Learner and driver lessons for code c1 and EC vehicle tests — george municipality, one year, as and when required (GMQ013/26-27)

Compulsory clarification meeting: Thursday, 22 October 2026 at 12:00 via Microsoft Teams.

• Registration deadline: Wednesday, 21 October 2026 at 10:00, by email to Ms. Sonwabise Myali ([email protected]).
• Bidders who do not register by the deadline cannot attend and their offers are invalidated.
• Bidders logging in more than 15 minutes after the start time will not be admitted unless the chairperson permits.
• Non-attendance disqualifies the tender.

Closing: Friday, 30 October 2026 at 12:00.

Compulsory clarification meeting: Thursday, 22 October 2026 at 12:00 via Microsoft Teams. Registration required by email to Ms. Sonwabise Myali ([email protected]) before 10:00 on Wednesday, 21 October 2026. Bidders logging in after 15 minutes of the start time will not be allowed to attend unless the chairperson permits. Non-attendance disqualifies the tender.

Enquiries:

• Contact: Ms. Cindy Prinsloo
• Email: [email protected]
• Telephone: (044) 801 9442

Clarification meeting registration:

• Contact: Ms. Sonwabise Myali
• Email: [email protected]

Submission address:

George Municipality

Fifth Floor, Directorate: Financial Services

Supply Chain Management Unit

Civic Centre, 71 York Street

George

Submission method: sealed envelope, clearly marked with quotation number GMQ013/26-27, placed in the tender box at the George Municipality, Fifth Floor, Directorate: Financial Services, Supply Chain Management Unit, Civic Centre, 71 York Street, George, by no later than 12:00 on Friday, 30 October 2026. Quotations will be opened at 12:05 the same day in the Committee Room. Late or unmarked quotations will not be considered. Posted, faxed or emailed quotations are not accepted.

Returnable documents (all must be completed and submitted):

• MBD 1 (Tax Compliance Information): provides tax compliance status and PIN.
• MBD 4 (Declaration of Interest): discloses any connection to state employees.
• MBD 6.1 (Preference Points Claim): claims B-BBEE and specific goals points.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declares past SCM practices.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion.
• Details of tenderer and bank, board resolution authorising the signatory, past experience schedule, certificate for municipal services.
• Certified copies of identity documents of directors and owners.
• Status of municipal accounts.
• Current driving instructor certificate(s) registered for Code C and C1.
• Reference letters and CVs of driving instructors for functionality scoring.
• Valid original or certified copy of B-BBEE certificate (or sworn affidavit for EMEs/QSEs) to claim preference points.
• TCS PIN or CSD number.

Disqualification risks:

• Non-attendance at the compulsory clarification meeting.
• Quotation not completed in black ink, alterations not signed, or use of correction fluid.
• Dismembering the quotation document or inserting documents between pages.
• Missing any required returnable form or supporting document.
• Quotation received after the closing time.

Two-stage evaluation:

Stage 1 – Functionality (minimum qualifying score: 24 out of 40 points, i.e. 60%):

• Methodology (project plan with timelines and milestones): 10 points. Practical and detailed plan = 10; incomplete plan = 5; impractical or no plan = 0.
• Driving Instructor (number of employed instructors with valid certificates for Code C and C1): 10 points. 5 or more = 10; 4 = 8; 3 = 6; 2 = 4; 1 = 2; none = 0.
• Years Experience of Driving Instructors (CVs required): 15 points. 6+ years = 15; 4-5 years = 10; 2-3 years = 5; 1 year = 2; none = 0.
• Reference Letters (for similar completed projects, on client letterhead): 5 points. 3+ letters = 5; 2 = 3; 1 = 1; none = 0.

Stage 2 – Price, Preference and Specific Goals (80/20 system):

• Price: 80 points.
• B-BBEE status and Specific Goals: 20 points (10 for B-BBEE, 10 for specific goals).
• Awarded to the bidder scoring the highest total points.

Bidders scoring below 24/40 in functionality are deemed non-responsive and not evaluated further.

Scope: Provision of learner and driver licence training for approximately 20 employed officials of George Municipality (number may change). Training covers Code C and C1 (code 10) vehicles.

Included services:

• Learner licence training over a maximum 3-week period per person.
• Traffic department fees for learner's test appointment and learner's licence.
• Driving lessons: pre-assessment to determine number of lessons; maximum 20 lessons per learner.
• Provision of vehicle and trailer for the driving test.
• Traffic department fees for driving test appointment and issuing of driver's licence card.
• Facilitation of test bookings at the nearest traffic department, including collecting photos and ID copies and upfront payment of booking fees.
• Each driving lesson minimum 1 hour; learner driver signs trainer's time log sheet.
• Keep separate records for each learner and report progress weekly.
• Provide a vehicle for the learner on test day.
• If a learner fails the learner licence or driving test, provide one additional learner licence training, driving lesson, vehicle and testing at no charge.

Training times:

• Learner lessons: minimum 2 hours per lesson, preferably in groups of 4 to 6, maximum 3 lessons per day (between 07:45 and 16:30).
• Driving lessons: minimum 1 hour, maximum 4 lessons per day (between 07:45 and 16:30).
• Provider must be punctual for pick-up and drop-off at learners' workstations.
• Maintain time log sheets recording start and end times per lesson, signed by the learner.

Instructor registration:

• Instructors must be registered under S28B of the National Road Traffic Act with the Licensing Authority where they operate.
• Instructor certificates must be valid for the code of vehicle (C and C1) and must not expire before the closing date.
• Certificates valid for one year; renewals must be timely.
• If the licensing authority denies registration, the contract will be terminated unless a valid certificate is provided.
• New or replacement instructors during the contract require municipality approval before deployment.

Vehicle conditions:

• Vehicle must be marked with the driving school's name and signage warning that a learner may be driving.
• Vehicle must be registered, comprehensively insured, and roadworthy.
• Fire extinguisher must be in the vehicle at all times.
• Municipality may inspect the vehicle before final appointment.
• Municipal vehicle may be used only where specifically indicated; for pricing, assume municipal vehicle will NOT be used.

Contract duration: One (1) year from date of appointment, as and when required.

Other:

• Successful bidder must have an active email address for full-time correspondence.
• Successful bidder must sign a Service Level Agreement with the Municipality.

Functionality scoring for methodology: a practical and detailed project plan with timelines and milestones scores 10 points; an incomplete plan scores 5; an impractical plan or no plan scores 0. Bidders must provide a project plan with timelines and milestones to claim points.

Past Experience schedule (compulsory): bidders must provide details of similar works/services satisfactorily completed, including description of work, contract value, employer name, duration and completion date. Driving instructors must be in the bidder's employment and hold valid instructor certificates for Code C and C1. CVs of driving instructors must be submitted to claim experience points.

The successful bidder must have an active email address for full-time correspondence, keep separate records for each learner driver, report progress weekly, and maintain time log sheets signed by learner drivers.

Pricing schedule lines (quantity 20 each): Learner Licence Training (Code C and C1, 3 weeks) – rate per person; Traffic Department fees (appointment for learner's test, learner's test, training material and stationery) – rate per person; Driving Lessons (pre-assessment, max 20 lessons, use of vehicle and trailer) – rate per person; Traffic Department fees (appointment for driving test, learner's test, fees for issuing driver's licence card) – rate per person. Sub-total, 15% VAT, Total Rates (all applicable taxes included). Bidders must quote a price for each line; R0.00 if no charges. Quantities are for evaluation only; final quantities per contract, total not exceeding R300,000 (VAT included).

Pricing format: Fixed rates per line in the pricing schedule, excluding VAT, with 15% VAT added. Bidders must quote a price for each line; R0.00 if no charge. A breakdown of all applicable fees must be submitted on a separate quotation document.

Pricing schedule lines (quantity 20 each):

• Learner Licence Training (Code C and C1, 3 weeks): rate per person.
• Traffic Department fees (appointment for learner's test, learner's test, training material and stationery): rate per person.
• Driving Lessons (pre-assessment, maximum 20 lessons, use of vehicle and trailer): rate per person.
• Traffic Department fees (appointment for driving test, learner's test, fees for issuing driver's licence card): rate per person.

Notes:

• Total rates used for evaluation; quantities are for evaluation only and final quantities will be per contract.
• Total price must not exceed the budgeted amount and the formal quotation threshold of R300,000.00 (VAT included).
• Prices must be firm and valid for at least 60 days from the date of offer.
• All prices must include all costs (training material, stationery, etc.).
• Invoicing: original detailed invoice, may be submitted monthly for officials who successfully obtain their driver's licences.

Tax compliance:

• A TCS PIN (or CSD number where no TCS is available) must be submitted with the quotation.
• For consortia, joint ventures or sub-contractors, each party must submit a separate TCS certificate, PIN or CSD number.

B-bbee:

• Valid original B-BBEE certificate or valid certified copy (or sworn affidavit for EMEs and QSEs) must be submitted to claim preference points.
• Trusts, consortia or joint ventures qualify for B-BBEE points as a legal entity if they submit their B-BBEE status level certificate.

Csd:

• Successful bidders must register on the Central Supplier Database (CSD).

Other:

• No quotations will be considered from persons in the service of the state, provincial government or municipality.
• Status of municipal accounts must be submitted.
• Certified copies of identities of directors and owners must be attached.
• For joint ventures, a joint venture agreement must be submitted; otherwise the tender is disqualified.

The successful service provider's vehicle must have fire extinguishers at all times.

The quotation offer is valid for 60 days from the closing date. Acceptance is subject to the George Municipality's Supply Chain Management Policy. If the bidder withdraws the quotation within the validity period or fails to fulfil the contract, the Municipality may recover any additional expense incurred by accepting a less favourable quotation or re-inviting quotations, by set-off against any amounts due or any guarantee or deposit. Acceptance may be communicated by certified or registered mail, deemed served from the date of posting. The contract is governed by South African law. The bidder confirms the correctness of prices and accepts responsibility for proper execution. The bidder must declare participation or non-participation in other offers for the same work.

Quotation documents are available at a non-refundable deposit of R70.15 each from the Supply Chain Management Unit, or free of charge on the George Municipality website. The Municipality reserves the right to withdraw, readvertise, reject any quotation, or accept part of it, and is not bound to accept the lowest or any quotation. An alternative tenderer may be appointed.

A TCS PIN for tax compliance must be submitted with the quotation. Successful bidders must register on the Central Supplier Database (CSD).

Stage 1: Functionality – minimum 24 out of 40 points to proceed. Stage 2: Price, Preference and Specific Goals – 80 points for price, 20 points for B-BBEE status and Specific Goals, per the Preferential Procurement Policy Framework Act (Act 5 of 2000) Regulations 2022 and George Municipality's Preferential Procurement Policy.