Learner and driver licence training for code ec1 and EC (code 14) vehicles for george municipality officials — one year, as and when required

Compulsory clarification meeting: Thursday, 22 October 2026 at 11:00, held via Microsoft Teams.

Registration for the meeting: by email to Ms. Aviwe Ncwele at [email protected] before 10:00 on Wednesday, 21 October 2026. Bidders who do not register cannot attend and their offer is invalidated.

Late logins: bidders joining more than 15 minutes after the advertised start will not be admitted unless the chairperson permits it.

Non-attendance of the compulsory clarification meeting disqualifies the quotation.

Closing: Friday, 30 October 2026 at 12:00.

Quotation opening: same day at 12:05 in the Committee Room.

Compulsory clarification meeting: Thursday, 22 October 2026 at 11:00 via Microsoft Teams.

• Registration: email Ms. Aviwe Ncwele at [email protected] before 10:00 on Wednesday, 21 October 2026 to receive the invitation.
• Bidders who do not register cannot attend and their offer is invalidated.
• Bidders joining more than 15 minutes after the start will not be admitted unless the chairperson permits it.
• Non-attendance disqualifies the quotation.

Enquiries

• Contact: Ms. Cindy Prinsloo
• Email: [email protected]
• Telephone: (044) 801 9442

Briefing registration

• Contact: Ms. Aviwe Ncwele
• Email: [email protected]

Issued by

The City Council of George

P O Box 19

George

6530

Submission address

Tender Box, Fifth Floor

Directorate: Financial Services, Supply Chain Management Unit

Civic Centre

71 York Street

George

Quotation documents collection

Supply Chain Management Unit, Fifth Floor, Civic Centre, 71 York Street, George

Submission method: sealed envelope, hand-delivered to the tender box only. Posted, faxed and emailed quotations are not accepted.

Envelope marking: the quotation number GMQ012/26-27 must be clearly marked on the outside.

Delivery address: Tender Box, Fifth Floor, Directorate: Financial Services, Supply Chain Management Unit, Civic Centre, 71 York Street, George.

Closing time: 12:00 on Friday, 30 October 2026. No quotation may be placed in the box after 12:00.

Opening: quotations are opened the same day at 12:05 in the Committee Room.

Late or unmarked quotations will not be considered.

Quotation documents: obtainable from the Supply Chain Management Unit, Fifth Floor, Civic Centre, 71 York Street, George at a non-refundable deposit of R70.15 each, or free of charge on www.george.gov.za.

Returnable documents:

• MBD 1 (Tax Compliance Information): records the bidder's SARS TCS PIN and B-BBEE status.
• MBD 4 (Declaration of Interest): discloses any director, shareholder or member in the service of the state, or any relationship with officials evaluating the bid.
• MBD 6.1 (Preference Points Claim): claims preference points for B-BBEE and specific goals.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): discloses any previous restriction or disqualification.
• MBD 9 (Certificate of Independent Bid Determination): certifies the price was set without collusion or price disclosure.
• Board resolution (or consortium/joint venture resolution) authorising the named signatory to bind the bidder; must be signed by all directors, members or partners.
• Joint Venture Agreement where a joint venture bids; failure to submit it disqualifies the bid.
• Schedule of Sub-Contractors, Past Experience schedule, Certificate for Municipal Services, Details of Tendering Entity's Bank and Tenderer Contact Details.
• Certified copies of the identity documents of the company's directors and owners.
• Status of municipal accounts.
• Valid original B-BBEE certificate or a valid certified copy, plus a TCS PIN.

Formatting rules: complete in black ink; mistakes must be crossed out in ink and signed in full; no correction fluid; do not take the document apart or insert pages between pages; all supporting documents must be attached at the end.

The successful bidder must sign a Service Level Agreement with the Municipality.

Two-stage evaluation.

Stage 1 — Functionality (40 points)

Minimum qualifying score: 24 out of 40 (60%). Bidders scoring below this are non-responsive and are not evaluated further.

• Methodology: 10 points. Practical, detailed project plan with timelines and milestones scores 10; incomplete plan with timelines and milestones 5; impractical plan with no timelines or milestones 0.
• Driving instructors: 10 points. Five or more instructors 10; four 8; three 6; two 4; one 2; none 0. Instructors must be employed by the bidder and hold valid instructor certificates registered for Code EC and EC1.
• Instructor experience: 15 points. Six or more years 15; four to five years 10; two to three years 5; one year 2; none or no proof 0. Complete CVs showing similar training experience are required.
• Reference letters: 5 points. Three or more 5; two 3; one 1; none 0. Letters must relate to completed similar work and appear on the client's letterhead; only positive feedback is scored.

Supporting documents for functionality must be submitted with the offer; missing proof scores zero for that criterion. The Municipality may contact references to verify the information.

Stage 2 — Price and preference (80/20 system, PPPFA Regulations 2022)

• Price: 80 points.
• B-BBEE status and specific goals: 20 points (MBD 6.1 allocates 10 points to B-BBEE and 10 points to specific goals).

The bidder with the highest points is appointed. The Municipality is not bound to accept the lowest or any quotation and may withdraw, re-advertise, reject or accept part of any quotation; an alternative bidder may be appointed.

Scope: learner and driver licence training for approximately 20 employed officials of George Municipality, for Code EC and EC1 (code 14). The number of officials may change according to the Municipality's needs.

Learner licence phase

• Learner licence training over a maximum of 3 weeks per person.
• Traffic Department fees for the appointment for the learner's test and for the learner's licence.

Driving lesson phase

• Pre-assessment to determine how many lessons each learner needs.
• Maximum of 20 driving lessons per learner.
• The bidder supplies the vehicle and trailer used for lessons and for the driving test.
• The bidder carries the Traffic Department fees for the driving test appointment and for issuing the driver's licence card.

Service obligations

• The bidder must have an active email address for full-time correspondence.
• Practical training that equips learner drivers to operate a vehicle and obtain a driver's licence.
• Facilitation of test bookings at the nearest Traffic Department, including collecting photographs and ID copies from learners and paying booking fees upfront.
• Each driving lesson is a minimum of one hour; the learner signs the trainer's time log sheet.
• Records kept separately for each learner, with progress reported weekly.
• A vehicle supplied for the learner on the day of the test.
• If a learner fails the learner licence or driving test, the bidder must provide one further learner licence training, driving lesson, vehicle and test at no charge to the Municipality.

Training times

• Learner lessons: minimum two hours each, preferably in groups of four to six; maximum three lessons per day, between 07:45 and 16:30.
• Driving lessons: minimum one hour each; maximum four lessons per day, between 07:45 and 16:30.
• Learners must be collected from and returned to their workstations on time.
• Trainers maintain a time log sheet recording the start and end time of each lesson, signed by the learner.

Instructor registration

• Instructors must be registered with the Licensing Authority where they operate, in terms of section 28B of the National Road Traffic Act.
• Each instructor must hold a valid instructor's certificate for the code of vehicle concerned; a certificate is valid for one year and must be renewed in time.
• Certificates of currently employed instructors must be submitted with the offer and must not have expired by the closing date.
• Certificates must remain valid throughout the contract; if the licensing authority refuses registration and no valid certificate can be produced, the contract will be terminated.
• Additional or replacement instructors must have valid certificates approved by the Municipality before deployment.

Vehicle conditions

• Vehicles must be marked with the driving school's name and carry signage warning the public that a learner driver may be driving.
• Vehicles must be registered, comprehensively insured and certified roadworthy.
• A fire extinguisher must be carried in the vehicle at all times.
• The Municipality may inspect the vehicle before final appointment.
• Where the Municipality indicates, a municipal vehicle may be used for practice or the test with the required signage visible; for pricing purposes bidders must assume the municipal vehicle will not be used.

Duration: one year from date of appointment, as and when required.

A practical, detailed project plan with timelines and milestones must be submitted to claim the 10 methodology points; an incomplete plan scores 5 and an impractical plan without timelines or milestones scores 0.

Reference letters for completed similar work must be submitted on the client's letterhead; only positive and constructive feedback is scored. The Municipality may contact the references to verify the information.

Scoring (5 points): three or more letters 5; two 3; one 1; none 0.

Priced items: learner licence training for Code EC and EC1 (code 14) over 3 weeks at R20 per unit, including Traffic Department fees for the learner's test appointment and the learner's test plus training material and stationery; driving lessons for Code EC and EC1 (code 14) at R20 per unit, covering pre-assessment, a maximum of 20 lessons and use of vehicle and trailer, plus Traffic Department fees for the driving test appointment, the learner's test and issuing of the driver's licence card.

The schedule must show the sub-total, 15% VAT and total rates including all applicable taxes.

• Every line must be priced; quote R0.00 where no charge applies.
• Quantities are for evaluation only; final quantities appear in the contract and the total may not exceed R300 000.00 including VAT.

Pricing format: complete the Pricing Schedule with a unit rate and total rate for each line, excluding VAT, then add the sub-total, 15% VAT and the total rates including all applicable taxes.

Priced lines

• Learner licence training, Code EC and EC1 (code 14), duration 3 weeks, unit rate R20.
• Traffic Department fees: appointment for the learner's test, the learner's test, and training material and stationery.
• Driving lessons, Code EC and EC1 (code 14): pre-assessment, maximum 20 lessons, use of vehicle and trailer for lessons and the driving test, unit rate R20.
• Traffic Department fees: appointment for the driving test, the learner's test, and issuing of the driver's licence card.

Pricing rules

• A price must be quoted on every line; a quotation with an unquoted line will not be evaluated.
• Where no charge applies, quote R0.00.
• A breakdown of all applicable fees must be submitted on a separate quotation document.
• All prices must include all costs, such as training material and stationery.
• Quantities in the schedule are for evaluation only; final quantities appear in the contract and the total may not exceed the budgeted formal quotation threshold of R300 000.00 including VAT.

Other financial terms

• Prices must be firm and valid for at least 60 days from the closing date.
• A firm delivery period must be indicated.
• Transactions above R30 000.00 require a valid SARS tax clearance certificate.
• Invoicing: an original detailed invoice may be submitted monthly for officials who successfully obtain their driver's licences.
• No bid security or performance guarantee is required.

Tax and registration

• A TCS PIN for the bidder's tax compliance must be submitted with the quotation.
• The successful bidder must register on the Central Supplier Database (CSD).
• A valid tax clearance certificate issued by SARS is required for transactions above R30 000.00.
• Consortia, joint ventures and sub-contractors must each submit a separate TCS certificate, PIN or CSD number.

B-bbee

• A valid original B-BBEE certificate or a valid certified copy must be submitted to claim preference points.
• A trust, consortium or joint venture qualifies for points on its own B-BBEE status level if it submits its B-BBEE status level certificate.

Ownership and eligibility

• Certified copies of the identity documents of the company's directors and owners must be attached.
• Status of municipal accounts must be submitted.
• No quotation will be considered from a person in the service of the state, a provincial government or a municipality.
• A joint venture must submit its Joint Venture Agreement; without it the bid is disqualified.
• Driving instructors must be employed by the bidder and hold valid, unexpired instructor certificates registered for Code EC and EC1, submitted with the offer.

Document rules

• Complete the quotation documents in black ink; cross out mistakes in ink and sign in full next to each alteration; no correction fluid may be used.
• Do not disassemble the quotation document; attach all supporting documents at the end.
• POPIA: the service provider must safeguard personal information processed for the Municipality and report any suspected unauthorised access immediately.
• The successful bidder must sign a Service Level Agreement with the Municipality.

The quotation offer carries the following terms:

• Validity of 60 days from the closing date and time.
• Withdrawal during the validity period, or failure to perform when called upon, allows the Municipality to cancel and recover any additional cost of appointing a less favourable bidder, including by set-off against money due or against any guarantee or deposit held.
• Acceptance may be communicated by letter or order sent by certified or registered mail, effective from the date of posting.
• South African law governs the contract and the bidder must nominate a domicilium citandi et executandi in South Africa.
• The bidder accepts full responsibility for executing the contract and for errors in its own prices and calculations.

The successful bidder must sign a Service Level Agreement with the George Municipality.

• Submit a TCS PIN for tax compliance with the quotation.
• Successful bidders must register on the Central Supplier Database (CSD).
• A valid SARS tax clearance certificate is required for transactions above R30 000.00.
• Attach certified copies of the identity documents of the company's directors and owners.
• Complete the quotation documents in black ink; no correction fluid; mistakes crossed out in ink and signed in full.
• Do not disassemble the quotation document; attach all supporting documents at the end.

Functionality scoring out of 40 points:

• Methodology: 10 points.
• Driving instructors: 10 points.
• Years of experience of driving instructors: 15 points.
• Reference letters: 5 points.

Minimum qualifying score: 24 out of 40 points to proceed to price and preference evaluation.