Panel of general building contractors (CIDB 1GB-3GB & 4gb+) for municipal infrastructure construction and maintenance in edumbe

• This tender is for the establishment of a panel of up to thirty (30) General Building Contractors with CIDB grading 1GB to 3GB and ten (10) contractors with grading 4GB or higher.
• The panel will be used for the construction, rehabilitation, repairs, and maintenance of municipal infrastructure over a period of 36 months.
• Contractors admitted to the panel will be invited, as and when required, to submit quotations or respond to tender requests for specific projects.
• The panel agreement is for three years without a commitment to a quantum of work.

• Closing Date and Time: 20 August 2026 at 12:00.
• No other dates (e.g., briefing sessions, site visits, clarification deadlines) are specified in the provided document.

• For SCM (Bidding Procedure) Enquiries: Contact Person: Ms. Z Nkambule (P Nkambule). Email: [email protected]. Telephone: 034 995 1650. Fax: 034 995 1192.
• For Technical Enquiries: Contact Person: Mr. MF Madi. Email: [email protected]. Telephone: 034 995 1873.
• Submission Address: eDumbe Municipality, Tender Box at Reception, 10 Hoog Street, Paulpietersburg, 3180.

• Submit your bid by 12:00 on Thursday, 20 August 2026. Late submissions will not be considered.
• Deposit the sealed bid envelope in the Tender Box at eDumbe Municipal Offices, 10 High Street, Paulpietersburg, 3180.
• The envelope must be endorsed with the tender number and project name.
• Use only the official bid documentation provided by the Municipality. Do not re-type forms.
• All pages with allocated signing spaces must be signed.
• Submit all mandatory returnable documents listed in the tender. Failure to submit any compulsory document may disqualify your bid.
• For contractors with CIDB grading 1GB to 3GB: This bid is only open to bidders residing within the eDumbe Local Municipality area. Provide proof of address via a municipal utility bill or an affidavit confirming locality.
• Bidders must attend the compulsory briefing meeting if applicable (check tender document).
• Late tenders, telegraphic, facsimile, electronically mailed, computer-edited, or altered tenders will not be accepted.
• Corrupt practices such as canvassing are prohibited and will lead to disqualification.

Contractors must be registered with CIDB in grades 1GB-3GB or 4GB/higher. For 1GB-3GB: must reside within eDumbe Local Municipality area (proof required). Must submit all compulsory returnable documents. Must not be in arrears with municipal rates/tariffs for >3 months. Must have satisfactory performance history in last 5 years. Foreign suppliers must complete additional questionnaire.

• Scope: Establishment of a panel of General Building Contractors (CIDB 1GB to 3GB and 4GB or higher) for construction, rehabilitation, repairs, and maintenance of municipal infrastructure over 36 months.
• Work includes: Repairs and maintenance of municipal buildings, community halls, and facilities; supply and delivery of materials; construction of new roads, halls, and buildings; refurbishment and rehabilitation of buildings and facilities.
• Project Site: All eDumbe Municipality wards as applicable.
• Minimum Resource Requirements: The service provider must have:

• Contract Manager: Minimum NQF Level 4 with relevant experience and a service vehicle.
• Site Agent: Relevant National Diploma with experience, and construction plant/equipment.
• Foreman: Secondary education with relevant experience.
• Health and Safety Officer: Health and Safety qualification.

• Qualified and experienced personnel must perform the work. Use of unqualified personnel may lead to contract termination.
• Service provider must be available 24 hours/weekends for emergencies and adhere to prescribed response times.
• Obligations include maintaining good standing with SARS (tax), CSD, and COID for the contract duration, and adhering to OHSA health and safety requirements.

• The service provider must employ qualified and experienced personnel. Use of unqualified personnel may lead to contract termination.
• Minimum staff resources required include a Contract Manager (NQF Level 4 min.), Site Agent (National Diploma), Foreman (secondary education with experience), and a qualified Health and Safety Officer.
• Skills transfer to municipality-nominated personnel is required during project execution, as per a submitted skills transfer strategy. Failure to transfer skills constitutes a breach of contract.
• Only professionally registered or competent and experienced personnel approved by the municipality may be used for skills transfer.

• The service provider must perform and complete services in a proper, efficient, and prompt manner in accordance with project specifications.
• Quality standards presented during the bidding process that influenced the award decision must be maintained for the contract duration and will form part of the contract annexures.
• Monitoring and reporting are required, including submission of performance/progress reports as supporting documents for invoices.
• Inspections and testing may be conducted at the service provider's premises, project site, or on materials/workmanship as per the contract's quality management requirements.
• The service provider must invite municipal officials to inspect and certify work before leaving the site or during progress.

• Pricing will be requested via quotations (RFQs) from shortlisted panel members for specific projects.
• The municipality will request quotes from a set number of contractors (e.g., top 3 to 10) on the panel with the correct expertise/grading.
• All pricing must be clear, transparent, and inclusive of all costs as outlined in the Scope of Work.
• Quotations will be evaluated based on further functionality for the specific job, price, and preference points.
• Contractors who decline an appointment or are awarded a contract will be moved to the bottom of the panel rotation.
• The pricing strategy is a re-measurement contract: billed quantities are estimates; actual work will be measured for payment.

• Pricing will be requested at the RFQ stage from shortlisted panel members.
• At the RFQ stage, quotes will be evaluated based on price (80 points) and preference points (20 points).
• The municipality reserves the right to negotiate a reasonable price with the lowest acceptable bid.
• The pricing strategy is a re-measurement contract: scheduled quantities are estimates; actual work will be measured for payments.
• The tenderer must provide for all machinery, labour, materials, equipment, and non-incidentals needed to execute the contract.
• No work is to be performed without an official purchase order or written instruction from the municipality.
• Payment Terms: Payment via electronic transfer upon delivery of service, subject to a valid tax invoice and supporting documents. Invoices must be submitted on the last day of each month, with payment made 30 days after the invoice date.
• Performance Security: The successful bidder must furnish a performance security of 10% of the contract value (as determined per project) within 30 days of contract award notification.

• CIDB Registration: Contractors must be registered and in good standing with CIDB within grading 1GB to 3GB and 4GB or higher.
• Tax Compliance: Submit a valid Tax Compliance Status (TCS) PIN or certificate. If no TCS is available but registered on CSD, provide your CSD number. Foreign suppliers must complete a pre-award questionnaire.
• Central Supplier Database (CSD): Proof of registration with CSD is compulsory.
• B-BBEE: No specific minimum B-BBEE level is stated in the provided text.
• Other Mandatory Documents: Include company registration certificates, certified copies of IDs of directors/owners, joint venture agreement (if applicable), rates clearance certificate, proof of Workman’s Compensation registration, declarations of interest and past SCM practices, certificate of independent bid determination, and others as listed in the returnable schedule.
• Local Content/RDP: For contractors with CIDB 1GB-3GB, the bid is open only to bidders residing within the eDumbe Local Municipality area (proof of address required).

• Adherence to all health and safety requirements in accordance with the Occupational Health and Safety Act (OHSA) is mandatory.
• Submission of an 'Agreement in terms of section 37(2) of the occupational health and safety act' is listed as a compulsory returnable document.
• The service provider must ensure a safe working environment and comply with all relevant health and safety regulations throughout the contract period.

• Contract Duration: The panel appointment is for a maximum period of 3 years (36 months) from the date of appointment, unless terminated under other clauses.
• General Conditions of Contract (GCC) and any Special Conditions of Contract (SCC) apply.
• The successful service provider may be required to sign a Service Level Agreement linked to panel requirements.
• Key contractual definitions are provided (e.g., closing time, contract, corrupt practice, force majeure).
• The service provider shall not assign its obligations without the municipality's prior written consent.
• The municipality reserves rights regarding patent indemnity, insurance requirements, performance security (10% of contract value), warranties, and inspections.
• Penalties may apply for failure to perform services within specified timeframes, potentially leading to contract termination.

• For contractors with CIDB grading 1GB to 3GB: This bid is restricted to bidders residing within the eDumbe Local Municipality area. Proof of address (municipal utility bill or affidavit) is required.
• Bids must be submitted in the prescribed manner by the closing date and time. Late, telegraphic, or facsimile tenders will not be considered.
• The municipality does not bind itself to accept the lowest or any bid and reserves the right to accept the whole or part of any bid.
• The municipality may reject a bid if the company owner or any director owes municipal rates/tariffs in arrears for more than three months, or if the bidder has failed to perform satisfactorily on a previous municipal contract in the last five years.
• Registration on the Council's database is mandatory for the successful bidder.
• All administrative actions are subject to a 14-day objection period in terms of Section 62 of the Municipal Systems Act.

• Bidders must achieve a minimum score of 70 points on functionality to be considered for the panel.
• A second-stage evaluation using the Preferential Procurement Regulations, 2022 (80/20 price/preference) will apply at the RFQ stage for specific projects once the panel is established.
• Functionality criteria are detailed within the bid document.
• Key personnel and quality standards presented during bidding are critical for evaluation and must be maintained throughout the contract.