Development of a new local spatial development framework for the george cbd

Returnable documents: SBD 4 (Declaration of Interest), SBD 9 (Certificate of Independent Bid Determination), SBD 6.1 (Preference Points Claim), SBD 6.2 (Declaration for Local Production and Content, if applicable), SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices), and an Authority to Sign or Board Resolution. All must be completed and signed.

Bidders must be registered on the Central Supplier Database (CSD). Bidders must have a valid tax clearance certificate (SARS TCS or tax pin). Bidders must complete and submit the Declaration of Interest (SBD 4) and the Certificate of Independent Bid Determination (SBD 9). Bidders must complete the Preference Points Claim (SBD 6.1) to claim B-BBEE points under the PPPFA. Bidders must complete the Declaration for Local Production and Content (SBD 6.2) if applicable. Bidders must complete the Declaration of Bidder's Past Supply Chain Management Practices (SBD 8). Bidders must provide an Authority to Sign or Board Resolution authorising the signatory to bind the bidder.

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Coordinate system

• Mandatory primary coordinate system: Hartebeeshoek94_Lo23 (E-N), WKID 102564.
• This is the national standard for South Africa and ensures compatibility with national datasets and other government agencies.

Metadata

• All geospatial data delivered must carry compliant metadata meeting the South African National Standard for Geographic Information Metadata (SANS 16262).
• Metadata must record: title, description and keywords; creation and update dates; data creator and owner; coordinate system and projection; data lineage and quality information; access and use restrictions; and format, being GDB (geodatabase with associated feature datasets and feature classes).

Data format and software

• Geodatabase must be supplied with feature datasets.
• Data must be produced in recognised GIS software.
• Where CAD software is used, the bidder must convert and project all datasets to the specified coordinate system and export all files to approved GIS formats before handing them to the municipality.

Data quality

• Attribute completeness must be comprehensive.
• The annexure must include a photograph no older than March 2024 and a PDF, JPEG or TIFF file showing heritage significance or grading, aligned with the project specifications in the tender document.

Open data

• All spatial data from the project will be made publicly available and loaded onto the George Municipal GIS Public Viewer once the project is complete and adopted by the George Municipal Council.

Reference standards

• SANS 16262 (Government Gazette No. 31734, 24 December 2008): https://gazettes.africa/archive/za/2008/za-government-gazette-dated-2008-12-24-no-31734.pdf
• National Geospatial Information System (NGIS): https://ngi.dalrrd.gov.za/

Mandatory technical compliance

• Geospatial data must use the Hartebeeshoek94_Lo23 (E-N) coordinate system, WKID 102564.
• Metadata must comply with SANS 16262.
• Deliverables must be in geodatabase (GDB) format with associated feature datasets and feature classes.
• Data produced in CAD must be converted and projected to the specified coordinate system and exported to approved GIS formats before submission.
• Attribute data must be complete, and the annexure must include a photograph not older than March 2024 plus a PDF, JPEG or TIFF file reflecting heritage significance or grading.
• Data must be suitable for public release on the George Municipal GIS Public Viewer.

The George Municipality requires a service provider to develop a new Local Spatial Development Framework for the George CBD. The appointment is a professional services assignment delivered by a multi-disciplinary planning team.

Compulsory clarification meeting

• Date and time: Monday, 30 November 2026 at 11:00.
• Format: Microsoft Teams.
• Registration deadline: 10:00 on Friday, 27 November 2026.
• Registration contact: Ms Siyakholwa Gunuza, [email protected].
• Bidders who do not register before the deadline cannot attend, which invalidates their bid.
• Late arrival: bidders arriving more than 15 minutes after the advertised start will be excluded unless the chairperson grants permission, with reasons recorded.
• Attendance register is downloaded at 11:15.
• Non-attendance disqualifies the bid.

Closing

• Closing date and time: Monday, 18 January 2027 at 12:00.
• Tender opening: same day at 12:05 in the Committee Room.

Enquiries

• Name: Mr Robert Janse van Rensburg

• Email: [email protected]

• Telephone: (044) 801 9436

• Name: Ms Henriette Koch

• Email: [email protected]

• Telephone: (044) 801 9024

Compulsory clarification meeting registration

• Name: Ms Siyakholwa Gunuza
• Email: [email protected]

Submission address

Fifth Floor

Directorate: Financial Services

Supply Chain Management

Civic Centre

71 York Street

George

Tender document collection

Supply Chain Management Unit

Fifth Floor

Civic Centre

71 York Street

George

Submission method

• Hand delivery only: sealed envelope placed in the tender box at the George Municipality.
• Envelope must be clearly marked with the tender number GMT015/26-27.
• Closing: 12:00 on Monday, 18 January 2027.
• Tenders are opened the same day at 12:05 in the Committee Room.

Submission address

Fifth Floor

Directorate: Financial Services

Supply Chain Management

Civic Centre

71 York Street

George

Not accepted

• Tenders received after the closing time.
• Envelopes not marked with the tender number.
• Posted, faxed or emailed tenders.

Tender documents

• Hard copy: non-refundable deposit of R309.35 per set, collected from the Supply Chain Management Unit, Fifth Floor, Civic Centre, 71 York Street, George.
• Electronic copy: free of charge from www.george.gov.za.

Documents to submit with the bid

• Stage 1 pre-qualification documents (proof of qualifications, professional registration and experience for every key team member) — mandatory at closing; omission disqualifies the bid.
• A valid SARS Tax Compliance Status (TCS) PIN.
• B-BBEE certificate or qualifying sworn affidavit, if preference points are claimed.

Evaluation is in three sequential stages.

Stage 1 — Pre-qualification (pass/fail)

• The full multi-disciplinary team must be submitted at closing, with qualifications, professional registration and experience evidence for each role.
• Failure to submit any Stage 1 document disqualifies the bid.

Stage 2 — Functionality

• Minimum qualifying score: 64 out of 80 points.
• Only bids reaching 64 points proceed to Stage 3.
• The municipality may ask bidders to clarify submitted information, but will not accept new information submitted in order to earn points.

Stage 3 — Price and preference

• Price: 80 points.
• B-BBEE status and specific goals: 20 points.
• Applied in terms of the Preferential Procurement Policy Framework Act Regulations 2022, the George Municipality Supply Chain Management Policy and the George Municipality Preferential Procurement Policy.

Award

• The municipality may withdraw the invitation, readvertise, reject any bid, or accept only part of a bid, and is not obliged to accept the lowest or any bid.
• An alternative bidder may be appointed.

Scope

• Appointment of a service provider to develop a new Local Spatial Development Framework for the George CBD.
• The work is a professional spatial planning assignment requiring a multi-disciplinary team.

Required team composition (each role must be filled and evidenced at bid closing)

• Project manager: Professional Planner with a minimum academic B-degree in Town and Regional Planning, at least 10 years proven experience and track record in spatial planning and project management, registered and in good standing with SACPLAN.
• Town Planner: Professional Planner with a minimum academic B-degree in Town and Regional Planning, registered and in good standing with SACPLAN.
• Urban Designer: appropriate accredited M-degree or equivalent qualification approved by UDISA, and registered with UDISA.
• Environmentalist: minimum B-degree in Environmental Management, or an equivalent qualification in Natural, Physical or Environmental Science.
• GIS Practitioner: appropriate accredited B-degree GIS qualification or equivalent approved by PLATO or the South African Geomatics Council, and registered with SAGC or a similar body.
• Professional Civil Engineer: minimum B-degree in Civil Engineering, registered with ECSA.
• Professional Transport Planner / Traffic Engineer: minimum B-degree in Civil Engineering, registered with ECSA.
• Property / Urban Economist: minimum B-degree in Economics.

Stage 1 pre-qualification — team qualifications and experience (mandatory at closing; failure disqualifies the bid)

• Project manager: Professional Planner with a minimum academic B-degree in Town and Regional Planning, at least 10 years proven experience and track record in relevant spatial planning and project management, and registration in good standing with SACPLAN.
• Town Planner: Professional Planner with a minimum academic B-degree in Town and Regional Planning, and registration in good standing with SACPLAN.
• Urban Designer: accredited M-degree or equivalent approved by UDISA, and UDISA registration.
• Environmentalist: minimum B-degree in Environmental Management or equivalent in Natural, Physical or Environmental Science.
• GIS Practitioner: accredited B-degree GIS qualification or equivalent approved by PLATO or SAGC, and SAGC or similar registration.
• Professional Civil Engineer: minimum B-degree in Civil Engineering and ECSA registration.
• Professional Transport Planner / Traffic Engineer: minimum B-degree in Civil Engineering and ECSA registration.
• Property / Urban Economist: minimum B-degree in Economics.

Tender document cost

• Hard copy: non-refundable deposit of R309.35 per set.
• Electronic copy from the municipal website: free of charge.

No bid security, performance guarantee, retention or payment terms are stated in the tender notice.

Tax and registration

• A valid SARS Tax Compliance Status (TCS) PIN must be submitted with the bid.
• The successful bidder must register on the Central Supplier Database (CSD).

Professional registration (mandatory, Stage 1)

• Project manager and Town Planner: registered and in good standing with the South African Council for Planners (SACPLAN).
• Urban Designer: registered with the Urban Design Institute of South Africa (UDISA).
• GIS Practitioner: registered with the South African Geomatics Council (SAGC) or a similar body.
• Civil Engineer and Transport Planner / Traffic Engineer: registered with the Engineering Council of South Africa (ECSA).

Preference points

• B-BBEE status and specific goals carry 20 of the 100 preference points; a B-BBEE certificate or qualifying sworn affidavit is required to claim them.

Disqualification risks

• Failure to submit any Stage 1 pre-qualification document at closing.
• Failure to register for, or attend, the compulsory clarification meeting.
• Late, unmarked, posted, faxed or emailed bids.

Environmental and urban design capacity required in the team

• Environmentalist: minimum B-degree in Environmental Management, or an equivalent qualification in Natural, Physical or Environmental Science.
• Urban Designer: appropriate accredited M-degree or equivalent qualification approved by the Urban Design Institute of South Africa (UDISA), and registered with UDISA.

Stage 1 — Pre-qualification

• All required team qualifications, professional registrations and experience evidence must be submitted at closing.
• Non-compliance is fatal to the bid.

Stage 2 — Functionality

• Minimum qualifying score: 64 out of 80 points.
• Bids below 64 points are not evaluated further.
• Clarification of submitted information may be requested, but no new information will be accepted in order to earn points.

Stage 3 — Price and preference

• Price: 80 points.
• B-BBEE status and specific goals: 20 points.
• Assessed under the PPPFA Regulations 2022, the George Municipality Supply Chain Management Policy and the George Municipality Preferential Procurement Policy.

The procurement is for the appointment of a service provider to develop a new Local Spatial Development Framework (LSDF) for the George CBD. The work requires a multidisciplinary team including project management, spatial planning, urban design, environmental management, GIS, civil engineering, traffic/transport engineering and urban/property economics. The LSDF must comply with the Guidelines for the drafting of MSDFs and be delivered within the stipulated timeframe.

Returnable forms and documents:

• Completed bid proposal tabulating the required information.
• Certified qualifications, SACPLAN / UDISA / ECSA / SAGC / PLATO registration certificates and CVs for all key personnel.
• Project plan detailing the roll-out of the project, including an organisational chart and work breakdown structure.
• Financial proposal with a detailed budget breakdown and, where applicable, a cash flow / payment schedule.
• Schedule of team members including names, roles, responsibilities, level of involvement and estimated hours; hourly rates inclusive of VAT must be indicated where applicable.
• Completed and signed National Treasury standard forms as required (SBD 1, SBD 4, SBD 6.1, SBD 8, SBD 9).

Disqualification risks:

• Failure to comply with any pre-qualification criterion will disqualify the bidder from proceeding to the functionality, price and preference evaluation.
• A score of less than 64 out of a possible 80 on the functionality criteria will be considered unresponsive and will not be considered for the price and preference evaluation stage.

Evaluation is in two stages:

Stage 1 – Pre-qualification (mandatory):

• Project Manager: Professional Planner with a minimum B-degree in Town and Regional Planning, at least 10 years' proven experience in spatial planning and project management, and SACPLAN registration in good standing.
• Town Planner: Professional Planner with a minimum B-degree in Town and Regional Planning, SACPLAN registered and in good standing.
• Urban Designer: Appropriate M-degree in Urban Design or equivalent approved by UDISA, and registration with UDISA.
• Environmentalist: Minimum B-degree in Environmental Management or equivalent in Natural/Physical/Environmental Science.
• GIS Specialist: Accredited B-degree in GIS or equivalent approved by SAGC/PLATO, and registration with SAGC or similar.
• Civil Engineer: Minimum B-degree in Civil Engineering and ECSA registration.
• Transport Planner/Traffic Engineer: Minimum B-degree in Civil Engineering and ECSA registration.
• Property/Urban Economist: Minimum B-degree in economics.

Stage 2 – Functionality evaluation (maximum 80 points):

1. Service providers, skills, competencies and experience (max 30 points)

• Project Manager / Project Spatial Development Management: 15+ years and 5+ projects of similar scope = 6 points; 13–14 years and 4 projects = 4 points; 11–12 years and 3 projects = 2 points; 10 years = 1 point.
• Spatial Planning (registered Town Planner): 10+ years' experience = 6 points; 5–9 years = 4 points; 1–4 years = 2 points; none = 0.
• Urban Designer: 5+ years' experience = 3 points; 3–4 years = 2 points; 1–2 years = 1 point; none = 0.
• Traffic/Transport Engineer: 5+ years' experience = 3 points; 3–4 years = 2 points; 1–2 years = 1 point; none = 0.
• Infrastructure Service Delivery / Civil Engineering: 5+ years' experience = 3 points; 3–4 years = 2 points; 1–2 years = 1 point; none = 0.
• Environmental Management: 5+ years' experience = 3 points; 3–4 years = 2 points; 1–2 years = 1 point; none = 0.
• GIS Projects: 5+ years' experience = 3 points; 3–4 years = 2 points; 1–2 years = 1 point; none = 0.
• Property/Urban Economist: 5+ years' experience = 3 points; 3–4 years = 2 points; 1–2 years = 1 point; none = 0.

2. Interpretation of the terms of reference and quality of the methodology and project plan (max 30 points)

• Understanding of scope of work: excellent = 20 points; good = 15 points; poor = 5 points; does not reflect requirements = 0.
• Clear indication of deliverables: excellent, in line with MSDF guidelines = 10 points; poor = 3 points; none = 0.

3. Ability to deliver expected product within stipulated timeframes (max 20 points)

• Work breakdown structure: excellent and detailed = 10 points; acceptable = 5 points; poor = 2 points; none = 0.
• Schedule of team members: detailed = 5 points; acceptable = 2 points; none = 0.
• Breakdown of budget: excellent and detailed with cash flow / payment schedule = 5 points; acceptable = 2 points; none = 0.

Minimum qualifying score: 64 out of 80 for the functionality stage.

The deliverable is a new Local Spatial Development Framework (LSDF) for the George CBD, developed in accordance with the Guidelines for the drafting of Municipal Spatial Development Frameworks (MSDFs).

Scope of work includes:

• Integrated development planning, development analysis, municipal spatial planning, LSDF and precinct planning.
• Land use planning/management and application of development contributions policies and calculators.
• Integrating land use management, environmental, heritage and sector planning (transport, human settlements, economics).
• Transport planning and mobility studies, pedestrian and non-motorised transport planning, integration of public transport systems.
• Infrastructure service delivery / civil engineering, including sustainable urban drainage systems (SuDS) and environmental infrastructure.
• Environmental management, urban green infrastructure, climate change adaptation, and riverine management (flood risk, ecological functioning, watercourse protection).
• GIS mapping and spatial analysis.
• Urban economics, property market analysis, feasibility studies, retail analysis, land use yield modelling and development incentives.

Project plan requirements:

• Must include an organisational chart and a work breakdown structure.
• Must clearly identify tasks, subtasks, responsible resources, timeframes, dependencies, milestones and outputs.
• Must include a Gantt chart or equivalent project scheduling tool.
• Must include a schedule of team members with roles, responsibilities, level of involvement and estimated hours.
• Must include a detailed budget breakdown and, where applicable, a cash flow / payment schedule.

The proposed methodology and project plan must respond to the scope of work and articulate what the bidder is offering.

Requirements for the methodology:

• Must set out the bidder's understanding of the objectives of the study, including stated and implied requirements, issues of importance, and the proposed technical approach.
• Must clearly indicate the deliverables to be produced throughout the project, defined, measurable and linked to the scope objectives.
• For each deliverable, the methodology, key activities, inputs, analysis and consultation required must be described.
• Deliverables must be sequenced logically from commencement to completion, with expected timing, responsible person/team and quality assurance/review process.

The project plan must demonstrate:

• How activities will be sequenced and managed to achieve the required objectives and outputs within the specified timeframe.
• A work breakdown structure, organisational chart, Gantt chart and schedule of team members.
• A detailed budget breakdown and cash flow/payment schedule corresponding to the activities.

Scoring:

• Understanding of scope: excellent (20 points), good (15), poor (5), does not reflect requirements (0).
• Clear indication of deliverables: excellent and in line with MSDF guidelines (10 points), poor (3), none (0).
• Work breakdown structure: excellent and detailed (10 points), acceptable (5), poor (2), none (0).
• Schedule of team members: detailed (5 points), acceptable (2), none (0).
• Breakdown of budget: excellent and detailed with cash flow/payment schedule (5 points), acceptable (2), none (0).

Pre-qualification requirements for key personnel (as listed in complianceRequirements). In addition, the functionality evaluation scores experience as follows:

Project Manager / Project Spatial Development Management:

• Minimum 10 years postgraduate experience in integrated development planning, development analysis, municipal spatial planning, LSDF and precinct planning.
• Minimum 10 years in development analysis and planning, and socio-economic profiling.
• Proven experience in the integrated planning, budgeting and implementation cycle in municipalities.
• Experience in land use planning/management, application of development contributions policies and calculators.
• Experience integrating land use management, environmental, heritage and sector planning.
• Knowledge of SPLUMA, LUPA and the MSA, and CEF implementation.
• Scoring: 15+ years and 5+ projects = 6 points; 13–14 years and 4 projects = 4 points; 11–12 years and 3 projects = 2 points; 10 years = 1 point.

Spatial Planning (registered Town Planner):

• Experience in integrated development planning, development analysis, municipal spatial planning, LSDF and precinct planning.
• Scoring: 10+ years = 6 points; 5–9 years = 4 points; 1–4 years = 2 points; none = 0.

Urban Designer:

• Proven experience in urban design, LSDF, precinct planning, public realm design, CBD regeneration, streetscape design, heritage-sensitive design, and urban greening.
• Scoring: 5+ years = 3 points; 3–4 years = 2 points; 1–2 years = 1 point; none = 0.

Traffic/Transport Engineer:

• Experience in transport planning, mobility studies, pedestrian and non-motorised transport, and public transport integration.
• Scoring: 5+ years = 3 points; 3–4 years = 2 points; 1–2 years = 1 point; none = 0.

Infrastructure Service Delivery / Civil Engineering:

• Experience in integrated infrastructure demand analysis, capital project investment planning, full lifecycle of infrastructure planning, SuDS, environmental infrastructure, master planning.
• Scoring: 5+ years = 3 points; 3–4 years = 2 points; 1–2 years = 1 point; none = 0.

Environmental Management:

• Experience in environmental legislation, assessment practices, environmental and spatial development frameworks, urban green infrastructure, climate adaptation, SuDS.
• Scoring: 5+ years = 3 points; 3–4 years = 2 points; 1–2 years = 1 point; none = 0.

GIS Projects:

• Technical skills in mapping, spatial information, GIS applications and spatial data queries.
• Scoring: 5+ years = 3 points; 3–4 years = 2 points; 1–2 years = 1 point; none = 0.

Property/Urban Economist:

• Experience in urban economics, property market analysis, feasibility studies, retail analysis, land use yield modelling, development incentives, public-private partnerships.
• Scoring: 5+ years = 3 points; 3–4 years = 2 points; 1–2 years = 1 point; none = 0.

The financial proposal must include:

• A breakdown of budget corresponding to the activities, tasks and resources in the project plan.
• A clear indication of allocation of costs to various project activities and/or deliverables.
• Where applicable, a cash flow and/or payment schedule corresponding with the project programme and milestones.
• The schedule of team members must indicate hourly rates inclusive of VAT where applicable.

The budget must demonstrate a clear relationship between scope of work, work breakdown structure, resource allocation, timeframes and cash flow expectations.

Scoring for budget breakdown:

• Excellent and detailed breakdown with cash flow / payment schedule = 5 points.
• Acceptable breakdown = 2 points.
• No breakdown = 0 points.

No fixed price ceiling or pricing formula (e.g., bill of quantities) is stated in the provided document.

No specific financial requirements (e.g., bid security, guarantees, retention, turnover thresholds) are stated in the provided document.

The financial proposal must include:

• A detailed budget breakdown corresponding with the project activities and/or deliverables.
• Where applicable, a cash flow and/or payment schedule aligned with the proposed project programme and milestones.
• Hourly rates for team members, inclusive of VAT, where applicable.

Pre-qualification – all key personnel must meet the following requirements (failure to comply disqualifies the bid):

• Project Manager: Professional Planner, minimum B-degree in Town and Regional Planning, minimum 10 years' experience, SACPLAN registration in good standing, certified qualifications and CV attached.
• Town Planner: Professional Planner, minimum B-degree in Town and Regional Planning, SACPLAN registration in good standing, certified qualifications and CV attached.
• Urban Designer: M-degree in Urban Design or equivalent approved by UDISA, UDISA registration, certified qualifications and CV attached.
• Environmentalist: minimum B-degree in Environmental Management or equivalent in Natural/Physical/Environmental Science, certified qualifications and CV attached.
• GIS Specialist: accredited B-degree in GIS or equivalent approved by SAGC/PLATO, SAGC registration or similar, certified qualifications and CV attached.
• Civil Engineer: minimum B-degree in Civil Engineering, ECSA registration, certified qualifications and CV attached.
• Transport Planner/Traffic Engineer: minimum B-degree in Civil Engineering, ECSA registration, certified qualifications and CV attached.
• Property/Urban Economist: minimum B-degree in economics, certified qualifications and CV attached.

National Treasury standard forms (SBD/MBD) must be completed and submitted as required.

Environmental management requirements for the LSDF project:

• The Environmentalist must have sound knowledge of environmental legislation, institutional structures and environmental assessment and management practices.
• Proven experience working on Environmental and Spatial Development Frameworks is required.
• Specialist knowledge in urban green infrastructure, urban greening strategies, climate change adaptation, and Sustainable Drainage Systems (SuDS) is required.
• Must be able to integrate green infrastructure, climate adaptation and water-sensitive approaches into spatial planning proposals.
• Must be able to coordinate socio-economic and biophysical environments to evaluate options and trade-offs.
• Proposals must be consistent with Riverine Management and Maintenance Plans (MMPs) and riverine management objectives, particularly regarding flood risk, ecological functioning, watercourse protection and appropriate spatial development.

Scoring for Environmental Management in functionality evaluation:

• 5 or more years' experience = 3 points; 3–4 years = 2 points; 1–2 years = 1 point; none = 0.

Additional evaluation details:

Pre-qualification criteria for key personnel are mandatory; failure to comply disqualifies the bidder from proceeding to functionality, price and preference evaluation.

Functionality evaluation is scored out of 80 points. The criteria are:

1. Service providers, skills, competencies and experience – maximum 30 points.
2. Interpretation of the terms of reference and quality of the methodology and project plan – maximum 30 points.
3. Ability to deliver expected product within stipulated timeframes – maximum 20 points.

A score of less than 64 out of 80 on functionality is considered unresponsive and the bid will not be considered for the price and preference evaluation.

The George Municipality seeks a service provider to develop a new Local Spatial Development Framework (LSDF) for the George CBD, consolidating and revising the 2012 CBD LSDF and the 2015 CBD Pedestrian LSDF. The project area is bounded by Union Street to the south-west, the Camphersdrift River to the north-west, and the railway line to the east extending up to Wellington Road. The LSDF must align with the 2023 George MSDF and the draft 2027 amendment, incorporate the Heritage Framework and Overlay Zone, and address climate change, urban restructuring, pedestrian and mobility, strategic land development, ecological infrastructure, urban design, economic revitalisation, and implementation mechanisms. The project comprises five phases: Inception, Status Quo Assessment, Draft LSDF, Final LSDF, and Close-Out.

Closing date: 18 January 2027 at 12:00

Compulsory clarification meeting: 30 November 2026 at 11:00 via Microsoft Teams

Registration for the clarification meeting: by 10:00 on 27 November 2026, by email to Ms. Siyakholwa Gunuza at [email protected]

Tender opening: 18 January 2027 at 12:05 in the Committee Room

Enquiries:

• Contact: Mr. Robert Janse van Rensburg
• Email: [email protected]
• Telephone: (044) 801 9436
• Contact: Ms. Henriette Koch
• Email: [email protected]
• Telephone: (044) 801 9024

Clarification meeting registration:

• Contact: Ms. Siyakholwa Gunuza
• Email: [email protected]

Submission address:

Supply Chain Management Unit

Civic Centre (5th Floor)

York Street

George

Submission method: sealed envelope, clearly marked with the tender number, deposited in the tender box at the George Municipality, Fifth Floor, Directorate: Financial Services, Supply Chain Management, Civic Centre, 71 York Street, George, by no later than 12:00 on Monday, 18 January 2027.

• Late, unmarked, posted, faxed or emailed tenders will not be considered.
• Bids must be submitted on the official forms and must not be re-typed.
• Returnable forms (all must be completed, signed and submitted):
• Tenderer Contact Details: contact and correspondence preferences.
• Details of Tenderer: bidder and signatory details.
• Details of Tendering Entity's Bank: authorises the municipality to obtain a financial reference.
• Board Resolution (or Consortium/JV Resolution): authorises the named signatory to bind the bidder; must be signed by all directors/members/partners.
• Joint Venture Information/Agreement (if applicable): a signed JV agreement is mandatory or the tender is disqualified.
• Schedule of Sub-Contractors: lists proposed sub-contractors and their work activities.
• Annexure 3: Declaration Form.
• MBD1 – Tax Compliance Information: provides tax compliance status.
• MBD4 – Declaration of Interest: discloses any connection to the state or the municipality.
• MBD6.1 – Preference Points Claim: claims B-BBEE and locality preference points.
• MBD8 – Declaration of Bidder's Past Supply Chain Management Practices.
• MBD9 – Certificate of Independent Bid Determination: certifies no collusion or price disclosure.
• Certificate for Municipal Services.
• TCS PIN for tax compliance must be submitted with the tender.
• B-BBEE certificates must be valid originals or valid certified copies.
• Non-attendance at the compulsory clarification meeting disqualifies the tender.
• Bids from persons in the service of the state, provincial government or municipality will not be considered.

Evaluation is in three stages:

• Stage 1 – Pre-qualification: mandatory professional team requirements must be met at closing; failure disqualifies. Team members required:
• Project Manager: Professional Planner, minimum B-degree in Town and Regional Planning, at least 10 years' proven experience in spatial planning and project management, registered and in good standing with SACPLAN.
• Town Planner: Professional Planner, minimum B-degree in Town and Regional Planning, registered and in good standing with SACPLAN.
• Urban Designer: appropriate accredited M-degree or equivalent approved by UDISA, and registration with UDISA.
• Environmentalist: minimum B-degree in Environmental Management or equivalent in Natural/Physical/Environmental Science.
• GIS Practitioner: appropriate B-degree accredited GIS qualification or equivalent approved by PLATO or SAGC, and registration with SAGC or similar.
• Professional Civil Engineer: minimum B-degree in Civil Engineering, registered with ECSA.
• Professional Transport Planner/Traffic Engineer: minimum B-degree in Civil Engineering, registered with ECSA.
• Property/Urban Economist: minimum B-degree in Economics.
• Stage 2 – Functionality: minimum qualifying score of 64 out of 80 points to proceed to Stage 3.
• Stage 3 – Price and Preference: evaluated under PPPFA Regulations 2022, George Municipality SCM Policy and Preferential Procurement Policy; 80 points for price and 20 points for B-BBEE status and specific goals.
• The municipality may request clarification of submitted information but may not request information to score points.

The George Municipality requires a service provider to develop a new Local Spatial Development Framework (LSDF) for the George CBD, consolidating and revising the 2012 CBD LSDF and the 2015 CBD Pedestrian LSDF.

Project area: bounded by Union Street to the south-west, the Camphersdrift River to the north-west, and the railway line to the east extending up to Wellington Road.

The LSDF must:

• Align with the Category A node designation in Map 23 of the 2023 George MSDF and consider the draft 2027 MSDF amendment.
• Incorporate the adopted Heritage Framework and Heritage Overlay Zone.
• Address climate change adaptation, mitigation and interventions.
• Provide a spatial vision, development framework, and guide public and private investment.
• Include proposals for affordable housing and human settlement development.
• Delineate functional sub-areas (e.g. business edge, residential areas) and assess a potential northern expansion area.
• Align with the Comprehensive Integrated Transport Plan (CITP) as the primary transport informant; any departure must be motivated.
• Include urban restructuring, pedestrian/access/mobility, strategic land development, ecological infrastructure, urban design and sense of place, economic revitalisation, and implementation mechanisms.

Project phases:

• Phase 1: Project Inception – Inception Report within 14 days of appointment, including project plan, public participation programme (at least 2 public meetings, 4 focus group discussions, 1 stakeholder workshop, 1 Councillor workshop, 1 Government workshop), payment schedule, and team confirmation.
• Phase 2: Status Quo/Contextual Analysis – comprehensive analysis of planning informants, economic study, land use yield and capacity analysis, infrastructure capacity, pedestrian/mobility, strategic land development, ecological infrastructure, urban design, economic revitalisation, and 10-year land use growth.
• Phase 3: Draft CBD LSDF – for public participation, including detailed land use proposals, precinct guidelines, zoning recommendations, overlay zones, urban greening, economic revitalisation strategies, residential densification, affordable housing, safety, streetscape principles, CID concept proposal, incentive schemes, and action plans.
• Phase 4: Final CBD LSDF.
• Phase 5: Project Close-Out.

The LSDF must meet minimum content requirements of SPLUMA sections 12 and 21, MSA Municipal Planning and Performance Regulations (2001), Western Cape LUPA, and the George Municipal Land Use Planning By-Law 2023.

The service provider must prepare a detailed Project Plan and Programme in an Inception Report, including a process plan, deliverables, delivery dates, meetings, workshops, comment periods, and a public participation programme. The public participation programme must include at least 2 public meetings, 4 focus group discussions, 1 stakeholder workshop, 1 Councillor workshop, and 1 Government workshop, and must produce a Public Participation Report. The Inception Report must be submitted within 14 days of appointment.

Pricing must be submitted on the Pricing Schedule (pages 48-49) as total rates including all applicable taxes. The tender summary requires the total rates to be stated. No further pricing details are provided in the document.

Pricing: total rates (all applicable taxes included) must be submitted on the Pricing Schedule.

Tender documents: available at a non-refundable deposit of R309.35 each from the Supply Chain Management Unit, or free of charge from the George Municipality website (www.george.gov.za).

No bid security, guarantee, or retention amounts are stated in the document.

Tax compliance: a TCS PIN for tax compliance information must be submitted with the tender.

CSD registration: the successful bidder must register on the Central Supplier Database (CSD).

B-BBEE: a valid original B-BBEE certificate or valid certified copy must be submitted; Trusts, Consortia and Joint Ventures may qualify for B-BBEE points as a legal entity if they submit their certificate.

CIDB: not applicable (no construction works).

CIPC: not stated.

Local content: not stated.

Joint Venture: if bidding as a JV, a signed Joint Venture Agreement must be submitted or the tender is disqualified.

The LSDF must incorporate ecological infrastructure, blue-green infrastructure networks, Sustainable Urban Drainage Systems (SUDS), nature-based solutions, urban greening, climate change adaptation and resilience measures. It must incorporate the Riverine Management and Maintenance Plans (MMPs) for the Camphersdrift River and other watercourses, particularly regarding flood risk, ecological functioning, and watercourse protection.

The contract is subject to the General Conditions of Contract (GCC) and any applicable Special Conditions of Contract. The municipality reserves the right to withdraw the invitation, re-advertise, reject any tender, accept part of a tender, or appoint an alternative tenderer. The municipality is not bound to accept the lowest or any tender.

Evaluation is in three stages: Stage 1 pre-qualification (mandatory professional team requirements), Stage 2 functionality (minimum 64 out of 80 points to proceed), and Stage 3 price and preference (80/20 split). The municipality may request clarification of submitted information but may not request information to score points.