This tender is for the appointment of a service provider to renew veeam backup for microsoft 365 subscription licences for the garden route district municipality for a one-year period. IT is aimed at IT service providers who can supply and support 315 licences. The contract will be awarded based on a preferential procurement points system considering price, b-bbee status, and locality.
Key Requirements
Submit a sealed bid by 11:00 on 28 July 2026 to the tender box at Garden Route District Municipality, 54 York Street, George.
Provide firm pricing for 315 Veeam Backup for Microsoft 365 licence renewals, fixed for 60 days, with all costs including VAT.
Submit a valid SARS Tax Compliance Status Pin (TCS) and ensure registration on the Central Supplier Database (CSD).
Include a valid B-BBEE certificate or sworn affidavit to qualify for preference points.
Provide recent municipal accounts for rates and taxes for the bidding entity and its directors, or a valid lease agreement.
Complete and submit all mandatory bid documents, including the Declaration of Interest (MBD4) and Pricing Schedule (MBD3.1).
Bids will be evaluated on an 80/20 or 90/10 preference points system for Price, B-BBEE status, and Locality (based within Garden Route District or Western Cape).
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DocumentIGRDM0126-27 Appointment of a service provider for the renewal of veeam backup for microsoft 365 subscription licenc (1).pdfReview complete
Description
Important Dates
20 Jul
2026
PUBLICATION
Tender Published
Tender was published
28 Jul
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 7 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
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Document read
Compliance review
Bid-ready summary
Source: IGRDM0126-27 Appointment of a service provider for the renewal of veeam backup for microsoft 365 subscription licenc (1).pdf
Scope: Renewal of Veeam Backup for Microsoft 365 subscription licences for one year.
Quantity: 315 licences.
Product: Veeam Backup for Microsoft 365, 1 Year Renewal Subscription, Upfront Billing & Production (24/7) Support. Part number: 88VVBO3650USU1AR00.
Pricing must be fixed for 60 days from tender closing. Indicate 'YES' or 'NO'.
All prices must include VAT.
Important Dates
Source: IGRDM0126-27 Appointment of a service provider for the renewal of veeam backup for microsoft 365 subscription licenc (1).pdf (TENDER)
Closing Date: 28 July 2026.
Closing Time: 11:00.
Tender documents available from: 20 July 2026.
Briefing Session: None.
Public bid opening: Immediately after closing, at Garden Route District Municipality Head Office, 54 York Street, George.
Contact Information
Source: IGRDM0126-27 Appointment of a service provider for the renewal of veeam backup for microsoft 365 subscription licenc (1).pdf (TENDER)
For bidding procedure enquiries: Mr Norman October, Tel: (044) 803 1337, Email: [email protected].
Submission Address: Deposit bid in the tender box at Garden Route District Municipality, Supply Chain Management Unit, 54 York Street, George, 6530.
Postal Address (for courier at sender’s risk): Garden Route District Municipality, Attention: Supply Chain Management Unit, PO Box 12, George, 6530.
Submission Guidelines
Source: IGRDM0126-27 Appointment of a service provider for the renewal of veeam backup for microsoft 365 subscription licenc (1).pdf (TENDER)
Submit a sealed envelope clearly marked with the bid number IGRDM/01/26-27, title, and closing date/time.
Deposit the bid in the tender box at Garden Route District Municipality, 54 York Street, George, by 11:00 on 28 July 2026.
Faxed, emailed, or late bids will not be accepted. Bids may be delivered by hand, courier, or post at the bidder’s risk.
The original bid document must be completed fully in black ink, signed by an authorised signatory, and all pages initialled.
Attach a copy of the board resolution authorising the signatory to submit the bid.
Complete and include all required returnable documents: Bid Conditions & Information, Part A (MBD1), Part B, Terms of Reference, Pricing Schedule (MBD3.1), Form of Offer & Acceptance, Declaration of Interest (MBD4), Declaration for Procurement Above R10 Million (MBD5), Preference Points Claim Form (MBD6.1), Formal Contracts for Services (MBD7.1), Declaration of Past SCM Practices (MBD8), Certificate of Independent Bid Determination (MBD9), Authority of Signatory, General Conditions of Contract & Bid Requirements, and Annexure A: Past Experience.
Bids remain valid for 90 days after the closing date.
Do not retype or alter the bid documents. Unauthorised alterations will disqualify the bid.
Clarify any ambiguities with the contact person before the closing date.
Evaluation Criteria
Source: IGRDM0126-27 Appointment of a service provider for the renewal of veeam backup for microsoft 365 subscription licenc (1).pdf (TENDER)
Unable to extract eligibility criteria
Technical Specifications
Source: IGRDM0126-27 Appointment of a service provider for the renewal of veeam backup for microsoft 365 subscription licenc (1).pdf (TENDER)
Scope: Renewal of Veeam Backup for Microsoft 365 subscription licences for a period of one year.
Quantity: 315 licences.
Product: Veeam Backup for Microsoft 365, 1 Year Renewal Subscription, Upfront Billing & Production (24/7) Support. Part number: 88VVBO3650USU1AR00.
Pricing must be fixed for 60 days from the tender closing date, irrespective of exchange rate fluctuations. Indicate 'YES' or 'NO' on the form.
All prices must include VAT (if a VAT vendor).
Experience & Qualifications
Source: IGRDM0126-27 Appointment of a service provider for the renewal of veeam backup for microsoft 365 subscription licenc (1).pdf
Submit Annexure A: Past Experience as part of the bid document.
Quality Management
Source: IGRDM0126-27 Appointment of a service provider for the renewal of veeam backup for microsoft 365 subscription licenc (1).pdf
Bids will be opened publicly immediately after closing.
Upon request, bidder names and total bid amounts may be read aloud.
A register of bids received is open for public inspection.
Pricing Schedule
Source: IGRDM0126-27 Appointment of a service provider for the renewal of veeam backup for microsoft 365 subscription licenc (1).pdf
Use Pricing Schedule – Firm Prices (MBD 3.1).
Only firm prices accepted; non-firm prices or prices subject to exchange rate variations will not be considered.
Prices must be fixed for 60 days from the tender closing date.
All prices must include VAT and all applicable taxes.
Include all delivery costs.
Financial Requirements
Source: IGRDM0126-27 Appointment of a service provider for the renewal of veeam backup for microsoft 365 subscription licenc (1).pdf (TENDER)
Submit a firm pricing schedule (MBD 3.1). Only firm prices are accepted; prices subject to exchange rate variations are not considered.
Prices must be fixed for 60 days from the tender closing date.
All prices must include VAT and all applicable taxes.
Include all delivery costs in the bid price.
Provide a recent municipal account for rates and taxes for the bidding entity and its directors, or a valid lease agreement if leasing. Failure to submit may disqualify the bid and affect locality preference points.
Compliance Requirements
Source: IGRDM0126-27 Appointment of a service provider for the renewal of veeam backup for microsoft 365 subscription licenc (1).pdf (TENDER)
Compulsory: Submit an active, valid Tax Compliance Status Pin (TCS) from SARS for independent verification. Bids without a valid TCS Pin will be non-compliant.
Register on the Central Supplier Database (CSD). The municipality reserves the right not to award to suppliers not registered on CSD.
Submit a valid B-BBEE certificate or sworn affidavit (for EMEs & QSEs) to qualify for preference points. Joint ventures/consortiums must submit a consolidated B-BBEE certificate.
Complete the Declaration of Interest (MBD4). No bids accepted from persons in the service of the state.
Provide a municipal account for rates and taxes for the bidding entity and its directors. Being in arrears for more than three months will disqualify the bid.
Foreign suppliers must complete the pre-award questionnaire in Part B:3.
Contractual Terms
Source: IGRDM0126-27 Appointment of a service provider for the renewal of veeam backup for microsoft 365 subscription licenc (1).pdf
The successful bidder must sign the contract form (MBD7.1) within 30 days of notification of award.
General Conditions of Contract and any Special Conditions of Contract apply.
The contract will be in English.
The successful bidder is liable for stamp duties, surety, and retentions costs.
The municipality is not liable for bid preparation expenses.
If incorrect information leads to award, the municipality may recover all resulting costs, losses, or damages.
Bidders must not contact the municipality about their bid between opening and award; any additional information must be submitted in writing.
Attempting to influence evaluation may result in bid rejection.
Section
Source: IGRDM0126-27 Appointment of a service provider for the renewal of veeam backup for microsoft 365 subscription licenc (1).pdf
Points system: Either 80/20 (for contracts ≤ R50m) or 90/10 (for contracts > R50m). System determined after bids received.
Points awarded for: Price (80 or 90 points), B-BBEE status (10 or 5 points), Locality (10 or 5 points).
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.