Design, manufacture, testing and delivery of two coal conveyor electromagnets for arnot power station

{"closingTime":"2.2","briefingSession":"{"date":null,"time":null,"venue":"tend a site visit and/or clarification meeting that is stipulated as being","is_compulsory":true}"}

Site visit and/or clarification meeting: Tenderers must attend if compulsory; details in Tender Data. Failure to attend results in disqualification.

{"name":null,"email":null,"phone":null,"department":"Supply Chain Management","address":"g time 2.2 Ensure that Eskom has received the complete original tender and one (1) complete hard"}

Mandatory tender returnables must be submitted by closing date/time. Proof of B-BBEE level (certificate/CSD number/CSD report) must be provided at closing. Proof of CIDB registration or application must be submitted by closing. SHEQ requirements: proof of quality systems and proof of environmental systems must be provided.

Functionality and B-BBEE scorecard elements may not be used as objective criteria. Prices must be stated in South African Rand and include all duties and taxes. Alternative tenders are only permitted if the main tender is submitted and alternatives are allowed. A reverse e-auction may be used if indicated in the Invitation to Tender.

Supply Chain

Management Procedure 32-1034. Any addenda to an issued Invitation to Tender will be

published or issued in the same way as the Invitation to Tender was and will form part of the

Invitation to Tender documents.

Communication 1.5 Every communication between Eskom and a tenderer shall be made to or from the Eskom

Representative only, in w

of a tenderer.

Cost of tendering 2.6 Accept that Eskom will not compensate the tenderer for any costs incurred in the preparation

and submission of a tender, including the costs of any testing necessary to demonstrate that

aspects of the tender satisfy the evaluation criteria, or the negotiation of any contract.

Submitting a tender 2.7 Check the Invitation to Tender documents on receipt and notify the Eskom representative of

any discrepancy or omitted documents. The Acknowledgement Form must be completed

and submitted with the tender and must clearly state if the tender is for the whole or part of

the works, services or supply identified in the specification and/or works information by

reasonable time for tenderers to make consequential adjustments to their tenders before

the closing date and time for submission.

In writing’ means hand-written, typed, type-written, printed or electronically made, and that

results in a permanent record.

Insurance 2.17 The extent (if any) of insurance provided by Eskom may not be for the full cover required in

the conditions of contract. The tenderer is advised to seek qualified advice regarding

insurance.

Pricing the tender 2.18 Include in the rates, prices, and the tendered total of the Prices all duties, taxes (including

VAT), and other levies payable by the tenderer if successful. Such duties, taxes and levies

are those applicable 14 (fourteen) days prior to the closing date and time for tender

submission.

2.19 Provide rates and Prices that are fixed for the duration of the contract and are not subject to

contract price adjustment except as provided for in the Invitation to Tender.

2.20 State the rates and Prices in South African Rand unless instructed otherwise in the Invitation

to Tender. The selected conditions of contract may provide for part payment in other

currencies. Therefore, submit Rates/Prices in Rands in accordance with the exchange rate

and base date as stipulated in the Invitation to tender.

Alterations to 2.21 May not make any alterations or additions to the tender documents, other than for purposes

documents of complying with instructions issued by the Eskom Representative or if necessary to correct

errors made by the tenderer. All such alterations shall be initialed by all signatories to the

tender. Corrections may not be made using correction fluid, correction tape or the like.

Alternative tenders 2.22 Submit alternative tenders only if a main tender is also submitted, and only if the submission

of alternative tenders is permitted by the Invitation to Tender. Accept that an alternative

tender may be based only on the criteria stated in the Tender Data.

Clarification and 2.23 Provide clarification and documents as may be required by the Eskom Representative

correction of Prices during the evaluation of tenders. However, documents identified as mandatory tender

after tender returnables that are required to be submitted at the closing date and time for tender

submission submission will not be requested and may not be submitted after the closing date and time.

phases, as this is regarded as ‘double dipping’.

Designated 3.12 Tenderers are also required to submit information on designated material and

materials and thresholds no later than contract award. If this information is not completed and

thresholds submitted as indicated in the Invitation to Tender, your tender will not be considered for

contract award

Functionality 3.13 If functionality is a criterion, tenderers will be scored against the functionality criteria and

requirements will be required meet the minimum threshold stated in the Tender Data to proceed to

further evaluation.

Financial analysis 3.14 Eskom has to determine the risk of doing business with a supplier who may pose a

(if applicable) financial risk to Eskom in the execution of the contract. During evaluation of a tenderer’s

financial statements, Eskom will attempt to identify mitigating factors or requirements for

the tenderer to meet, if such factors/requirements exist in the tender’s context. However,

should suitable mitigating factors not exist in the tender’s context or should mitigating

factors exist but be insufficient or if the risk is considered to be too high or should the

tenderer not agree with the mitigating factors, the tenderer will not be considered for

award.

Evaluation of Price 3.15 Evaluate the Price in accordance with the criteria/requirements in the Tender Data. Factors

such as CPA, FOREX, commodity exposure, unconditional discounts, technical

adjustment, PV and forecasted rates of invoicing are taken into account when determining

the evaluation Price.

Arithmetical errors 3.16 Check responsive tenders for arithmetical errors. If there is a discrepancy between an

amount in figures and the amount in words, the amount in words shall prevail.

Check the highest-ranked tenders for the following errors or omissions: -

(a) the misplacement of the decimal point in any unit rate; or

(b) omissions in completing the pricing schedule or bill of quantities, or

(c) arithmetical errors in line-item totals that are the result of the incorrect multiplication

of a unit rate and a quantity in a bill of quantities or schedule of prices; or

(d) arithmetical errors that are the result of the incorrect addition of the prices.

will request the tenderer to either confirm the prices as tendered or to accept the

corrected prices.

Where the tenderer elects to confirm the prices as tendered; Eskom will correct the error

as follows: -

(a) If a bill of quantities or pricing schedule applies and there is an error in the line-item

total that is the result of an error in multiplying the unit rate and the quantity, the line-

item total shall prevail, and the rate shall be corrected.

(b) Where there is a misplacement of the decimal point in the unit rate, the line-item total

as quoted shall prevail, and the unit rate shall be corrected.

(c) Where there is an error in the total of the prices that is the result either of other

corrections required by the checking process or in the tenderer’s addition of prices,

the total of the prices shall prevail, and the tenderer shall be asked to revise the

selected item prices (and their rates if a bill of quantities applies) to result in the

tendered total of the prices.

documentation by closing date and time of tender submission, the tenderer will not be

disqualified if otherwise evaluated as acceptable in all other criteria; however, the tenderer

will score zero points for Specific Goals within the 90/10 or 80/20 allocation of points.

Ranking of tenders 3.19 According to the PPPFA, Eskom will add the score for Pricing and the Specific Goals

together and rank the suppliers from the highest to the lowest.

Objective criteria 3.20 A contract may be awarded to a tenderer that did not score the highest points only in

accordance with Section 2(1) (f) of the Preferential Procurement Policy Framework Act,

2000. If Eskom intends to apply Objective Criteria envisaged in section 2(1)(f), Eskom

must stipulate the Objective Criteria in the Invitation to Tender. Functionality and any

element of the B-BBEE scorecard may not be used as Objective Criteria.

CSD report or as per certificate/affidavit provided

CSD number/CSD report) must be provided at the closing date and time for

CSD number or B-BBEE certificate/affidavit will need to be

B-BBEE Details: kom Representative and

Agreement to sign the contract documents.

Proof of authority 2.25 Where an agent submits a tender on behalf of a principal, an authenticated copy of the

to act as agent authority to act as an agent of the tenderer must be submitted as a tender returnable.

Compliance with 2.26 Comply with relevant legislation and regulatory instruments such as Instruction Notes issued

relevant legislation by National Treasury, CIDB Regulations for construction works; materials designated for local

(NT instructions, content and/or production by the dtic, PPPFA Regulations; Amended B-BBEE Codes, COIDA;

CIDB, PPPFA etc) OHS Act; Eskom’s requirements for Safety, Health, Environment and Quality (SHEQ) and any other

applicable legislation or regulatory instruments indicated in the Invitation to Tender.

Proof of Safety, 2.27 Tenderers are required to provide proof to the satisfaction of Eskom that safety, health,

Health, environmental and quality (SHEQ) systems, policies and capabilities are in place at the

Environment and closing date and time for tender submission stipulated in the Invitation to Tender and/or

Quality Contract Award. All costs and personnel associated with SHEQ must be reflected in the

requirements tender.

CIDB 2.28 Where the Tender Data has stipulated CIDB grading/s as a qualification criterion, tenderers

are required to be registered with the Construction Industry Development Board at the

closing date and time for submission of tenders or to be capable of being so registered

within twenty-one (21) working days from the closing date and time for submission of

tenders.

Where CIDB is applicable; proof of registration on CIDB is mandatory at the closing date

and time for tender submission. Should this not be received as stipulated

B-BBEE level scored as per CSD report or certificate/affidavit. If pre-qualification criterion, proof must be provided at closing. If sub-contracting to designated groups, PPPFA requirements apply. Fraudulent/expired certificates lead to disqualification for pre-qualification, but for point allocation, zero points if not provided.

tenderers that Eskom has identified. A sole source and a single source are regarded as a

tenderer that meets the requirements stated in the Eskom Procurement and Supply Chain

Management Procedure 32-1034. Any addenda to an issued Invitation to Tender will be

published or issued in the same way as the Invitation to Tender was and will form part of the

Proof of authority 2.25 Where an agent submits a tender on behalf of a principal, an authenticated copy of the

to act as agent authority to act as an agent of the tenderer must be submitted as a tender returnable.

Compliance with 2.26 Comply with relevant legislation and regulatory instruments such as Instruction Notes issued

relevant legislation by National Treasury, CIDB Regulations for construction works; materials designated for local

(NT instructions, content and/or production by the dtic, PPPFA Regulations; Amended B-BBEE Codes, COIDA;

CIDB, PPPFA etc) OHS Act; Eskom’s requirements for Safety, Health, Environment and Quality (SHEQ) and any other

applicable legislation or regulatory instruments indicated in the Invitation to Tender.

Proof of Safety, 2.27 Tenderers are required to provide proof to the satisfaction of Eskom that safety, health,

Health, environmental and quality (SHEQ) systems, policies and capabilities are in place at the

requirements tender.

CIDB 2.28 Where the Tender Data has stipulated CIDB grading/s as a qualification criterion, tenderers

are required to be registered with the Construction Industry Development Board at the

closing date and time for submission of tenders or to be capable of being so registered

within twenty-one (21) working days from the closing date and time for submission of

tenders.

Where CIDB is applicable; proof of registration on CIDB is mandatory at the closing date

and time for tender submission. Should this not be received as stipulated in the Invitation to

Tender; the tender will be disqualified. However, in the event that, at the closing date and

time for tender submission, only proof of application for registration on CIDB is available,

then this must be submitted by the closing date and time for tender submission, while the

actual proof of CIDB registration (printout from CIDB database) must be submitted by

contract award

Contract Skills 2.29 If the tenderer is awarded a contract, it, as Contractor, shall achieve in the performance of

Development Goal the contract the Contract Skills Development Goals (CSDG) established in the CIDB

(CSDG) Standard for Developing Skills through Infrastructure Contract (published in GN 1779,

Government Gazette No. April 2023)

that has a duration of 12 months or more, and to:

a contract of R5 million or more, in the case of a professional service or service contract

or an order issued in terms of such a contract; or

a CIDB grading designation of grade 7 or higher, in case of an engineering and

construction works, or design and build contract or an order issued in terms of such a

contract.

Contract 2.30 The Contractor shall achieve in the performance of the contract the Contract Participation

Participation Goals Goals (CPG) relating to the engagement of targeted enterprises as established in the CIDB

(CPG) standard for indirect targeting for enterprise development through Construction works

contracts (published in Government Gazette No. February 2013).

enterprises as established in the aforesaid standard applies to:

construction works contracts in the General Building (GB) and to Civil Engineering (CE)

classes of construction works;

construction works contracts of an estimated minimum project duration of 6 months; and

construction works contracts in which at least 25% of the main contract could reasonably

be expected to be subcontracted out in one or more of the following CIDB classes of

construction works:

Civil Engineering (CE)

Electrical Engineering Work (EB)

) General Building Works (GB)

) Mechanical Engineering (ME)

2.31 Eskom may disqualify a tender if it is found that the tenderer has misrepresented or

falsified any information, certificate, affidavit or document. Eskom will report any fraud

in relation to a tenderer’s B-BBEE certificate/affidavit, or evidence of ‘fronting’ as

defined in the B-BBEE Act , as amended, to the B-BBEE Commission. The

tenderer will be suspended from business with any State-Owned Company for up to 10

years and may even be sentenced to jail.

2.32 Tenderers are also required to complete fully and submit the SDL&I Undertaking

(annexure to the Invitation to Tender) by no later than contract award. If the SDL&I

Respond 3.1 Respond to a request for clarification that Eskom receives before the closing date for

clarification clarification or queries. Eskom’s responses will be published to all tenderers in the same

manner the Invitation to Tender documents were issued. It is the tenderers’ responsibility

to check the Eskom Tender Bulletin and NT e-Tender Portal regularly for updated

responses to clarifications.

Issue Addenda 3.2 If necessary and prior to the closing date and time for tender submission, amend, amplify, or

add to the Invitation to Tender documents by way of Addenda published in the same

platform that the Invitation to Tender was issued. It is the tenderers’ responsibility to

check the Eskom Tender Bulletin and NT e-Tender Portal regularly for Addenda.

electronically. The Eskom Representative will publish the names of all tenderers received

on the Eskom Tender Bulletin and NT e-Tender Portal.

Tender Prices 3.5 Eskom will announce the names of the tenderers. Prices may be announced if so, stated

in the Tender Data.

Non-disclosure 3.6 Unless required by law, Eskom will not disclose information relating to the evaluation and

comparison of tenders and recommendations for the award of a contract to tenderers or to

any other person not officially concerned with the tender process until after the tender

award.

Grounds for 3.7 Reject a tender if Eskom establishes that there is proof that the tenderer influenced the

rejection processing of tenders or the awarding of the contract, the existence of collusion and/or bid

rigging, and/or that the tenderer has participated in any fraudulent/illegal activity in

connection with the Invitation to Tender.

Clarification of a 3.8 Obtain clarification from a tenderer in respect of any matter in the tender that may not be

tender clear or that could give rise to ambiguity in a contract arising from this tender if the matter

were not to be clarified. A document that the Invitation to Tender identifies as a mandatory

tender returnable that is required to be submitted at the closing date and time for tender

submission will not be requested, but Eskom may seek clarity on it.

may utilise reverse e-auction in certain Enquiries. Where reverse e-auction will be utilised,

this will be indicated in the respective Invitation to Tender and the reverse e-auction

supporting documents will be issued in the Invitation to Tender. Tenderers will be required

to submit a complete tender that does not contain Prices. If a tenderer has included prices

in its tender, the prices will not be considered.

Acceptance of 3.22 Notify Eskom's acceptance to the successful tender before the expiry of the validity period

tender or agreed additional validity period. Inform the successful and unsuccessful tenderers only

once approval has been granted by the Eskom Adjudication Authority. For open tenders,

this notification must be published on the Eskom Tender Bulletin and NT e-Tender Portal

Prepare contract 3.23 Revise the contract documents issued by Eskom in the Invitation to Tender documents to

documents take account of:

 Addenda issued during the tender period;

 inclusion of returnables stipulated in the Invitation to Tender;

 inclusion of changes agreed in contract negotiations; and

 Other revisions or documents agreed to between Eskom and the successful

tenderer during negotiations,

Sign Form of 3.24 Arrange for authorised signatories of both parties to complete and sign the original and one

Tenderers must provide proof of environmental systems as part of SHEQ requirements.

including the Eskom Representative shall not be liable for any losses, claims or damages of

whatsoever nature or howsoever arising that may be sustained by a tenderer or any other

person as a result of its participation in the tender or from any amendment, termination or

suspension of the process set out in the Invitation to Tender or from its exclusion from

participating in the tender process at any point.

Eskom’s right to 1.7 Eskom reserves the right to enter into mandated negotiations with any, one or more selected

negotiate tenderer(s) in accordance with Eskom’s approved procurement policies and procedures.

240-62044728 Rev 12 Eskom Standard Identifier

Conditions of Tender Effective Date 01 February 2025

Review Date January 2030

Disclaimer 1.8 While Eskom takes all reasonable measures to ensure that all information contained in the

regarding accuracy tender documents is correct and complete, Eskom does not, however, make any

of tender representations or warranties, express or implied, as to the accuracy or completeness of

documents such information and Eskom expressly disclaims any, and all liability for such

representations, warranties or statements.

Tenderer’s 2. The tenderer shall comply with the following obligations when submitting a tender and shall:

Tender validity 2.12 Hold the tender(s) valid for acceptance by Eskom at any time within the validity period after

the closing date and time for tender submission. Extend the validity period for a specified

additional period if Eskom requests the tenderer to do so. A tenderer that agrees to extend

the validity of its tender will not be required or permitted to modify its tender. A tenderer that

does not agree to extend the validity of its tender will be excluded from further

consideration. Tenderers will be requested to extend the validity of their tenders until a

contract(s) have been concluded with one or more tenderers. A request that a tenderer

extend the validity of its tender is not a representation that the tender is an acceptable

tender or that Eskom will seek to negotiate or conclude a contract with the tenderer. If the

validity of tenders expires before contracts have been concluded, the procurement process

is deemed to have concluded without an award.

Confidentiality and 2. 13 Treat as confidential all matters that arise in connection with the procurement. Use and copy

copyright of the documents provided by Eskom only for the purpose of preparing and submitting a tender

documents in response to this Invitation to Tender.

Standardised 2.14 Obtain and familiarise themselves with, if required for the purposes of submitting a tender,

specifications and the latest revision of standardised specifications and/or other documents that have been

other publications incorporated by reference into the Invitation to Tender documents by reference.

Site visit and / or 2.15 Tenderers must attend a site visit and/or clarification meeting that is stipulated as being

clarification compulsory in order to familiarise themselves with the proposed work, services, supply,

meeting location or similar. Failure to attend a clarification meeting or site visit that is identified as

compulsory will result in disqualification from participation.

Details of the meeting(s) are stated in the Tender Data. Tenderers are entitled to ask

correction of errors as required above.

Evaluation of 3.17 Score the B-BBEE level as stated on the CSD report or as per certificate/affidavit provided.

B-BBEE If the B-BBEE level is a pre-qualification criterion; then the proof of the B-BBEE level

(certificate/CSD number/CSD report) must be provided at the closing date and time for

tender submission; or the tender will be disqualified. If sub-contracting to designated groups

pre-qualification criteria are utilized (selected/mandatory) in terms of the PPPFA

Regulation, then Eskom will apply the PPPFA requirements for sub-contractors’ B-BBEE

status and the sub-contractors’ CSD number or B-BBEE certificate/affidavit will need to be

provided at the closing date and time for tender submission. Should the

information/documents provided indicate that the level is in dispute (fraudulent/ expired)

then the tender will be disqualified.

However, for the purposes of PPPFA point allocation: if no B-BBEE certificate/affidavit is

provided at Tender closing date and time for tender submission, or the

information/documents provided are fraudulent or have expired; then the tenderer will not

be disqualified (if otherwise deemed to be responsive and acceptable in all other aspects)

but will score zero under PPPFA point allocation.

Evaluation of 3.18 Score the Specific Goals with reference to the supporting documentation in the tender. If a

Electronic submission only via the Eskom Tender Bulletin site; no physical tender box deposits. All communication must be with the Eskom Representative only, in writing, in English. Clarification requests must be addressed to the Eskom Representative. Addenda will be published in the same manner as the Invitation to Tender. Tenders received after the closing date and time will be returned unopened. The E-tendering system will not accept late submissions. Tenderers must hold their tenders valid for 21 working days from closing. Failure to attend a compulsory site meeting (if applicable) results in disqualification.

Eligibility: Tenderer must comply with eligibility criteria in Tender Data, not be under restriction to do business with Eskom or State-Owned Companies. 100% sub-contracting is not permitted. CIDB registration required where stipulated. Proof of SHEQ systems required. SDL&I Undertaking must be submitted by contract award.

Prices must include all duties and taxes. State rates/prices in South African Rand unless otherwise instructed. Alternative tenders only if the main tender is submitted and permitted. Functionality and B-BBEE scorecard elements may not be used as objective criteria. A reverse e-auction may be used if indicated in the Invitation to Tender.

eTendering system is a web-based system that allows suppliers bidding for various tenders advertised

submit tender documents at various Eskom tender offices. eTendering system replaces the manual or

physical submission of tender documents at various Eskom tender offices. eTendering system in a

Suppliers will

be required to register their details before they can be granted access to the eTendering system. An

OTP (one time pin) will be sent to both their cell phone and email address.

Quick and direct access is also available by using the following links:

TenderBulletin Public website: https://tenderbulletin.eskom.co.za - this is used by members

of the public, to view and access Eskom published tenders. eTendering hyperlink will be found

on this site. Members of the public may follow prompt instructions once they have clicked on

the eTendering link (https://eTendering.eskom.co.za). This link will allow them to upload the

required tender documentation.

eTendering website Public website: https://eTendering.eskom.co.za - this is used by

members of the public, to view information about published tenders and submit their tender

documents.

N.B: Members of the public would need to have a CSD number to gain access to

eTendering system.

2 Problems

A channel of communication has been created in case users of the system experiences a problem

with the system. In a case users come across some difficulties in using Tender bulletin, eTendering

and OpenText systems they need to contact the buyer responsible for the published tender.

Closed tenders refers to the tenders which are not listed

on Tenderbulletin as normal tenders, but are tenders sent directly to the relevant and potential

suppliers who meet the selection and evaluation criteria to offer what the buyer needs. These

suppliers will be sent a link via email to bid privately.

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User Manual

4 Getting Started

To gain access to eTendering portal

1. Open your web browser

2. Type TenderBulletin (eskom.co.za) or https://eTendering.eskom.co.za

3. eTendering system login page will be displayed:

Fig 1

Registration Form Steps to follow

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Eskom eTendering System

User Manual

Complete all the fields

Contact number must start with a

Plus prefix e.g +27

Ensure that you also fill in the

capture picture to validate that you

are not a robot.

Once all columns have been filled

click on register button

Pop-up message will be displayed asking

the registerer to verify the email sent to

the provided email address.

If the email does not come through,

button

email to be resent,

Once you have received the email click

on link provided on

the email.

Then you will be directed back to

etendering site with a login screen

displayed, now complete the login

with your verified email address and

password

Fig1.1

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Eskom eTendering System

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Fig2a.

Fig2b.

Fig3.

4. Once the email is verified, login using your registered email address and password then the

OTP page will be displayed

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5. OTP sent to the registered cellphone number and email address

6. Insert the otp number then click , to resend OTP click on

button

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Eskom eTendering System

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7. Landing page once OTP is verified

9. A page with the preferred Tender information is displayed before tender documentation can

be submitted.

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10. Click on to submit required Tender documents

11. Landing page once clicked on . Take note of the

mentioned disclaimers.

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12. To submit tender documents, click on

13. Upload required tender documents by:

14. Giving the file a name

15. Select the listed file type e.g.: Technical, commercial, finance and etc

16. Choose the file you need to upload

17. Then click on button, Fig5.

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Eskom eTendering System

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Fig4.

Fig5.

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Eskom eTendering System

User Manual

14. Once clicked on , this page will be displayed with the submitted document(s).

Continue to submit all the required documents under the correct category ,i.e: Technical

should be selected if technical documentation is uploaded and etc. Verify all required

Final Submission

button.

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15. Click on . A file size cannot exceed 50MB and a total size of

all uploaded files should not exceed 900MB.

16. Once -up message confirming the submission

will pop-up

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17. Click on to finalize the submission of documents.

If not all documents were submitted or still wish to add or submit more documents, click on

.

18. Once the submission is finalised the page with all submitted documents will display with the

submission and closed time and date timestamp at the bottom.

19. My Submissions . All your individually

submitted tenders will be displayed.

If you want to view or verify the submitted documents, click on

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20. Once the submission process is complete an email with be sent to the submitter with all

submitted documents on email,Fig6.This is the final step for the submitter or tenderer.

It is vital to save the email with the submission ID for future enquiry if need be.

--------Originalmessage--------

From:Eskom E-Tender Document Submission 28 [email protected]

Date:Tue,23Aug2022,3:42pm

To:[email protected]

Subject: Response To Submitter

Eskom E-Tender Document Submission 28

Hi Monalisa

You have finalized a new submission with submission id:14 on tender #MPKUS10086PS

closing date : 2022-11-30 10:00:00.

Have started the submission from 2022-08-23 14:28:33 and finalized at 2022-08-23

15:42:28

Tender Description:

Award for Provision of Office Cleaning and Janitorial Services at Kusile Power Station

Project

Files Submitted:

ID Original NameTitle Size Type

38 Test7.pdf testingCom 33141 Commercial

40 Test1.pdf testingTech 33502 Technical

41 Test15.pdf testingFin 33141 Finance

Thanks,

Eskom E-Tender Document Submission 28 Automated Mail

© 2022 Eskom E-Tender Document Submission 28. All rights reserved.

NB: This Email and its contents are subject to the Eskom Holdings SOC Ltd EMAIL

LEGAL NOTICE which can be viewed at

http://www.eskom.co.za/Pages/Email_Legal_Spam_Disclaimer.aspx

Fig6.

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5 Edit Registration

To edit already registered information such as Name, Organization, CSD and cell phone number

, Fig1. New window with information that needs to be

updated pop ups,Fig2. Click on button to update registration details.

Fig1.

Fig2.

6 Log off Button

Fig1.

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7 Password reset

To reset a forgotten password, click Fig1. and a new screen will

pop up to enter an alternative email where the new password will be sent Fig2.Confirmation

message will be sent to the user, Fig3.

Fig1.

Fig2.

Fig3.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

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© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

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8 General

This system is compatible to most web browsers however we recommend Ms Edge.

The end.

© 2023 Eskom of 19

Closing date: 30 November 2022 at 10:00:00.

No other dates (briefings, site visits, clarification deadlines) are stated in the document.

{"name":"Ms Edge","email":"[email protected]","phone":null,"department":null,"address":"ls before they can be granted access to the eTendering system. An"}

Submission is electronic only via the Eskom eTendering system (https://eTendering.eskom.co.za).

• A Central Supplier Database (CSD) number is required to access the eTendering system.
• Registration on the eTendering system requires a valid cellphone number and email address; an OTP is sent to both for verification.
• Upload tender documents under the correct category (e.g., Technical, Finance, Commercial) before finalising the submission.
• Once finalised, the system displays a timestamp of the submission and closing time; no further documents can be added after finalisation.
• For system difficulties, contact the buyer responsible for the published tender.
• Returnable forms: all required tender documents must be uploaded; the specific forms are not listed in the provided document.

No specific evaluation criteria are stated in this manual. It only mentions that suppliers must meet selection and evaluation criteria for closed tenders.

The eTendering system is a web-based system that allows suppliers to submit tender documents electronically.

It replaces the manual or physical submission of tender documents at Eskom tender offices.

The TenderBulletin Public website (https://tenderbulletin.eskom.co.za) is used by the public to view and access Eskom published tenders.

The eTendering website (https://eTendering.eskom.co.za) is used by the public to view tender information and submit tender documents.

A CSD number is required to access the eTendering system.

The document is a user manual for the Eskom eTendering system, not the tender specification; no technical details of the conveyors are provided.

To submit tender documents via the eTendering system: register and verify email, log in, enter OTP, select the tender, upload required documents by giving the file a name, selecting the file type (e.g., Technical, commercial, finance), choosing the file, and clicking the upload button. Continue submitting all required documents under the correct category. Verify all required documents are uploaded. Finalize the submission by clicking the Final Submission button. File size cannot exceed 50MB and total size of all uploaded files should not exceed 900MB. After finalization, a confirmation pop-up appears. If not all documents were submitted, you can add more before finalizing. Once finalized, the page displays all submitted documents with submission and closing timestamps. An email with all submitted documents and the submission ID is sent to the submitter; it is vital to save this email for future enquiries.

CSD number required to access the eTendering system.

No other compliance requirements are stated in the provided document.

If users experience problems with the Tender bulletin, eTendering, or OpenText systems, they should contact the buyer responsible for the published tender.

Closing date and time are not stated in the available text. No briefing or site visit is mentioned.

No contact information is stated in the available text.

Returnable documents: the E-Tenderers' E-Tendering Training Acknowledgement Form (Template ID 240-9722574 Rev 1) is mandatory and must be fully completed and submitted before the closing time. Failure to submit it renders the bid non-responsive and disqualified. Submission is via the E-Tendering Solution; the acknowledgement confirms the bidder has completed self-training and can operate the system.

The E-Tenderers' E-Tendering Training Acknowledgement Form (Template ID 240-9722574 Rev 1) is a mandatory returnable. It must be fully completed and submitted within the prescribed period; failure to do so renders the tenderer non-responsive and disqualified.

The tender is an open request for bid. No evaluation criteria beyond the mandatory returnable are stated in the available text. Bidders must ensure all returnable documents are submitted to avoid disqualification.

The scope is the design, manufacture, supply and delivery of two (2) incline coal conveyor electromagnets at Arnot Power Station, over a period of 12 months. No further technical details are provided in the available text.

No pricing format, bonds, guarantees, or payment terms are stated in the available text.

Mandatory returnable: E-Tenderers' E-Tendering Training Acknowledgement Form (Template ID 240-9722574 Rev 1) — confirms the bidder has completed E-Tendering training and can operate the E-Tendering Solution. No other compliance requirements (CSD, tax, B-BBEE, CIDB) are stated in the available text.

The scope is the design, manufacture, supply and delivery of two (2) incline coal conveyor electromagnets at Arnot Power Station over a period of 12 months. The tenderer must comply with Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001 Standard.

Closing date and time are as stated in the tender record. No other dates (briefings, site visits, clarification deadlines) are stated in the provided document.

No specific contact information (SCM or technical) is stated in the provided document.

Submission is via the Eskom tender process for enquiry/contract 240-105658000. The tenderer must complete and sign the form acknowledging and accepting Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001 Standard. Returnable documents include the completed and signed acknowledgement form, and any other forms specified in the tender pack. Bids must be submitted before the closing date and time; late submissions are disqualified.

Evaluation includes pre-contract award quality requirements as per clause 3 of the specification. The tenderer must indicate applicability of each clause with an (X) or (-). Only one category may be selected under clause 3, and the tenderer must indicate whether a site assessment is applicable. ISO 9001 quality principles are assessed, with the tenderer indicating applicability of each principle. The tenderer must acknowledge and accept Eskom Supplier Quality Requirements as per 240-105658000 Specification and ISO 9001 Standard.

The scope is the design, manufacture, supply and delivery of two (2) incline coal conveyor electromagnets at Arnot Power Station over a period of 12 months. The tenderer must comply with Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001 Standard. The tenderer must complete and sign the acknowledgement form for these quality requirements. The tenderer must indicate applicability of each clause of the specification (Section B, Clause 3) and each ISO 9001 quality principle with an (X) or (-). Only one category may be selected under clause 3, and the tenderer must indicate whether a site assessment is applicable.

No specific financial requirements (pricing format, bonds, guarantees, payment terms, financial capacity thresholds) are stated in the provided document.

The tenderer must complete and sign the form acknowledging and accepting Eskom Supplier Quality Requirements as per 240-105658000 Specification and ISO 9001 Standard. The tenderer must indicate applicability of each clause of the specification and each ISO 9001 quality principle. Only one category may be selected under clause 3, and the tenderer must indicate whether a site assessment is applicable.

Eskom invites tenders for the design, manufacture, supply and delivery of two (2) incline coal conveyor electromagnets at Arnot Power Station over a period of 12 months. Tender number E3512GXMPARN, issue date 10 September 2026, closing date 01 October 2026 at 10h00AM, validity period 120 working days. Clarification meeting not applicable.

{"closingDate":"17 June 2025","closingTime":"10h00AM","briefingSession":"{"date":null,"time":null,"venue":"ion N/A","is_compulsory":false}"}

{"name":null,"email":"[email protected]","phone":"013 296 3631","department":null,"address":"r which"}

Mandatory returnables at closing (disqualifiable): Annexure A Authorisation Form, Annexure B Acknowledgement Form, Annexure C Tenderer's Particulars, Annexure D Integrity Pact Declaration, Annexure E CPA for local goods/services, Annexure F CPA(IG) for imported goods/services (if applicable), Annexure G1-G4 SBD 6.2 local production and content declarations (if designated materials), Annexure H SBD 1, Annexure J SBD 4 Bidders Disclosure, JV/consortium documents (letter of intent, agreement, single bank account confirmation), tax clearance certificates (for applicable tenderers), Employment Equity compliance proof (South African designated employers), NEC contract completed in full, pricing schedule in PDF and Excel. Non-disqualifiable returnables: Annexure I SBD 6.1 Preference Points Claim, E-tendering Help Manual acknowledgement. Returnables required for evaluation: Specific Goals evidence, technical evaluation documents.

1. Compliance to ISO Tenderers to submit a valid ISO Required to ensure that YES/NO

9001:2015 standard 9001:2015 Quality Management electromagnets will be

for the design and System Certification issued by an manufactured under

manufacture of accredited certification body for the controlled, audited, and

electromagnets. manufacture of conveyor magnets, internationally accepted

electromagnets, or similar quality management

electrical/mechanical equipment processes

2. Workshop facility Tenderers to provide workshop To confirm the YES/NO

compliance location / address and photos / Tenderer's ability to

pictures of the workshop floor area, manufacture the coal

lifting equipment, and testing conveyor

facilities available at the facility. electromagnets in

accordance with the

Note: A site assessment will be specified technical and

conducted to verify the quality requirements.

information provided

• If Mandatory Criteria 1 and 2 are met, a qualitative assessment will be conducted based on the

technical evaluation criteria outlined below.

• If Mandatory Criteria 1 and 2 are not met, the tenderer will be disqualified from further technical

evaluation under this criterion.

NOTE: If mandatory criteria 1 & 2 are met, a qualitative assessment will be done and if the Tenderer/s

successfully meets the threshold, a factory assessment will be done to verify all the information

provided. If the information provided at tendering stage is a negative misrepresentation of the

company, the tenderer will be technically disqualified through this criterion.

2. Qualitative technical evaluation criteria

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 56

File name: Invitation to Tender E3512GXMPARN

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 26

Identifier

Invitation to Tender

Effective Date 17 June 2025

Review Date June 2030

Reference Returnable From Suppliers at at **

closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable)

to Tender Returnable Returnable Returnable

Table 2: Qualitative Technical Evaluation Criteria

Qualitative Technical Criteria Reference to Technical Criteria Criteria Sub

Description Specification / Tender Weighti Weighting

Returnable ng (%)

(%)

1. Proposed Manufacturing and Tenderers to submit a signed 20

Delivery Lead Times letter on a company letterhead

clearly indicating the proposed

timelines, including design,

manufacturing, testing, and

delivery lead times.

1.1 Tenderers to state the delivery lead Design lead times for the 5

time for the design, manufacture, testing, electromagnets.

and delivery of the two (2) coal conveyor Manufacturing lead time for each 5

electromagnets from the date of receipt electromagnet.

of the official purchase order. Testing and delivery lead time for 5

each electromagnet.

Total lead time from receipt of 5

purchase order to delivery at

Arnot Power Station

No submission 0

2. Warranty and Guarantee Period A signed letter on the 15

Tenderer's official company

letterhead clearly stating:

2.2 Tenderers to provide details of the Warranty period offered. 5

warranty and guarantee periods Guarantee period offered 5

applicable to the coal conveyor

electromagnets and associated Scope of warranty coverage. 5

workmanship. No submission 0

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 56

File name: Invitation to Tender E3512GXMPARN

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 26

Identifier

Invitation to Tender

Effective Date 17 June 2025

Review Date June 2030

Reference Returnable From Suppliers at at **

closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable)

to Tender Returnable Returnable Returnable

Qualitative Technical Criteria Reference to Technical Criteria Criteria Sub

Description Specification / Tender Weighti Weighting

Returnable ng (%)

(%)

3. Technical Data Sheet 10

3.1Tenderers to submit a technical Technical datasheet submitted 10

datasheet for the proposed coal conveyor and compliant with specifications

electromagnets. No submission 0

4. Company Experience and Track 30

Record

4.1 Tenderers to submit proof of previous Submit purchase order or 30

successfully completed projects involving contract, completion certificate

the design, manufacture, supply, and and reference letter

delivery of conveyor electromagnets or Submit purchase order or 20

similar electrical/mechanical equipment. contract, completion certificate

Submit purchase order or contract 10

and reference letter

No submission 0

5. Manpower and Technical Submit CVs of key personnel 25

Resources for the project, including their

relevant qualifications, and

years of experience.

5.1 Tenderers to provide suitably Electrical Engineer 10

qualified, experienced, and competent Mechanical Engineer 10

personnel to successfully execute the

project. Project manager 5

No submission 0

Total 100

The Threshold for the Technical Evaluation is 70%

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 56

File name: Invitation to Tender E3512GXMPARN

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 26

Identifier

Invitation to Tender

Effective Date 17 June 2025

Review Date June 2030

Annexure a

Authorisation form

Indicate the status of the tenderer by ticking the appropriate box below.

A b c d e f

Company close partnership joint sole trust

Corporation venture proprietor

The tenderer must complete the appropriate certificate set out below for its category of organisation.

If the tenderer is a company, close corporation, joint venture, or trust the tenderer must attach a

certified copy the document that is proof of the contents of the certificate (resolution of the board of

directors of a company, members’ resolution of a close corporation, power of attorney in the case of

a joint venture, or resolution of the board of trustees of a trust).

Note further that, in addition to completing the relevant certificate for category of organisation, the

authorised representative of the tenderer is also required to complete and sign the table at the end of

this Authorisation Form.

A. Certificate for company

I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ . _ _ , in my capacity as _ _ _ _ _ _ _ _ _ _ _ of the

board of directors of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby

confirm that by resolution of the board taken on _ _ _ __ _ _ _ _ (date), Mr/Ms _ _ _ _ _ _ _ _ _ _ _

_ _ _ _ _ _ _ _ _ _ _ _ _ , acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, is

authorised to submit this tender on behalf of the company, and to sign all documents in connection

with this tender and any contract that may result from it on behalf of the company. A certified copy of

the resolution of the board is annexed to this Form.

Signed: Date:

Name: Position:

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 56

File name: Invitation to Tender E3512GXMPARN

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 26

Identifier

Invitation to Tender

Effective Date 17 June 2025

Review Date June 2030

B. Certificate for close corporation

I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ . _ _ , in my capacity as member of _ _ _ _ _ _ _ _

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm that by majority vote of the

members taken on _ _ _ __ _ _ _ _ (date), Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , acting

in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, is authorised to submit this tender

on behalf of the close corporation, and to sign all documents in connection with this tender and any

contract that may result from it on behalf of the close corporation. A certified copy of the members’

resolution is annexed to this Form.

Signed: Date:

Name: Position:

C. Certificate for partnership

We, the undersigned, being the key partners in the business trading as _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ hereby authorise Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, acting in his/her

capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, to submit this tender on behalf of the partnership,

and to sign all documents in connection with the tender and any contract that may result from it on

behalf of the partnership.

Name Address Signature Date

NOTE: This certificate is required to be completed and signed by the full number of Partners

necessary to commit the Partnership. Attach additional pages if more space is required.

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 56

File name: Invitation to Tender E3512GXMPARN

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 26

Identifier

Invitation to Tender

Effective Date 17 June 2025

Review Date June 2030

D. Certificate for Joint Venture

We, the undersigned, are submitting this tender offer in Joint Venture and hereby authorise Mr/Ms _

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, an authorised signatory of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

_ _ _ _ _ _ _ _ _ _ _ _ , being the lead member in the Joint Venture, to sign all documents in connection

with the tender and any contract that may result from it on behalf of all the members in the Joint

Venture.

This authorisation is evidenced by the attached power of attorney signed by the legally authorised

signatories of all the members in the Joint Venture.

We attach to this Form a certified copy of the Joint Venture Agreement which incorporates a statement

that all members in the Joint Venture are liable jointly and severally for the execution of the contract,

a term that indicates which member will be the lead member, and terms that indicate the ratios

according to which work and payment will be divided amongst the members.

Name of JV member Address Authorised signature,

name and capacity

Lead member

Member

Member

Member

NOTE: This certificate is required to be completed and signed by all members of the joint

venture. Attach additional pages if more space is required.

E. Certificate for sole proprietor

I, _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm that I am the sole proprietor of the

business trading as _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Signed: Date:

Name: Position:

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 56

File name: Invitation to Tender E3512GXMPARN

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 26

Identifier

Invitation to Tender

Effective Date 17 June 2025

Review Date June 2030

(Sole Proprietor)

F. Certificate for trust

I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ . _ _ , in my capacity as _ _ _ _ _ _ _ _ _ _ _ of the

board of trustees of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm

that by resolution of the board of trustees taken on _ _ _ __ _ _ _ _ (date), Mr/Ms _ _ _ _ _ _ _ _ _

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

_, is authorised to submit this tender on behalf of the trust and to sign all documents in connection

with this tender and any contract that may result from it on behalf of the trust. A certified copy of the

resolution of the board of trustees is annexed to this Form.

Signed: Date:

Name: Position:

NOTE: The table below must also be fully completed by all tenderers in addition to the

certificate that was selected and completed above.

Name of tenderer:

Full names of authorised signatory:

Designation and capacity:

Signature of authorised signatory

Date of signature:

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 56

File name: Invitation to Tender E3512GXMPARN

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 26

Identifier

Invitation to Tender

Effective Date 17 June 2025

Review Date June 2030

Annexure b

Acknowledgement form

We are in receipt of the Invitation to Tender/Proposal from Eskom Holdings SOC Ltd and

the following addenda issued by Eskom:

We confirm that the documentation received by us is: (Indicate by ticking the box)

Correct as stated in the Invitation to Tender / RFP Content List, and that each document is

complete. 

Or: Incorrect or incomplete for the following reasons: 

Cataloguing Acknowledgement:

Please select the relevant statement by ticking the appropriate box below:

1. We agree to provide the cataloguing information as described in the Invitation to

Tender 

2. We have already supplied Eskom with the cataloguing information pertaining to this

Invitation to Tender in a previous contract/order [insert previous contract/order

number]  __________

3. We do not intend to provide the required cataloguing information for the reasons

stated hereunder: 

4. We are a Distributor/Importer/Agent and our Principal, being the Original Equipment

Manufacturer (OEM), is or is not [delete whichever is not applicable] in the position

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 56

File name: Invitation to Tender E3512GXMPARN

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 26

Identifier

Invitation to Tender

Effective Date 17 June 2025

Review Date June 2030

to supply cataloguing information for items. We attach the letter from the OEM

confirming its position. 

Invitation to Tender/Request for Proposal No: E3512GXMPARN

Name of Tenderer: ___________ _ _

Country of registration: _______________________________________

Full names of contact person: __________________________________

Contact details:

Tel (landline):

Cell phone:

e-mail address:

Name of tenderer:

Full names of authorised signatory:

or an equivalent of it

• Proof of OHS competency: Person who in

respect to the work that has to be done, has

the required training, knowledge and

experience and where applicable,

qualifications relevant to that work or task.

√

4.1 Tenderers to submit proof of previous Submit purchase order or 30

successfully completed projects involving contract, completion certificate

the design, manufacture, supply, and and reference letter

delivery of conveyor electromagnets or Submit purchase order or 20

similar electrical/mechanical equipment. contract, completion certificate

Submit purchase order or contract 10

and reference letter

No submission 0

5. Manpower and Technical Submit CVs of key personnel 25

relevant qualifications, and

years of experience.

5.1 Tenderers to provide suitably Electrical Engineer 10

qualified, experienced, and competent Mechanical Engineer 10

personnel to successfully execute the

project. Project manager 5

No submission 0

Total 100

The Threshold for the Technical Evaluation is 70%

Mandatory technical criteria: 1) Valid ISO 9001:2015 Quality Management System Certification for manufacture of conveyor magnets or similar equipment; 2) Workshop facility compliance - provide location, photos of workshop floor, lifting equipment, testing facilities; site assessment will verify. If mandatory criteria not met, tenderer disqualified. Qualitative technical criteria: 1) Proposed manufacturing and delivery lead times (20%): design lead time (5%), manufacturing lead time per electromagnet (5%), testing and delivery lead time (5%), total lead time (5%); 2) Warranty and guarantee period (15%): warranty period (5%), guarantee period (5%), scope of warranty coverage (5%); 3) Technical data sheet (10%); 4) Company experience and track record (30%): purchase orders/contracts/completion certificates/reference letters for similar projects; 5) Manpower and technical resources (25%): CVs of Electrical Engineer (10%), Mechanical Engineer (10%), Project Manager (5%). Total 100%, threshold 70%.

Effective Date 17 June 2025

Review Date June 2030

Number Description Annexure Attached (Y /

N / n/a)

1.1.12 Reverse e-auction training acknowledgement form N/A

(if applicable)

1.1.13 Reverse e-auction process (if applicable) N/A

1.1.14 E-tendering Help Manual acknowledgement form Attached separate Y

1.1.15 E-tendering Help Manual for supplier Attached separate Y

1.1.16 CIDB Contract Skills Development Goals (CSDG) N/A

(if applicable)

1.1.17 Contract Participation Goals (CPG) N/A

(if applicable)

1.1.18 Scope of Work Attached Y

separately in the

contract/NEC

1.1.19 NEC or other Contract Attached Y

1.1.20 Pricing Schedule/BOQ (if not contained in Contract) Attached Y

of Contributor (90/10 system) (80/20 system)

1 10 20

2 9 18

3 6 14

4 5 12

5 4 8

6 3 6

7 2 4

8 1 2

Non-compliant 0 0

contributor

3.19 Ranking of tenders Tenderers will be ranked by applying the preferential point scoring for

the 80/20 system. Eskom will add the score from Pricing and Specific

of local and imported goods and/or services, the tender response must

be separated into its components as per the Price Schedule included

with the tender documents. Local procurement content is total spending

minus the imported component.

Pricing schedule Completed pricing schedule (if not already submitted √

in the NEC or other Contract).

Payment Terms: payment terms as stipulated hereunder when

submitting tenders and concluding contracts with Eskom:

For contracts valued below R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

Suppliers within 30 days of receipt of undisputed invoices.

For contracts valued above R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed

ADDITIONAL CONTRACTUAL REQUIREMENTS SUPPORTING EVIDENCE Safety COIDA - Original certificate of good standing or proof √ of application issued by the Compensation Fund (COID) or a licensed compensation insurer (South African tenderers only) Suppliers to comply with the latest version of Occupational Health and Safety Act No. and Eskom Health and Safety policy, procedures, health and safety specifications, and guidelines. OHS Tender Returnable

Annexure B: All procedures applicable to this project must be listed and send to the contractors, then the contractors must acknowledge them by signing the Annexure B Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 56 File name: Invitation to Tender E3512GXMPARN Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 26 Identifier Invitation to Tender Effective Date 17 June 2025 Review Date June 2030 Reference Returnable From Suppliers at at ** closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable) to Tender Returnable Returnable Returnable

Health and Safety Plan/ OHS Manual: Site, activities or project documented plan in accordance with the clients requirements, the plan must be scope or project specific

Health and Safety costing: OHS costing must reflect the amount of fund that will be allocated for OHS when the project commences, and it should be based on the scope of work and the associated risks. Fund for PPE, OHS training, First aider equipment, Ablution facilities, safety signs, safety campaigns or interventions.

Baseline OHS risk assessment: Basically, means OHS hazards and risks that are identified and assesses before the inception of a new project and commencement of operations

Valid letter of good standing or equivalent: Registration with the Compensation Commissioner or a licenced mutual company or an equivalent of it

Proof of OHS competency: Person who in respect to the work that has to be done, has the required training, knowledge and experience and where applicable, qualifications relevant to that work or task. √ Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 56 File name: Invitation to Tender E3512GXMPARN Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 26 Identifier Invitation to Tender Effective Date 17 June 2025 Review Date June 2030 Reference Returnable From Suppliers at at ** closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable) to Tender Returnable Returnable Returnable The supplier will be expected to comply with supplier Quality quality management specification 240-105658000 (previously called QM58) and ISO: 9001 requirements as per the relevant Category 1 from 240-10565800 and other Eskom Holdings SOC Limited’s Standards and specifications. Other safety/quality Risk Mitigation Rating√ documents as required per scope Non adherence to Life saving rules to be included in Medium of works Eskom lifesaving Rules the contract strategy or in health and safety policy Working without Visitor induction to be done before Medium attending Eskom health entering the station, also a full and safety induction induction to be done after the safety file is approved Not submitting health Health and safety returnables will Low and safety returnables be listed on the strategy will delay the starting of work Environmental The scope does not require Environment √ Impact Assessment (EIA) Due

• Latest, approved (No draft annual financial √ Diligence/financial statements or managements accounts are analysis allowed for this process) annual financial statements of the tendering company (Not Parent or ultimate holding company) , including: o Background to the company o A signed director’s report. Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 56 File name: Invitation to Tender E3512GXMPARN Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 26 Identifier Invitation to Tender Effective Date 17 June 2025 Review Date June 2030 Reference Returnable From Suppliers at at ** closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable) to Tender Returnable Returnable Returnable o A signed auditor’s/reviewer’s/compiler’s/accounting officer’s report o Statement of financial position o Statement of comprehensive income o Statement of changes in equity o Statement of cash flows o Notes to the financial statements.

A signed copy of the public interest score (only applicable to South African entities that are not audited) o Giving the actual score o Indicating whether the company is owner managed or not o Confirming whether the annual financial statements were externally prepared or not.

Copies of the ITA34C for the current & previous years of assessment (only applicable to South African entities that are not audited)

For unincorporated JV or a SPV, each partner in the JV or a SPV must submit its annual financial statements including all items listed above. DOCUMENTS REQUIRED UNDER FUNCTIONALITY / TECHNICAL √ Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 56 File name: Invitation to Tender E3512GXMPARN Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 26 Identifier Invitation to Tender Effective Date 17 June 2025 Review Date June 2030 Reference Returnable From Suppliers at at ** closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable) to Tender Returnable Returnable Returnable MANDATORY TECHNICAL EVALUATION CRITERIA Table 1: Mandatory Technical Evaluation Criteria Mandatory Reference to Technical Motivation for use of YES/NO Technical Criteria Specification / Tender Returnable Criteria

B-BBEE Minimum Level: 3

Points Allocation: 20 points

B-BBEE Details: to Tender E3512GXMPARN

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 26

Identifier

Invitation to Tender

Effective Date 17 June 2025

Review Date June 2030

Clause Number from Standard

Tender Data

Conditions of Tender

3.18 Evaluation of Specific Goals Specific goals will be scored out of 20 points in accordance with the

PPPFA.

If a tenderer fails to submit evidence of its points claim for a Specific

Goal, it will not be disqualified. However, it will be awarded 0 points

for that Specific Goal.

Number of points Number of points B-BBEE Status Level

of Contributor (90/10 system) (80/20 system)

1 10 20

2 9 18

3 6 14

4 5 12

5 4 8

6 3 6

7 2 4

8 1 2

Non-compliant 0 0

contributor

3.19 Ranking of tenders Tenderers will be ranked by applying the preferential point scoring for

the 80/20 system. Eskom will add the score from Pricing and Specific

Goals together and rank the suppliers from the highest to the lowest.

3.20 Objective Criteria The inclusion of objective criteria is not mandatory but a condition for

(if applicable) contract award. If the tenderer does not meet objective criteria; it

may lead to the second-ranked tenderer being recommended for

award.

2. Local Procurement Content

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 56

File na

applicable:

• SHEQ requirements; and/or
• Financial viability (submission of financial statements); and/or
• Any other as may be stipulated.

Safety COIDA - Original certificate of good standing or proof √

of application issued by the Compensation Fund

(COID) or a licensed compensation insurer (South

African tenderers only)

and Eskom Health and Safety policy, procedures,

health and safety specifications, and guidelines.

Effective Date 17 June 2025

Review Date June 2030

Reference Returnable From Suppliers at at **

closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable)

to Tender Returnable Returnable Returnable

• Health and Safety Plan/ OHS Manual: Site,

activities or project documented plan in

accordance with the clients requirements, the

plan must be scope or project specific

• Health and Safety costing: OHS costing

must reflect the amount of fund that will be

allocated for OHS when the project

commences, and it should be based on the

scope of work and the associated risks. Fund

for PPE, OHS training, First aider equipment,

campaigns or interventions.

• Baseline OHS risk assessment: Basically,

means OHS hazards and risks that are

identified and assesses before the inception of

a new project and commencement of

operations

• Valid letter of good standing or equivalent:

Quality quality management specification 240-105658000

(previously called QM58) and ISO: 9001 requirements

as per the relevant Category 1 from 240-10565800

and other Eskom Holdings SOC Limited’s Standards

and specifications.

Other safety/quality Risk Mitigation Rating√

documents as

required per scope Non adherence to Life saving rules to be included in Medium

of works Eskom lifesaving Rules the contract strategy or in health

and safety policy

attending Eskom health entering the station, also a full

and safety induction induction to be done after the

safety file is approved

Returnable ng (%)

(%)

3. Technical Data Sheet 10

3.1Tenderers to submit a technical Technical datasheet submitted 10

datasheet for the proposed coal conveyor and compliant with specifications

electromagnets. No submission 0

4. Company Experience and Track 30

Environmental Impact Assessment (EIA) not required for this scope.

sanctions list. A tenderer shall be found to have the nationality

of a country if the tenderer is a national or is constituted,

incorporated, or registered and operates in conformity with the

provisions of the laws of that country. This criterion shall also

apply to the determination of the nationality of proposed

subcontractors or suppliers for any part of the Contract including

related services.

2. Tenderers submit more than one [tender/proposal] either

individually or as a partner in a joint venture (JV) or consortium,

except on an E-Tendering system where there is a limit size

(The upload size per document is 500 megabytes and total

submission is restricted to 4 gigabytes).

submitting tenders and concluding contracts with Eskom:

For contracts valued below R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

Suppliers within 30 days of receipt of undisputed invoices.

For contracts valued above R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

suppliers within 60 days of receipt of undisputed invoices.

No submission 0

2. Warranty and Guarantee Period A signed letter on the 15

letterhead clearly stating:

2.2 Tenderers to provide details of the Warranty period offered. 5

warranty and guarantee periods Guarantee period offered 5

applicable to the coal conveyor

electromagnets and associated Scope of warranty coverage. 5

workmanship. No submission 0

Eligibility criteria: tenderers must not be under restriction to do business with Eskom or State-Owned Companies; must not have nationality of a country on international sanctions lists; must not submit more than one tender; JV/consortium must state joint and several liability; must not have conflict of interest; must be signed by authorised persons; must not be restricted by National Treasury or on Tender Defaulters list; must not subcontract 100% of scope. Tenderers not meeting eligibility will be disqualified.

Prices are scored out of 80 points. Specific Goals are scored out of 20 points in accordance with the PPPFA. Tenderers must submit evidence of points claimed for Specific Goals. Local procurement content is evaluated as part of pricing; where a combination of local and imported goods/services is involved, the tender response must be separated into components as per the Price Schedule. Tenderers must submit proposals for the type and number of jobs created and retained in South Africa as a direct result of the contract.

The tender is for the provision of waste management services at Eskom's power stations and other facilities. The services include the collection, transportation, treatment, and disposal of general and hazardous waste, as well as recycling and waste minimisation initiatives.

Closing date: 2024-11-15 at 10:00. A compulsory clarification meeting will be held on 2024-11-01 at 09:00 at the venue stated in the tender document. No late submissions will be accepted.

{"name":null,"email":null,"phone":null,"department":"y (SADC) region. As the","address":"the prevention of work-related injury and ill"}

Submit the bid in a sealed envelope to the address stated in the tender documentation. The closing time is 10:00 on the closing date. Bids must be completed in black ink and all required forms signed. Returnable forms include: SBD 4 (Declaration of Interest), SBD 3.1 (Pricing Schedule), SBD 6.1 (Declaration of Bidder's Past Supply Chain Management Practices), SBD 8 (Declaration of Bidder's Past Unfair Prejudicial Practices), SBD 9 (Certificate of Independent Bid Determination), and the completed Bill of Quantities. Bids received after the closing time, or submitted via fax or email, will be disqualified.

Evaluation will be based on the 80/20 preference point system: 80 points for price and 20 points for specific goals (B-BBEE status level). Bids must be responsive to all requirements. The contract will be awarded to the bidder with the highest total points, subject to verification of tax and CSD compliance.

The scope of work is the provision of waste management services at Eskom's facilities, including collection, transportation, and disposal of waste in accordance with the National Environmental Management Act and Eskom's Waste Management Standard 32-245. The contractor must comply with all applicable SHEQ requirements, including the Occupational Health and Safety Act. The contractor must provide a waste management plan and report on a monthly basis.

Include the word “environment” which was previously

October 2020 4

omitted under “2.1 Policy statement (11)”.

Align to the requirements of the latest ISO 9001, ISO

August 2020 3 14001 and ISO 45001 standards and new business

requirements.

Update of policy based on: revised ISO 9001 and 14001

standards; change in Eskom’s registration name; changed

August 2016 2 to refer to other standards as may be applicable; aligned to

Corporate Plan; and the appointment of a new Group Chief

No specific requirements found

Title: Safety, Health, Environment, Document Identifier: 32-727

and Quality (SHEQ) Policy

and SustainabilitySustainability Systems Eskom Holdings SOC Ltd

(Acting)

Date: 05 October 2020 Date: 05 October 2020 Date: 05 October 2020

EDC TLN Formatted 24.08.2020/TN updated 25/08/2020 Policy Directive

Template 32-2 Revision 7

Safety, Health, Environment, and Quality (SHEQ) Unique Identifier: 32-727

Reg No 2002/015527/30.

Safety, Health, Environment, and Quality (SHEQ) Unique Identifier: 32-727

Policy Revision: 4

Page:

1. Introduction

Eskom Holdings SOC Ltd, Registration Number 2002/015527/30, is South Africa’s primary electricity

supplier and is wholly owned by the South African Government. Eskom’s key role is to assist in

lowering the cost of doing business in South Africa, enabling economic growth and security of supply

through providing electricity in an efficient and sustainable manner, including its generation,

transmission and distribution, while ensuring that this is done within acceptable benchmark

standards.

Eskom generates and distributes approximately 95% of the electricity used in South Africa and

approximately 40% of the electricity used on the rest of the African continent. Approximately 90% of

Eskom’s production is coming from coal.

operating condition or urgency of service justifies exposing anyone to negative risks arising out of

Eskom’s business, causing an incident with health, safety, environmental and quality consequences.

This Safety, Health, Environment & Quality (SHEQ) Policy governs principles and rules to fulfil

Eskom’s commitment to people, the environment and quality.

Eskom’s operations are underpinned by the organisation’s vision, mission and values.

Reg No 2002/015527/30

Safety, Health, Environment, and Quality (SHEQ) Unique Identifier: 32-727

Policy Revision: 4

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and the sustainability principles. Zero Harm means ensuring that the Eskom operational activities

do not inflict harm on Eskom’s assets, its employees, contractors and members of the public affected

by its operations, and the environment in terms of compliance obligations. Zero Harm is a value,

which the organisation will strive towards by operating within its compliance obligations/legal and

other requirements, continual improvement against set intended outcomes and reduction of its

environmental footprint by avoiding incidents and minimising environmental degradation. The SHEQ

the plan-do-check-act (PDCA) quality cycle in its activities so that decisions made ensure the

consideration of economic development, environmental duty of care, and social equity to continually

improve performance and achieve stakeholder requirements.

Eskom’s commitment to safety, health, environment, and quality management is achieved through:

1. implementation of management systems in accordance with, but not limited to ISO 9001, ISO

14001, and ISO 45001/OHSAS 18001 requirements;

2. fulfilling conformance and compliance obligations/legal and other requirements to which Eskom

subscribes and sets to meet the intent of this policy;

3. taking overall responsibility and accountability for the prevention of work-related injury and ill-

health, as well as the provision of safe and healthy workplaces and activities;

4. addressing the needs and expectations of Eskom’s workers, customers, interested parties and

stakeholders;

5. setting safety, health, environment and quality objectives to achieve intended outcomes and

measuring performance against these to ensure continual improvement;

6. applying risk-based assessment methodologies (i.e. conducting hazard identification and risk

assessment, fitness for duty assessments, emergency preparedness responses, response to

emerging outbreaks, pandemic or epidemic disasters and medical surveillances) for the

opportunity for improvement within the SHEQ management systems;

7. conducting safety, health, environment and quality training and creating employee awareness;

8. engaging interested parties and stakeholders by promoting open communication and

engagement that is safety, health, environment and quality purpose-driven;

Reg No 2002/015527/30

Safety, Health, Environment, and Quality (SHEQ) Unique Identifier: 32-727

Policy Revision: 4

Page:

9. ensuring that processes are in place and measured for Eskom’s contractors to meet Eskom’s

safety, health, environment and quality requirements;

10. ensuring that adequate resources are available for safety, health, environment and quality

management;

11. supporting the establishment and functioning of environment, quality, health and safety

committees;

12. proactively managing Eskom’s environmental footprint, minimising pollution and environmental

degradation, pursuing a low-carbon future, and prioritising energy and water efficiency and

conservation within and outside Eskom including transitioning to a cleaner energy mix;

13. engaging, directing and supporting persons to contribute to the effective management of SHEQ

requirements;

14. ensuring the sustainable use of resources and exploring new opportunities for climate change

mitigation and adaptation, and protection of biodiversity, ecosystems and the prevention of

pollution and degradation

15. ensuring continual improvement in SHEQ systems to enhance Eskom’s business performance;

16. consultation and participation of workers and worker representatives on OH&S management

systems.

2.2 Policy principles or rules

Eskom’s principles and rules that underpin the way in which it approaches safety, health,

environment and quality are as follows:

Reg No 2002/015527/30

Safety, Health, Environment, and Quality (SHEQ) Unique Identifier: 32-727

Policy Revision: 4

Page:

o Hook up at heights

o Buckle up

o Be sober

o Permit to work

out of Eskom’s business, causing an incident with health, safety, environmental and quality

consequences.

3.1 Scope

This policy document sets out Eskom’s approach to safety, health, environment and quality across

the Eskom Group.

3.1.1 Purpose

following paragraphs.

3.2.1 Normative

[1] ISO 9001 Quality Management Systems - Requirements

[2] Constitution of the Republic of South Africa Act, No.

[3] National Environmental Management Act, No.

[4] Occupational Health and Safety Act, No.

Reg No 2002/015527/30

Safety, Health, Environment, and Quality (SHEQ) Unique Identifier: 32-727

Policy Revision: 4

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[5] Compensation for Occupational Injuries and Diseases Act, No.

[6] Mines Health and Safety Act, No.

[7] 240-62196227 Life-saving Rules standard

[8] 32-716 Internal OHS Communications Standard

[9] 240-62582234 OHS Roles and Responsibilities and Statutory Appointments

[10] ISO 14001 Environmental Management Systems – Requirements with guidance for use

[11] OHSAS 18001: Occupational Health and Safety Management Systems – Requirements

[12] ISO 45001 Occupational Health and Safety Management System Standard — Requirements

with guidance for use

3.2.2 Informative

[1] ISO 9000 Quality Management Systems – Fundamentals and Vocabulary

[2] Health and Safety Agreement between Eskom and Organised Labour

[3] 240-77569976 Eskom Climate Change Policy

[4] ISO 9004 Managing for the Sustained Success of an Organisation – A Quality Management

Approach

3.3 Definitions

3.3.1 Accident: Any unplanned event, arising out of and in the course of, an Eskom or contractor

employee’s employment and resulting in personal injury, ill-health, or death of the employee,

including damage and/or environmental pollution or degradation, as well as death of, or injury

to, any member of the public.

3.3.2 Consultation: seeking views before making a decision

3.3.3 Continual improvement: Recurring activity to increase the ability to fulfil requirements.

3.3.4 Contractor: (Also referred to as mandatory as per section 1 of the OHS Act): Any employer

formally contracted (directly or indirectly) by Eskom and who performs work and supplies a

service, product, equipment or material for the purposes of advancing Eskom’s business or

other interests is classified as a contractor. This includes Eskom board members, personal

contractors (that is, consultants) and third-party contractors (that is, vendors, suppliers,

agents, joint ventures, principal contractors and subcontractors).

3.3.5 Environment: The surroundings within which humans exist and that are made up of:

i. the land, water, and atmosphere of the earth;

ii. micro-organisms and plant and animal life;

iii. any part or combination of (i) and (ii) and the interrelationships among and between

them; and

iv. the physical, chemical, aesthetic, and cultural properties and conditions of the foregoing

Reg No 2002/015527/30

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Policy Revision: 4

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that influence human health and well-being.

3.3.6 Eskom: Eskom Holdings SOC Ltd.

3.3.7 Incident: Any unplanned event that could or does result in harm, injury and ill-health,

damage, and/or environmental pollution or degradation or gives rise to an accident or has the

potential to lead to an accident.

3.3.8 Interested and affected party: person or organisation that can affect, be affected by, or

perceive itself to be affected by a decision or activity.

3.3.9 Occupational health and safety: Deals with the prevention of occupational injuries and

diseases as well as the protection, promotion and maintenance of the health of all employees

and other workers (including temporary workers and contractors). It includes occupational

hygiene, occupational safety, occupational medicine, occupational nursing, fire safety, public

safety and emergency preparedness.

3.3.10 Participation: involvement in decision-making.

3.3.11 Quality: The quality of something can be determined by comparing a set of inherent

characteristics with a set of requirements. If those inherent characteristics meet all

requirements, high or excellent quality is achieved. If those characteristics do not meet all

requirements, a low or poor level of quality is achieved.

3.3.12 Zero defects: Zero defects are aimed at the reduction of defects through prevention. It is

directed at motivating people to prevent mistakes by developing a constant, conscious desire

to do their job right the first time.

3.3.13 Zero Harm: The prevention of harm to people and the environment brought about through

visible and felt leadership, including the implementation of effective controls and practices.

3.4 Abbreviations

Reg No 2002/015527/30

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Policy Revision: 4

Page:

3.5 Roles and responsibilities

3.5.1 Eskom’s Leadership is accountable for leading the practices and processes needed to control

and manage safety, health, environment and quality risks, opportunities and impacts as an

integral part of Eskom’s operations.

3.5.2 Eskom’s employees are responsible for understanding and incorporating safety, health,

environment and quality into daily work activities.

3.5.3 Eskom’s contractors are responsible for meeting applicable safety, health, environment and

quality compliance obligations and organisational requirements.

3.6 Process for monitoring

August 2013 1 account Eskom’s strategic imperatives, changed structure

and additional Eskom values.

This policy supersedes 32-94 and 32-7 SHE and Quality

Reg No 2002/015527/30

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Policy Revision: 4

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environment:

o Zero fatalities

o Zero injuries, ill-health

o Zero environmental incidents

o Zero tolerance

o Zero defects

6. Eskom’s Life-saving Rules support the intent of the policy and applies to all employees,

contractors and visitors:

o Open, isolate, test, earth, bond, and/or insulate before touch

The contract will be for a period of 24 months. The contractor must provide a performance guarantee of 10% of the contract value. Penalties will be applied for non-performance as per the contract terms. The contract may be terminated by Eskom with 30 days written notice for breach of contract.

In addition to the 80/20 preference point system, the evaluation will consider the bidder's compliance with the SHEQ requirements, the proposed waste management plan, and the bidder's previous performance on similar contracts.

{"closingDate":"27 April 1994"}

Address: t on its behalf

Returnable documents must be completed and submitted with the bid. Required forms include the B-BBEE sworn affidavit for Exempted Micro Enterprises, which must be signed by a commissioner of oaths and is valid for 12 months from the date signed. Bidders must ensure all declarations are accurate and submitted before the closing time.

Bidders claiming B-BBEE Exempted Micro Enterprise status must complete the sworn affidavit, which requires: annual total revenue of R10,000,000.00 or less, and declaration of black ownership percentages. The affidavit must be signed by a commissioner of oaths and is valid for 12 months from the date signed.

B-BBEE Minimum Level: One. B-BBEE Details: Bidders must submit a sworn affidavit for B-BBEE Exempted Micro Enterprise (EME) status. The affidavit must declare the enterprise's black ownership percentage, including black designated group ownership, and must be signed by a commissioner of oaths. The affidavit is valid for 12 months from the date signed.

Sworn affidavit for B-BBEE Exempted Micro Enterprise (EME) declaring black ownership percentages, black designated group ownership breakdown, annual total revenue of R10 million or less, and B-BBEE level contributor status (Level One, Two, or Four).

The contract is for the design, manufacture, supply and delivery of two incline conveyors at Arnot Power Station. The work is to be carried out on a task-by-task basis under a NEC3 Term Service Short Contract. The scope includes design and engineering, manufacture of electromagnets, testing and quality assurance, safety requirements, and delivery. The Contractor must prepare a Quality Control Plan (QCP) and submit it for approval before commencing activities. The Contractor must comply with asbestos-related safety regulations, including monitoring ambient air for asbestos fibres.

{"name":null,"email":null,"phone":"011 803 3008","department":"ed Kingdom Housing Grants,","address":"as the Contractor in the conditions of contract identified in the Contract Data."}

The tenderer must complete the Form of Offer and Acceptance, including pricing data (Price List) and Contract Data Part 2. The tenderer must provide a CIDB registration number (as indicated in the form). The contract includes conditions on B-BBEE status changes (Z2), requiring notification of any change and potential termination if status decreases. The tenderer must comply with the NEC3 Term Service Short Contract conditions and all Z-clauses. No specific pre-qualification thresholds (e.g., minimum B-BBEE level, CIDB grade, or turnover) are stated in the provided document.

Title Date or Tick if publicly

revision available

General Specifications:

Health and Safety requirements

The Contractor shall submit a detailed Programme of Works for approval by the Employer's Representative. The programme shall clearly set out all planned activities, estimated durations, sequencing of tasks, resource requirements, key milestones, and the anticipated completion date. The Contractor shall regularly update the programme to reflect actual progress and any approved changes.

documentation, quality control plans, testing

procedures, and delivery schedules, to ensure

compliance with the contractual requirements.

11.2(5) The service is DESIGN, MANUFACTURE, SUPPLY &

Deliver two (2) incline coal

Z14.2 Upon written request by the Contractor, the Employer certifies that these conditions prevail. All

measurements and reporting are effected by an independent, competent, and certified

occupational hygiene inspection body, i.e. a SANAS accredited and Department of Employment

and Labour approved AAIA. The Contractor may perform Parallel Measurements and related

control measures at the Contractor’s expense. For the purposes of compliance the results

generated from Parallel Measurements are evaluated only against South African statutory limits as

detailed in clause Z14.1. Control measures conform to the requirements stipulated in the AAIA-

approved asbestos work plan.

Z14.3 The Employer manages asbestos and ACM according to the Standard.

Z14.4 In the event that any asbestos is identified while Providing the Services, a risk assessment is

conducted and if so required, with reference to possible exposure to an airborne concentration of

above the AL for asbestos, immediate control measures are implemented and relevant air

monitoring conducted in order to declare the area safe.

Z14.5 The Contractor’s personnel are entitled to stop working and leave the contaminated area forthwith

until such time that the area of concern is declared safe by either Compliance Monitoring or an

3.1 Inspection and quality control procedures Sum. 1

(documentation)

3.2 Factory Acceptance Tests (FAT) Sum. 2

4 safety requirements

4.1 Two- piece overall Ea. 2

4.2 Safety boots Ea. 2

4.3 Medicals Ea. 2

4.4 Police clearances Ea. 2

4.5 Safety file Ea. 1

5 Delivery from Contractor Site to Arnot Km. 1000

PS (Return trip)

the QCP has been approved.

• The Contractor shall submit a programme detailing the start and completion dates for

manufacturing to the Employer’s Representative within the specified response period.

• Upon completion of manufacturing, the Contractor shall arrange with the Employer’s

Representative to conduct Factory Acceptance Testing (FAT).

• Each electromagnet shall be clearly labelled with a description, part number, batch/serial

number, and handling instructions.

• Packaging shall be robust and suitable for both storage and transportation.
• The Contractor shall submit a data pack to the Employer’s Representative, including the

magnet specification manual, test reports, drawings, and installation instructions.

• Delivery shall be carried out in accordance with the agreed delivery schedule. Any deviations

must be communicated to and approved by the Employer’s Representative in consultation with

convened the meeting. Such minutes or register shall not be used for the purpose of confirming actions or

instructions under the contract as these shall be done separately by the person identified in the conditions of

contract to carry out such actions or instructions.

3.2 Use of standard forms

The Contractor shall prepare a Quality Control Plan (QCP) and submit it to the Employer’s Representative

for approval prior to commencing the activity. No work shall commence until the QCP has been formally

reviewed and approved.

Contractor to submit a program detailing the start and completion dates for manufacturing to the Employer’s

Upon completion of the electromagnets’ manufacturing, the Contractor shall coordinate with the Employer’s

Representative to schedule and conduct Factory Acceptance Testing (FAT).

3.3 Invoicing and payment

In terms of core clause 50 the Contractor assesses the amount due and applies to the Employer for

payment. The Contractor applies for payment with a tax invoice addressed to the Employer as follows:

(Reg No. 2002/015527/30)

and

for

Contents: Compiled in accordance with CIDB Standard for Uniformity in Page No.

Construction Procurement (May 2010 amendments)

Part C1 Agreements & Contract Data

C1.1 Form of Offer and Acceptance [●]

C1.2 Contract Data provided by the Employer [●]

C1.2 Contract Data provided by the Contractor [●]

Part C2 Pricing Data

C2.1 Pricing assumptions [●]

C2.2 Price List [●]

Part C3 Scope of Work

C3.1 Service Information [●]

Part 1 Agreements and Contract Data, (which includes this Form of Offer and Acceptance)

Part 2 Pricing Data

Part 3 Scope of Work: Service Information

and drawings and documents (or parts thereof), which may be incorporated by reference into the above

listed Parts.

C2 Pricing Data

C2.1 Pricing assumptions

The Price List is in two parts. Part 1 is for work described in the Service Information not requiring the

Employer to issue a Task Order. Part 2 is for work to be carried out within a stated period of time on a taskby-Task basis and instructed by Task Order. The service may comprise work under Part 1 only or Part 2

only or a mix of both.

Entries in the first four columns of Part 1 of the Price List are made either by the Employer or the tenderer.

Entries in the first four columns of Part 2 of the Price List would normally be made by the Employer as the

item.

Part c2: pricing data c2.1 Tssc3 pricing assumptions

ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _____________

Design, manufacture, supply & deliver two (2) incline coal conveyor

Part c2: pricing data c2.2 Tssc3 price list

ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _____________

Design, manufacture, supply & deliver two (2) incline coal conveyor

No specific requirements found

B-BBEE Details: lt

of the restructuring of the Electricity Supply Industry.

2 If the previous edition applies change ‘April 2013’ for ’September 2009’.

3 State whether attached as a ‘PDF’ file in terms of Eskom’s licence, or to be obtained from Engineering

Contract Strategies Tel 011 803 3008, Fax 086 539 1902 or www.ecs.co.za

Part c1: agreements and contract data c1.2 Tssc3 contract data part 1

ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _____________

Design, manufacture, supply & deliver two (2) incline coal conveyor

Electromagnets at arnot power station

Z2 Change of Broad Based Black Economic Empowerment (B-BBEE) status

Z2.1 Where a change in the Contractor’s legal status, ownership or any other change to his business

composition or business dealings results in a change to the Contractor’s B-BBEE status, the

Contractor notifies the Employer within seven days of the change.

Z2.2 The Contractor is required to submit an updated verification certificate and necessary

supporting documentation confirming the change in his B-BBEE status to the Employer within

thirty days of the notification or as otherwise instructed by the Employer.

Z2.3 Where, as a result, the Contractor’s B-BBEE status has decreased since the starting date the

Employer may either re-negotiate this contract or alternatively, terminate the Contractor’s

obligation to Provide the Service.

Z2.4 Failure by the Contractor to notify the Employer of a change in its B-BBEE status may

constitute a reason for termination. If the Employer terminates in terms of this clause, the

procedures on termination are those stated in Clause 91.1 and the amount due on termination

includes amounts listed in Clause 92.1 less a deduction of the forecast additional cost to the

Employer of completing the service.

Z3 Confidentialit

Z2: Where a change in the Contractor's legal status, ownership or any other change to his business composition or business dealings results in a change to the Contractor's B-BBEE status, the Contractor notifies the Employer within seven days. The Contractor is required to submit an updated verification certificate and necessary supporting documentation confirming the change within thirty days. Where the Contractor's B-BBEE status has decreased since the starting date the Employer may either re-negotiate this contract or terminate the Contractor's obligation to Provide the Service. Failure to notify may constitute a reason for termination.

4.1 Two- piece overall Ea. 2

4.2 Safety boots Ea. 2

4.3 Medicals Ea. 2

4.4 Police clearances Ea. 2

4.5 Safety file Ea. 1

5 Delivery from Contractor Site to Arnot Km. 1000

PS (Return trip)

Total of the Prices

Part c2: pricing data c2.2 Tssc3 price list

ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _____________

Design, manufacture, supply & deliver two (2) incline coal conveyor

Electromagnets at arnot power station

C3: Scope of Work

C3.1 Service Information

1. Description of the service

• Design, manufacture, supply, and deliver two (2) incline coal conveyor electromagnets at Arnot

Power Station.

• All materials and components used during manufacturing shall comply with relevant national

standards.

• The Contractor shall provide warranty and guarantee periods for the electromagnets as

stipulated in the contract documentation.

• The Contractor shall provide manufacturer’s catalogues, datasheets, and installation manuals.
• All items used during manufacturing shall be new, unused, and free from defects.
• The Contractor shall develop a Quality Control Plan (QCP) and submit it to the Employer’s

Representative for approval prior to commencement of any activities. No work shall begin until

the QCP has been approved.

• The Contractor shall submit a programme detailing the start and completion dates for

manufacturing to the Employer’s Representative within the specified response period.

• Upon completion of manufacturing, the Contractor shall arrange with the Employer’s

Representative to conduct Factory Acceptance Testing (FAT).

• Each electromagnet shall be clearly labelled with a description, part number, batch/serial

number, and handling instructions.

• Packaging shall be robust and suitable for both storage and transportation.
• The Contractor shall submit a data pack to the Employer’s Representative, including the

magnet specification manual, test reports, drawings, and installation instructions.

• Delivery shall be carried out in accordance with the agreed delivery schedule. Any deviations

must be communicated to and approved by the Employer’s Representative in consultation with

Electrical Engineering.

All electromagnets shall be delivered to Arnot Power Station, Electrical Maintenance Department

Specification of the electromagnets:

• Self-cleaning, Electromagnet Separator
• IE4 Rating
• Coils designed to heat up slowly and never reach burning temperature
• Completely sealed unit- rated IP66
• ZERO FIRE HAZARD- Coils completely encased and protected by heavy duty steel casing.
• Heavy duty S/S Wear Plate
• Solid Rod Aluminium coils with a cross section of 12mm x 5mm double glass insulate, space wound

with class H (180 deg C) insulation

• Coils dipped in high grade varnish and baked/hardened/sealed.
• Coils completely wrapped in glass tape and surrounded by a layer of Nomex sheeting
• Foot mounted, heavy duty, geared motor BELT DRIVE: SEW IE3 IP65 rated with SEW (or similar)

Gearbox.

• 380VAC Supply
• 4 continuously crowned carbon steel pulleys- to ensure easy belt alignment- pulleys with locking

elements and plumber block/spherical roller type bearings.

• 2 Pulleys easily adjustable at 4 points with threaded rod and nut adjustability.
• Magnet housing to be fitted with vertical fins to effectively increase the cooling surface area.
• Low headroom design.
• PT100 temperature probe to continuously monitor coil temperature.

Part c3: scope of work c3.1 Tssc3 service information

ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _____________

Design, manufacture, supply & deliver two (2) incline coal conveyor

Electromagnets at arnot power station

Detailed Magnet Specifications: TO Up to 1200 mm max

Go over conveyor width

Magnet model 350ocb1200sac ie3 – 50%

Magnet cooling method none (dry) NO oil required.

Magnet cleaning type self

MAGNET INPUT POWER (MAX) [IE4] 6 kW

EQUIVALENT TO MAGNET POWER 12 kW

[Ie1]

MAGNET MASS TOTAL 4 600 kg

AMPERE.TURNS 115 000 Amp.Turns

NOMINAL OPERATING GAP 350 mm

GAUSS READING @ 350mm GAP (20°C) 950 Gauss Approx.

BELT MOTOR POWER (MAX) [IE3] 5,5 / 4 kW

signature of Date

witness

Note: If a tenderer wishes to submit alternative tender offers, further copies of this document may be used for that purpose, duly

endorsed, ‘Alternative Tender No. _____ ‘

Part c1: agreements and contract data c1.1 Tssc3 form of offer & acceptance

ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _____________

Design, manufacture, supply & deliver two (2) incline coal conveyor

give rise to an estoppel unless the Parties agree otherwise and confirm such agreement in

writing.

Part c1: agreements and contract data c1.2 Tssc3 contract data part 1

ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _____________

Design, manufacture, supply & deliver two (2) incline coal conveyor

Z5 Health, safety and the environment

Z5.1 The Contractor undertakes to take all reasonable precautions to maintain the health and safety

of persons in and about the execution of the service. Without limitation the Contractor:

• warrants that the total of the Prices as at the Contract Date includes a sufficient amount for

proper compliance with the Construction Regulations, all applicable health & safety laws

and regulations and the health and safety rules, guidelines and procedures provided for in

this contract and generally for the proper maintenance of health & safety in and about the

execution of service; and

• undertakes, in and about the execution of the service, to comply with the Construction

regulations published in GNR February 2002, under the Occupational Health and Safety

Act, 1993 (Act ) (“Asbestos Regulations”). The OEL for asbestos is 0.2 regulated

asbestos fibres per millilitre of air as a 4-hour TWA, averaged over any continuous period of four

hours, and the short term exposure limit of 0.6 regulated asbestos fibres per millilitre of air as a 10-

minute TWA, averaged over any 10 minutes, measured in accordance with HSG248 and

monitored according to HSG173 and OESSM.

Part c1: agreements and contract data c1.2 Tssc3 contract data part 1

ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _____________

Design, manufacture, supply & deliver two (2) incline coal conveyor

• Self-cleaning, Electromagnet Separator
• IE4 Rating
• Coils designed to heat up slowly and never reach burning temperature
• Completely sealed unit- rated IP66
• ZERO FIRE HAZARD- Coils completely encased and protected by heavy duty steel casing.
• Heavy duty S/S Wear Plate
• Solid Rod Aluminium coils with a cross section of 12mm x 5mm double glass insulate, space wound

with class H (180 deg C) insulation

• Coils dipped in high grade varnish and baked/hardened/sealed.
• Coils completely wrapped in glass tape and surrounded by a layer of Nomex sheeting
• Foot mounted, heavy duty, geared motor BELT DRIVE: SEW IE3 IP65 rated with SEW (or similar)

Site regulations and access control

Technical specifications:

Magnet model: 350ocb1200sac

3. Constraints on how the Contractor Provides the Service

Progress Reporting

The Contractor shall submit progress reports to the Employer’s Representative at intervals and in a format

agreed upon by the Parties. Each progress report shall, as a minimum, include:

A summary of all work completed during the reporting period and cumulatively to date;

Details of all work currently in progress, including the status, percentage completion, and any challenges or

delays encountered;

Details of planned and upcoming activities, including work for which an order has been issued and is

scheduled for execution;

Part c3: scope of work c3.1 Tssc3 service information

ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _____________

Design, manufacture, supply & deliver two (2) incline coal conveyor

Electromagnets at arnot power station

Information on any other related work being undertaken by the Contractor that may impact the execution of

the Works;

Progress against the approved Programme of Works, including achievement of key milestones; and

Any other information reasonably required by the Employer’s Representative for the effective monitoring and

management of the Contract.

The Contractor shall ensure that all progress reports are accurate, comprehensive, and submitted within the

agreed reporting periods.

3.1 Meetings

Regular meetings of a general nature may be convened and chaired by the

Employer representative, as follows:

Title and purpose Approximate time & Location Attendance by:

interval

Overall contract progress Monthly Contractor’s site Employer

feedback and risk register representative,

Contractor

Meetings of a specialist nature may be convened as specified elsewhere in this Scope of work or if not so

specified by persons and at times and locations to suit the Parties, the nature and the progress of the

service. Records of these meetings shall be submitted to the Employer representative by the person

convening the meeting within five days of the meeting.

All meetings shall be recorded using minutes or a register prepared and circulated by the person who

convened the meeting. Such minutes or register shall not be used for the purpose of confirming actions or

instructions under the contract as these shall be done separately by the person identified in the conditions of

contract to carry out such actions or instructions.

3.2 Use of standard forms

The Contractor shall prepare a Quality Control Plan (QCP) and submit it to the Employer’s Representative

for approval prior to commencing the activity. No work shall commence until the QCP has been formally

reviewed and approved.

Contractor to submit a program detailing the start and completion dates for manufacturing to the Employer’s

Representative within the stated period of reply.

Upon completion of the electromagnets’ manufacturing, the Contractor shall coordinate with the Employer’s

Representative to schedule and conduct Factory Acceptance Testing (FAT).

3.3 Invoicing and payment

In terms of core clause 50 the Contractor assesses the amount due and applies to the Employer for

payment. The Contractor applies for payment with a tax invoice addressed to the Employer as follows:

The Contractor includes the following information on each tax invoice:

• Name and address of the Contractor
• The contract number and title;
• Contractor’s VAT registration number;
• The Employer’s VAT registration number 4740101508;
• The total of

Part c3: scope of work c3.1 Tssc3 service information

ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _____________

Design, manufacture, supply & deliver two (2) incline coal conveyor

Electromagnets at arnot power station

• The Price for each lump sum item in the Price List or Task Order which the Contractor has

completed;

• Where a quantity is stated for an item in the Price List or Task Order, an amount calculated by

multiplying the quantity which the Contractor has completed by the rate,

• Other amounts to be paid to the Contractor;
• Less amounts to be paid by or retained from the Contractor;
• The change in the amount due since the previous payment being the invoiced amount - excluding VAT,

the VAT and including VAT;

• (add other as required)

The Contractor attaches the detail assessment of all work done for each item in the Price List to each tax

invoice showing

• the Price for each lump sum item in the Price List or Task Order which the Contractor has completed

and

• where a quantity is stated for an item in the Price List or Task Order, an amount calculated by

multiplying the quantity which the Contractor has completed by the rate.

3.4 Records of Defined Cost

In order to substantiate the Defined Cost of compensation events, the Employer may require the Contractor

to keep records of amounts paid by him for people employed by the Contractor, plant and materials, work

subcontracted by the Contractor and equipment. [See clause 11.2(2) and 63.2]. State in what form these

records are to be kept and how accessed by the Employer.

3.5 Accelerated Shared Growth Initiative – South Africa (ASGI-SA)

If the ASGI-SA requirements are to be included in this contract specify constraints which Contractor must

comply with after contract award in regard to any ASGI-SA requirements. The ASGI-SA Compliance

Schedule completed in the returnable tender schedules is reproduced here. If ASGI-SA does not apply,

delete this paragraph.

The Contractor complies with and fulfils the Contractor’s obligations in respect of the Accelerated and

Shared Growth Initiative - South Africa in accordance with and as provided for in the Contractor’s ASGI-SA

Compliance Schedule stated below

.

[Insert the agreed ASGI-SA Compliance Schedule here]

The Contractor shall keep accurate records and provide the Employer with reports on the Contractor’s actual

delivery against the above stated ASGI-SA criteria. [Elaborate on access to and format of records and

frequency of submission etc.]

The Contractor’s failure to comply with his ASGI-SA obligations constitutes substantial failure on the part of

the Contractor to comply with his obligations under this contract.

3.6 BBBEE and preferencing scheme

Specify constraints which Contractor must comply with after contract award in regard to any Broad Based

Black Economic Empowerment (B-BBEE) or preferencing scheme measures.

Part c3: scope of work c3.1 Tssc3 service information

ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _____________

Design, manufacture, supply & deliver two (2) incline coal conveyor

Electromagnets at arnot power station

3.7 Cataloguing requirements by the Contractor

Not Applicable

4. Requirements for the plan

The Contractor shall, within the period specified by the Employer, submit a detailed Programme of Works for

approval by the Employer’s Representative. The programme shall clearly set out all planned activities,

estimated durations, sequencing of tasks, resource requirements, key milestones, and the anticipated

completion date for the Works.

The Contractor shall regularly update the programme to reflect actual progress and any approved changes

affecting the execution of the Works.

5. Services and other things provided by the Employer

Site Facilities and Support Services

Plant and Equipment

The Employer shall, upon delivery, provide access to a crane, scaffolding, and any other site equipment

reasonably required for the execution of the Works.

Potable Water

The Employer shall make potable water available on site, free of charge, for purposes related to the delivery

and execution of the Works.

Sanitary Facilities

The Employer shall provide adequate sanitary facilities for use by the Contractor's personnel during the

execution of the Works.

Additional Requirements

Any requirements for additional lighting, equipment, facilities, or services not expressly stipulated herein

shall be discussed and mutually agreed upon between the Employer’s Representative and the Contractor

prior to implementation.

Item Date by which it

will be provided

6. Property affected by the service

None

Part c3: scope of work c3.1 Tssc3 service information

ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _____________

Design, manufacture, supply & deliver two (2) incline coal conveyor

Electromagnets at arnot power station

Task Order

Task Order form for use when work within the service is instructed to be carried out within a stated

period of time on a Task-by-Task basis

Task Order No. [●] service .[●]

To: [●] .......................................................................................................................................................

.......................................................................................................................... (Contractor)

I propose to instruct you to carry out the following task:

Description [●]

Starting date [●]

Completion Date [●]

Delay damages per week [●]

Please submit your price and programme proposals below.

Signed: Date

(for Employer)

Total of Prices for items of work on the Price List

(details attached) R.___________________________________

Total of Prices for items of work not on the Price List

(details attached). R.___________________________________

Total of the Prices for this Task Order R ___________________________________

The programme for the Task is ........................................... [ref] (attached)

Signed: Date

(for Contractor)

I accept the above price and programme and instruct you to carry out the Task

Signed: Date:

(for Employer)

Tssc3 pro forma task order

guidelines and procedures otherwise provided for under this contract and ensures that his

Subcontractors, employees and others under the Contractor’s direction and control,

likewise observe and comply with the foregoing.

Z5.2 The Contractor, in and about the execution of the service, complies with all applicable

environmental laws and regulations and rules, guidelines and procedures otherwise provided

for under this contract and ensures that his subcontractors, employees and others under the

Contractor’s direction and control, likewise observe and comply with the foregoing.

Part c1: agreements and contract data c1.2 Tssc3 contract data part 1

ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _____________

Design, manufacture, supply & deliver two (2) incline coal conveyor

if applicable.

Z14.6 The Contractor continues to Provide the Services, without additional control measures presented,

on presentation of Safe Levels. The contractually agreed dates to Provide the Services, including

the Completion Date, are adjusted accordingly. The contractually agreed dates are extended by

the notification periods required by regulations 3 and 21 of the Asbestos Regulations, 2001.

Z14.7 Any removal and disposal of asbestos, asbestos containing materials and waste, is done by a

registered asbestos contractor, instructed by the Employer at the Employer’s expense, and

conducted in line with South African legislation.

Part c1: agreements and contract data c1.2 Tssc3 contract data part 1

ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _____________

Design, manufacture, supply & deliver two (2) incline coal conveyor

Environmental requirements

of Deviations (if any), contact the Employer’s agent (whose details are given in the Contract Data) to arrange

the delivery of any securities, bonds, guarantees, proof of insurance and any other documentation to be

provided in terms of the conditions of contract identified in the Contract Data at, or just after, the date this

dispute to him. (see www.ice-sa.org.za). If the

Z2.2 The Contractor is required to submit an updated verification certificate and necessary

supporting documentation confirming the change in his B-BBEE status to the Employer within

thirty days of the notification or as otherwise instructed by the Employer.

Z2.3 Where, as a result, the Contractor’s B-BBEE status has decreased since the starting date the

Employer may either re-negotiate this contract or alternatively, terminate the Contractor’s

obligation to Provide the Service.

Z2.4 Failure by the Contractor to notify the Employer of a change in its B-BBEE status may

constitute a reason for termination. If the Employer terminates in terms of this clause, the

procedures on termination are those stated in Clause 91.1 and the amount due on termination

includes amounts listed in Clause 92.1 less a deduction of the forecast additional cost to the

Z3 Confidentiality

Z3.1 The Contractor does not disclose or make any information arising from or in connection with

this contract available to others except where required by this contract. This undertaking does

not, however, apply to information which at the time of disclosure or thereafter, without default

on the part of the Contractor, enters the public domain or to information which was already in

the possession of the Contractor at the time of disclosure (evidenced by written records in

existence at that time). Should the Contractor disclose information to others where required by

this contract the Contractor ensures that the provisions of this clause are complied with by the

recipient.

Z3.2 If the Contractor is uncertain about whether any such information is confidential, it is to be

regarded as such until notified otherwise by the Employer.

Z3.3 In the event that the Contractor is, at any time, required by law to disclose any such information

which is required to be kept confidential, the Contractor, to the extent permitted by law prior to

disclosure, notifies the Employer so that an appropriate protection order and/or any other action

can be taken if possible, prior to any disclosure. In the event that such protective order is not,

or cannot, be obtained, then the Contractor may disclose that portion of the information which it

is required to be disclosed by law and uses reasonable efforts to obtain assurances that

confidential treatment will be afforded to the information so disclosed.

Z3.4 The taking of images (whether photographs, video footage or otherwise) of the Employer’s

property or any portion thereof, in the course of Providing the Service and after the end of the

service period, requires the prior written consent of the Employer. All rights in and to all such

images vests exclusively in the Employer.

Z3.5 The Contractor ensures that all his subcontractors abide by the undertakings in this clause.

Z4 Waiver and estoppel: Add to clause 12.2:

Z4.1 Any extension, concession, waiver or relaxation of any action stated in this contract by the

Z6 Provision of a Tax Invoice and interest. Add to clause 50

Z6.1 The Contractor provides the Employer with a tax invoice in accordance with the Employer's

procedures stated in the Service Information, showing the correctly assessed amount due for

payment.

Z6.2 If the Contractor does not provide a tax invoice in the form and by the time required by this

contract, the time by when the Employer is to make a payment is extended by a period equal in

time to the delayed submission of the correct tax invoice. Interest due by the Employer in terms

of clause 51.2 is then calculated from the delayed date by when payment is to be made.

Z6.3 The Contractor is required to comply with the requirements of the Value Added Tax Act, no (as amended) and to include the Employer’s VAT number 4740101508 on each invoice

he submits for payment.

Z7 Notifying compensation events

Z7.1 Delete from the last sentence in clause 61.1, “unless the event arises from an instruction of the

Employer.”

Z8 Employer’s limitation of liability; Add to clause 80.2

Z8.1 The Employer’s liability to the Contractor for the Contractor’s indirect or consequential loss is

limited to R0.00 (zero Rand).

Z9 Termination: Add to clause 90.2, after the words "or its equivalent":

Z9.1 or had a business rescue order granted against it.

Z10 Addition to Clause 50.4

Z10.1 If the amount due for the Contractor’s payment of delay damages reaches the limits stated in a

Task Order (if any), the Employer may terminate the Contractor’s obligation to Provide the

Z10.2 If the Employer terminates in terms of this clause, the procedures on termination are those

stated in Clause 91.1 and the amount due on termination includes amounts listed in Clause

92.1 less a deduction of the forecast additional cost to the Employer of completing the service.

Z11 Ethics

appropriate action to prevent or remedy the situation, without limiting any other rights or

remedies the Employer has. It is not required that the Committing Party had to have been

found guilty, in court or in any other similar process, of such Prohibited Action before the

Employer can terminate the Contractor’s obligation to Provide the Services for this reason.

Z11.3 If the Employer terminates the Contractor’s obligation to Provide the Services for this reason,

the amounts due on termination are those intended in core clauses 92.1 and 92.2.

Z11.4 A Committing Party co-operates fully with any investigation pursuant to alleged Prohibited

Z12 Insurance

Z __12.1 Replace condition of contract 82 with the following:

Insurance cover 82

82.1 When requested by a Party, the other Party provides certificates from his insurer

or broker stating that the insurances required by this contract are in force.

82.2 The Contractor provides the insurances in the Insurance Table A, from the

starting date until the until the earlier of Completion and the date of the

termination certificate.

Employer’s property not covered by the Employer’s

insurance

The Employer’s policy

deductible as at contract date,

where covered by the

Employer’s insurance

Part c1: agreements and contract data c1.2 Tssc3 contract data part 1

ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _____________

Design, manufacture, supply & deliver two (2) incline coal conveyor

materials not covered by the Employer’s

insurance

The Employer’s policy

deductible as at contract date,

where covered by the

Employer’s insurance

The Contractor’s liability for loss of or damage to Loss of or damage to property

property (except the Employer’s property, The replacement cost

equipment and other things used to Provide the

Service) and for bodily injury to or death of a

person (not an employee of the Contractor) arising Bodily injury to or death of a

from or in connection with the Contractor’s person

of the Contractor arising out of and in the course of applicable law

their employment in connection with this contract

82.3 The Employer provides the insurances stated in the Insurance Table B

Transportation (Marine) Per the insurance policy document

Z13 Nuclear Liability

Z13.1 The Employer is the operator of the Koeberg Nuclear Power Station (KNPS), a nuclear installation,

as designated by the National Nuclear Regulator of the Republic of South Africa, and is the holder

of a nuclear licence in respect of the KNPS.

Z13.2 The Employer is solely responsible for and indemnifies the Contractor or any other person against

any and all liabilities which the Contractor or any person may incur arising out of or resulting from

nuclear damage, as defined in Act , save to the extent that any liabilities are incurred

due to the unlawful intent of the Contractor or any other person or the presence of the Contractor

or that person or any property of the Contractor or such person at or in the KNPS or on the KNPS

site, without the permission of the Employer or of a person acting on behalf of the Employer.

Part c1: agreements and contract data c1.2 Tssc3 contract data part 1

ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _____________

Design, manufacture, supply & deliver two (2) incline coal conveyor

Z13.3 Subject to clause Z13.4 below, the Employer waives all rights of recourse, arising from the

aforesaid, save to the extent that any claims arise or liability is incurred due or attributable to the

unlawful intent of the Contractor or any other person, or the presence of the Contractor or that

person or any property of the Contractor or such person at or in the KNPS or on the KNPS site,

without the permission of the Employer or of a person acting on behalf of the Employer.

Z13.4 The Employer does not waive its rights provided for in section 30 (7) of Act , or any

replacement section dealing with the same subject matter.

Z13.5 The protection afforded by the provisions hereof shall be in effect until the KNPS is

decommissioned.

Z14 Asbestos

• All materials and components used during manufacturing shall comply with relevant national

standards.

• The Contractor shall provide warranty and guarantee periods for the electromagnets as

stipulated in the contract documentation.

• The Contractor shall provide manufacturer’s catalogues, datasheets, and installation manuals.
• All items used during manufacturing shall be new, unused, and free from defects.
• The Contractor shall develop a Quality Control Plan (QCP) and submit it to the Employer’s

Z5: Health, safety and the environment. Z6: The Contractor provides the Employer with a tax invoice in accordance with the Employer's procedures. Z7: Notifying compensation events. Z10: If the amount due for delay damages reaches the limits stated in a Task Order, the Employer may terminate. Z12: Insurance requirements. Z13: Nuclear liability - the Employer is the operator of Koeberg Nuclear Power Station and indemnifies the Contractor against nuclear damage. Z14: Asbestos - the Employer ensures ambient air conforms to acceptable asbestos standards; the Contractor's personnel are entitled to stop working if asbestos is identified.

The document does not state explicit evaluation criteria. However, the contract includes B-BBEE provisions: the Employer may re-negotiate or terminate the contract if the Contractor's B-BBEE status decreases since the starting date. This suggests B-BBEE status is a factor in contract management, but not necessarily in tender evaluation.

The tender requires a supplier to provide goods or services under a contract that includes strict quality management requirements. The bidder must submit a QMS that complies with ISO 9001:2015, including a QMS Manual, control of externally provided processes, internal audit reports, and a Contract Quality Plan. The evaluation is based on a weighted scoring system across five sections.

Closing date and time are not stated in the available text. No briefing or site visit dates are mentioned.

Submit the completed tender with all returnable documents. The Cover tab must have exactly one category selected (1-4) by typing 1 in the marked box; selecting more than one causes an error. Save the final submission as a signed PDF. Required returnable documents include: the completed Cover tab, the Supplier Quality Management Tender Evaluation workbook with all sections completed, the Contract Quality Plan (CQP) specific to the scope, the QMS Manual or Quality Method Statement, the internal management system audit report, and the Contract Quality Plan requirements as referenced. Bidders must apply Y/N to each quality requirement and provide observations in the evaluation sheets. Disqualification risks include failing to select a category, incomplete quality documentation, or not addressing the specified ISO 9001:2015 and ISO 10005 requirements.

Evaluation is based on a weighted scoring model across five sections: Section A (Supplier Quality Management, 0.25), Section B (Contract Quality Plan, 0.25), Section C (Contract Quality Plan Requirements, 0.2), Section D (User-defined additional requirements, 0.2), and Section E (User-defined additional requirements & miscellaneous, 0.1). Each section has specific scoring indicators. For Section A, the QMS Manual or Quality Method Statement is scored. For Section B, the Contract Quality Plan is scored. For Section C, the Contract Quality Plan Requirements (ref 240-105658000 and 240-109253698) are scored. For Section D, additional requirements are scored. For Section E, user-defined requirements are scored. The evaluation includes first and final scores, with observations from tender deliverables. Bidders must apply Y/N to each requirement; a score of 0 may be given if not applicable. The final score is calculated as a weighted percentage. The tender evaluation includes a Supplier Quality Management, Tender Evaluation section with detailed scoring sheets.

Cell D3: Type 1 in the block to select the applicable type of Category

I. Eskom HOLDINGS SOC LTD a company incorporated under the laws of the Republic of South Africa, having its registered office at Megawatt Park, Maxwell Drive, Sunninghill ext.3, Sandton, Republic of South Africa, with registration number 2002/015527/06 [hereinafter referred to as “the Disclosing Party”.

Closing date and time: 24 October 2023 at 10:00. No other dates (briefings, site visits, clarification deadlines) are stated in the document.

Submit the completed and signed tender documents in a sealed envelope, clearly marked with the tender number and description, to the Eskom Tender Box at the address provided in the tender document. The closing time is 10:00 on the closing date. Late submissions will not be accepted. Returnable forms include: SBD 4 (Declaration of Interest), SBD 3.1 (Pricing Schedule), SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices), SBD 9 (Certificate of Independent Bid Determination), and the completed NDA (Non-Disclosure Agreement). All forms must be completed, signed, and submitted with the bid.

Bids will be evaluated in two stages: first, a functionality evaluation (technical compliance) with a minimum threshold of 70 points out of 100; second, price and preference points (80/20 preference point system). Bidders must achieve the minimum functionality score to proceed to the price evaluation. B-BBEE status level will be used for preference points.

The tender is for the supply and delivery of 88kV and 132kV current transformers. Technical specifications include compliance with Eskom's standards and specifications, which are referenced in the tender document. Bidders must provide detailed technical data and drawings for the offered equipment. The equipment must be manufactured in accordance with the latest applicable South African National Standards (SANS) and Eskom's specific requirements.