Supply of various diesel locomotive components – wheel bearing press machine (TRANSNET engineering)

Tip-Off Anonymous hotline: 0800 003 056 (for reporting dishonest, fraudulent or corruptive behaviour by Transnet employees).

Returnable documents:

• RFX Declaration Form: certify that the bidder has read and agrees with the Integrity Pact content.
• Signed Integrity Pact: the contract with the successful bidder will automatically incorporate this pact.
• Breach of Law Form: contained in the applicable RFX document, to be completed if applicable.

Disqualification risks:

• Failure to sign the Integrity Pact or certify in the RFX Declaration Form.
• Withdrawing a bid after the closing date and time in bad faith.
• Refusing to sign a contract after notification of acceptance.
• Subcontracting any portion of the contract to a restricted company.

Evaluation stages:

• Bidders must not appear on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers.
• Bidders must not have previous transgressions involving corruption, fraud, theft, extortion, or Competition Act contraventions in the last 5 years.
• Bidders must disclose any conflicts of interest.
• Bidders must not subcontract to a restricted company.
• Bids that are suspicious will be reported to the Competition Commission and/or the National Prosecuting Authority.

The bidder must uphold the ten principles of the United Nations Global Compact (UNGC) in the fields of Human Rights, Labour, Anti-Corruption and the Environment when undertaking business with Transnet.

The bidder must understand that a 'competitor' includes any individual or organisation that has been requested to submit a bid, could potentially submit a bid based on qualifications, abilities or experience, or provides the same goods and services. The bidder must have arrived at its bid independently without consultation, communication, agreement or arrangement with any competitor.

The bidder must not engage in under-pricing or anti-competitive practices. The bid must be at a reasonable and competitive price in conformity with the defined specifications. The bidder must not collude with other parties to preclude a competitive bid price.

Sanctions for violations may include:

• Encashment of advance bank guarantee and performance bond or warranty bond, if furnished, to recover payments already made along with interest.
• Penalty of up to 10% of the contract value if the supplier subcontracted a portion of the bid without declaring it to Transnet.

Compliance requirements:

• Must not appear on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers.
• Must not have previous transgressions involving corruption, fraud, theft, extortion, or Competition Act contraventions in the last 5 years.
• Must disclose any conflicts of interest.
• Must not subcontract to a restricted company.
• Must uphold the ten principles of the UNGC.
• Must sign the Integrity Pact and certify in the RFX Declaration Form.

The bidder must uphold the ten principles of the United Nations Global Compact (UNGC) in the fields of Human Rights, Labour, Anti-Corruption and the Environment. Environmental principles include supporting a precautionary approach to environmental challenges, undertaking initiatives to promote greater environmental responsibility, and encouraging the development and diffusion of environmentally friendly technologies.

Dispute resolution:

• Parties should use best endeavours to resolve disputes amicably.
• Transnet will not do business with a company that litigates against it in bad faith, including vexatious proceedings, perjury, scurrilous allegations, or abuse of court process.

General:

• The Integrity Pact is governed by South African law.
• The pact covers all bidding processes and is valid for an indefinite period unless cancelled by either party.
• If one or several provisions are invalid, the remainder remains valid.
• Bidders must report dishonest, fraudulent or corruptive behaviour of Transnet employees to a senior Transnet official or via the Tip-Off Anonymous hotline 0800 003 056.

Sanctions for violations:

• Immediate exclusion from the bidding process or cancellation of contract without compensation.
• Recovery of all sums already paid by Transnet.
• Encashment of advance bank guarantee and performance bond or warranty bond.
• Cancellation of all other contracts with the bidder.
• Exclusion from future bids with Transnet and other organs of state for a specified period.
• Penalty of up to 10% of contract value for undeclared subcontracting.

Restriction process:

• Bidders on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers will not be awarded.
• Transnet may terminate existing contracts with restricted companies.
• Subcontracting to a restricted company is prohibited.
• Grounds for restriction include withdrawing a bid in bad faith, refusing to sign a contract, unsatisfactory contract performance, bribery, fraud, incorrect statements on local content or B-BBEE status, false information affecting evaluation, causing damage or costs, and litigating against Transnet in bad faith.

Bidders must not collude with other parties to preclude a competitive bid price, impair transparency, fairness or progress of the bidding process. Bidders must not enter into illegal or dishonest agreements with other bidders. Bidders must not misrepresent facts or furnish false or forged documents. Bidders must not instigate third persons to commit offences.

Closing date: 02 December 2026 at 12:00

Briefing session: 16 November 2026 at 10:00 (virtual, non-compulsory, ±1 hour)

• Briefing link: https://teams.microsoft.com/meet/3314524841461635?p=NQtA7jjQmJdZDTUH8O
• Meeting ID: 331 452 484 146 163 5
• Passcode: Cs6KZ24p
• Confirm attendance by emailing [email protected]

Clarification deadline: 25 November 2026 at 17:00

Technical enquiries:

• Contact: Mluleki Sishi
• Email: [email protected]
• Telephone: 011 012 2711

Complaints: [email protected]

Submission: Transnet e-Tender Submission Portal (https://esupplierportal.transnet.net/portal/)

Submission method: Transnet e-Tender Submission Portal (https://esupplierportal.transnet.net/portal/).

• Register or sign in on the portal, log intent to bid, and upload bid documents.
• Upload limit: 30 MB per upload; multiple uploads allowed.
• All pricing must be completed electronically in the eSupplier portal; no paper pricing schedules accepted.
• Submit at least a day before closing to avoid technical issues; late submissions are not accepted.
• Each company must submit under its own registered profile; submitting via another company's profile leads to disqualification.
• Joint ventures may submit via any party's profile.
• Returnable documents: all sections and annexures must be signed, stamped, and dated.
• Mandatory returnable documents (failure to submit by closing causes disqualification):
• Section 4: Quotation Form (priced offer).
• Returnable documents used for scoring (non-submission results in zero for that criterion):
• Valid proof of compliance to Specific Goal requirements (Section 6).
• Compliance to Transnet Engineering Specification (Annexure B).
• Company Previous Experience (Annexure A).
• Description of the proposed Wheel Assembly Press.
• Delivery Lead Time.
• Essential returnable documents (may be requested later; failure may lead to disqualification):
• Joint Venture Agreement or written intention (if applicable).
• Section 1: SBD1 Form.
• Section 2: Notice to Bidders.
• Section 3: Evaluation methodology, criteria and returnable documents.
• Section 5: RFQ declaration, certificate of acquaintance & breach of law form.
• Section 6: Specific goals points claim form.
• Section 7: Protection of Personal Information.
• CIPC Document.
• CSD Report.
• Latest Valid Tax Clearance Certificate.
• B-BBEE Certificate / Sworn Affidavit.
• All returnable documents must remain valid for the duration of any contract; failure to renew may lead to contract termination.

Evaluation stages:

• Stage 1: Test for Administrative and Substantive Responsiveness (must pass to proceed).
• Stage 2: Functionality/Technical threshold (minimum 80 out of 100 points).
• Stage 3: Price and Specific Goals weighted scoring (80/20).
• Stage 4: Price negotiations (if price not market-related).
• Stage 5: Award of business.

Functionality criteria (100 points total, threshold 80):

• Compliance to Transnet Engineering Specification (25 points): Full compliance indicated on Annexure B (specification DOC.NO.: PD_PDWL_NAT_URS_0075) yields 25 points; non-submission or partial/non-compliance yields 0.
• Company or OEM Previous Experience (25 points): Reference list (Annexure A) of supply, installation, and commissioning of Wheel and Bearing Press-Off Machines in the past 10 years. 3+ projects = 25 points, 2 = 20, 1 = 15, 0 = 0. OEM experience allowed with signed letter of commitment for warranty/guarantee support. Referee contact attempts limited to 3; unreachable referees result in 0 for that reference.
• Description of proposed Wheel Assembly Press (25 points): Submit OEM specification brochures or engineering drawing proving compliance; 25 points if complete, 0 if not.
• Delivery Lead Time (25 points): 8 weeks or less = 25 points, 9-16 weeks = 15 points, more than 16 weeks = 0 points. Must present a detailed project plan (Gantt chart or schedule) covering supply, installation, and commissioning.

Price and Specific Goals (100 points total):

• Price (80 points): Formula Ps = 80 × (1 - (Pt - Pmin)/Pmin), where Pt is bid price and Pmin is lowest acceptable bid price. Only unconditional discounts considered.
• Specific Goals (20 points): Preference points claimed via Section 6 form.

Minimum qualifying score: 80/100 for functionality threshold.

Validity period: 60 business days from closing date (excluding first day, including last day).

Supply and delivery of a Wheel and Bearing Press-Off Machine for Transnet Engineering Wheel Businesses in Durban, on an 'as and when required' basis.

• Must comply with Transnet Engineering Specification DOC.NO.: PD_PDWL_NAT_URS_0075 (Annexure B).
• Must include supply, installation, and commissioning.
• Delivery lead time from purchase order to project handover to operations.
• Must provide OEM specification brochures or engineering drawing.
• Must provide a detailed project plan (Gantt chart or schedule) with milestones, durations, start/finish dates.

Company or OEM previous experience in supply, installation, and commissioning of Wheel and Bearing Press-Off Machines in the past 10 years. Submit reference list in Annexure A format. 3+ projects = 25 points, 2 = 20, 1 = 15, 0 = 0. OEM experience allowed with signed letter of commitment for warranty/guarantee support. Referee contact attempts limited to 3; unreachable referees result in 0 for that reference.

Pricing must be completed electronically in the eSupplier portal; no paper pricing schedules accepted. Prices in ZAR inclusive of VAT. Disbursements not specifically priced will not be accepted. Pricing must follow prescribed format; deviation may lead to disqualification. Only unconditional discounts considered for evaluation; conditional discounts applied at payment. If highest-scoring bidder's price not market-related, Transnet may negotiate or cancel RFQ.

Pricing must be completed electronically in the eSupplier portal; no paper pricing schedules accepted.

• Prices must be quoted in South African Rand, inclusive of VAT.
• Disbursements not specifically priced will not be accepted.
• Pricing must follow the prescribed price schedule format; deviation may lead to disqualification.
• Only unconditional discounts considered for evaluation; conditional discounts applied at payment.
• If the highest-scoring bidder's price is not market-related, Transnet may negotiate or cancel the RFQ.
• Incoterms conditions per Annexure D of General Bid Conditions.

CSD registration: Required (self-register on https://secure.csd.gov.za/), except foreign suppliers with no local entity.

Tax compliance: Must have a valid SARS Tax Compliance Status (TCS) PIN or CSD number; each party in a JV/consortium must submit separately.

B-BBEE: Must submit a valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs).

CIPC: CIPC document required.

Employment Equity Act: Must comply with applicable requirements, including Section 53.

Disqualification risks:

• Listed on Register for Tender Defaulters or List of Restricted Suppliers.
• Collusive bidding.
• False declarations in SBD4 or other forms.
• Failure to submit mandatory returnable documents.
• Late submission.
• Submitting via another company's profile.

Contract terms include:

• Validity period: 60 business days from closing date.
• Successful bidder must keep all returnable documents valid for contract duration; failure may lead to termination.
• Transnet may cancel contract and request restriction on National Treasury's Database of Restricted Suppliers for up to 10 years if incorrect information furnished.
• Sub-contracting without disclosure may incur penalty up to 10% of contract value.
• Legal review of proposed terms by Transnet's Legal Counsel.
• Security clearance may be required (CONFIDENTIAL/SECRET/TOP SECRET).
• Successful bidder must complete Supplier Declaration Form for vendor registration.
• Material deviation from standard terms may lead to disqualification.

Price evaluation formula: Ps = 80 × (1 - (Pt - Pmin)/Pmin), where Pt is bid price and Pmin is lowest acceptable bid price. Price weighted 80 points, Specific Goals 20 points.

Bidders must sign the Transnet Non-Disclosure Agreement (NDA) as part of the bid response. The NDA does not specify any other eligibility criteria such as CSD registration, tax clearance, or B-BBEE requirements.

The only compliance requirement stated is the signing of the Transnet Non-Disclosure Agreement. No other compliance requirements are specified in this document.

The Non-Disclosure Agreement (NDA) between Transnet SOC Ltd and the bidder governs the exchange of confidential information for the purpose of the bid. Key obligations include:

• Confidential Information must be kept secret and not disclosed without written consent.
• Information may only be used for technical and commercial discussions related to the bid or subsequent contract performance.
• Disclosure to agents is permitted only on a need-to-know basis, with the bidder remaining liable for any breach by its agents.
• If disclosure is required by law, the bidder must promptly notify Transnet and cooperate on the form and content of the disclosure.
• Unauthorised copying, disclosure, or use must be reported to Transnet promptly, and the bidder must take steps to remedy or prevent further breaches.
• All Confidential Information remains the property of the disclosing party; no intellectual property rights are conferred.
• The bidder must store information securely and keep a written record of all Confidential Information received.
• On written demand from Transnet, the bidder must return all written Confidential Information and destroy or expunge it from all devices within 7 days, and provide a director-signed certificate of compliance.
• No announcements or disclosures about the bid interest may be made without prior written consent.
• The bidder's name or information may not be used for publicity or marketing without consent.
• The obligations survive termination of discussions and continue for 5 years.
• Each party acts as principal, not as agent or broker, and bears its own costs.
• The bidder must comply with South African privacy laws (Section 14 of the Bill of Rights) and have appropriate technical and organisational measures against unauthorised data processing.
• The agreement may not be assigned without consent, except Transnet may assign to a Transnet Group member.
• The agreement is governed by South African law, with exclusive jurisdiction of South African courts.