Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Quotation
Delivery Location
Old Faure Road - Faure - Western Cape - 7129
Organization Type
GOVERNMENT
Published
13 Oct 2026
OCDS Reference
ocds-9t57fa-173911
The department requires the bi‑annual qualification, validation, servicing and replacement of hepa filters and related components for ten fume hoods, four laminar airflow units and three biological safety cabinets over a three‑year period at ithemba labs, faure. Bidders must be registered on the national treasury central supplier database and provide a valid tax compliance pin; otherwise they cannot be considered. The quotation must be emailed to [email protected] By 28 october 2026 at 16:00 and must include a three‑year pricing schedule with firm, vat‑inclusive rates.
CSD registration: Must be on the National Treasury Central Supplier Database and submit a CSD Summary Report; unregistered bidders are not considered.
Tax compliance: Must provide a valid tax pin or SARS tax compliance status; non‑tax‑compliant bids are not awarded.
B‑BEE evidence: Must submit a SANAS‑accredited B‑BEE certificate or sworn affidavit to claim preference points under the 80/20 system.
References: Must provide three references from reputable pharmaceutical companies for similar work.
Manufacturer authorisation: Must provide an authorisation letter for distribution of HEPA filters unless the bidder is the manufacturer.
Closing date and time: Quotations must be emailed to [email protected] by 28 October 2026 at 16:00; late submissions are not accepted.
Pricing schedule: Must submit a three‑year pricing schedule (VAT‑inclusive, firm, valid 60 days) covering qualification, validation, filter replacements, fan and ducting labour.
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Date & Time
Wednesday, 28 October 2026 - 16:00
Venue
null
Categories
Request for Quotation
Old Faure Road - Faure - Western Cape - 7129
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AI Document Analysis Stages
Description
Source: RFQ Fume hood Validation Oct 2026v1.pdf (RFQ)13 Oct
2026
Tender Published
Tender was published
28 Oct
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
RFQ Fume hood Validation Oct 2026v1.pdf
Supply, qualification and validation of 10 fume hoods, 4 laminar airflow units and 3 biological safety cabinets, plus bi-annual replacement of HEPA filters and related components over 3 years, for the Nuclear Medicine Department at iThemba LABS, Faure, Western Cape.
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Open Supplier Readiness HubMedian Estimate
R 220 000
Range
Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
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iThemba LABS (Laboratory for Accelerator-Based Sciences) is a multi-disciplinary research laboratory with sites in Western Cape and Gauteng. The Nuclear Medicine Department at the Faure site requires bi-annual qualification and validation of containment equipment (fume hoods, LAFUs, BSCs) and replacement of HEPA filters and related components over a 3-year period. The NRF is a Schedule 3A public entity under the PFMA, mandated to promote research and human capital development.
Important Dates
Source: RFQ Fume hood Validation Oct 2026v1.pdf (RFQ)Closing date and time: 28 October 2026 at 16:00
Date issued: 13 October 2026
Service commencement: as soon as possible after award
Contract period: 3 years with bi-annual validation (every 6 months)
No compulsory briefing or site visit mentioned
Contact Information
Source: RFQ Fume hood Validation Oct 2026v1.pdf (RFQ)Enquiries (both technical and SCM):
Postal address:
PO Box 722
Somerset West
7129
South Africa
Delivery address:
iThemba LABS
ATT: SCM Department
Old Faure Road
Faure, 7131
Website: http://www.tlabs.ac.za
Submission Guidelines
Source: RFQ Fume hood Validation Oct 2026v1.pdf (RFQ)Submission method: email only to [email protected]
Closing: 28 October 2026 at 16:00
Delivery address: iThemba LABS, ATT: SCM Department, Old Faure Road, Faure, 7131
Returnable documents (all must be completed, signed and submitted):
Price validity: minimum 60 days from closing date
Prices: firm and VAT inclusive
Late submissions: not accepted under any circumstances
CSD registration: compulsory – unregistered bidders not considered
Tax compliance: verified via CSD tax pin or SARS tax compliance status
Returnable Documents
Source: RFQ Fume hood Validation Oct 2026v1.pdf (RFQ)Mandatory returnable documents:
Optional returnable document:
Evaluation Criteria
Source: RFQ Fume hood Validation Oct 2026v1.pdf (RFQ)Evaluation stages: administrative compliance, functionality, price, B-BBEE
Preference point system: 80/20 (80 points price, 20 points specific goals)
Specific goals allocation (20 points total):
Minimum qualifying score: not explicitly stated
Automatic cancellation: if all bids exceed R1,000,000
Award: highest points per PPPFA section 2(1)(f)
No award to non-tax-compliant bidders
Proof of specific goals claims required with bid; failure to submit means points not claimed
Technical Specifications
Source: RFQ Fume hood Validation Oct 2026v1.pdf (RFQ)Scope: bi-annual qualification, validation, servicing and HEPA filter replacement for 3 years at Nuclear Medicine Department, iThemba LABS, Faure
Equipment quantities:
Standards: ISO 14644, NSF/ANSI 49, EN 12469, ASHRAE 110, ANSI/AIHA Z9.5, PICS GMP Guidelines, EU GMP Annex 1
Pre-assessment required before each validation to identify corrective actions
Remedial work as needed: air ducting, hardware (fans, lighting, screens, interfaces), HEPA filters
All remedial work documented in final validation report
Validation frequency: every 6 months
Fume hood tests: physical inspection (sash, ducting, fan, switches), face velocity at varying sash heights, airflow visualisation (video), monitor/alarm calibration
LAFU tests: physical inspection (sash, ducting, pressure gauges, fan, switches), non-viable particle counting, airflow velocity, airflow visualisation (video), differential pressure, filter integrity (leak), illumination, vibration, noise
BSC tests: physical inspection (sash, ducting, pressure gauges, fan, switches, monitor/alarm calibration), non-viable particle counting, airflow velocity, airflow visualisation (video), differential pressure, filter integrity (leak), noise
Particle counting: both 'at rest' and 'in operation' conditions
Documentation: company certification per ISO 14644 and NSF/ANSI 49; validation reports per equipment with serial number, location, dates, reference instruments with calibration dates, accreditation certificate, test specifications, data/averages; videos of airflow visualisation; protocol compliance; validation stickers with dates
References: minimum three from reputable pharmaceutical companies for similar work
HEPA filter authorisation: manufacturer letter for distribution unless bidder is manufacturer
Methodology
Source: RFQ Fume hood Validation Oct 2026v1.pdf (RFQ)Fume hood methodology (10 units):
Physical inspection: sash mechanism, ducting and fan motor defects, switches/lights/sockets.
Qualification testing: face velocity at varying sash heights, airflow visualisation with video evidence, monitor and alarm calibration.
LAFU methodology (4 units):
Physical inspection: sash mechanism, ducting/pressure gauges/fan motor defects, switches/lights/sockets.
Qualification testing: non-viable particle counting, airflow velocity, airflow visualisation with video, differential air pressure, filter integrity (leak) test, illumination/light intensity, vibration, noise level.
BSC methodology (3 units):
Physical inspection: sash mechanism, ducting/pressure gauges/fan motor defects, switches/lights/sockets, monitor and alarm calibration.
Qualification testing: non-viable particle counting, airflow velocity, airflow visualisation with video, differential air pressure, filter integrity (leak) test, noise level.
Particle counting in both 'at rest' and 'in operation' conditions.
All testing per specified standards (ASHRAE 110, ANSI/AIHA Z9.5, EN 12469, NSF 49, ISO 14644, EU GMP Annex 1).
Experience & Qualifications
Source: RFQ Fume hood Validation Oct 2026v1.pdf (RFQ)Experience requirement: at least three references from reputable pharmaceutical companies where similar qualification/validation work was performed.
HEPA filter capability: authorisation letter from manufacturer for distribution of HEPA filters, unless bidder is the manufacturer.
Company certification: testing methods certified per ISO 14644 and NSF/ANSI Standard 49.
Quality Management
Source: RFQ Fume hood Validation Oct 2026v1.pdf (RFQ)Quality standards: ISO 14644, NSF/ANSI 49, EN 12469, ASHRAE 110, ANSI/AIHA Z9.5, PICS GMP Guidelines, EU GMP Annex 1
Company certification required for testing methods per ISO 14644 and NSF/ANSI 49
Validation reports per equipment must include: serial number, location, validation date, follow-up date, reference instruments with calibration dates, accreditation certificate/logo/number, test specifications/ranges, data and averages
Airflow visualisation videos required for each fume hood, LAFU, BSC
Testing and documentation per NMD protocol
Validation stickers with completion and next validation dates
Pre-assessment before validation to allow corrective actions
All remedial work included in final report for audit trail
Particle counting in both 'at rest' and 'in operation' conditions for BSCs
Pricing Schedule
Source: RFQ Fume hood Validation Oct 2026v1.pdf (RFQ)Three-year pricing schedule with identical annual quantities:
Totals required per year (VAT inclusive) and grand total for three years (VAT inclusive)
Prices firm, VAT inclusive, valid 60 days
Financial Requirements
Source: RFQ Fume hood Validation Oct 2026v1.pdf (RFQ)Pricing schedule: three-year schedule with identical quantities each year
Yearly quantities:
Prices: VAT inclusive, firm, valid 60 days from closing
Currency: ZAR
Payment terms: 30 days from invoice receipt date
Advance payments: require payment guarantee approved by iThemba Labs Finance
Shorter payment terms: require payment guarantee or mutual agreement (7/14 days from delivery)
Firm delivery period must be indicated
Total price for three years (VAT inclusive) required
Compliance Requirements
Source: RFQ Fume hood Validation Oct 2026v1.pdf (RFQ)CSD registration: mandatory (www.csd.gov.za) – CSD Summary Report required
Tax compliance: mandatory – verified via CSD tax pin or SARS tax compliance status
B-BBEE: SANAS-accredited certificate or sworn affidavit required to claim specific goals points
SBD 4 (Bidder's Disclosure): mandatory – signed and completed
SBD 6.1 (Preference Points Claim): mandatory for South African companies – signed with B-BBEE evidence
References: three from reputable pharmaceutical companies for similar work – mandatory
HEPA filter authorisation: manufacturer letter for distribution – mandatory unless bidder is manufacturer
Company certification: testing methods per ISO 14644 and NSF/ANSI Standard 49
No CIDB grading required (non-construction)
No local content percentage specified
General Conditions of Contract (GCC) and Preferential Procurement Regulations 2022 apply
Health & Safety
Source: RFQ Fume hood Validation Oct 2026v1.pdf (RFQ)No specific health and safety requirements detailed beyond standard laboratory safety implied by fume hood/BSC validation work. The document focuses on equipment validation standards rather than occupational health and safety plans.
Contractual Terms
Source: RFQ Fume hood Validation Oct 2026v1.pdf (RFQ)Contract period: 3 years with bi-annual service intervals
Payment terms: 30 days from invoice receipt
Advance payments: require finance-approved payment guarantee
Shorter payment terms (7/14 days): require payment guarantee or mutual agreement
Firm delivery period must be indicated
Late bids: not accepted
B-BBEE certificate or sworn affidavit required for specific goals claims
Mandatory RFQ requirements: failure to provide may disqualify
No changes to RFQ template/terms after closing
CSD Summary Report mandatory
Applicable legislation: PPPFA, Preferential Procurement Regulations 2022, General Conditions of Contract, special conditions if any
Fraudulent claims: disqualification, cost recovery, contract cancellation, restriction from state business up to 10 years, possible criminal prosecution
Section
Source: RFQ Fume hood Validation Oct 2026v1.pdf (RFQ)Evaluation process: Supply Chain Management evaluates for administrative compliance, functionality, price, and B-BBEE. Successful negotiations precede contract award.
Preference system: 80/20 (price 80, specific goals 20). Automatic cancellation if all bids exceed R1,000,000.
Award to highest points per PPPFA section 2(1)(f).
Tax compliance mandatory – verified via CSD tax pin or SARS TCS.
Specific goals points claimed via SBD 6.1 with B-BBEE certificate/affidavit; failure to submit proof means points not claimed.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Address
Old Faure Road - Faure - Western Cape - 7129
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
13 Oct 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
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