretoria, 0001.

Submit bids by 11:00 on 13 August 2026. Late bids will not be accepted.
Deposit bid documents in the bid box at: Department of Mineral and Petroleum Resources, Trevenna Campus, 70 Meintjies Street, Sunnyside, Pretoria, 0001.
The bid box is open Monday–Friday, 07:30–16:00.
All bids must be submitted on the official forms provided (not to be re-typed).
Required returnable documents include: fully completed and signed SBD 1, SBD 4, SBD 6.1, and a company profile.
Failure to provide required particulars or comply with submission rules may render the bid invalid.

No state employees or directors as per SBD4 declarations, 2) Minimum 70% score on functionality evaluation (company experience, team qualifications, project methodology), 3) Administrative compliance with all SBD forms properly completed in black ink without correction fluid, 4) Valid tax compliance status, 5) Ownership disclosure of related companies, 6) No collusive bidding practices, 7) Foreign suppliers must meet RSA tax obligations.

Scope: Appointment of a panel of service providers for editing, layout, design, and printing of strategic plans, annual performance plans (APPs), and annual reports for the Department of Mineral and Petroleum Resources (DMPR) and Mine Health and Safety Inspectorate (MHSI) for a 36-month period.
Key Activities:

Compile supplied document parts into a single, formatted, and numbered document.
Proofread, edit, grammar and spell check, and ensure technical consistency.
Design and layout of final documents.
Timely printing of hard copies.
Supply electronic copies on branded USB drives.

Deliverables for DMPR Strategic Plan/APP/Annual Report:

Approximately 350-page report with back-to-back printing (portrait/landscape).
Specific inclusions: contact information inside front cover, energy saving tips on back cover, judicious use of department's Coat of Arms.
Provide 3 dummy full-colour copies for approval before full production.
Final delivery: 120 hard copies (300 GSM glossy laminated paper front, spot UV200) and 30 branded USBs.
Provide previous work samples and proof of production as competence evidence.

Deliverables for MHSI Annual Report:

Design, layout, editing, and printing.
Specifications: A4 portrait, ~120 pages, specific paper weights and finishes, spiral binding.
Source 5 photographs, including at least one focusing on women in mining.
Provide 3 mock-up designs before typesetting, 3 proofs before printing.
Final delivery: 200 books and 100 USBs (flash disks, ~2GB capacity).
Provide final PDF (max 2 MB).

Bidders must provide a quoted proposal with a ceiling price for the entire project, inclusive of all expenses and VAT, quoted in South African Rand (ZAR).
Hourly rates should be prescribed by the Department of Public Service and Administration (DPSA), Auditor-General, or relevant professional body.
Subsistence & Travel (S&T) rates must align with National Treasury instructions:

Hotel accommodation: R1700 per night per person (including breakfast, dinner, parking).
Air travel: Economy class only.
Kilometre claims: Must not exceed Automobile Association of South Africa approved rates.

No upfront payment. Payment will be made upon delivery of services and receipt of an original invoice.

Tax Compliance: Bidders must submit a valid Tax Compliance Status (TCS) PIN from SARS or a printed TCS certificate. If no TCS PIN, provide Central Supplier Database (CSD) number.
Central Supplier Database (CSD): Registration on the CSD is required. Information in bid forms (e.g., SBD 4, SBD 6.1) must align with the CSD report.
B-BBEE/Preferential Procurement: The 80/20 preference point system applies. Preferential points are allocated for specific goals: Black ownership, Women ownership, Youth ownership, Disabled ownership, SMME ownership (QSE or EME). Proof (e.g., CIPC documents, identity documents, B-BBEE certificate from SANAS-accredited agency or DTIC, sworn affidavit) must be submitted for points claimed.
State Employees: No bids will be considered from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.
Foreign Suppliers: Must complete a questionnaire. If answers are 'No' to all questions regarding RSA presence/income/tax liability, registration for a SARS TCS PIN is not required.

The bid evaluation is based on the 80/20 preference point system as per the Preferential Procurement Regulations, 2022.

Invitation of bids for the appointment of a panel of service providers to assist the department of mineral and petroleum resources with proof reading/layout/design and production of strategic plans/annual performance plans and annual reports for a period of three (03) years.

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