Upgrading of underground mv cables: phase 7 - greater kokstad

Compulsory briefing meeting: 1 September 2026 at 11:00, Adam Kok III Building, 75 Hope Street, Kokstad. No late admission. Closing date and time: 21 September 2026 at 12:00. Clarification questions must be submitted in writing to Ms A Mahlaka ([email protected]) no later than 5 calendar days before closing (i.e. by 16 September 2026). Any clarifications issued by the municipality will be communicated to all bidders no later than 11 calendar days before closing (i.e. by 10 September 2026). Bid validity: 90 days from closing date; successful bidder must maintain offer for a further 60 days after notification of award.

Compulsory briefing meeting: 1 September 2026 at 11:00, Adam Kok III Building, 75 Hope Street, Kokstad. No late admission. Attendance register must be signed. Non-attendance leads to disqualification.

SCM enquiries: Ms Andiswa Mahlaka, Budget and Treasury Office, Tel 039 797 6743, Fax 039 727 3676, Email [email protected]. Technical enquiries: Mr T Bere, ITS Department, Tel 039 797 6740 (also listed as 039 797 6676), Fax 039 727 3676, Email [email protected]. Submission address: Bid Box, Reception Area, Adam Kok III Building, 75 Hope Street, Kokstad, 4700. Postal address: PO Box 8, Kokstad, 4700.

Submission method: sealed tender deposited in the bid box at Reception Area, Adam Kok III Building, 75 Hope Street, Kokstad, 4700. No electronic, faxed, telegraphic or posted bids accepted. Bids must be on the official forms provided (no retyping). Each bid in a separate sealed envelope marked with bid number GKM 10-26/27 and closing date. Late bids will not be considered. All corrections must be initialled; correction fluid prohibited. Returnable forms required with the bid: MBD 1 (Invitation to Bid), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 8 (Declaration of Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination), Authority to Sign / Board Resolution. Mandatory supporting documents: CSD report (not older than 3 months) or CSD number, SARS Tax PIN or printed TCS certificate, proof of CIDB 6EP or higher grading, certified copy of ISO 9001:2015 Quality Management System certificate, proof that the company and each director do not owe municipal rates/taxes/service charges for more than 90 days (municipal statement ≤90 days, valid lease agreement, rates clearance certificate/affidavit, or landlord letter). Prices must be firm, inclusive of VAT, and valid for 90 days from closing. Bidders must attend the compulsory briefing and sign the attendance register.

Bidders must attach the following mandatory returnable documents to be considered for this bid and must note the applicable conditions:

• Price (s) or rates quoted must be firm and must be inclusive of VAT

Three-stage evaluation. Stage 1 – Functionality (minimum 60/100 points to proceed): Company Experience 40 points, Key Personnel 40 points, Plant 20 points. Stage 2 – Price and specific goals on 80/20 preference point system: 80 points for price, 20 points for specific goals. Specific goals: Ownership (max 10 points) – 5 points for ≥50% black ownership, 5 points for ≥50% black women ownership (verified via detailed CSD report). RDP (max 10 points) – 10 points for business located within KwaZulu-Natal province (refer to Section J for verification). Stage 3 – Financial offer evaluated only if technical score ≥60%. Evaluation committee may request presentations from shortlisted bidders (at least 7 days' notice). Confidential process; committee decisions collective.

Scope: Upgrading of underground MV cables (Phase 7) comprising three cable sections: 1) 150 mm² × 2 006 m × 2 = 4 012 m faulty MV cable from Main Substation to Jimpayne Substation to complete the ring. 2) 150 mm² × 700 m between corner of Hawthorne & Barclay to corner of Hawthorne & Wylde Road. 3) 150 mm² × 1 070 m × 2 = 2 140 m from Central Substation to Jimpayne Substation. Contractor must hold CIDB grading 6EP or higher. Certified copy of ISO 9001:2015 Quality Management System certificate required. Company experience, key personnel qualifications, and plant availability will be assessed during functionality evaluation (see evaluationCriteria). Detailed technical specifications, drawings, and standards are contained in the full bid document (Part T2 / Terms of Reference not fully extracted).

Functionality evaluation criteria: Company Experience (40 points) – track record in similar MV cable installation/upgrading projects. Key Personnel (40 points) – qualifications and experience of proposed project manager, site agent, and key technical staff (electrical engineering registration with ECSA likely required). Plant (20 points) – availability of suitable plant and equipment for underground cable installation (excavation, jointing, testing). Bidders must provide detailed CVs, project references, and plant schedules as part of the technical offer.

Bidder must hold a certified copy of ISO 9001:2015 Quality Management System certificate. Quality management requirements for the works (inspections, tests, analysis, quality plans) are referenced in the bid data (T1.1.11 Inspections, Tests and Analysis; T1.1.12 Certificates) but detailed specifications are not fully extracted. Compliance with applicable SANS/NRS standards for MV cable installation is implied.

Pricing schedule / Bill of Quantities provided in the tender document (MBD 3.2 format for non-firm prices or similar). Rates must be firm, inclusive of VAT and disbursements. Total bid price carried to MBD 1. No provisional sums or contingency amounts indicated in extracted text. Payment terms and schedule not detailed in extracted sections.

Pricing: firm prices inclusive of VAT and disbursements. Total bid price to be carried forward to MBD 1. Price validity: 90 days from closing date. Successful bidder must maintain offer for additional 60 days after award notification. No explicit performance bond, guarantee, or insurance amounts stated in extracted text. Payment terms not detailed in extracted sections. Bidders must complete the pricing schedule (MBD 3.2 / Bill of Quantities) provided in the tender document.

Mandatory eligibility: CSD registration (detailed CSD report ≤3 months old or CSD number on MBD 1). Tax compliance: SARS TCS PIN or printed TCS certificate (CSD printout accepted for verification). CIDB grading: 6EP or higher (proof required). ISO 9001:2015 Quality Management System certificate (certified copy). Municipal rates/taxes clearance: proof that the company and each director do not owe rates, taxes, or service charges for >90 days (municipal statement ≤90 days, valid lease, rates clearance certificate/affidavit, or landlord letter – see Section J). No bids from persons in the service of the state. Completed and signed returnable forms: MBD 1, MBD 4, MBD 6.1 (unsigned = loss of preference points, not disqualification), MBD 8, MBD 9, Authority to Sign / Board Resolution. B-BBEE: verification certificate or sworn affidavit (EMEs/QSEs) required to claim preference points. Foreign suppliers must complete pre-award questionnaire (MBD 1 Part B:3). Joint ventures: each partner must submit separate CSD, tax, and CIDB proof; JV agreement with lead partner indicated.

Preference points: 20 points for specific goals under 80/20 system. Ownership (max 10 points): 5 points for ≥50% black ownership, 5 points for ≥50% black women ownership (verified via detailed CSD report). RDP (max 10 points): 10 points for business located within KwaZulu-Natal province (verification per Section J). B-BBEE status level verification certificate or sworn affidavit (EMEs/QSEs) must be submitted to qualify for preference points. MBD 6.1 must be completed and signed; unsigned form results in loss of points, not disqualification.

No explicit occupational health and safety requirements, safety plans, or HSE compliance details appear in the extracted text. Standard GCC provisions and municipal by-laws will apply. Bidders should anticipate standard construction OHS requirements (OHS Act 85 of 1993, Construction Regulations) and include a safety plan in their technical offer if not otherwise specified.

Contract form: successful bidder must complete and sign MBD 7 (Contract Form for Rendering of Services). General Conditions of Contract (GCC) apply, read with any Special Conditions of Contract in the bid document. Bid validity 90 days from closing; successful bidder bound for additional 60 days after award notification. Contract signing within 7 days of receipt of signed contract from the municipality; failure may lead to annulment of award. Municipality reserves right to accept bid in whole or part. Municipality not bound to accept lowest or any bid. Cancellation grounds: no worthwhile bids, fundamental changes to project data, force majeure, all compliant bids exceed budget, procedural irregularities preventing fair competition. No liability for damages arising from cancellation. Ethics clauses: any attempt to obtain confidential information, collude, or influence evaluation leads to rejection and possible administrative penalties. Conflict of interest prohibited. Corrupt practices (bribes, gifts, commissions) result in suspension/cancellation of funding and contract termination. Unusual commercial expenses (undisclosed commissions, front companies) lead to rejection/termination. Successful bidder may be required to provide additional documentary evidence (dated ≤180 days before closing) with sworn statement of no change; failure or false information voids award. Intellectual property in bids remains with bidders except for successful bidder. Bids not returned. Costs of bid preparation not reimbursable.

No bids from persons in the service of the state. Bidders owing municipal rates/taxes/service charges >90 days (company or directors) disqualified. Compulsory briefing attendance required. Late bids not accepted. No electronic/fax/telegraphic submissions. Corrections must be initialled; correction fluid prohibited. Bid validity 90 days. Successful bidder bound for additional 60 days post-award notification. Contract signing within 7 days. Municipality may accept bid in whole or part. Ethics and anti-corruption clauses apply (rejection/termination for collusion, bribery, undisclosed commissions, front companies).

Mandatory: CIDB 6EP or higher grading. ISO 9001:2015 certified. CSD registered. Tax compliant. No municipal rates/taxes arrears >90 days for company and directors. Not in service of the state. Compulsory briefing attendance. All returnable forms completed and signed. B-BBEE certificate/affidavit for preference points.

Three-stage evaluation: Stage 1 – Functionality (minimum 60/100): Company Experience 40, Key Personnel 40, Plant 20. Stage 2 – 80/20 preference points: Price 80, Specific Goals 20 (Ownership max 10, RDP max 10). Stage 3 – Financial offer evaluated only if technical score ≥60%. Presentations may be requested (7 days' notice). Confidential collective committee process.