Request for proposal for the appointment of a service provider to review and identify new priority development areas (pdas), develop an implementation protocol (ip) with local municipalities and provinces, and prepare a submission to the minister for the preliminary declaration of the priority housing area’s (pda)
The housing development agency (hda) is seeking an accredited asbestos inspection authority (aia) to conduct assessment and construction monitoring for asbestos removal in seshego township, polokwane local municipality, limpopo. This tender is for professional services to ensure compliance with asbestos abatement regulations across 755 affected houses. The appointed service provider will be responsible for air monitoring, issuing clearance certificates, and supervising asbestos contractors during the 8-month project.
Key Requirements
Must be registered with the Department of Employment & Labour as an Occupational Health & Hygiene Approved Inspection Authority.
Technical/functionality evaluation requires a minimum score of 70%, with 40 points allocated for professional registration.
Submit bid in two separate sealed envelopes: Volume 1 for technical/compliance and Volume 2 for financial proposal only.
Mandatory documents include a signed Joint Venture/Consortium agreement (if applicable) and basic compliance documents like a COID Letter of Good Standing and CSD report.
Project involves 'Type 3 asbestos work' at 755 houses in Seshego wards, requiring air monitoring, inspections, and clearance certification.
Bid validity period is 120 business days from the closing date of 11 August 2023 at 11h00.
Specific Goals (B-BBEE) points are claimable for company size, black women ownership, and historically disadvantaged groups, with proof via CSD and sworn affidavits.
REQUEST FOR PROPOSAL FOR THE APPOINTMENT OF A SERVICE PROVIDER TO REVIEW AND IDENTIFY NEW PRIORITY DEVELOPMENT AREAS (PDAS), DEVELOP AN IMPLEMENTATION PROTOCOL (IP) WITH LOCAL MUNICIPALITIES AND PROVINCES, AND PREPARE A SUBMISSION TO THE MINISTER FOR THE PRELIMINARY DECLARATION OF THE PRIORITY HOUSING AREA’S (PDA)
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Request for proposal for the appointment of a service provider to review and identify new priority development areas (pdas), develop an implementation protocol (ip) with local municipalities and provinces, and prepare a submission to the minister for the preliminary declaration of the priority housing area’s (pda)
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DocumentTHE APPOINTMENT OF A SERVICE PROVIDER TO REVIEW AND IDENTIFY NEW PRIORITY DEVELOPMENT AREAS PDAS.pdfReview complete
Description
Important Dates
23 Jul
2026
PUBLICATION
Tender Published
Tender was published
14 Aug
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
THE APPOINTMENT OF A SERVICE PROVIDER TO REVIEW AND IDENTIFY NEW PRIORITY DEVELOPMENT AREAS PDAS.pdf
The Housing Development Agency (HDA) is seeking an Accredited Asbestos Inspection Authority (AIA) to provide assessment and construction monitoring services for asbestos removal in 755 houses in Seshego Township, Polokwane Local Municipality, Limpopo Province. The service provider must be registered with the Department of Employment & Labour and will be responsible for air monitoring, compliance with the Asbestos Abatement Regulations 2020, and issuing clearance certificates.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
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Bid-ready summary
Source: THE APPOINTMENT OF A SERVICE PROVIDER TO REVIEW AND IDENTIFY NEW PRIORITY DEVELOPMENT AREAS PDAS.pdf
The Housing Development Agency (HDA) seeks a service provider for Asbestos Inspection Authority (AIA) services and construction monitoring for asbestos removal in Seshego Township, Limpopo.
Project background: Part of Emergency Housing Programme to replace asbestos roofing in 755 houses across wards 12, 13, 17, 37 in Seshego.
Objective: Provide AIA duties as per Asbestos Abatement Regulations (AARs) during construction phase, including air monitoring, inspections, and ensuring asbestos-free houses.
Scope includes type 3 asbestos work (removal, repair, encapsulation).
Deliverables: Work plans, air monitoring reports, clearance certificates, health and safety reports, training records, weekly/monthly reports.
Duration: 8 months.
Team requirement: Bidder must be registered with Department of Employment & Labour as Occupational Health & Hygiene Approved Inspection Authority.
Important Dates
Source: THE APPOINTMENT OF A SERVICE PROVIDER TO REVIEW AND IDENTIFY NEW PRIORITY DEVELOPMENT AREAS PDAS.pdf (RFP)
Closing date and time: 11 August 2023 at 11h00.
Compulsory briefing session: No.
Closing date for questions: 01 August 2023.
Closing date for responses to questions: 04 August 2023.
Validity period of bid: 120 Business Days from closing date.
Contact Information
Source: THE APPOINTMENT OF A SERVICE PROVIDER TO REVIEW AND IDENTIFY NEW PRIORITY DEVELOPMENT AREAS PDAS.pdf (RFP)
Contact person for queries: Mxolisi Zondo.
Email for queries: [email protected]. Queries must be submitted by 16h30 on 01 August 2023.
After closing date, written communication only with SCM Official at [email protected].
Submission address: Housing Development Agency Head Office, 4 Kikuyu Road, Sunninghill.
Submission Guidelines
Source: THE APPOINTMENT OF A SERVICE PROVIDER TO REVIEW AND IDENTIFY NEW PRIORITY DEVELOPMENT AREAS PDAS.pdf (RFP)
Submit your bid in two sealed envelopes/boxes: Volume 1 (Envelope 1) for technical/compliance/specific goals and Volume 2 (Envelope 2) for financial proposal only. No pricing information in Volume 1.
Volume 1 must contain: Part A (Compliance Response) and Part B (Technical/Functional Response to scope of work).
Volume 2 must contain: Part C (Financial Proposal and SBD6.1).
Submit 1 original hard copy and an electronic version on a USB.
Deliver to: Housing Development Agency Head Office, 4 Kikuyu Road, Sunninghill. Place in the HDA tender box.
Address envelope: Attention: SCM Office, RFP No: HDA/LIM/2023/015, Description: The appointment of an Accredited Asbestos Inspection Authority (AIA)..., Closing date and time: 11 August 2023 at 11h00.
Late submissions or delivery to incorrect address will not be accepted.
Changes to submissions after closing date will not be considered.
Bidders found canvassing HDA officials or colluding will be disqualified.
Evaluation Criteria
Source: THE APPOINTMENT OF A SERVICE PROVIDER TO REVIEW AND IDENTIFY NEW PRIORITY DEVELOPMENT AREAS PDAS.pdf (RFP)
Must be registered with the Department of Employment & Labour as an Occupational Health & Hygiene Approved Inspection Authority. Must demonstrate experience in AIA projects, particularly in a human settlements environment. The bidder (or consortium members) must be tax compliant and registered on the National Treasury Central Supplier Database (CSD).
Technical Specifications
Source: THE APPOINTMENT OF A SERVICE PROVIDER TO REVIEW AND IDENTIFY NEW PRIORITY DEVELOPMENT AREAS PDAS.pdf (RFP)
Scope: Appointment of an Accredited Asbestos Inspection Authority (AIA) to undertake assessment and construction monitoring for asbestos removal in Seshego Township, Polokwane Local Municipality, Limpopo.
Project location: Various wards (12, 13, 17, 37) in Seshego settlement. 755 asbestos-roofed houses/units.
Key duties as per Asbestos Abatement Regulations (AARs):
Conduct air monitoring (background, employee exposure, clearance).
Issue legal reports and clearance certificates.
Provide occupational hygiene inspections and full-time specialist during construction to inspect each house.
Monitor asbestos contractors for compliance with workplan and safety procedures.
Stop work if health/safety risks arise.
Work type: 'Type 3 asbestos work' (removal, repair, encapsulation of asbestos-containing material). Requires registration as type 3 asbestos contractor with Chief Inspector.
Deliverables: Approved Work Plan, air monitoring reports, final inspections and clearance reports, certificate of safe disposal, health and safety reports, updates to Asbestos Risk Plan, training records, medical examination records, asbestos clearance certificates, clearance sampling reports, weekly/monthly reports.
Project duration: 8 months, linked to asbestos contractors' timeline.
Project team requirement: Successful bidder must be registered with Department of Employment & Labour as an Occupational Health & Hygiene Approved Inspection Authority.
Methodology
Source: THE APPOINTMENT OF A SERVICE PROVIDER TO REVIEW AND IDENTIFY NEW PRIORITY DEVELOPMENT AREAS PDAS.pdf
Bidders must detail approach, methodology, work plan and process in their proposal.
Scoring for methodology (10 points): clear work programme (6 points), implementation plan (2 points), allocation of resources and tasks (2 points).
Methodology should demonstrate understanding of information collection and rationale.
Experience & Qualifications
Source: THE APPOINTMENT OF A SERVICE PROVIDER TO REVIEW AND IDENTIFY NEW PRIORITY DEVELOPMENT AREAS PDAS.pdf
Lead company profile (attach organogram): 10 points.
Team qualifications: CVs and certified copies required. Scoring based on years of experience: 5+ years = 20 points, 3-4 years = 10 points, 2 years = 5 points, 0-1 years = 0 points.
Professional registration: Proof of registration with Department of Employment & Labour as Occupational Health & Hygiene Approved Inspection Authority required (40 points).
Quality Management
Source: THE APPOINTMENT OF A SERVICE PROVIDER TO REVIEW AND IDENTIFY NEW PRIORITY DEVELOPMENT AREAS PDAS.pdf
The AIA must conduct air monitoring (background, employee, clearance) and issue reports/certificates as per Asbestos Abatement Regulations.
Provide occupational hygiene inspections and full-time specialist to inspect each house (755 houses) ensuring asbestos-free before occupancy.
Monitor contractors for compliance with workplan and safety procedures.
Stop work if health/safety risks arise.
Deliverables include air monitoring reports, clearance certificates, health and safety reports, updates to risk plan.
Pricing Schedule
Source: THE APPOINTMENT OF A SERVICE PROVIDER TO REVIEW AND IDENTIFY NEW PRIORITY DEVELOPMENT AREAS PDAS.pdf
Pricing must be submitted separately in Volume 2 (Envelope 2). Use Pricing Schedule Annexure 2.
No pricing information in Volume 1.
Financial proposal includes specific goals (SBD6.1).
Financial Requirements
Source: THE APPOINTMENT OF A SERVICE PROVIDER TO REVIEW AND IDENTIFY NEW PRIORITY DEVELOPMENT AREAS PDAS.pdf (RFP)
Pricing must be submitted separately in Volume 2 (Envelope 2). No pricing information in Volume 1.
Financial proposal must include specific goals (SBD6.1).
Pricing format: Use Pricing Schedule Annexure 2.
The HDA may negotiate market-related price with highest-scoring bidder or cancel bid if not agreed.
The HDA reserves the right to request annual financial statements for due diligence.
No changes to bid rates after closing date or award unless contract specifically allows.
Compliance Requirements
Source: THE APPOINTMENT OF A SERVICE PROVIDER TO REVIEW AND IDENTIFY NEW PRIORITY DEVELOPMENT AREAS PDAS.pdf (RFP)
Mandatory documents for Stage 1 compliance:
Stage 1A: Signed Joint Venture, Consortium or Partnering Agreement (if applicable). Missing leads to automatic disqualification.
Stage 1B (basic compliance, required within 7 days if award made): Letter of Good Standing (COID), CSD Report, completion of all RFP documentation including all declarations.
Tax compliance: Bidders must be tax compliant. Provide Tax Compliance Status (TCS) Pin for verification via CSD. Applies to foreign bidders/individuals.
CSD registration: All bidders must self-register on National Treasury's Central Supplier Database (https://secure.csd.gov.za). Provide supplier number and unique registration reference.
Specific Goals (B-BBEE): Points claimable for company size, black women ownership, historically disadvantaged South Africans (youth, HDSA, disabled people). Submit proof via CSD and sworn affidavits.
Joint Ventures/Consortia: Must state intention and submit signed agreement with percentage split and responsibilities. Submit consolidated specific goals proof.
General legal compliance: Bidder must comply with all applicable laws.
Health & Safety
Source: THE APPOINTMENT OF A SERVICE PROVIDER TO REVIEW AND IDENTIFY NEW PRIORITY DEVELOPMENT AREAS PDAS.pdf
The AIA must ensure compliance with Occupational Health and Safety Act and Asbestos Abatement Regulations 2020.
Duties include air monitoring to determine asbestos fibre exposure, issuing clearance certificates, and monitoring contractor safety procedures.
Full-time Occupational Hygiene specialist required on-site to inspect each house.
Work involves type 3 asbestos work (removal, repair, encapsulation), requiring registration as type 3 contractor.
Contractual Terms
Source: THE APPOINTMENT OF A SERVICE PROVIDER TO REVIEW AND IDENTIFY NEW PRIORITY DEVELOPMENT AREAS PDAS.pdf
Confidentiality: All bid information must be treated confidentially. Bidders must not disclose to third parties without HDA written consent.
HDA reserves rights to: modify/withdraw RFP, reject non-compliant proposals, disqualify late submissions, not accept lowest price, reject all proposals, split award between providers, validate bidder information, request financial statements, cancel contract if information is incorrect.
No reimbursement for bid preparation costs.
Contract award may be negotiated with successful bidder(s).
Validity period: 120 business days from closing date.
Section
Source: THE APPOINTMENT OF A SERVICE PROVIDER TO REVIEW AND IDENTIFY NEW PRIORITY DEVELOPMENT AREAS PDAS.pdf
Technical evaluation minimum threshold: 70%.
Scoring criteria: Lead company profile (10 points), team qualifications and experience (20 points, scaled by years), company experience in AIA projects (20 points, scaled by number of projects), professional registration (40 points), approach and methodology (10 points).
Price and Specific Goals scored on 80/20 system.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
63 Worraker St, Newton Park, Gqeberha, 6045, South Africa
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23 Jul 2026
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