The design, manufacture, supply and delivery of two (2) incline coal conveyor electromagnets at arnot power station over a period of 12 months.

{"closingTime":"2.2","briefingSession":"{"date":null,"time":null,"venue":"tend a site visit and/or clarification meeting that is stipulated as being","is_compulsory":true}"}

{"name":null,"email":null,"phone":null,"department":"Supply Chain Management","address":"g time 2.2 Ensure that Eskom has received the complete original tender and one (1) complete hard"}

are submitted and accessible for downloading/evaluation without any challenges as well as

It must be noted that Eskom will not measure a criterion twice in the different evaluation

Functionality 3.13 If functionality is a criterion, tenderers will be scored against the functionality criteria and

further evaluation.

(if applicable) financial risk to Eskom in the execution of the contract. During evaluation of a tenderer’s

Evaluation of Price 3.15 Evaluate the Price in accordance with the criteria/requirements in the Tender Data. Factors

the evaluation Price.

but will score zero under PPPFA point allocation.

Evaluation of 3.18 Score the Specific Goals with reference to the supporting documentation in the tender. If a

Specific Goals tenderer fails to meet Specific Goals and/or to submit the required proof/supporting

will score zero points for Specific Goals within the 90/10 or 80/20 allocation of points.

Ranking of tenders 3.19 According to the PPPFA, Eskom will add the score for Pricing and the Specific Goals

Objective criteria 3.20 A contract may be awarded to a tenderer that did not score the highest points only in

must stipulate the Objective Criteria in the Invitation to Tender. Functionality and any

element of the B-BBEE scorecard may not be used as Objective Criteria.

Reverse e-Auction 3.21 Reverse e-auction is an electronic system that utilises the 90/10 and 80/20 Price and

Preference point systems, and which is intended to achieve competitive pricing. Eskom

(NT instructions, content and/or production by the dtic, PPPFA Regulations; Amended B-BBEE Codes, COIDA;

CIDB, PPPFA etc) OHS Act; Eskom’s requirements for Safety, Health, Environment and Quality (SHEQ) and any other

Health, environmental and quality (SHEQ) systems, policies and capabilities are in place at the

Quality Contract Award. All costs and personnel associated with SHEQ must be reflected in the

However, for the purposes of PPPFA point allocation: if no B-BBEE certificate/affidavit is

Supply Chain

Management Procedure 32-1034. Any addenda to an issued Invitation to Tender will be

published or issued in the same way as the Invitation to Tender was and will form part of the

Invitation to Tender documents.

Communication 1.5 Every communication between Eskom and a tenderer shall be made to or from the Eskom

Representative only, in w

of a tenderer.

Cost of tendering 2.6 Accept that Eskom will not compensate the tenderer for any costs incurred in the preparation

and submission of a tender, including the costs of any testing necessary to demonstrate that

aspects of the tender satisfy the evaluation criteria, or the negotiation of any contract.

Submitting a tender 2.7 Check the Invitation to Tender documents on receipt and notify the Eskom representative of

any discrepancy or omitted documents. The Acknowledgement Form must be completed

and submitted with the tender and must clearly state if the tender is for the whole or part of

the works, services or supply identified in the specification and/or works information by

reasonable time for tenderers to make consequential adjustments to their tenders before

the closing date and time for submission.

In writing’ means hand-written, typed, type-written, printed or electronically made, and that

results in a permanent record.

Insurance 2.17 The extent (if any) of insurance provided by Eskom may not be for the full cover required in

the conditions of contract. The tenderer is advised to seek qualified advice regarding

insurance.

Pricing the tender 2.18 Include in the rates, prices, and the tendered total of the Prices all duties, taxes (including

VAT), and other levies payable by the tenderer if successful. Such duties, taxes and levies

are those applicable 14 (fourteen) days prior to the closing date and time for tender

submission.

2.19 Provide rates and Prices that are fixed for the duration of the contract and are not subject to

contract price adjustment except as provided for in the Invitation to Tender.

2.20 State the rates and Prices in South African Rand unless instructed otherwise in the Invitation

to Tender. The selected conditions of contract may provide for part payment in other

currencies. Therefore, submit Rates/Prices in Rands in accordance with the exchange rate

and base date as stipulated in the Invitation to tender.

Alterations to 2.21 May not make any alterations or additions to the tender documents, other than for purposes

documents of complying with instructions issued by the Eskom Representative or if necessary to correct

errors made by the tenderer. All such alterations shall be initialed by all signatories to the

tender. Corrections may not be made using correction fluid, correction tape or the like.

Alternative tenders 2.22 Submit alternative tenders only if a main tender is also submitted, and only if the submission

of alternative tenders is permitted by the Invitation to Tender. Accept that an alternative

tender may be based only on the criteria stated in the Tender Data.

Clarification and 2.23 Provide clarification and documents as may be required by the Eskom Representative

correction of Prices during the evaluation of tenders. However, documents identified as mandatory tender

after tender returnables that are required to be submitted at the closing date and time for tender

submission submission will not be requested and may not be submitted after the closing date and time.

phases, as this is regarded as ‘double dipping’.

Designated 3.12 Tenderers are also required to submit information on designated material and

materials and thresholds no later than contract award. If this information is not completed and

thresholds submitted as indicated in the Invitation to Tender, your tender will not be considered for

contract award

Functionality 3.13 If functionality is a criterion, tenderers will be scored against the functionality criteria and

requirements will be required meet the minimum threshold stated in the Tender Data to proceed to

further evaluation.

Financial analysis 3.14 Eskom has to determine the risk of doing business with a supplier who may pose a

(if applicable) financial risk to Eskom in the execution of the contract. During evaluation of a tenderer’s

financial statements, Eskom will attempt to identify mitigating factors or requirements for

the tenderer to meet, if such factors/requirements exist in the tender’s context. However,

should suitable mitigating factors not exist in the tender’s context or should mitigating

factors exist but be insufficient or if the risk is considered to be too high or should the

tenderer not agree with the mitigating factors, the tenderer will not be considered for

award.

Evaluation of Price 3.15 Evaluate the Price in accordance with the criteria/requirements in the Tender Data. Factors

such as CPA, FOREX, commodity exposure, unconditional discounts, technical

adjustment, PV and forecasted rates of invoicing are taken into account when determining

the evaluation Price.

Arithmetical errors 3.16 Check responsive tenders for arithmetical errors. If there is a discrepancy between an

amount in figures and the amount in words, the amount in words shall prevail.

Check the highest-ranked tenders for the following errors or omissions: -

(a) the misplacement of the decimal point in any unit rate; or

(b) omissions in completing the pricing schedule or bill of quantities, or

(c) arithmetical errors in line-item totals that are the result of the incorrect multiplication

of a unit rate and a quantity in a bill of quantities or schedule of prices; or

(d) arithmetical errors that are the result of the incorrect addition of the prices.

will request the tenderer to either confirm the prices as tendered or to accept the

corrected prices.

Where the tenderer elects to confirm the prices as tendered; Eskom will correct the error

as follows: -

(a) If a bill of quantities or pricing schedule applies and there is an error in the line-item

total that is the result of an error in multiplying the unit rate and the quantity, the line-

item total shall prevail, and the rate shall be corrected.

(b) Where there is a misplacement of the decimal point in the unit rate, the line-item total

as quoted shall prevail, and the unit rate shall be corrected.

(c) Where there is an error in the total of the prices that is the result either of other

corrections required by the checking process or in the tenderer’s addition of prices,

the total of the prices shall prevail, and the tenderer shall be asked to revise the

selected item prices (and their rates if a bill of quantities applies) to result in the

tendered total of the prices.

documentation by closing date and time of tender submission, the tenderer will not be

disqualified if otherwise evaluated as acceptable in all other criteria; however, the tenderer

will score zero points for Specific Goals within the 90/10 or 80/20 allocation of points.

Ranking of tenders 3.19 According to the PPPFA, Eskom will add the score for Pricing and the Specific Goals

together and rank the suppliers from the highest to the lowest.

Objective criteria 3.20 A contract may be awarded to a tenderer that did not score the highest points only in

accordance with Section 2(1) (f) of the Preferential Procurement Policy Framework Act,

2000. If Eskom intends to apply Objective Criteria envisaged in section 2(1)(f), Eskom

must stipulate the Objective Criteria in the Invitation to Tender. Functionality and any

element of the B-BBEE scorecard may not be used as Objective Criteria.

CSD report or as per certificate/affidavit provided

CSD number/CSD report) must be provided at the closing date and time for

CSD number or B-BBEE certificate/affidavit will need to be

B-BBEE Details: kom Representative and

Agreement to sign the contract documents.

Proof of authority 2.25 Where an agent submits a tender on behalf of a principal, an authenticated copy of the

to act as agent authority to act as an agent of the tenderer must be submitted as a tender returnable.

Compliance with 2.26 Comply with relevant legislation and regulatory instruments such as Instruction Notes issued

relevant legislation by National Treasury, CIDB Regulations for construction works; materials designated for local

(NT instructions, content and/or production by the dtic, PPPFA Regulations; Amended B-BBEE Codes, COIDA;

CIDB, PPPFA etc) OHS Act; Eskom’s requirements for Safety, Health, Environment and Quality (SHEQ) and any other

applicable legislation or regulatory instruments indicated in the Invitation to Tender.

Proof of Safety, 2.27 Tenderers are required to provide proof to the satisfaction of Eskom that safety, health,

Health, environmental and quality (SHEQ) systems, policies and capabilities are in place at the

Environment and closing date and time for tender submission stipulated in the Invitation to Tender and/or

Quality Contract Award. All costs and personnel associated with SHEQ must be reflected in the

requirements tender.

CIDB 2.28 Where the Tender Data has stipulated CIDB grading/s as a qualification criterion, tenderers

are required to be registered with the Construction Industry Development Board at the

closing date and time for submission of tenders or to be capable of being so registered

within twenty-one (21) working days from the closing date and time for submission of

tenders.

Where CIDB is applicable; proof of registration on CIDB is mandatory at the closing date

and time for tender submission. Should this not be received as stipulated

tenderers that Eskom has identified. A sole source and a single source are regarded as a

tenderer that meets the requirements stated in the Eskom Procurement and Supply Chain

Management Procedure 32-1034. Any addenda to an issued Invitation to Tender will be

published or issued in the same way as the Invitation to Tender was and will form part of the

Proof of authority 2.25 Where an agent submits a tender on behalf of a principal, an authenticated copy of the

to act as agent authority to act as an agent of the tenderer must be submitted as a tender returnable.

Compliance with 2.26 Comply with relevant legislation and regulatory instruments such as Instruction Notes issued

relevant legislation by National Treasury, CIDB Regulations for construction works; materials designated for local

(NT instructions, content and/or production by the dtic, PPPFA Regulations; Amended B-BBEE Codes, COIDA;

CIDB, PPPFA etc) OHS Act; Eskom’s requirements for Safety, Health, Environment and Quality (SHEQ) and any other

applicable legislation or regulatory instruments indicated in the Invitation to Tender.

Proof of Safety, 2.27 Tenderers are required to provide proof to the satisfaction of Eskom that safety, health,

Health, environmental and quality (SHEQ) systems, policies and capabilities are in place at the

requirements tender.

CIDB 2.28 Where the Tender Data has stipulated CIDB grading/s as a qualification criterion, tenderers

are required to be registered with the Construction Industry Development Board at the

closing date and time for submission of tenders or to be capable of being so registered

within twenty-one (21) working days from the closing date and time for submission of

tenders.

Where CIDB is applicable; proof of registration on CIDB is mandatory at the closing date

and time for tender submission. Should this not be received as stipulated in the Invitation to

Tender; the tender will be disqualified. However, in the event that, at the closing date and

time for tender submission, only proof of application for registration on CIDB is available,

then this must be submitted by the closing date and time for tender submission, while the

actual proof of CIDB registration (printout from CIDB database) must be submitted by

contract award

Contract Skills 2.29 If the tenderer is awarded a contract, it, as Contractor, shall achieve in the performance of

Development Goal the contract the Contract Skills Development Goals (CSDG) established in the CIDB

(CSDG) Standard for Developing Skills through Infrastructure Contract (published in GN 1779,

Government Gazette No. April 2023)

that has a duration of 12 months or more, and to:

a contract of R5 million or more, in the case of a professional service or service contract

or an order issued in terms of such a contract; or

a CIDB grading designation of grade 7 or higher, in case of an engineering and

construction works, or design and build contract or an order issued in terms of such a

contract.

Contract 2.30 The Contractor shall achieve in the performance of the contract the Contract Participation

Participation Goals Goals (CPG) relating to the engagement of targeted enterprises as established in the CIDB

(CPG) standard for indirect targeting for enterprise development through Construction works

contracts (published in Government Gazette No. February 2013).

enterprises as established in the aforesaid standard applies to:

construction works contracts in the General Building (GB) and to Civil Engineering (CE)

classes of construction works;

construction works contracts of an estimated minimum project duration of 6 months; and

construction works contracts in which at least 25% of the main contract could reasonably

be expected to be subcontracted out in one or more of the following CIDB classes of

construction works:

Civil Engineering (CE)

Electrical Engineering Work (EB)

) General Building Works (GB)

) Mechanical Engineering (ME)

2.31 Eskom may disqualify a tender if it is found that the tenderer has misrepresented or

falsified any information, certificate, affidavit or document. Eskom will report any fraud

in relation to a tenderer’s B-BBEE certificate/affidavit, or evidence of ‘fronting’ as

defined in the B-BBEE Act , as amended, to the B-BBEE Commission. The

tenderer will be suspended from business with any State-Owned Company for up to 10

years and may even be sentenced to jail.

2.32 Tenderers are also required to complete fully and submit the SDL&I Undertaking

(annexure to the Invitation to Tender) by no later than contract award. If the SDL&I

Respond 3.1 Respond to a request for clarification that Eskom receives before the closing date for

clarification clarification or queries. Eskom’s responses will be published to all tenderers in the same

manner the Invitation to Tender documents were issued. It is the tenderers’ responsibility

to check the Eskom Tender Bulletin and NT e-Tender Portal regularly for updated

responses to clarifications.

Issue Addenda 3.2 If necessary and prior to the closing date and time for tender submission, amend, amplify, or

add to the Invitation to Tender documents by way of Addenda published in the same

platform that the Invitation to Tender was issued. It is the tenderers’ responsibility to

check the Eskom Tender Bulletin and NT e-Tender Portal regularly for Addenda.

electronically. The Eskom Representative will publish the names of all tenderers received

on the Eskom Tender Bulletin and NT e-Tender Portal.

Tender Prices 3.5 Eskom will announce the names of the tenderers. Prices may be announced if so, stated

in the Tender Data.

Non-disclosure 3.6 Unless required by law, Eskom will not disclose information relating to the evaluation and

comparison of tenders and recommendations for the award of a contract to tenderers or to

any other person not officially concerned with the tender process until after the tender

award.

Grounds for 3.7 Reject a tender if Eskom establishes that there is proof that the tenderer influenced the

rejection processing of tenders or the awarding of the contract, the existence of collusion and/or bid

rigging, and/or that the tenderer has participated in any fraudulent/illegal activity in

connection with the Invitation to Tender.

Clarification of a 3.8 Obtain clarification from a tenderer in respect of any matter in the tender that may not be

tender clear or that could give rise to ambiguity in a contract arising from this tender if the matter

were not to be clarified. A document that the Invitation to Tender identifies as a mandatory

tender returnable that is required to be submitted at the closing date and time for tender

submission will not be requested, but Eskom may seek clarity on it.

may utilise reverse e-auction in certain Enquiries. Where reverse e-auction will be utilised,

this will be indicated in the respective Invitation to Tender and the reverse e-auction

supporting documents will be issued in the Invitation to Tender. Tenderers will be required

to submit a complete tender that does not contain Prices. If a tenderer has included prices

in its tender, the prices will not be considered.

Acceptance of 3.22 Notify Eskom's acceptance to the successful tender before the expiry of the validity period

tender or agreed additional validity period. Inform the successful and unsuccessful tenderers only

once approval has been granted by the Eskom Adjudication Authority. For open tenders,

this notification must be published on the Eskom Tender Bulletin and NT e-Tender Portal

Prepare contract 3.23 Revise the contract documents issued by Eskom in the Invitation to Tender documents to

documents take account of:

 Addenda issued during the tender period;

 inclusion of returnables stipulated in the Invitation to Tender;

 inclusion of changes agreed in contract negotiations; and

 Other revisions or documents agreed to between Eskom and the successful

tenderer during negotiations,

Sign Form of 3.24 Arrange for authorised signatories of both parties to complete and sign the original and one

including the Eskom Representative shall not be liable for any losses, claims or damages of

whatsoever nature or howsoever arising that may be sustained by a tenderer or any other

person as a result of its participation in the tender or from any amendment, termination or

suspension of the process set out in the Invitation to Tender or from its exclusion from

participating in the tender process at any point.

Eskom’s right to 1.7 Eskom reserves the right to enter into mandated negotiations with any, one or more selected

negotiate tenderer(s) in accordance with Eskom’s approved procurement policies and procedures.

240-62044728 Rev 12 Eskom Standard Identifier

Conditions of Tender Effective Date 01 February 2025

Review Date January 2030

Disclaimer 1.8 While Eskom takes all reasonable measures to ensure that all information contained in the

regarding accuracy tender documents is correct and complete, Eskom does not, however, make any

of tender representations or warranties, express or implied, as to the accuracy or completeness of

documents such information and Eskom expressly disclaims any, and all liability for such

representations, warranties or statements.

Tenderer’s 2. The tenderer shall comply with the following obligations when submitting a tender and shall:

Tender validity 2.12 Hold the tender(s) valid for acceptance by Eskom at any time within the validity period after

the closing date and time for tender submission. Extend the validity period for a specified

additional period if Eskom requests the tenderer to do so. A tenderer that agrees to extend

the validity of its tender will not be required or permitted to modify its tender. A tenderer that

does not agree to extend the validity of its tender will be excluded from further

consideration. Tenderers will be requested to extend the validity of their tenders until a

contract(s) have been concluded with one or more tenderers. A request that a tenderer

extend the validity of its tender is not a representation that the tender is an acceptable

tender or that Eskom will seek to negotiate or conclude a contract with the tenderer. If the

validity of tenders expires before contracts have been concluded, the procurement process

is deemed to have concluded without an award.

Confidentiality and 2. 13 Treat as confidential all matters that arise in connection with the procurement. Use and copy

copyright of the documents provided by Eskom only for the purpose of preparing and submitting a tender

documents in response to this Invitation to Tender.

Standardised 2.14 Obtain and familiarise themselves with, if required for the purposes of submitting a tender,

specifications and the latest revision of standardised specifications and/or other documents that have been

other publications incorporated by reference into the Invitation to Tender documents by reference.

Site visit and / or 2.15 Tenderers must attend a site visit and/or clarification meeting that is stipulated as being

clarification compulsory in order to familiarise themselves with the proposed work, services, supply,

meeting location or similar. Failure to attend a clarification meeting or site visit that is identified as

compulsory will result in disqualification from participation.

Details of the meeting(s) are stated in the Tender Data. Tenderers are entitled to ask

correction of errors as required above.

Evaluation of 3.17 Score the B-BBEE level as stated on the CSD report or as per certificate/affidavit provided.

B-BBEE If the B-BBEE level is a pre-qualification criterion; then the proof of the B-BBEE level

(certificate/CSD number/CSD report) must be provided at the closing date and time for

tender submission; or the tender will be disqualified. If sub-contracting to designated groups

pre-qualification criteria are utilized (selected/mandatory) in terms of the PPPFA

Regulation, then Eskom will apply the PPPFA requirements for sub-contractors’ B-BBEE

status and the sub-contractors’ CSD number or B-BBEE certificate/affidavit will need to be

provided at the closing date and time for tender submission. Should the

information/documents provided indicate that the level is in dispute (fraudulent/ expired)

then the tender will be disqualified.

However, for the purposes of PPPFA point allocation: if no B-BBEE certificate/affidavit is

provided at Tender closing date and time for tender submission, or the

information/documents provided are fraudulent or have expired; then the tenderer will not

be disqualified (if otherwise deemed to be responsive and acceptable in all other aspects)

but will score zero under PPPFA point allocation.

Evaluation of 3.18 Score the Specific Goals with reference to the supporting documentation in the tender. If a

{"closingDate":"05 October 2020"}

{"name":null,"email":null,"phone":null,"department":"y (SADC) region. As the","address":"the prevention of work-related injury and ill"}

and Quality (SHEQ) Policy

Safety, Health, Environment, and Quality (SHEQ) Unique Identifier: 32-727

Eskom Holdings SOC Ltd, Registration Number 2002/015527/30, is South Africa’s primary electricity

supplier and is wholly owned by the South African Government. Eskom’s key role is to assist in

lowering the cost of doing business in South Africa, enabling economic growth and security of supply

through providing electricity in an efficient and sustainable manner, including its generation,

transmission and distribution, while ensuring that this is done within acceptable benchmark

standards.

Eskom generates and distributes approximately 95% of the electricity used in South Africa and

approximately 40% of the electricity used on the rest of the African continent. Approximately 90% of

Eskom’s production is coming from coal.

Eskom aims to comply with the legislation, policies, conditions and requirements of key government

stakeholders, including spheres of government.

Eskom is currently moving away from operating as a vertically integrated company that supplies

electricity to South Africa and the Southern African Development Community (SADC) region. As the

main provider of generation, transmission and distribution capacity in South Africa, Eskom supplies

electricity to industrial, mining, commercial, agricultural and residential customers, as well as to

redistributors.

In doing so, Eskom’s mission is to provide sustainable electricity solutions to grow the economy and

improve the quality of life of the people in South Africa and in the region.

Eskom is committed to safety, health, the environment and quality principles to ensure that no

operating condition or urgency of service justifies exposing anyone to negative risks arising out of

Eskom’s business, causing an incident with health, safety, environmental and quality consequences.

This Safety, Health, Environment & Quality (SHEQ) Policy governs principles and rules to fulfil

Eskom’s commitment to people, the environment and quality.

Eskom’s operations are underpinned by the organisation’s vision, mission and values.

Vision

Sustainable power for a better future

Mission

To provide sustainable electricity solutions to grow the economy and improve the quality of life of the people in

South Africa and in the region

Eskom will strive to ensure that zero harm befalls its employees, contractors, the

Zero harm

public and the natural environment

Integrity Honesty of purpose, conduct and discipline in actions, and respect for people

Innovation Value-adding creativity and results oriented. Lead through excellence and innovation

Sinobuntu Caring

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30

Safety, Health, Environment, and Quality (SHEQ) Unique Identifier: 32-727

Policy Revision: 4

Page:

A commitment to meet and strive to exceed the needs of the receivers of products

Customer satisfaction

and services

Excellence Acknowledged by all for exceptional standards, performance and professionals

The SHEQ Policy and its implementation aims to ensure commitment to the Eskom vision, values

and the sustainability principles. Zero Harm means ensuring that the Eskom operational activities

do not inflict harm on Eskom’s assets, its employees, contractors and members of the public affected

by its operations, and the environment in terms of compliance obligations. Zero Harm is a value,

which the organisation will strive towards by operating within its compliance obligations/legal and

other requirements, continual improvement against set intended outcomes and reduction of its

environmental footprint by avoiding incidents and minimising environmental degradation. The SHEQ

Policy also aims to achieve Zero Defects.

The implementation of this policy will be in line with the abovementioned values, which underpin the

way Eskom operates.

2. Policy content

2.1 Policy statement

Eskom will integrate and/or incorporate safety, health, environment and quality requirements through

the plan-do-check-act (PDCA) quality cycle in its activities so that decisions made ensure the

consideration of economic development, environmental duty of care, and social equity to continually

improve performance and achieve stakeholder requirements.

Eskom’s commitment to safety, health, environment, and quality management is achieved through:

1. implementation of management systems in accordance with, but not limited to ISO 9001, ISO

14001, and ISO 45001/OHSAS 18001 requirements;

2. fulfilling conformance and compliance obligations/legal and other requirements to which Eskom

subscribes and sets to meet the intent of this policy;

3. taking overall responsibility and accountability for the prevention of work-related injury and ill-

health, as well as the provision of safe and healthy workplaces and activities;

4. addressing the needs and expectations of Eskom’s workers, customers, interested parties and

stakeholders;

5. setting safety, health, environment and quality objectives to achieve intended outcomes and

measuring performance against these to ensure continual improvement;

6. applying risk-based assessment methodologies (i.e. conducting hazard identification and risk

assessment, fitness for duty assessments, emergency preparedness responses, response to

emerging outbreaks, pandemic or epidemic disasters and medical surveillances) for the

opportunity for improvement within the SHEQ management systems;

7. conducting safety, health, environment and quality training and creating employee awareness;

8. engaging interested parties and stakeholders by promoting open communication and

engagement that is safety, health, environment and quality purpose-driven;

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30

Safety, Health, Environment, and Quality (SHEQ) Unique Identifier: 32-727

Policy Revision: 4

Page:

9. ensuring that processes are in place and measured for Eskom’s contractors to meet Eskom’s

safety, health, environment and quality requirements;

10. ensuring that adequate resources are available for safety, health, environment and quality

management;

11. supporting the establishment and functioning of environment, quality, health and safety

committees;

12. proactively managing Eskom’s environmental footprint, minimising pollution and environmental

degradation, pursuing a low-carbon future, and prioritising energy and water efficiency and

conservation within and outside Eskom including transitioning to a cleaner energy mix;

13. engaging, directing and supporting persons to contribute to the effective management of SHEQ

requirements;

14. ensuring the sustainable use of resources and exploring new opportunities for climate change

mitigation and adaptation, and protection of biodiversity, ecosystems and the prevention of

pollution and degradation

15. ensuring continual improvement in SHEQ systems to enhance Eskom’s business performance;

16. consultation and participation of workers and worker representatives on OH&S management

systems.

2.2 Policy principles or rules

Eskom’s principles and rules that underpin the way in which it approaches safety, health,

environment and quality are as follows:

1. Poor quality performance and occupational health, safety and environmental incidents are

preventable.

2. SHEQ performance is achieved through a Zero Harm culture.

3. Management is accountable for setting safety, health, environment and quality policy and every

employee is expected to ensure implementation and compliance within the scope of their duties.

4. Conducting business with respect and care for people, the environment and assets.

5. Eskom strives to ensure that Zero Harm befalls its employees, contractors, the public and the

environment:

o Zero fatalities

o Zero injuries, ill-health

o Zero environmental incidents

o Zero tolerance

o Zero defects

6. Eskom’s Life-saving Rules support the intent of the policy and applies to all employees,

contractors and visitors:

o Open, isolate, test, earth, bond, and/or insulate before touch

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30

Safety, Health, Environment, and Quality (SHEQ) Unique Identifier: 32-727

Policy Revision: 4

Page:

o Hook up at heights

o Buckle up

o Be sober

o Permit to work

7. No operating condition, or urgency of service, justifies exposing anyone to negative risks arising

out of Eskom’s business, causing an incident with health, safety, environmental and quality

consequences.

8. Governance, decision-making processes and plans are based on safety, health, environment

and quality intended outcomes and criteria in line with Eskom values, and promote efficiency.

3. Supporting clauses

3.1 Scope

This policy document sets out Eskom’s approach to safety, health, environment and quality across

the Eskom Group.

3.1.1 Purpose

The purpose of this policy is to set the commitment for safety, health, environment and quality

management within Eskom and to ensure uniformity across the organisation.

3.1.2 Applicability

This policy shall apply throughout Eskom Holdings SOC Ltd divisions, subsidiaries, and entities in

which Eskom has a controlling interest or influence.

3.1.3 Effective date

Implementation of this policy shall be monitored after one month from the date of authorisation and

communication.

3.2 Normative/Informative references

Parties using this document shall apply the most recent edition of the documents listed in the

following paragraphs.

3.2.1 Normative

[1] ISO 9001 Quality Management Systems - Requirements

[2] Constitution of the Republic of South Africa Act, No.

[3] National Environmental Management Act, No.

[4] Occupational Health and Safety Act, No.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30

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Policy Revision: 4

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[5] Compensation for Occupational Injuries and Diseases Act, No.

[6] Mines Health and Safety Act, No.

[7] 240-62196227 Life-saving Rules standard

[8] 32-716 Internal OHS Communications Standard

[9] 240-62582234 OHS Roles and Responsibilities and Statutory Appointments

[10] ISO 14001 Environmental Management Systems – Requirements with guidance for use

[11] OHSAS 18001: Occupational Health and Safety Management Systems – Requirements

[12] ISO 45001 Occupational Health and Safety Management System Standard — Requirements

with guidance for use

3.2.2 Informative

[1] ISO 9000 Quality Management Systems – Fundamentals and Vocabulary

[2] Health and Safety Agreement between Eskom and Organised Labour

[3] 240-77569976 Eskom Climate Change Policy

[4] ISO 9004 Managing for the Sustained Success of an Organisation – A Quality Management

Include the word “environment” which was previously

October 2020 4

omitted under “2.1 Policy statement (11)”.

Align to the requirements of the latest ISO 9001, ISO

August 2020 3 14001 and ISO 45001 standards and new business

requirements.

Update of policy based on: revised ISO 9001 and 14001

standards; change in Eskom’s registration name; changed

August 2016 2 to refer to other standards as may be applicable; aligned to

Corporate Plan; and the appointment of a new Group Chief

No specific requirements found

Title: Safety, Health, Environment, Document Identifier: 32-727

and Quality (SHEQ) Policy

and SustainabilitySustainability Systems Eskom Holdings SOC Ltd

(Acting)

Date: 05 October 2020 Date: 05 October 2020 Date: 05 October 2020

EDC TLN Formatted 24.08.2020/TN updated 25/08/2020 Policy Directive

Template 32-2 Revision 7

Safety, Health, Environment, and Quality (SHEQ) Unique Identifier: 32-727

Reg No 2002/015527/30.

Safety, Health, Environment, and Quality (SHEQ) Unique Identifier: 32-727

Policy Revision: 4

Page:

1. Introduction

Eskom Holdings SOC Ltd, Registration Number 2002/015527/30, is South Africa’s primary electricity

supplier and is wholly owned by the South African Government. Eskom’s key role is to assist in

lowering the cost of doing business in South Africa, enabling economic growth and security of supply

through providing electricity in an efficient and sustainable manner, including its generation,

transmission and distribution, while ensuring that this is done within acceptable benchmark

standards.

Eskom generates and distributes approximately 95% of the electricity used in South Africa and

approximately 40% of the electricity used on the rest of the African continent. Approximately 90% of

Eskom’s production is coming from coal.

operating condition or urgency of service justifies exposing anyone to negative risks arising out of

Eskom’s business, causing an incident with health, safety, environmental and quality consequences.

This Safety, Health, Environment & Quality (SHEQ) Policy governs principles and rules to fulfil

Eskom’s commitment to people, the environment and quality.

Eskom’s operations are underpinned by the organisation’s vision, mission and values.

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and the sustainability principles. Zero Harm means ensuring that the Eskom operational activities

do not inflict harm on Eskom’s assets, its employees, contractors and members of the public affected

by its operations, and the environment in terms of compliance obligations. Zero Harm is a value,

which the organisation will strive towards by operating within its compliance obligations/legal and

other requirements, continual improvement against set intended outcomes and reduction of its

environmental footprint by avoiding incidents and minimising environmental degradation. The SHEQ

the plan-do-check-act (PDCA) quality cycle in its activities so that decisions made ensure the

consideration of economic development, environmental duty of care, and social equity to continually

improve performance and achieve stakeholder requirements.

Eskom’s commitment to safety, health, environment, and quality management is achieved through:

1. implementation of management systems in accordance with, but not limited to ISO 9001, ISO

14001, and ISO 45001/OHSAS 18001 requirements;

2. fulfilling conformance and compliance obligations/legal and other requirements to which Eskom

subscribes and sets to meet the intent of this policy;

3. taking overall responsibility and accountability for the prevention of work-related injury and ill-

health, as well as the provision of safe and healthy workplaces and activities;

4. addressing the needs and expectations of Eskom’s workers, customers, interested parties and

stakeholders;

5. setting safety, health, environment and quality objectives to achieve intended outcomes and

measuring performance against these to ensure continual improvement;

6. applying risk-based assessment methodologies (i.e. conducting hazard identification and risk

assessment, fitness for duty assessments, emergency preparedness responses, response to

emerging outbreaks, pandemic or epidemic disasters and medical surveillances) for the

opportunity for improvement within the SHEQ management systems;

7. conducting safety, health, environment and quality training and creating employee awareness;

8. engaging interested parties and stakeholders by promoting open communication and

engagement that is safety, health, environment and quality purpose-driven;

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9. ensuring that processes are in place and measured for Eskom’s contractors to meet Eskom’s

safety, health, environment and quality requirements;

10. ensuring that adequate resources are available for safety, health, environment and quality

management;

11. supporting the establishment and functioning of environment, quality, health and safety

committees;

12. proactively managing Eskom’s environmental footprint, minimising pollution and environmental

degradation, pursuing a low-carbon future, and prioritising energy and water efficiency and

conservation within and outside Eskom including transitioning to a cleaner energy mix;

13. engaging, directing and supporting persons to contribute to the effective management of SHEQ

requirements;

14. ensuring the sustainable use of resources and exploring new opportunities for climate change

mitigation and adaptation, and protection of biodiversity, ecosystems and the prevention of

pollution and degradation

15. ensuring continual improvement in SHEQ systems to enhance Eskom’s business performance;

16. consultation and participation of workers and worker representatives on OH&S management

systems.

2.2 Policy principles or rules

Eskom’s principles and rules that underpin the way in which it approaches safety, health,

environment and quality are as follows:

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o Hook up at heights

o Buckle up

o Be sober

o Permit to work

out of Eskom’s business, causing an incident with health, safety, environmental and quality

consequences.

3.1 Scope

This policy document sets out Eskom’s approach to safety, health, environment and quality across

the Eskom Group.

3.1.1 Purpose

following paragraphs.

3.2.1 Normative

[1] ISO 9001 Quality Management Systems - Requirements

[2] Constitution of the Republic of South Africa Act, No.

[3] National Environmental Management Act, No.

[4] Occupational Health and Safety Act, No.

Reg No 2002/015527/30

Safety, Health, Environment, and Quality (SHEQ) Unique Identifier: 32-727

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[5] Compensation for Occupational Injuries and Diseases Act, No.

[6] Mines Health and Safety Act, No.

[7] 240-62196227 Life-saving Rules standard

[8] 32-716 Internal OHS Communications Standard

[9] 240-62582234 OHS Roles and Responsibilities and Statutory Appointments

[10] ISO 14001 Environmental Management Systems – Requirements with guidance for use

[11] OHSAS 18001: Occupational Health and Safety Management Systems – Requirements

[12] ISO 45001 Occupational Health and Safety Management System Standard — Requirements

with guidance for use

3.2.2 Informative

[1] ISO 9000 Quality Management Systems – Fundamentals and Vocabulary

[2] Health and Safety Agreement between Eskom and Organised Labour

[3] 240-77569976 Eskom Climate Change Policy

[4] ISO 9004 Managing for the Sustained Success of an Organisation – A Quality Management

Approach

3.3 Definitions

3.3.1 Accident: Any unplanned event, arising out of and in the course of, an Eskom or contractor

employee’s employment and resulting in personal injury, ill-health, or death of the employee,

including damage and/or environmental pollution or degradation, as well as death of, or injury

to, any member of the public.

3.3.2 Consultation: seeking views before making a decision

3.3.3 Continual improvement: Recurring activity to increase the ability to fulfil requirements.

3.3.4 Contractor: (Also referred to as mandatory as per section 1 of the OHS Act): Any employer

formally contracted (directly or indirectly) by Eskom and who performs work and supplies a

service, product, equipment or material for the purposes of advancing Eskom’s business or

other interests is classified as a contractor. This includes Eskom board members, personal

contractors (that is, consultants) and third-party contractors (that is, vendors, suppliers,

agents, joint ventures, principal contractors and subcontractors).

3.3.5 Environment: The surroundings within which humans exist and that are made up of:

i. the land, water, and atmosphere of the earth;

ii. micro-organisms and plant and animal life;

iii. any part or combination of (i) and (ii) and the interrelationships among and between

them; and

iv. the physical, chemical, aesthetic, and cultural properties and conditions of the foregoing

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that influence human health and well-being.

3.3.6 Eskom: Eskom Holdings SOC Ltd.

3.3.7 Incident: Any unplanned event that could or does result in harm, injury and ill-health,

damage, and/or environmental pollution or degradation or gives rise to an accident or has the

potential to lead to an accident.

3.3.8 Interested and affected party: person or organisation that can affect, be affected by, or

perceive itself to be affected by a decision or activity.

3.3.9 Occupational health and safety: Deals with the prevention of occupational injuries and

diseases as well as the protection, promotion and maintenance of the health of all employees

and other workers (including temporary workers and contractors). It includes occupational

hygiene, occupational safety, occupational medicine, occupational nursing, fire safety, public

safety and emergency preparedness.

3.3.10 Participation: involvement in decision-making.

3.3.11 Quality: The quality of something can be determined by comparing a set of inherent

characteristics with a set of requirements. If those inherent characteristics meet all

requirements, high or excellent quality is achieved. If those characteristics do not meet all

requirements, a low or poor level of quality is achieved.

3.3.12 Zero defects: Zero defects are aimed at the reduction of defects through prevention. It is

directed at motivating people to prevent mistakes by developing a constant, conscious desire

to do their job right the first time.

3.3.13 Zero Harm: The prevention of harm to people and the environment brought about through

visible and felt leadership, including the implementation of effective controls and practices.

3.4 Abbreviations

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3.5 Roles and responsibilities

3.5.1 Eskom’s Leadership is accountable for leading the practices and processes needed to control

and manage safety, health, environment and quality risks, opportunities and impacts as an

integral part of Eskom’s operations.

3.5.2 Eskom’s employees are responsible for understanding and incorporating safety, health,

environment and quality into daily work activities.

3.5.3 Eskom’s contractors are responsible for meeting applicable safety, health, environment and

quality compliance obligations and organisational requirements.

3.6 Process for monitoring

August 2013 1 account Eskom’s strategic imperatives, changed structure

and additional Eskom values.

This policy supersedes 32-94 and 32-7 SHE and Quality

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Cell D3: Type 1 in the block to select the applicable type of Category

Cell D3: Type 1 in the block to select the applicable type of Category

I. Eskom HOLDINGS SOC LTD a company incorporated under the laws of the Republic of South Africa, having its registered office at Megawatt Park, Maxwell Drive, Sunninghill ext.3, Sandton, Republic of South Africa, with registration number 2002/015527/06 [hereinafter referred to as “the Disclosing Party”.

I. Eskom HOLDINGS SOC LTD a company incorporated under the laws of the Republic of South Africa, having its registered office at Megawatt Park, Maxwell Drive, Sunninghill ext.3, Sandton, Republic of South Africa, with registration number 2002/015527/06 [hereinafter referred to as “the Disclosing Party”.

eTendering system is a web-based system that allows suppliers bidding for various tenders advertised

submit tender documents at various Eskom tender offices. eTendering system replaces the manual or

physical submission of tender documents at various Eskom tender offices. eTendering system in a

Suppliers will

be required to register their details before they can be granted access to the eTendering system. An

OTP (one time pin) will be sent to both their cell phone and email address.

Quick and direct access is also available by using the following links:

TenderBulletin Public website: https://tenderbulletin.eskom.co.za - this is used by members

of the public, to view and access Eskom published tenders. eTendering hyperlink will be found

on this site. Members of the public may follow prompt instructions once they have clicked on

the eTendering link (https://eTendering.eskom.co.za). This link will allow them to upload the

required tender documentation.

eTendering website Public website: https://eTendering.eskom.co.za - this is used by

members of the public, to view information about published tenders and submit their tender

documents.

N.B: Members of the public would need to have a CSD number to gain access to

eTendering system.

2 Problems

A channel of communication has been created in case users of the system experiences a problem

with the system. In a case users come across some difficulties in using Tender bulletin, eTendering

and OpenText systems they need to contact the buyer responsible for the published tender.

Closed tenders refers to the tenders which are not listed

on Tenderbulletin as normal tenders, but are tenders sent directly to the relevant and potential

suppliers who meet the selection and evaluation criteria to offer what the buyer needs. These

suppliers will be sent a link via email to bid privately.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

4 Getting Started

To gain access to eTendering portal

1. Open your web browser

2. Type TenderBulletin (eskom.co.za) or https://eTendering.eskom.co.za

3. eTendering system login page will be displayed:

Fig 1

Registration Form Steps to follow

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

Complete all the fields

Contact number must start with a

Plus prefix e.g +27

Ensure that you also fill in the

capture picture to validate that you

are not a robot.

Once all columns have been filled

click on register button

Pop-up message will be displayed asking

the registerer to verify the email sent to

the provided email address.

If the email does not come through,

button

email to be resent,

Once you have received the email click

on link provided on

the email.

Then you will be directed back to

etendering site with a login screen

displayed, now complete the login

with your verified email address and

password

Fig1.1

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

Fig2a.

Fig2b.

Fig3.

4. Once the email is verified, login using your registered email address and password then the

OTP page will be displayed

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

5. OTP sent to the registered cellphone number and email address

6. Insert the otp number then click , to resend OTP click on

button

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

7. Landing page once OTP is verified

9. A page with the preferred Tender information is displayed before tender documentation can

be submitted.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

10. Click on to submit required Tender documents

11. Landing page once clicked on . Take note of the

mentioned disclaimers.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

12. To submit tender documents, click on

13. Upload required tender documents by:

14. Giving the file a name

15. Select the listed file type e.g.: Technical, commercial, finance and etc

16. Choose the file you need to upload

17. Then click on button, Fig5.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

Fig4.

Fig5.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

14. Once clicked on , this page will be displayed with the submitted document(s).

Continue to submit all the required documents under the correct category ,i.e: Technical

should be selected if technical documentation is uploaded and etc. Verify all required

Final Submission

button.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

15. Click on . A file size cannot exceed 50MB and a total size of

all uploaded files should not exceed 900MB.

16. Once -up message confirming the submission

will pop-up

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

17. Click on to finalize the submission of documents.

If not all documents were submitted or still wish to add or submit more documents, click on

.

18. Once the submission is finalised the page with all submitted documents will display with the

submission and closed time and date timestamp at the bottom.

19. My Submissions . All your individually

submitted tenders will be displayed.

If you want to view or verify the submitted documents, click on

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

20. Once the submission process is complete an email with be sent to the submitter with all

submitted documents on email,Fig6.This is the final step for the submitter or tenderer.

It is vital to save the email with the submission ID for future enquiry if need be.

--------Originalmessage--------

From:Eskom E-Tender Document Submission 28 [email protected]

Date:Tue,23Aug2022,3:42pm

To:[email protected]

Subject: Response To Submitter

Eskom E-Tender Document Submission 28

Hi Monalisa

You have finalized a new submission with submission id:14 on tender #MPKUS10086PS

closing date : 2022-11-30 10:00:00.

Have started the submission from 2022-08-23 14:28:33 and finalized at 2022-08-23

15:42:28

Tender Description:

Award for Provision of Office Cleaning and Janitorial Services at Kusile Power Station

Project

Files Submitted:

ID Original NameTitle Size Type

38 Test7.pdf testingCom 33141 Commercial

40 Test1.pdf testingTech 33502 Technical

41 Test15.pdf testingFin 33141 Finance

Thanks,

Eskom E-Tender Document Submission 28 Automated Mail

© 2022 Eskom E-Tender Document Submission 28. All rights reserved.

NB: This Email and its contents are subject to the Eskom Holdings SOC Ltd EMAIL

LEGAL NOTICE which can be viewed at

http://www.eskom.co.za/Pages/Email_Legal_Spam_Disclaimer.aspx

Fig6.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

5 Edit Registration

To edit already registered information such as Name, Organization, CSD and cell phone number

, Fig1. New window with information that needs to be

updated pop ups,Fig2. Click on button to update registration details.

Fig1.

Fig2.

6 Log off Button

Fig1.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

7 Password reset

To reset a forgotten password, click Fig1. and a new screen will

pop up to enter an alternative email where the new password will be sent Fig2.Confirmation

message will be sent to the user, Fig3.

Fig1.

Fig2.

Fig3.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

An email confirming password reset will be sent to the email provided.

Click on the link or to reset the password.

Fig4.

A new window will pop up to reset and confirm the new password, Fig5.Enter new

password and confirm then click on button.

Fig5.

OTP window will pop up, type in the OTP sent to either the cell phone or email address.

Fig6.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

OTP successfully goes through and lands on the below screen, password is successfully

reset.

Fig7.

8 General

This system is compatible to most web browsers however we recommend Ms Edge.

The end.

© 2023 Eskom of 19

Closing date: 30 November 2022 at 10:00:00.

No other dates (briefings, site visits, clarification deadlines) are stated in the document.

{"name":"Ms Edge","email":"[email protected]","phone":null,"department":null,"address":"ls before they can be granted access to the eTendering system. An"}

Submission is electronic only via the Eskom eTendering system (https://eTendering.eskom.co.za).

• A Central Supplier Database (CSD) number is required to access the eTendering system.
• Registration on the eTendering system requires a valid cellphone number and email address; an OTP is sent to both for verification.
• Upload tender documents under the correct category (e.g., Technical, Finance, Commercial) before finalising the submission.
• Once finalised, the system displays a timestamp of the submission and closing time; no further documents can be added after finalisation.
• For system difficulties, contact the buyer responsible for the published tender.
• Returnable forms: all required tender documents must be uploaded; the specific forms are not listed in the provided document.

No specific evaluation criteria are stated in this manual. It only mentions that suppliers must meet selection and evaluation criteria for closed tenders.

The eTendering system is a web-based system that allows suppliers to submit tender documents electronically.

It replaces the manual or physical submission of tender documents at Eskom tender offices.

The TenderBulletin Public website (https://tenderbulletin.eskom.co.za) is used by the public to view and access Eskom published tenders.

The eTendering website (https://eTendering.eskom.co.za) is used by the public to view tender information and submit tender documents.

A CSD number is required to access the eTendering system.

The document is a user manual for the Eskom eTendering system, not the tender specification; no technical details of the conveyors are provided.

To submit tender documents via the eTendering system: register and verify email, log in, enter OTP, select the tender, upload required documents by giving the file a name, selecting the file type (e.g., Technical, commercial, finance), choosing the file, and clicking the upload button. Continue submitting all required documents under the correct category. Verify all required documents are uploaded. Finalize the submission by clicking the Final Submission button. File size cannot exceed 50MB and total size of all uploaded files should not exceed 900MB. After finalization, a confirmation pop-up appears. If not all documents were submitted, you can add more before finalizing. Once finalized, the page displays all submitted documents with submission and closing timestamps. An email with all submitted documents and the submission ID is sent to the submitter; it is vital to save this email for future enquiries.

CSD number required to access the eTendering system.

No other compliance requirements are stated in the provided document.

If users experience problems with the Tender bulletin, eTendering, or OpenText systems, they should contact the buyer responsible for the published tender.

Eskom and its subsidiaries will conduct business with respect and care for people to ensure that no

operating condition or urgency of service endangers the life of anyone or causes injury or damage

to the environment. Eskom is committed to preventing all work-related injuries. In fulfilling this

commitment to protect people, the environment and property, management will provide and

maintain a safe and healthy work environment, in accordance with industry standards and in

compliance with legislative requirements.

At-risk behaviour leads to incidents. Life-saving Rules are safety rules that have been created to

enforce zero tolerance for serious at-risk behaviours. These rules have been determined in terms

of the consequences of the behaviours they describe, that is, if a particular set of behaviours or

actions has a very high probability of causing disabilities or fatalities when performed.

The Eskom Life-saving Rules complement our existing safety best practices and are safety rules to

be followed at all locations.

The Life-saving Rules apply to all Eskom employees, agents, consultants, and contractors. Visitors

to Eskom should also respect and adhere to these rules as applicable and could be instructed to

leave the Eskom premises with immediate effect should they refuse to do so.

2. Supporting Clauses

2.1 Scope

This standard shall apply at all Eskom sites with the intention to promote a safe working

environment for all Eskom employees, agents, consultants, and contractors. Visitors to Eskom

should also respect and adhere to these rules, as applicable.

2.1.1 Purpose

This standard clarifies the five most prominent causes of serious injuries and fatalities within

Eskom, and Eskom’s intention to enforce “ZERO TOLERANCE” with respect to non-adherence to

these rules, due to the potential consequences of serious injury or fatality at the workplace.

2.1.2 Applicability

This standard shall apply throughout Eskom Holdings SOC Limited, its divisions, subsidiaries, and

entities wherein Eskom has a controlling interest and/or Eskom contractors, unless specifically

exempted by Sustainability Systems, where the business transacted may be of a completely

different nature to the core business of Eskom.

2.1.3 Effective date

This document will be effective from the date of authorisation.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Life Saving-Rules Unique Identifier: 240-62196227

Revision: 6

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2.2 Normative/Informative References

Parties using this document shall apply the most recent edition of the documents listed in the

following paragraphs.

2.2.1 Normative

[1] ISO 9001 Quality Management Systems

[2] 32-37: Substance Abuse Procedure

[3] 32-95: Environmental, Occupational Health and Safety Incident Management Procedure

[4] 32-136 Contractor Health and Safety Requirements

[5] 32-345 Eskom Vehicle Safety Specification

[6] 32-407 Behavioural Safety Observations

[7] 32-418: Working at Heights Standard

[8] 32-477 Safety, Health and Environment Training and Development Procedure

[9] 32-520 Occupational Health and Safety Risk Assessment Procedure

[10] 32-524 Developing a SHE Specification

[11] 36-681: Plant Safety Regulations

[12] 32-726 SHE requirements for Eskom Commercial Process

[13] 32-727: Safety, Health, Environment and Quality Policy

[14] 32-848: Operating Regulations for High Voltage Systems

[15] 32-1112: Disciplinary Code

[16] 32-1113: Disciplinary Procedure

[17] 240-44175132 Eskom Personal Protective Equipment Specification

[18] 240-62946386: Vehicle and Driver Safety Management Procedure

[19] 240-43848327: Right to Refuse Employees’ Right of Refusal to Work in an Unsafe Situation

Procedure

[20] 240-84733329: Medical Surveillance Procedure

[21] 240-100979499 Personal Protective Equipment for Working at Heights Specification

2.2.2 Informative

[22] National Road Traffic Act

[23] Occupational Health and Safety Act

[24] 34-104 Earthing Standard

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Life Saving-Rules Unique Identifier: 240-62196227

Revision: 6

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2.3 Definitions

2.3.1 Contractor: Any person (juristic/individual) formally contracted (directly or indirectly) by

Eskom and who performs work; supplies a service, product, equipment or material for the

purposes of advancing Eskom’s business and other interests. This includes consultants,

and third party contractors i.e. vendors, suppliers, agents, joint ventures, fixed term

contractors, principal contractors and subcontractors.

2.3.2 Life-saving Rule: Rules that, if not adhered to, have the potential to cause serious harm to

people. The consequences of a person knowingly and wilfully violating this rule will result in

a disciplinary process in accordance with the Eskom Disciplinary Code and Procedure.

2.3.3 Visitors: Any person who visits an Eskom site/office during working hours to attend a

meeting or for any reason whatsoever. This could include a minor.

2.3.4 Work at height: Means any work performed above a stable work surface or where a

person puts himself/herself in a position where he/she exposes himself/herself to a fall from

or into. Work at height is, as a result, work in any place (except a staircase in a permanent

workplace ), including a place at, above or below ground level, where a person could be

injured if he/she fell from that place. Access and egress that present a risk of fall can also

be classified as work at height.

2.3.5 Zero Tolerance: The standard that provides for the imposition of severe consequences for

a proscribed offence or behaviour without making exceptions for the extenuating

circumstances.

2.4 Abbreviations

Abbreviation Explanation

OHS Occupational Health and Safety

ORHVS Operational Regulations for High Voltage Systems

PPE Personal Protective Equipment

PSR Plant Safety Regulations

PTW Permit to Work

SHEQ Safety, health, environment and quality

2.5 Roles and Responsibilities

2.5.1 Sustainability Systems Department

The sustainability Systems Department shall:

a) Compile and review the Life-saving Rules for Occupational Health and Safety;

b) Develop awareness material;

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c) Ensure that the rules are communicated throughout the business;

d) Ensure compliance is monitored; and

e) Ensure that violations and sanctions are consolidated and communicated by Sustainability

Systems to the organisation.

2.5.2 All Groups/Divisions/Operating Units/Business Units

The management at Group/Divisional/Operating Unit/Business Unit level shall be responsible for:

a) Implementing the Eskom Life-saving Rules in their Groups/Divisions/Operating

Units/Business Units.

b) Communicating to all their employees, contractors, contractor employees and visitors the

importance of compliance with the Eskom Life-saving Rules and the consequences of non-

compliance therewith. This includes communicating Life-saving Rules to all new

employees and new contractors.

c) Ensuring that the awareness material is made available, distributed and displayed at all

units.

d) Ensuring all employees sign confirmation that the rules have been discussed with them,

that they understand the rules and the consequences of violating these rules, and retain

copies thereof.

e) Investigating any violation of a Life-saving rule and initiate the disciplinary process within

five (5) working days.

f) Ensuring consistency in the application of appropriate sanctions on employees, contractors

and contractor employees.

2.5.3 All employees (Eskom and contractors)

a) Always observe and adhere to the Life-saving Rules.

b) Avoid taking shortcuts when executing tasks. Always do the right thing even when no-one

is watching.

c) Only perform work that you are authorised to do.

d) All employees to exercise the right to refuse to perform work in an unsafe situation, or when

required to ignore a Life-saving rule.

2.6 Process for Monitoring

Groups/Divisions/Operating Units/Business units are responsible for ensuring the understanding

of, and compliance with, Life-saving Rules. Line management shall monitor compliance and report

on analysis and trending through performance reporting. The amendments to the revised standard

shall be implemented with immediate effect and may be audited after a period of six (6) months

from date of implementation.

2.7 Related/Supporting Documents

[1] 240-62196227 - Life-saving Rules – revision 5 (superseded).

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user to ensure it is in line with the authorized version on the system.

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Revision: 6

Page:

[2] 240–63942960 - Life-saving Rule Acknowledgement Form Document Content.

3. Document Content

Life-saving Rules are safety rules that, if not adhered to, have the potential to cause serious harm

to people. The consequences of a person knowingly and wilfully violating these rules will result in a

disciplinary process in accordance with the Eskom Disciplinary Code and Procedure.

The objective of this standard is to clarify Eskom’s intention to enforce “ZERO TOLERANCE” with

respect to behaviour resulting in serious risk to an individual at the workplace.

It must be noted that the content of this standard does not detract from the requirements for safe

behaviour for all other work-related activities or other safety requirements, but emphasises the

importance thereof.

3.1 Eskom Life-Saving Rules

3.1.1 Rule 1: open, isolate, test, earth, bond, and/or insulate before

Touch

With the aim to ensure a safe electrical work environment, no person may work/operate on, around

or near any electrical network, line or apparatus, electrically connected to the power system and/or

electrically charged and/or not electrically charged unless:

a) He/she is trained and authorised as competent for the task to be done;

b) There is a valid permit to work, where required;

c) A pre-task risk assessment to identify all risks and hazards has been conducted prior to any

work commencing;

d) He/she follows the requirements on OPEN, ISOLATE, TEST, EARTH, BOND and/or

INSULATE BEFORE TOUCH, correctly based on applicable/related standards, procedures

and outcome of risk assessment fit for the type of work or task to be performed;

e) The authorised person (team leader) has certified and physically shown all team members that

the apparatus is safe to work on;

f) He/she makes the specific electrical environment safe prior to performing the work; and

g) All the appropriate PPE (including face shield and insulated gloves for low voltage work) are

worn.

3.1.2 Rule 2: hook up at heights

Working at height is a significant part of work in Eskom Holdings and is regarded as a high-risk

activity, and as a result all precautions must be taken to prevent incidents while working at height.

Wherever reasonably practicable, preference must be given to the performance of work at ground

level as opposed to work in an elevated position. Where work in an elevated position is necessary,

the requirements in this document shall apply.

No person may work at height where there is a risk of falling unless:

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Revision: 6

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a) He/she is medically fit to work at height;

b) A pre-task risk assessment to identify all risks and hazards has been conducted prior to

commencing any work of this nature;

c) He/she is appropriately trained as determined by the risk assessment;

d) He/she is appropriately secured during ascending and descending; and

e) He/she is using an Eskom approved fall arrest system where applicable.

3.1.3 Rule 3: buckle up

Where required, the proper wearing of seat belts for any driver, operator and passenger is

mandatory in all vehicles/equipment when driving and/or travelling for Eskom business purposes.

The driver is obligated to ensure that he/she as well as all passengers are properly seated and

wearing their seatbelts at all times while being transported in the vehicle, as per Eskom

specifications.

Note: This rule is applicable on any road or parking lot, irrespective of the speed, and when the

vehicle moves in a forward or backward direction.

3.1.4 Rule 4: be sober

No person who is under the influence or who appears to be under the influence of intoxicating

liquor or drugs will be permitted to enter, or remain on an Eskom site or conduct Eskom business

or drive/operate a vehicle/equipment for Eskom business purposes.

This includes any level of alcohol or the presence of any drugs, controlled substances, and/or

illegal substances in the body that impairs or could impair mental and physical functioning,

irrespective of when the substance was used.

3.1.5 Rule 5: ensure that you have a permit to work

Where an authorisation limitation exists, no person shall work without the required Permit to Work

(PTW), which is governed by for example the:

a) Plant Safety Regulations; or

b) Operating Regulations for High Voltage Systems (ORHVS); or

c) Any other activity where a permit is required.

No plant is to be returned to service without the cancellation of all permits on that plant in

accordance with procedure, unless permission is granted for a particular plant to be returned to

service with permits still open, like in the case of redundant systems.

NOTE: In the case of live work, a “live work declaration form” is to be completed by the authorised

person, who is the person responsible for the safe execution of work according to relevant

Controlled disclosure

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user to ensure it is in line with the authorized version on the system.

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Reg No 2002/015527/30.

Life Saving-Rules Unique Identifier: 240-62196227

Revision: 6

Page:

standards and procedures. Outline the key principles or rules to support the implementation of the

standard statement.

3.2 Consequences of violating a Life-Saving Rule

In terms of general health and safety in Eskom, if any of the Life-saving Rules are violated, it will

be treated as a serious misconduct, and result in a disciplinary process in accordance with the

Eskom Disciplinary Code and Procedure.

It must be highlighted that Eskom takes a ZERO TOLERANCE stance to violation of these rules.

Depending on the circumstances, Eskom reserves the right, where a contractor

manager/supervisor allows the violation of a Life-saving Rule, to suspend the contractor’s activities

while determining an appropriate sanction.

In the light of a contractor employee allegedly violating a Life-saving Rule, the contractor shall

immediately remove the employee from site and initiate the disciplinary process. The contractor

shall investigate any violation of a Life-saving Rule and initiate the disciplinary process within five

(5) working days of the violation. The contractor shall after the disciplinary process furnish Eskom

with a copy of the sanction.

4. Acceptance

This document has been seen and approved by:

Name Designation

Thava Govender Group Executive – Generation and (Acting) Risk and Sustainability

Divisions

Kerseri Pather General Manager – Sustainability Systems

Jace Naidoo Senior Manager – Sustainability Systems – OHS

Alex Stramrood Senior Manager – Sustainability Systems – OHS

Risk and Sustainability Members of the Risk and Sustainability Management Committee

Management Committee

HR Policies and Procedures Members of the HR Policies and Procedures Committee

Committee

5. Revisions

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user to ensure it is in line with the authorized version on the system.

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Revision: 6

Page:

Date Rev. Compiler Remarks

January 2017 6 A Stramrood Substituted the words “Disciplinary

hearing” with Disciplinary process.

Updated the Purpose and

Applicability to specify that this

Standard is applicable to

contractors. Updated Normative

and Informative References.

Updated Definition section by

removing Agent and Consultant as

these have been incorporated into

the definition of Contractor.

Updated the definition of Work at

Height and Zero Tolerance.

Reviewed and updated the Roles

and Responsibilities section and

Process for Monitoring. Added

permit requirement to Rule 1,

updated Rule 2 - Removed the

words “psychologically fit to work”

as this is no longer a requirement

in terms of the Construction

Regulations, 2014 and updated

Rule 3 – Removed the words “(for

example transporting people on

the back of trucks in a cabin)”

Updated Consequences of

violating a Life-saving Rule with

regard to contractors.

October 2015 5 A Stramrood Revision date needed to be

extended. Content still valid and

same.

May 2012 4 S Govender Amended Section 3.6

Consequences of Violating a Life-

saving Rule to align with EXCO

decision.

March 2013 3 S Govender Changed Cardinal Rules to Life-

saving Rules, and amended

content to ensure better

understanding of the intent and

requirements.

September 2010 2 K Terblanche Content of Rev 1 was incorporated

into the new Policy template.

Content was revised and updated.

December 2008 1 K Terblanche Annexure 1: Acknowledgement of

Eskom Life-saving Rules of this

document was removed. The

references made to Annexure 1 in

paragraphs 3.5.2 and 3.8 were

also removed.

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Revision: 6

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Date Rev. Compiler Remarks

August 2008 0 K Terblanche The document with reference

number 32-421 was developed

and approved.

6. Development Team

The following people were involved in the development of this document:

 Alex Stramrood

 Kerseri Pather

 Loraine Smit

 Marc Lebea

 Mike Townsend

 Nosipho Noveve

 Sheryl Isaacs

 Sivi Govender

7. Acknowledgements

SN Middel

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{"name":null,"email":null,"phone":null,"department":"....................................................................... 5","address":null}

[1] ISO 9001 Quality Management Systems

[13] 32-727: Safety, Health, Environment and Quality Policy

Eskom and its subsidiaries will conduct business with respect and care for people to ensure that no

operating condition or urgency of service endangers the life of anyone or causes injury or damage

to the environment. Eskom is committed to preventing all work-related injuries. In fulfilling this

commitment to protect people, the environment and property, management will provide and

maintain a safe and healthy work environment, in accordance with industry standards and in

compliance with legislative requirements.

At-risk behaviour leads to incidents. Life-saving Rules are safety rules that have been created to

enforce zero tolerance for serious at-risk behaviours. These rules have been determined in terms

of the consequences of the behaviours they describe, that is, if a particular set of behaviours or

actions has a very high probability of causing disabilities or fatalities when performed.

The Eskom Life-saving Rules complement our existing safety best practices and are safety rules to

be followed at all locations.

The Life-saving Rules apply to all Eskom employees, agents, consultants, and contractors. Visitors

to Eskom should also respect and adhere to these rules as applicable and could be instructed to

leave the Eskom premises with immediate effect should they refuse to do so.

2. Supporting Clauses

2.1 Scope

This standard shall apply at all Eskom sites with the intention to promote a safe working

environment for all Eskom employees, agents, consultants, and contractors. Visitors to Eskom

should also respect and adhere to these rules, as applicable.

2.1.1 Purpose

This standard clarifies the five most prominent causes of serious injuries and fatalities within

Eskom, and Eskom’s intention to enforce “ZERO TOLERANCE” with respect to non-adherence to

these rules, due to the potential consequences of serious injury or fatality at the workplace.

2.1.2 Applicability

This standard shall apply throughout Eskom Holdings SOC Limited, its divisions, subsidiaries, and

entities wherein Eskom has a controlling interest and/or Eskom contractors, unless specifically

exempted by Sustainability Systems, where the business transacted may be of a completely

different nature to the core business of Eskom.

2.1.3 Effective date

This document will be effective from the date of authorisation.

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2.2 Normative/Informative References

Parties using this document shall apply the most recent edition of the documents listed in the

following paragraphs.

2.2.1 Normative

[1] ISO 9001 Quality Management Systems

[2] 32-37: Substance Abuse Procedure

[3] 32-95: Environmental, Occupational Health and Safety Incident Management Procedure

[4] 32-136 Contractor Health and Safety Requirements

[5] 32-345 Eskom Vehicle Safety Specification

[6] 32-407 Behavioural Safety Observations

[7] 32-418: Working at Heights Standard

[8] 32-477 Safety, Health and Environment Training and Development Procedure

[9] 32-520 Occupational Health and Safety Risk Assessment Procedure

[10] 32-524 Developing a SHE Specification

[11] 36-681: Plant Safety Regulations

[12] 32-726 SHE requirements for Eskom Commercial Process

[13] 32-727: Safety, Health, Environment and Quality Policy

[14] 32-848: Operating Regulations for High Voltage Systems

[15] 32-1112: Disciplinary Code

[16] 32-1113: Disciplinary Procedure

[17] 240-44175132 Eskom Personal Protective Equipment Specification

[18] 240-62946386: Vehicle and Driver Safety Management Procedure

[19] 240-43848327: Right to Refuse Employees’ Right of Refusal to Work in an Unsafe Situation

Procedure

[20] 240-84733329: Medical Surveillance Procedure

[21] 240-100979499 Personal Protective Equipment for Working at Heights Specification

2.2.2 Informative

[22] National Road Traffic Act

[23] Occupational Health and Safety Act

[24] 34-104 Earthing Standard

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2.3 Definitions

2.3.1 Contractor: Any person (juristic/individual) formally contracted (directly or indirectly) by

Eskom and who performs work; supplies a service, product, equipment or material for the

purposes of advancing Eskom’s business and other interests. This includes consultants,

and third party contractors i.e. vendors, suppliers, agents, joint ventures, fixed term

contractors, principal contractors and subcontractors.

2.3.2 Life-saving Rule: Rules that, if not adhered to, have the potential to cause serious harm to

people. The consequences of a person knowingly and wilfully violating this rule will result in

a disciplinary process in accordance with the Eskom Disciplinary Code and Procedure.

2.3.3 Visitors: Any person who visits an Eskom site/office during working hours to attend a

meeting or for any reason whatsoever. This could include a minor.

2.3.4 Work at height: Means any work performed above a stable work surface or where a

person puts himself/herself in a position where he/she exposes himself/herself to a fall from

or into. Work at height is, as a result, work in any place (except a staircase in a permanent

workplace ), including a place at, above or below ground level, where a person could be

injured if he/she fell from that place. Access and egress that present a risk of fall can also

be classified as work at height.

2.3.5 Zero Tolerance: The standard that provides for the imposition of severe consequences for

a proscribed offence or behaviour without making exceptions for the extenuating

circumstances.

2.4 Abbreviations

Abbreviation Explanation

OHS Occupational Health and Safety

ORHVS Operational Regulations for High Voltage Systems

PPE Personal Protective Equipment

PSR Plant Safety Regulations

PTW Permit to Work

SHEQ Safety, health, environment and quality

2.5 Roles and Responsibilities

2.5.1 Sustainability Systems Department

The sustainability Systems Department shall:

a) Compile and review the Life-saving Rules for Occupational Health and Safety;

b) Develop awareness material;

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user to ensure it is in line with the authorized version on the system.

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Revision: 6

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c) Ensure that the rules are communicated throughout the business;

d) Ensure compliance is monitored; and

e) Ensure that violations and sanctions are consolidated and communicated by Sustainability

Systems to the organisation.

2.5.2 All Groups/Divisions/Operating Units/Business Units

The management at Group/Divisional/Operating Unit/Business Unit level shall be responsible for:

a) Implementing the Eskom Life-saving Rules in their Groups/Divisions/Operating

Units/Business Units.

b) Communicating to all their employees, contractors, contractor employees and visitors the

importance of compliance with the Eskom Life-saving Rules and the consequences of non-

compliance therewith. This includes communicating Life-saving Rules to all new

employees and new contractors.

c) Ensuring that the awareness material is made available, distributed and displayed at all

units.

d) Ensuring all employees sign confirmation that the rules have been discussed with them,

that they understand the rules and the consequences of violating these rules, and retain

copies thereof.

e) Investigating any violation of a Life-saving rule and initiate the disciplinary process within

five (5) working days.

f) Ensuring consistency in the application of appropriate sanctions on employees, contractors

and contractor employees.

2.5.3 All employees (Eskom and contractors)

a) Always observe and adhere to the Life-saving Rules.

b) Avoid taking shortcuts when executing tasks. Always do the right thing even when no-one

is watching.

c) Only perform work that you are authorised to do.

d) All employees to exercise the right to refuse to perform work in an unsafe situation, or when

required to ignore a Life-saving rule.

2.6 Process for Monitoring

Groups/Divisions/Operating Units/Business units are responsible for ensuring the understanding

of, and compliance with, Life-saving Rules. Line management shall monitor compliance and report

on analysis and trending through performance reporting. The amendments to the revised standard

shall be implemented with immediate effect and may be audited after a period of six (6) months

from date of implementation.

2.7 Related/Supporting Documents

[1] 240-62196227 - Life-saving Rules – revision 5 (superseded).

Controlled disclosure

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user to ensure it is in line with the authorized version on the system.

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Reg No 2002/015527/30.

Life Saving-Rules Unique Identifier: 240-62196227

Revision: 6

Page:

[2] 240–63942960 - Life-saving Rule Acknowledgement Form Document Content.

3. Document Content

Life-saving Rules are safety rules that, if not adhered to, have the potential to cause serious harm

to people. The consequences of a person knowingly and wilfully violating these rules will result in a

disciplinary process in accordance with the Eskom Disciplinary Code and Procedure.

The objective of this standard is to clarify Eskom’s intention to enforce “ZERO TOLERANCE” with

respect to behaviour resulting in serious risk to an individual at the workplace.

It must be noted that the content of this standard does not detract from the requirements for safe

behaviour for all other work-related activities or other safety requirements, but emphasises the

importance thereof.

3.1 Eskom Life-Saving Rules

3.1.1 Rule 1: open, isolate, test, earth, bond, and/or insulate before

Touch

With the aim to ensure a safe electrical work environment, no person may work/operate on, around

or near any electrical network, line or apparatus, electrically connected to the power system and/or

electrically charged and/or not electrically charged unless:

a) He/she is trained and authorised as competent for the task to be done;

b) There is a valid permit to work, where required;

c) A pre-task risk assessment to identify all risks and hazards has been conducted prior to any

work commencing;

d) He/she follows the requirements on OPEN, ISOLATE, TEST, EARTH, BOND and/or

INSULATE BEFORE TOUCH, correctly based on applicable/related standards, procedures

and outcome of risk assessment fit for the type of work or task to be performed;

e) The authorised person (team leader) has certified and physically shown all team members that

the apparatus is safe to work on;

f) He/she makes the specific electrical environment safe prior to performing the work; and

g) All the appropriate PPE (including face shield and insulated gloves for low voltage work) are

worn.

3.1.2 Rule 2: hook up at heights

Working at height is a significant part of work in Eskom Holdings and is regarded as a high-risk

activity, and as a result all precautions must be taken to prevent incidents while working at height.

Wherever reasonably practicable, preference must be given to the performance of work at ground

level as opposed to work in an elevated position. Where work in an elevated position is necessary,

the requirements in this document shall apply.

No person may work at height where there is a risk of falling unless:

Controlled disclosure

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user to ensure it is in line with the authorized version on the system.

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Reg No 2002/015527/30.

Life Saving-Rules Unique Identifier: 240-62196227

Revision: 6

Page:

a) He/she is medically fit to work at height;

b) A pre-task risk assessment to identify all risks and hazards has been conducted prior to

commencing any work of this nature;

c) He/she is appropriately trained as determined by the risk assessment;

d) He/she is appropriately secured during ascending and descending; and

e) He/she is using an Eskom approved fall arrest system where applicable.

3.1.3 Rule 3: buckle up

Where required, the proper wearing of seat belts for any driver, operator and passenger is

mandatory in all vehicles/equipment when driving and/or travelling for Eskom business purposes.

The driver is obligated to ensure that he/she as well as all passengers are properly seated and

wearing their seatbelts at all times while being transported in the vehicle, as per Eskom

specifications.

Note: This rule is applicable on any road or parking lot, irrespective of the speed, and when the

vehicle moves in a forward or backward direction.

3.1.4 Rule 4: be sober

No person who is under the influence or who appears to be under the influence of intoxicating

liquor or drugs will be permitted to enter, or remain on an Eskom site or conduct Eskom business

or drive/operate a vehicle/equipment for Eskom business purposes.

This includes any level of alcohol or the presence of any drugs, controlled substances, and/or

illegal substances in the body that impairs or could impair mental and physical functioning,

irrespective of when the substance was used.

3.1.5 Rule 5: ensure that you have a permit to work

Where an authorisation limitation exists, no person shall work without the required Permit to Work

(PTW), which is governed by for example the:

a) Plant Safety Regulations; or

b) Operating Regulations for High Voltage Systems (ORHVS); or

c) Any other activity where a permit is required.

No plant is to be returned to service without the cancellation of all permits on that plant in

accordance with procedure, unless permission is granted for a particular plant to be returned to

service with permits still open, like in the case of redundant systems.

NOTE: In the case of live work, a “live work declaration form” is to be completed by the authorised

person, who is the person responsible for the safe execution of work according to relevant

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Life Saving-Rules Unique Identifier: 240-62196227

Revision: 6

Page:

standards and procedures. Outline the key principles or rules to support the implementation of the

standard statement.

3.2 Consequences of violating a Life-Saving Rule

In terms of general health and safety in Eskom, if any of the Life-saving Rules are violated, it will

be treated as a serious misconduct, and result in a disciplinary process in accordance with the

Eskom Disciplinary Code and Procedure.

It must be highlighted that Eskom takes a ZERO TOLERANCE stance to violation of these rules.

Depending on the circumstances, Eskom reserves the right, where a contractor

manager/supervisor allows the violation of a Life-saving Rule, to suspend the contractor’s activities

while determining an appropriate sanction.

In the light of a contractor employee allegedly violating a Life-saving Rule, the contractor shall

immediately remove the employee from site and initiate the disciplinary process. The contractor

shall investigate any violation of a Life-saving Rule and initiate the disciplinary process within five

(5) working days of the violation. The contractor shall after the disciplinary process furnish Eskom

with a copy of the sanction.

4. Acceptance

This document has been seen and approved by:

Name Designation

Thava Govender Group Executive – Generation and (Acting) Risk and Sustainability

Divisions

Kerseri Pather General Manager – Sustainability Systems

Jace Naidoo Senior Manager – Sustainability Systems – OHS

Alex Stramrood Senior Manager – Sustainability Systems – OHS

Risk and Sustainability Members of the Risk and Sustainability Management Committee

Management Committee

HR Policies and Procedures Members of the HR Policies and Procedures Committee

Committee

5. Revisions

Controlled disclosure

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user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Life Saving-Rules Unique Identifier: 240-62196227

Revision: 6

Page:

Date Rev. Compiler Remarks

January 2017 6 A Stramrood Substituted the words “Disciplinary

hearing” with Disciplinary process.

Updated the Purpose and

Applicability to specify that this

Standard is applicable to

contractors. Updated Normative

and Informative References.

Updated Definition section by

removing Agent and Consultant as

these have been incorporated into

the definition of Contractor.

Updated the definition of Work at

Height and Zero Tolerance.

Reviewed and updated the Roles

and Responsibilities section and

Process for Monitoring. Added

permit requirement to Rule 1,

updated Rule 2 - Removed the

words “psychologically fit to work”

as this is no longer a requirement

in terms of the Construction

Regulations, 2014 and updated

Rule 3 – Removed the words “(for

example transporting people on

the back of trucks in a cabin)”

Updated Consequences of

violating a Life-saving Rule with

regard to contractors.

October 2015 5 A Stramrood Revision date needed to be

extended. Content still valid and

same.

May 2012 4 S Govender Amended Section 3.6

Consequences of Violating a Life-

saving Rule to align with EXCO

decision.

March 2013 3 S Govender Changed Cardinal Rules to Life-

saving Rules, and amended

content to ensure better

understanding of the intent and

requirements.

September 2010 2 K Terblanche Content of Rev 1 was incorporated

into the new Policy template.

Content was revised and updated.

December 2008 1 K Terblanche Annexure 1: Acknowledgement of

Eskom Life-saving Rules of this

document was removed. The

references made to Annexure 1 in

paragraphs 3.5.2 and 3.8 were

also removed.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Life Saving-Rules Unique Identifier: 240-62196227

Revision: 6

Page:

Date Rev. Compiler Remarks

August 2008 0 K Terblanche The document with reference

number 32-421 was developed

and approved.

6. Development Team

The following people were involved in the development of this document:

 Alex Stramrood

 Kerseri Pather

 Loraine Smit

 Marc Lebea

 Mike Townsend

 Nosipho Noveve

 Sheryl Isaacs

 Sivi Govender

7. Acknowledgements

SN Middel

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

following paragraphs.

2.2.1 Normative

[1] ISO 9001 Quality Management Systems

[2] 32-37: Substance Abuse Procedure

[3] 32-95: Environmental, Occupational Health and Safety Incident Management Procedure

[4] 32-136 Contractor Health and Safety Requirements

[5] 32-345 Eskom Vehicle Safety Specification

[6] 32-407 Behavioural Safety Observations

[7] 32-418: Working at Heights Standard

[8] 32-477 Safety, Health and Environment Training and Development Procedure

[9] 32-520 Occupational Health and Safety Risk Assessment Procedure

[10] 32-524 Developing a SHE Specification

[11] 36-681: Plant Safety Regulations

[12] 32-726 SHE requirements for Eskom Commercial Process

[13] 32-727: Safety, Health, Environment and Quality Policy

[14] 32-848: Operating Regulations for High Voltage Systems

[15] 32-1112: Disciplinary Code

[16] 32-1113: Disciplinary Procedure

[17] 240-44175132 Eskom Personal Protective Equipment Specification

[18] 240-62946386: Vehicle and Driver Safety Management Procedure

[19] 240-43848327: Right to Refuse Employees’ Right of Refusal to Work in an Unsafe Situation

[20] 240-84733329: Medical Surveillance Procedure

[21] 240-100979499 Personal Protective Equipment for Working at Heights Specification

2.2.2 Informative

[22] National Road Traffic Act

[23] Occupational Health and Safety Act

[24] 34-104 Earthing Standard

Reg No 2002/015527/30.

Life Saving-Rules Unique Identifier: 240-62196227

Revision: 6

Page:

2.3 Definitions

2.3.1 Contractor: Any person (juristic/individual) formally contracted (directly or indirectly) by

Eskom and who performs work; supplies a service, product, equipment or material for the

purposes of advancing Eskom’s business and other interests. This includes consultants,

and third party contractors i.e. vendors, suppliers, agents, joint ventures, fixed term

contractors, principal contractors and subcontractors.

2.3.2 Life-saving Rule: Rules that, if not adhered to, have the potential to cause serious harm to

people. The consequences of a person knowingly and wilfully violating this rule will result in

a disciplinary process in accordance with the Eskom Disciplinary Code and Procedure.

2.3.3 Visitors: Any person who visits an Eskom site/office during working hours to attend a

meeting or for any reason whatsoever. This could include a minor.

2.3.4 Work at height: Means any work performed above a stable work surface or where a

person puts himself/herself in a position where he/she exposes himself/herself to a fall from

or into. Work at height is, as a result, work in any place (except a staircase in a permanent

workplace ), including a place at, above or below ground level, where a person could be

injured if he/she fell from that place. Access and egress that present a risk of fall can also

be classified as work at height.

2.3.5 Zero Tolerance: The standard that provides for the imposition of severe consequences for

a proscribed offence or behaviour without making exceptions for the extenuating

circumstances.

2.4 Abbreviations

a) Compile and review the Life-saving Rules for Occupational Health and Safety;

b) Develop awareness material;

behaviour for all other work-related activities or other safety requirements, but emphasises the

importance thereof.

3.1 Eskom Life-Saving Rules

3.1.1 Rule 1: open, isolate, test, earth, bond, and/or insulate before

or near any electrical network, line or apparatus, electrically connected to the power system and/or

electrically charged and/or not electrically charged unless:

a) He/she is trained and authorised as competent for the task to be done;

b) There is a valid permit to work, where required;

c) A pre-task risk assessment to identify all risks and hazards has been conducted prior to any

work commencing;

d) He/she follows the requirements on OPEN, ISOLATE, TEST, EARTH, BOND and/or

and outcome of risk assessment fit for the type of work or task to be performed;

e) The authorised person (team leader) has certified and physically shown all team members that

the apparatus is safe to work on;

f) He/she makes the specific electrical environment safe prior to performing the work; and

g) All the appropriate PPE (including face shield and insulated gloves for low voltage work) are

worn.

3.1.2 Rule 2: hook up at heights

Reg No 2002/015527/30.

Life Saving-Rules Unique Identifier: 240-62196227

Revision: 6

Page:

a) He/she is medically fit to work at height;

b) A pre-task risk assessment to identify all risks and hazards has been conducted prior to

commencing any work of this nature;

c) He/she is appropriately trained as determined by the risk assessment;

d) He/she is appropriately secured during ascending and descending; and

e) He/she is using an Eskom approved fall arrest system where applicable.

3.1.3 Rule 3: buckle up

(PTW), which is governed by for example the:

a) Plant Safety Regulations; or

b) Operating Regulations for High Voltage Systems (ORHVS); or

c) Any other activity where a permit is required.

 Alex Stramrood

 Kerseri Pather

 Loraine Smit

 Marc Lebea

 Mike Townsend

 Nosipho Noveve

 Sheryl Isaacs

 Sivi Govender

[1] ISO 9001 Quality Management Systems

[13] 32-727: Safety, Health, Environment and Quality Policy

{"name":"__________________________________________________________","email":null,"phone":null,"department":null,"address":null}

{"name":null,"email":null,"phone":"011 803 3008","department":"ed Kingdom Housing Grants,","address":"as the Contractor in the conditions of contract identified in the Contract Data."}

If the Employer appoints an Employer’s

documentation, quality control plans, testing

Title Date or Tick if publicly

revision available

General Specifications:

Health and Safety requirements

documentation, quality control plans, testing

procedures, and delivery schedules, to ensure

compliance with the contractual requirements.

11.2(5) The service is DESIGN, MANUFACTURE, SUPPLY &

Deliver two (2) incline coal

Z14.2 Upon written request by the Contractor, the Employer certifies that these conditions prevail. All

measurements and reporting are effected by an independent, competent, and certified

occupational hygiene inspection body, i.e. a SANAS accredited and Department of Employment

and Labour approved AAIA. The Contractor may perform Parallel Measurements and related

control measures at the Contractor’s expense. For the purposes of compliance the results

generated from Parallel Measurements are evaluated only against South African statutory limits as

detailed in clause Z14.1. Control measures conform to the requirements stipulated in the AAIA-

approved asbestos work plan.

Z14.3 The Employer manages asbestos and ACM according to the Standard.

Z14.4 In the event that any asbestos is identified while Providing the Services, a risk assessment is

conducted and if so required, with reference to possible exposure to an airborne concentration of

above the AL for asbestos, immediate control measures are implemented and relevant air

monitoring conducted in order to declare the area safe.

Z14.5 The Contractor’s personnel are entitled to stop working and leave the contaminated area forthwith

until such time that the area of concern is declared safe by either Compliance Monitoring or an

3.1 Inspection and quality control procedures Sum. 1

(documentation)

3.2 Factory Acceptance Tests (FAT) Sum. 2

4 safety requirements

4.1 Two- piece overall Ea. 2

4.2 Safety boots Ea. 2

4.3 Medicals Ea. 2

4.4 Police clearances Ea. 2

4.5 Safety file Ea. 1

5 Delivery from Contractor Site to Arnot Km. 1000

PS (Return trip)

the QCP has been approved.

• The Contractor shall submit a programme detailing the start and completion dates for

manufacturing to the Employer’s Representative within the specified response period.

• Upon completion of manufacturing, the Contractor shall arrange with the Employer’s

Representative to conduct Factory Acceptance Testing (FAT).

• Each electromagnet shall be clearly labelled with a description, part number, batch/serial

number, and handling instructions.

• Packaging shall be robust and suitable for both storage and transportation.
• The Contractor shall submit a data pack to the Employer’s Representative, including the

magnet specification manual, test reports, drawings, and installation instructions.

• Delivery shall be carried out in accordance with the agreed delivery schedule. Any deviations

must be communicated to and approved by the Employer’s Representative in consultation with

convened the meeting. Such minutes or register shall not be used for the purpose of confirming actions or

instructions under the contract as these shall be done separately by the person identified in the conditions of

contract to carry out such actions or instructions.

3.2 Use of standard forms

The Contractor shall prepare a Quality Control Plan (QCP) and submit it to the Employer’s Representative

for approval prior to commencing the activity. No work shall commence until the QCP has been formally

reviewed and approved.

Contractor to submit a program detailing the start and completion dates for manufacturing to the Employer’s

Upon completion of the electromagnets’ manufacturing, the Contractor shall coordinate with the Employer’s

Representative to schedule and conduct Factory Acceptance Testing (FAT).

3.3 Invoicing and payment

In terms of core clause 50 the Contractor assesses the amount due and applies to the Employer for

payment. The Contractor applies for payment with a tax invoice addressed to the Employer as follows:

(Reg No. 2002/015527/30)

and

for

Contents: Compiled in accordance with CIDB Standard for Uniformity in Page No.

Construction Procurement (May 2010 amendments)

Part C1 Agreements & Contract Data

C1.1 Form of Offer and Acceptance [●]

C1.2 Contract Data provided by the Employer [●]

C1.2 Contract Data provided by the Contractor [●]

Part C2 Pricing Data

C2.1 Pricing assumptions [●]

C2.2 Price List [●]

Part C3 Scope of Work

C3.1 Service Information [●]

Part 1 Agreements and Contract Data, (which includes this Form of Offer and Acceptance)

Part 2 Pricing Data

Part 3 Scope of Work: Service Information

and drawings and documents (or parts thereof), which may be incorporated by reference into the above

listed Parts.

C2 Pricing Data

C2.1 Pricing assumptions

The Price List is in two parts. Part 1 is for work described in the Service Information not requiring the

Employer to issue a Task Order. Part 2 is for work to be carried out within a stated period of time on a taskby-Task basis and instructed by Task Order. The service may comprise work under Part 1 only or Part 2

only or a mix of both.

Entries in the first four columns of Part 1 of the Price List are made either by the Employer or the tenderer.

Entries in the first four columns of Part 2 of the Price List would normally be made by the Employer as the

item.

Part c2: pricing data c2.1 Tssc3 pricing assumptions

ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _____________

Design, manufacture, supply & deliver two (2) incline coal conveyor

Part c2: pricing data c2.2 Tssc3 price list

ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _____________

Design, manufacture, supply & deliver two (2) incline coal conveyor

No specific requirements found

B-BBEE Details: lt

of the restructuring of the Electricity Supply Industry.

2 If the previous edition applies change ‘April 2013’ for ’September 2009’.

3 State whether attached as a ‘PDF’ file in terms of Eskom’s licence, or to be obtained from Engineering

Contract Strategies Tel 011 803 3008, Fax 086 539 1902 or www.ecs.co.za

Part c1: agreements and contract data c1.2 Tssc3 contract data part 1

ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _____________

Design, manufacture, supply & deliver two (2) incline coal conveyor

Electromagnets at arnot power station

Z2 Change of Broad Based Black Economic Empowerment (B-BBEE) status

Z2.1 Where a change in the Contractor’s legal status, ownership or any other change to his business

composition or business dealings results in a change to the Contractor’s B-BBEE status, the

Contractor notifies the Employer within seven days of the change.

Z2.2 The Contractor is required to submit an updated verification certificate and necessary

supporting documentation confirming the change in his B-BBEE status to the Employer within

thirty days of the notification or as otherwise instructed by the Employer.

Z2.3 Where, as a result, the Contractor’s B-BBEE status has decreased since the starting date the

Employer may either re-negotiate this contract or alternatively, terminate the Contractor’s

obligation to Provide the Service.

Z2.4 Failure by the Contractor to notify the Employer of a change in its B-BBEE status may

constitute a reason for termination. If the Employer terminates in terms of this clause, the

procedures on termination are those stated in Clause 91.1 and the amount due on termination

includes amounts listed in Clause 92.1 less a deduction of the forecast additional cost to the

Employer of completing the service.

Z3 Confidentialit

4.1 Two- piece overall Ea. 2

4.2 Safety boots Ea. 2

4.3 Medicals Ea. 2

4.4 Police clearances Ea. 2

4.5 Safety file Ea. 1

5 Delivery from Contractor Site to Arnot Km. 1000

PS (Return trip)

Total of the Prices

Part c2: pricing data c2.2 Tssc3 price list

ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _____________

Design, manufacture, supply & deliver two (2) incline coal conveyor

Electromagnets at arnot power station

C3: Scope of Work

C3.1 Service Information

1. Description of the service

• Design, manufacture, supply, and deliver two (2) incline coal conveyor electromagnets at Arnot

Power Station.

• All materials and components used during manufacturing shall comply with relevant national

standards.

• The Contractor shall provide warranty and guarantee periods for the electromagnets as

stipulated in the contract documentation.

• The Contractor shall provide manufacturer’s catalogues, datasheets, and installation manuals.
• All items used during manufacturing shall be new, unused, and free from defects.
• The Contractor shall develop a Quality Control Plan (QCP) and submit it to the Employer’s

Representative for approval prior to commencement of any activities. No work shall begin until

the QCP has been approved.

• The Contractor shall submit a programme detailing the start and completion dates for

manufacturing to the Employer’s Representative within the specified response period.

• Upon completion of manufacturing, the Contractor shall arrange with the Employer’s

Representative to conduct Factory Acceptance Testing (FAT).

• Each electromagnet shall be clearly labelled with a description, part number, batch/serial

number, and handling instructions.

• Packaging shall be robust and suitable for both storage and transportation.
• The Contractor shall submit a data pack to the Employer’s Representative, including the

magnet specification manual, test reports, drawings, and installation instructions.

• Delivery shall be carried out in accordance with the agreed delivery schedule. Any deviations

must be communicated to and approved by the Employer’s Representative in consultation with

Electrical Engineering.

All electromagnets shall be delivered to Arnot Power Station, Electrical Maintenance Department

Specification of the electromagnets:

• Self-cleaning, Electromagnet Separator
• IE4 Rating
• Coils designed to heat up slowly and never reach burning temperature
• Completely sealed unit- rated IP66
• ZERO FIRE HAZARD- Coils completely encased and protected by heavy duty steel casing.
• Heavy duty S/S Wear Plate
• Solid Rod Aluminium coils with a cross section of 12mm x 5mm double glass insulate, space wound

with class H (180 deg C) insulation

• Coils dipped in high grade varnish and baked/hardened/sealed.
• Coils completely wrapped in glass tape and surrounded by a layer of Nomex sheeting
• Foot mounted, heavy duty, geared motor BELT DRIVE: SEW IE3 IP65 rated with SEW (or similar)

Gearbox.

• 380VAC Supply
• 4 continuously crowned carbon steel pulleys- to ensure easy belt alignment- pulleys with locking

elements and plumber block/spherical roller type bearings.

• 2 Pulleys easily adjustable at 4 points with threaded rod and nut adjustability.
• Magnet housing to be fitted with vertical fins to effectively increase the cooling surface area.
• Low headroom design.
• PT100 temperature probe to continuously monitor coil temperature.

Part c3: scope of work c3.1 Tssc3 service information

ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _____________

Design, manufacture, supply & deliver two (2) incline coal conveyor

Electromagnets at arnot power station

Detailed Magnet Specifications: TO Up to 1200 mm max

Go over conveyor width

Magnet model 350ocb1200sac ie3 – 50%

Magnet cooling method none (dry) NO oil required.

Magnet cleaning type self

MAGNET INPUT POWER (MAX) [IE4] 6 kW

EQUIVALENT TO MAGNET POWER 12 kW

[Ie1]

MAGNET MASS TOTAL 4 600 kg

AMPERE.TURNS 115 000 Amp.Turns

NOMINAL OPERATING GAP 350 mm

GAUSS READING @ 350mm GAP (20°C) 950 Gauss Approx.

BELT MOTOR POWER (MAX) [IE3] 5,5 / 4 kW

signature of Date

witness

Note: If a tenderer wishes to submit alternative tender offers, further copies of this document may be used for that purpose, duly

endorsed, ‘Alternative Tender No. _____ ‘

Part c1: agreements and contract data c1.1 Tssc3 form of offer & acceptance

ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _____________

Design, manufacture, supply & deliver two (2) incline coal conveyor

give rise to an estoppel unless the Parties agree otherwise and confirm such agreement in

writing.

Part c1: agreements and contract data c1.2 Tssc3 contract data part 1

ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _____________

Design, manufacture, supply & deliver two (2) incline coal conveyor

Z5 Health, safety and the environment

Z5.1 The Contractor undertakes to take all reasonable precautions to maintain the health and safety

of persons in and about the execution of the service. Without limitation the Contractor:

• warrants that the total of the Prices as at the Contract Date includes a sufficient amount for

proper compliance with the Construction Regulations, all applicable health & safety laws

and regulations and the health and safety rules, guidelines and procedures provided for in

this contract and generally for the proper maintenance of health & safety in and about the

execution of service; and

• undertakes, in and about the execution of the service, to comply with the Construction

regulations published in GNR February 2002, under the Occupational Health and Safety

Act, 1993 (Act ) (“Asbestos Regulations”). The OEL for asbestos is 0.2 regulated

asbestos fibres per millilitre of air as a 4-hour TWA, averaged over any continuous period of four

hours, and the short term exposure limit of 0.6 regulated asbestos fibres per millilitre of air as a 10-

minute TWA, averaged over any 10 minutes, measured in accordance with HSG248 and

monitored according to HSG173 and OESSM.

Part c1: agreements and contract data c1.2 Tssc3 contract data part 1

ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _____________

Design, manufacture, supply & deliver two (2) incline coal conveyor

• Self-cleaning, Electromagnet Separator
• IE4 Rating
• Coils designed to heat up slowly and never reach burning temperature
• Completely sealed unit- rated IP66
• ZERO FIRE HAZARD- Coils completely encased and protected by heavy duty steel casing.
• Heavy duty S/S Wear Plate
• Solid Rod Aluminium coils with a cross section of 12mm x 5mm double glass insulate, space wound

with class H (180 deg C) insulation

• Coils dipped in high grade varnish and baked/hardened/sealed.
• Coils completely wrapped in glass tape and surrounded by a layer of Nomex sheeting
• Foot mounted, heavy duty, geared motor BELT DRIVE: SEW IE3 IP65 rated with SEW (or similar)

Site regulations and access control

Technical specifications:

Magnet model: 350ocb1200sac

3. Constraints on how the Contractor Provides the Service

Progress Reporting

The Contractor shall submit progress reports to the Employer’s Representative at intervals and in a format

agreed upon by the Parties. Each progress report shall, as a minimum, include:

A summary of all work completed during the reporting period and cumulatively to date;

Details of all work currently in progress, including the status, percentage completion, and any challenges or

delays encountered;

Details of planned and upcoming activities, including work for which an order has been issued and is

scheduled for execution;

Part c3: scope of work c3.1 Tssc3 service information

ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _____________

Design, manufacture, supply & deliver two (2) incline coal conveyor

Electromagnets at arnot power station

Information on any other related work being undertaken by the Contractor that may impact the execution of

the Works;

Progress against the approved Programme of Works, including achievement of key milestones; and

Any other information reasonably required by the Employer’s Representative for the effective monitoring and

management of the Contract.

The Contractor shall ensure that all progress reports are accurate, comprehensive, and submitted within the

agreed reporting periods.

3.1 Meetings

Regular meetings of a general nature may be convened and chaired by the

Employer representative, as follows:

Title and purpose Approximate time & Location Attendance by:

interval

Overall contract progress Monthly Contractor’s site Employer

feedback and risk register representative,

Contractor

Meetings of a specialist nature may be convened as specified elsewhere in this Scope of work or if not so

specified by persons and at times and locations to suit the Parties, the nature and the progress of the

service. Records of these meetings shall be submitted to the Employer representative by the person

convening the meeting within five days of the meeting.

All meetings shall be recorded using minutes or a register prepared and circulated by the person who

convened the meeting. Such minutes or register shall not be used for the purpose of confirming actions or

instructions under the contract as these shall be done separately by the person identified in the conditions of

contract to carry out such actions or instructions.

3.2 Use of standard forms

The Contractor shall prepare a Quality Control Plan (QCP) and submit it to the Employer’s Representative

for approval prior to commencing the activity. No work shall commence until the QCP has been formally

reviewed and approved.

Contractor to submit a program detailing the start and completion dates for manufacturing to the Employer’s

Representative within the stated period of reply.

Upon completion of the electromagnets’ manufacturing, the Contractor shall coordinate with the Employer’s

Representative to schedule and conduct Factory Acceptance Testing (FAT).

3.3 Invoicing and payment

In terms of core clause 50 the Contractor assesses the amount due and applies to the Employer for

payment. The Contractor applies for payment with a tax invoice addressed to the Employer as follows:

The Contractor includes the following information on each tax invoice:

• Name and address of the Contractor
• The contract number and title;
• Contractor’s VAT registration number;
• The Employer’s VAT registration number 4740101508;
• The total of

Part c3: scope of work c3.1 Tssc3 service information

ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _____________

Design, manufacture, supply & deliver two (2) incline coal conveyor

Electromagnets at arnot power station

• The Price for each lump sum item in the Price List or Task Order which the Contractor has

completed;

• Where a quantity is stated for an item in the Price List or Task Order, an amount calculated by

multiplying the quantity which the Contractor has completed by the rate,

• Other amounts to be paid to the Contractor;
• Less amounts to be paid by or retained from the Contractor;
• The change in the amount due since the previous payment being the invoiced amount - excluding VAT,

the VAT and including VAT;

• (add other as required)

The Contractor attaches the detail assessment of all work done for each item in the Price List to each tax

invoice showing

• the Price for each lump sum item in the Price List or Task Order which the Contractor has completed

and

• where a quantity is stated for an item in the Price List or Task Order, an amount calculated by

multiplying the quantity which the Contractor has completed by the rate.

3.4 Records of Defined Cost

In order to substantiate the Defined Cost of compensation events, the Employer may require the Contractor

to keep records of amounts paid by him for people employed by the Contractor, plant and materials, work

subcontracted by the Contractor and equipment. [See clause 11.2(2) and 63.2]. State in what form these

records are to be kept and how accessed by the Employer.

3.5 Accelerated Shared Growth Initiative – South Africa (ASGI-SA)

If the ASGI-SA requirements are to be included in this contract specify constraints which Contractor must

comply with after contract award in regard to any ASGI-SA requirements. The ASGI-SA Compliance

Schedule completed in the returnable tender schedules is reproduced here. If ASGI-SA does not apply,

delete this paragraph.

The Contractor complies with and fulfils the Contractor’s obligations in respect of the Accelerated and

Shared Growth Initiative - South Africa in accordance with and as provided for in the Contractor’s ASGI-SA

Compliance Schedule stated below

.

[Insert the agreed ASGI-SA Compliance Schedule here]

The Contractor shall keep accurate records and provide the Employer with reports on the Contractor’s actual

delivery against the above stated ASGI-SA criteria. [Elaborate on access to and format of records and

frequency of submission etc.]

The Contractor’s failure to comply with his ASGI-SA obligations constitutes substantial failure on the part of

the Contractor to comply with his obligations under this contract.

3.6 BBBEE and preferencing scheme

Specify constraints which Contractor must comply with after contract award in regard to any Broad Based

Black Economic Empowerment (B-BBEE) or preferencing scheme measures.

Part c3: scope of work c3.1 Tssc3 service information

ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _____________

Design, manufacture, supply & deliver two (2) incline coal conveyor

Electromagnets at arnot power station

3.7 Cataloguing requirements by the Contractor

Not Applicable

4. Requirements for the plan

The Contractor shall, within the period specified by the Employer, submit a detailed Programme of Works for

approval by the Employer’s Representative. The programme shall clearly set out all planned activities,

estimated durations, sequencing of tasks, resource requirements, key milestones, and the anticipated

completion date for the Works.

The Contractor shall regularly update the programme to reflect actual progress and any approved changes

affecting the execution of the Works.

5. Services and other things provided by the Employer

Site Facilities and Support Services

Plant and Equipment

The Employer shall, upon delivery, provide access to a crane, scaffolding, and any other site equipment

reasonably required for the execution of the Works.

Potable Water

The Employer shall make potable water available on site, free of charge, for purposes related to the delivery

and execution of the Works.

Sanitary Facilities

The Employer shall provide adequate sanitary facilities for use by the Contractor's personnel during the

execution of the Works.

Additional Requirements

Any requirements for additional lighting, equipment, facilities, or services not expressly stipulated herein

shall be discussed and mutually agreed upon between the Employer’s Representative and the Contractor

prior to implementation.

Item Date by which it

will be provided

6. Property affected by the service

None

Part c3: scope of work c3.1 Tssc3 service information

ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _____________

Design, manufacture, supply & deliver two (2) incline coal conveyor

Electromagnets at arnot power station

Task Order

Task Order form for use when work within the service is instructed to be carried out within a stated

period of time on a Task-by-Task basis

Task Order No. [●] service .[●]

To: [●] .......................................................................................................................................................

.......................................................................................................................... (Contractor)

I propose to instruct you to carry out the following task:

Description [●]

Starting date [●]

Completion Date [●]

Delay damages per week [●]

Please submit your price and programme proposals below.

Signed: Date

(for Employer)

Total of Prices for items of work on the Price List

(details attached) R.___________________________________

Total of Prices for items of work not on the Price List

(details attached). R.___________________________________

Total of the Prices for this Task Order R ___________________________________

The programme for the Task is ........................................... [ref] (attached)

Signed: Date

(for Contractor)

I accept the above price and programme and instruct you to carry out the Task

Signed: Date:

(for Employer)

Tssc3 pro forma task order

guidelines and procedures otherwise provided for under this contract and ensures that his

Subcontractors, employees and others under the Contractor’s direction and control,

likewise observe and comply with the foregoing.

Z5.2 The Contractor, in and about the execution of the service, complies with all applicable

environmental laws and regulations and rules, guidelines and procedures otherwise provided

for under this contract and ensures that his subcontractors, employees and others under the

Contractor’s direction and control, likewise observe and comply with the foregoing.

Part c1: agreements and contract data c1.2 Tssc3 contract data part 1

ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _____________

Design, manufacture, supply & deliver two (2) incline coal conveyor

if applicable.

Z14.6 The Contractor continues to Provide the Services, without additional control measures presented,

on presentation of Safe Levels. The contractually agreed dates to Provide the Services, including

the Completion Date, are adjusted accordingly. The contractually agreed dates are extended by

the notification periods required by regulations 3 and 21 of the Asbestos Regulations, 2001.

Z14.7 Any removal and disposal of asbestos, asbestos containing materials and waste, is done by a

registered asbestos contractor, instructed by the Employer at the Employer’s expense, and

conducted in line with South African legislation.

Part c1: agreements and contract data c1.2 Tssc3 contract data part 1

ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _____________

Design, manufacture, supply & deliver two (2) incline coal conveyor

Environmental requirements

of Deviations (if any), contact the Employer’s agent (whose details are given in the Contract Data) to arrange

the delivery of any securities, bonds, guarantees, proof of insurance and any other documentation to be

provided in terms of the conditions of contract identified in the Contract Data at, or just after, the date this

dispute to him. (see www.ice-sa.org.za). If the

Z2.2 The Contractor is required to submit an updated verification certificate and necessary

supporting documentation confirming the change in his B-BBEE status to the Employer within

thirty days of the notification or as otherwise instructed by the Employer.

Z2.3 Where, as a result, the Contractor’s B-BBEE status has decreased since the starting date the

Employer may either re-negotiate this contract or alternatively, terminate the Contractor’s

obligation to Provide the Service.

Z2.4 Failure by the Contractor to notify the Employer of a change in its B-BBEE status may

constitute a reason for termination. If the Employer terminates in terms of this clause, the

procedures on termination are those stated in Clause 91.1 and the amount due on termination

includes amounts listed in Clause 92.1 less a deduction of the forecast additional cost to the

Z3 Confidentiality

Z3.1 The Contractor does not disclose or make any information arising from or in connection with

this contract available to others except where required by this contract. This undertaking does

not, however, apply to information which at the time of disclosure or thereafter, without default

on the part of the Contractor, enters the public domain or to information which was already in

the possession of the Contractor at the time of disclosure (evidenced by written records in

existence at that time). Should the Contractor disclose information to others where required by

this contract the Contractor ensures that the provisions of this clause are complied with by the

recipient.

Z3.2 If the Contractor is uncertain about whether any such information is confidential, it is to be

regarded as such until notified otherwise by the Employer.

Z3.3 In the event that the Contractor is, at any time, required by law to disclose any such information

which is required to be kept confidential, the Contractor, to the extent permitted by law prior to

disclosure, notifies the Employer so that an appropriate protection order and/or any other action

can be taken if possible, prior to any disclosure. In the event that such protective order is not,

or cannot, be obtained, then the Contractor may disclose that portion of the information which it

is required to be disclosed by law and uses reasonable efforts to obtain assurances that

confidential treatment will be afforded to the information so disclosed.

Z3.4 The taking of images (whether photographs, video footage or otherwise) of the Employer’s

property or any portion thereof, in the course of Providing the Service and after the end of the

service period, requires the prior written consent of the Employer. All rights in and to all such

images vests exclusively in the Employer.

Z3.5 The Contractor ensures that all his subcontractors abide by the undertakings in this clause.

Z4 Waiver and estoppel: Add to clause 12.2:

Z4.1 Any extension, concession, waiver or relaxation of any action stated in this contract by the

Z6 Provision of a Tax Invoice and interest. Add to clause 50

Z6.1 The Contractor provides the Employer with a tax invoice in accordance with the Employer's

procedures stated in the Service Information, showing the correctly assessed amount due for

payment.

Z6.2 If the Contractor does not provide a tax invoice in the form and by the time required by this

contract, the time by when the Employer is to make a payment is extended by a period equal in

time to the delayed submission of the correct tax invoice. Interest due by the Employer in terms

of clause 51.2 is then calculated from the delayed date by when payment is to be made.

Z6.3 The Contractor is required to comply with the requirements of the Value Added Tax Act, no (as amended) and to include the Employer’s VAT number 4740101508 on each invoice

he submits for payment.

Z7 Notifying compensation events

Z7.1 Delete from the last sentence in clause 61.1, “unless the event arises from an instruction of the

Employer.”

Z8 Employer’s limitation of liability; Add to clause 80.2

Z8.1 The Employer’s liability to the Contractor for the Contractor’s indirect or consequential loss is

limited to R0.00 (zero Rand).

Z9 Termination: Add to clause 90.2, after the words "or its equivalent":

Z9.1 or had a business rescue order granted against it.

Z10 Addition to Clause 50.4

Z10.1 If the amount due for the Contractor’s payment of delay damages reaches the limits stated in a

Task Order (if any), the Employer may terminate the Contractor’s obligation to Provide the

Z10.2 If the Employer terminates in terms of this clause, the procedures on termination are those

stated in Clause 91.1 and the amount due on termination includes amounts listed in Clause

92.1 less a deduction of the forecast additional cost to the Employer of completing the service.

Z11 Ethics

appropriate action to prevent or remedy the situation, without limiting any other rights or

remedies the Employer has. It is not required that the Committing Party had to have been

found guilty, in court or in any other similar process, of such Prohibited Action before the

Employer can terminate the Contractor’s obligation to Provide the Services for this reason.

Z11.3 If the Employer terminates the Contractor’s obligation to Provide the Services for this reason,

the amounts due on termination are those intended in core clauses 92.1 and 92.2.

Z11.4 A Committing Party co-operates fully with any investigation pursuant to alleged Prohibited

Z12 Insurance

Z __12.1 Replace condition of contract 82 with the following:

Insurance cover 82

82.1 When requested by a Party, the other Party provides certificates from his insurer

or broker stating that the insurances required by this contract are in force.

82.2 The Contractor provides the insurances in the Insurance Table A, from the

starting date until the until the earlier of Completion and the date of the

termination certificate.

Employer’s property not covered by the Employer’s

insurance

The Employer’s policy

deductible as at contract date,

where covered by the

Employer’s insurance

Part c1: agreements and contract data c1.2 Tssc3 contract data part 1

ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _____________

Design, manufacture, supply & deliver two (2) incline coal conveyor

materials not covered by the Employer’s

insurance

The Employer’s policy

deductible as at contract date,

where covered by the

Employer’s insurance

The Contractor’s liability for loss of or damage to Loss of or damage to property

property (except the Employer’s property, The replacement cost

equipment and other things used to Provide the

Service) and for bodily injury to or death of a

person (not an employee of the Contractor) arising Bodily injury to or death of a

from or in connection with the Contractor’s person

of the Contractor arising out of and in the course of applicable law

their employment in connection with this contract

82.3 The Employer provides the insurances stated in the Insurance Table B

Transportation (Marine) Per the insurance policy document

Z13 Nuclear Liability

Z13.1 The Employer is the operator of the Koeberg Nuclear Power Station (KNPS), a nuclear installation,

as designated by the National Nuclear Regulator of the Republic of South Africa, and is the holder

of a nuclear licence in respect of the KNPS.

Z13.2 The Employer is solely responsible for and indemnifies the Contractor or any other person against

any and all liabilities which the Contractor or any person may incur arising out of or resulting from

nuclear damage, as defined in Act , save to the extent that any liabilities are incurred

due to the unlawful intent of the Contractor or any other person or the presence of the Contractor

or that person or any property of the Contractor or such person at or in the KNPS or on the KNPS

site, without the permission of the Employer or of a person acting on behalf of the Employer.

Part c1: agreements and contract data c1.2 Tssc3 contract data part 1

ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _____________

Design, manufacture, supply & deliver two (2) incline coal conveyor

Z13.3 Subject to clause Z13.4 below, the Employer waives all rights of recourse, arising from the

aforesaid, save to the extent that any claims arise or liability is incurred due or attributable to the

unlawful intent of the Contractor or any other person, or the presence of the Contractor or that

person or any property of the Contractor or such person at or in the KNPS or on the KNPS site,

without the permission of the Employer or of a person acting on behalf of the Employer.

Z13.4 The Employer does not waive its rights provided for in section 30 (7) of Act , or any

replacement section dealing with the same subject matter.

Z13.5 The protection afforded by the provisions hereof shall be in effect until the KNPS is

decommissioned.

Z14 Asbestos

• All materials and components used during manufacturing shall comply with relevant national

standards.

• The Contractor shall provide warranty and guarantee periods for the electromagnets as

stipulated in the contract documentation.

• The Contractor shall provide manufacturer’s catalogues, datasheets, and installation manuals.
• All items used during manufacturing shall be new, unused, and free from defects.
• The Contractor shall develop a Quality Control Plan (QCP) and submit it to the Employer’s

The scope is the design, manufacture, supply and delivery of two (2) incline coal conveyor electromagnets at Arnot Power Station over a period of 12 months. The tenderer must comply with Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001 Standard.

Closing date and time are as stated in the tender record. No other dates (briefings, site visits, clarification deadlines) are stated in the provided document.

No specific contact information (SCM or technical) is stated in the provided document.

Submission is via the Eskom tender process for enquiry/contract 240-105658000. The tenderer must complete and sign the form acknowledging and accepting Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001 Standard. Returnable documents include the completed and signed acknowledgement form, and any other forms specified in the tender pack. Bids must be submitted before the closing date and time; late submissions are disqualified.

Evaluation includes pre-contract award quality requirements as per clause 3 of the specification. The tenderer must indicate applicability of each clause with an (X) or (-). Only one category may be selected under clause 3, and the tenderer must indicate whether a site assessment is applicable. ISO 9001 quality principles are assessed, with the tenderer indicating applicability of each principle. The tenderer must acknowledge and accept Eskom Supplier Quality Requirements as per 240-105658000 Specification and ISO 9001 Standard.

The scope is the design, manufacture, supply and delivery of two (2) incline coal conveyor electromagnets at Arnot Power Station over a period of 12 months. The tenderer must comply with Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001 Standard. The tenderer must complete and sign the acknowledgement form for these quality requirements. The tenderer must indicate applicability of each clause of the specification (Section B, Clause 3) and each ISO 9001 quality principle with an (X) or (-). Only one category may be selected under clause 3, and the tenderer must indicate whether a site assessment is applicable.

No specific financial requirements (pricing format, bonds, guarantees, payment terms, financial capacity thresholds) are stated in the provided document.

The tenderer must complete and sign the form acknowledging and accepting Eskom Supplier Quality Requirements as per 240-105658000 Specification and ISO 9001 Standard. The tenderer must indicate applicability of each clause of the specification and each ISO 9001 quality principle. Only one category may be selected under clause 3, and the tenderer must indicate whether a site assessment is applicable.

{"closingDate":"17 June 2025","closingTime":"10h00AM","briefingSession":"{"date":null,"time":null,"venue":"ion N/A","is_compulsory":false}"}

{"name":null,"email":"[email protected]","phone":"013 296 3631","department":null,"address":"r which"}

1.1.9 *SBD 6.1 Preference Points Claim Form in terms of Annexure I Y

PPPFA 2022 regulations

1.1.11 Tax Evaluation questionnaire to determine whether a N/A

3.13 Functionality requirements Functionality requirements are applicable

functionality criteria

Threshold 70%

Tenderers who do not meet the threshold for functionality scoring will

3.15 Evaluation of Price Prices will be evaluated as follows

evaluation parameters relating to uncertainty and risk, where

6. Unconditional discounts will be taken into account for evaluation

evaluation purposes but will be implemented when payment is

Prices will be scored out of 80 points

3.18 Evaluation of Specific Goals Specific goals will be scored out of 20 points in accordance with the

If a tenderer fails to submit evidence of its points claim for a Specific

Goal, it will not be disqualified. However, it will be awarded 0 points

Number of points Number of points B-BBEE Status Level

of Contributor (90/10 system) (80/20 system)

the 80/20 system. Eskom will add the score from Pricing and Specific

Quality quality management specification 240-105658000

Other safety/quality Risk Mitigation Rating√

1. Compliance to ISO Tenderers to submit a valid ISO Required to ensure that YES/NO

9001:2015 standard 9001:2015 Quality Management electromagnets will be

for the design and System Certification issued by an manufactured under

manufacture of accredited certification body for the controlled, audited, and

electromagnets. manufacture of conveyor magnets, internationally accepted

electromagnets, or similar quality management

electrical/mechanical equipment processes

2. Workshop facility Tenderers to provide workshop To confirm the YES/NO

compliance location / address and photos / Tenderer's ability to

pictures of the workshop floor area, manufacture the coal

lifting equipment, and testing conveyor

facilities available at the facility. electromagnets in

accordance with the

Note: A site assessment will be specified technical and

conducted to verify the quality requirements.

information provided

• If Mandatory Criteria 1 and 2 are met, a qualitative assessment will be conducted based on the

technical evaluation criteria outlined below.

• If Mandatory Criteria 1 and 2 are not met, the tenderer will be disqualified from further technical

evaluation under this criterion.

NOTE: If mandatory criteria 1 & 2 are met, a qualitative assessment will be done and if the Tenderer/s

successfully meets the threshold, a factory assessment will be done to verify all the information

provided. If the information provided at tendering stage is a negative misrepresentation of the

company, the tenderer will be technically disqualified through this criterion.

2. Qualitative technical evaluation criteria

Controlled Disclosure

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File name: Invitation to Tender E3512GXMPARN

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 26

Identifier

Invitation to Tender

Effective Date 17 June 2025

Review Date June 2030

Reference Returnable From Suppliers at at **

closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable)

to Tender Returnable Returnable Returnable

Table 2: Qualitative Technical Evaluation Criteria

Qualitative Technical Criteria Reference to Technical Criteria Criteria Sub

Description Specification / Tender Weighti Weighting

Returnable ng (%)

(%)

1. Proposed Manufacturing and Tenderers to submit a signed 20

Delivery Lead Times letter on a company letterhead

clearly indicating the proposed

timelines, including design,

manufacturing, testing, and

delivery lead times.

1.1 Tenderers to state the delivery lead Design lead times for the 5

time for the design, manufacture, testing, electromagnets.

and delivery of the two (2) coal conveyor Manufacturing lead time for each 5

electromagnets from the date of receipt electromagnet.

of the official purchase order. Testing and delivery lead time for 5

each electromagnet.

Total lead time from receipt of 5

purchase order to delivery at

Arnot Power Station

No submission 0

2. Warranty and Guarantee Period A signed letter on the 15

Tenderer's official company

letterhead clearly stating:

2.2 Tenderers to provide details of the Warranty period offered. 5

warranty and guarantee periods Guarantee period offered 5

applicable to the coal conveyor

electromagnets and associated Scope of warranty coverage. 5

workmanship. No submission 0

Controlled Disclosure

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Identifier

Invitation to Tender

Effective Date 17 June 2025

Review Date June 2030

Reference Returnable From Suppliers at at **

closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable)

to Tender Returnable Returnable Returnable

Qualitative Technical Criteria Reference to Technical Criteria Criteria Sub

Description Specification / Tender Weighti Weighting

Returnable ng (%)

(%)

3. Technical Data Sheet 10

3.1Tenderers to submit a technical Technical datasheet submitted 10

datasheet for the proposed coal conveyor and compliant with specifications

electromagnets. No submission 0

4. Company Experience and Track 30

Record

4.1 Tenderers to submit proof of previous Submit purchase order or 30

successfully completed projects involving contract, completion certificate

the design, manufacture, supply, and and reference letter

delivery of conveyor electromagnets or Submit purchase order or 20

similar electrical/mechanical equipment. contract, completion certificate

Submit purchase order or contract 10

and reference letter

No submission 0

5. Manpower and Technical Submit CVs of key personnel 25

Resources for the project, including their

relevant qualifications, and

years of experience.

5.1 Tenderers to provide suitably Electrical Engineer 10

qualified, experienced, and competent Mechanical Engineer 10

personnel to successfully execute the

project. Project manager 5

No submission 0

Total 100

The Threshold for the Technical Evaluation is 70%

Controlled Disclosure

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Invitation to Tender

Effective Date 17 June 2025

Review Date June 2030

Annexure a

Authorisation form

Indicate the status of the tenderer by ticking the appropriate box below.

A b c d e f

Company close partnership joint sole trust

Corporation venture proprietor

The tenderer must complete the appropriate certificate set out below for its category of organisation.

If the tenderer is a company, close corporation, joint venture, or trust the tenderer must attach a

certified copy the document that is proof of the contents of the certificate (resolution of the board of

directors of a company, members’ resolution of a close corporation, power of attorney in the case of

a joint venture, or resolution of the board of trustees of a trust).

Note further that, in addition to completing the relevant certificate for category of organisation, the

authorised representative of the tenderer is also required to complete and sign the table at the end of

this Authorisation Form.

A. Certificate for company

I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ . _ _ , in my capacity as _ _ _ _ _ _ _ _ _ _ _ of the

board of directors of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby

confirm that by resolution of the board taken on _ _ _ __ _ _ _ _ (date), Mr/Ms _ _ _ _ _ _ _ _ _ _ _

_ _ _ _ _ _ _ _ _ _ _ _ _ , acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, is

authorised to submit this tender on behalf of the company, and to sign all documents in connection

with this tender and any contract that may result from it on behalf of the company. A certified copy of

the resolution of the board is annexed to this Form.

Signed: Date:

Name: Position:

Controlled Disclosure

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Review Date June 2030

B. Certificate for close corporation

I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ . _ _ , in my capacity as member of _ _ _ _ _ _ _ _

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm that by majority vote of the

members taken on _ _ _ __ _ _ _ _ (date), Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , acting

in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, is authorised to submit this tender

on behalf of the close corporation, and to sign all documents in connection with this tender and any

contract that may result from it on behalf of the close corporation. A certified copy of the members’

resolution is annexed to this Form.

Signed: Date:

Name: Position:

C. Certificate for partnership

We, the undersigned, being the key partners in the business trading as _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ hereby authorise Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, acting in his/her

capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, to submit this tender on behalf of the partnership,

and to sign all documents in connection with the tender and any contract that may result from it on

behalf of the partnership.

Name Address Signature Date

NOTE: This certificate is required to be completed and signed by the full number of Partners

necessary to commit the Partnership. Attach additional pages if more space is required.

Controlled Disclosure

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Invitation to Tender

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Review Date June 2030

D. Certificate for Joint Venture

We, the undersigned, are submitting this tender offer in Joint Venture and hereby authorise Mr/Ms _

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, an authorised signatory of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

_ _ _ _ _ _ _ _ _ _ _ _ , being the lead member in the Joint Venture, to sign all documents in connection

with the tender and any contract that may result from it on behalf of all the members in the Joint

Venture.

This authorisation is evidenced by the attached power of attorney signed by the legally authorised

signatories of all the members in the Joint Venture.

We attach to this Form a certified copy of the Joint Venture Agreement which incorporates a statement

that all members in the Joint Venture are liable jointly and severally for the execution of the contract,

a term that indicates which member will be the lead member, and terms that indicate the ratios

according to which work and payment will be divided amongst the members.

Name of JV member Address Authorised signature,

name and capacity

Lead member

Member

Member

Member

NOTE: This certificate is required to be completed and signed by all members of the joint

venture. Attach additional pages if more space is required.

E. Certificate for sole proprietor

I, _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm that I am the sole proprietor of the

business trading as _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Signed: Date:

Name: Position:

Controlled Disclosure

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Effective Date 17 June 2025

Review Date June 2030

(Sole Proprietor)

F. Certificate for trust

I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ . _ _ , in my capacity as _ _ _ _ _ _ _ _ _ _ _ of the

board of trustees of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm

that by resolution of the board of trustees taken on _ _ _ __ _ _ _ _ (date), Mr/Ms _ _ _ _ _ _ _ _ _

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

_, is authorised to submit this tender on behalf of the trust and to sign all documents in connection

with this tender and any contract that may result from it on behalf of the trust. A certified copy of the

resolution of the board of trustees is annexed to this Form.

Signed: Date:

Name: Position:

NOTE: The table below must also be fully completed by all tenderers in addition to the

certificate that was selected and completed above.

Name of tenderer:

Full names of authorised signatory:

Designation and capacity:

Signature of authorised signatory

Date of signature:

Controlled Disclosure

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Review Date June 2030

Annexure b

Acknowledgement form

We are in receipt of the Invitation to Tender/Proposal from Eskom Holdings SOC Ltd and

the following addenda issued by Eskom:

We confirm that the documentation received by us is: (Indicate by ticking the box)

Correct as stated in the Invitation to Tender / RFP Content List, and that each document is

complete. 

Or: Incorrect or incomplete for the following reasons: 

Cataloguing Acknowledgement:

Please select the relevant statement by ticking the appropriate box below:

1. We agree to provide the cataloguing information as described in the Invitation to

Tender 

2. We have already supplied Eskom with the cataloguing information pertaining to this

Invitation to Tender in a previous contract/order [insert previous contract/order

number]  __________

3. We do not intend to provide the required cataloguing information for the reasons

stated hereunder: 

4. We are a Distributor/Importer/Agent and our Principal, being the Original Equipment

Manufacturer (OEM), is or is not [delete whichever is not applicable] in the position

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

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File name: Invitation to Tender E3512GXMPARN

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 26

Identifier

Invitation to Tender

Effective Date 17 June 2025

Review Date June 2030

to supply cataloguing information for items. We attach the letter from the OEM

confirming its position. 

Invitation to Tender/Request for Proposal No: E3512GXMPARN

Name of Tenderer: ___________ _ _

Country of registration: _______________________________________

Full names of contact person: __________________________________

Contact details:

Tel (landline):

Cell phone:

e-mail address:

Name of tenderer:

Full names of authorised signatory:

or an equivalent of it

• Proof of OHS competency: Person who in

respect to the work that has to be done, has

the required training, knowledge and

experience and where applicable,

qualifications relevant to that work or task.

√

4.1 Tenderers to submit proof of previous Submit purchase order or 30

successfully completed projects involving contract, completion certificate

the design, manufacture, supply, and and reference letter

delivery of conveyor electromagnets or Submit purchase order or 20

similar electrical/mechanical equipment. contract, completion certificate

Submit purchase order or contract 10

and reference letter

No submission 0

5. Manpower and Technical Submit CVs of key personnel 25

relevant qualifications, and

years of experience.

5.1 Tenderers to provide suitably Electrical Engineer 10

qualified, experienced, and competent Mechanical Engineer 10

personnel to successfully execute the

project. Project manager 5

No submission 0

Total 100

The Threshold for the Technical Evaluation is 70%

Effective Date 17 June 2025

Review Date June 2030

Number Description Annexure Attached (Y /

N / n/a)

1.1.12 Reverse e-auction training acknowledgement form N/A

(if applicable)

1.1.13 Reverse e-auction process (if applicable) N/A

1.1.14 E-tendering Help Manual acknowledgement form Attached separate Y

1.1.15 E-tendering Help Manual for supplier Attached separate Y

1.1.16 CIDB Contract Skills Development Goals (CSDG) N/A

(if applicable)

1.1.17 Contract Participation Goals (CPG) N/A

(if applicable)

1.1.18 Scope of Work Attached Y

separately in the

contract/NEC

1.1.19 NEC or other Contract Attached Y

1.1.20 Pricing Schedule/BOQ (if not contained in Contract) Attached Y

of Contributor (90/10 system) (80/20 system)

1 10 20

2 9 18

3 6 14

4 5 12

5 4 8

6 3 6

7 2 4

8 1 2

Non-compliant 0 0

contributor

3.19 Ranking of tenders Tenderers will be ranked by applying the preferential point scoring for

the 80/20 system. Eskom will add the score from Pricing and Specific

of local and imported goods and/or services, the tender response must

be separated into its components as per the Price Schedule included

with the tender documents. Local procurement content is total spending

minus the imported component.

Pricing schedule Completed pricing schedule (if not already submitted √

in the NEC or other Contract).