Security services at koeberg nuclear power station – 5-Year nec3 term service contract

The attached document is the Eskom eTendering System User Manual (August 2023, revision 3.0), not the tender specification itself. It describes the electronic submission platform only.

Portal purpose: web-based system for uploading tender documents, replacing physical submission at Eskom offices

Access points:

• Tender Bulletin: https://tenderbulletin.eskom.co.za
• Direct eTendering portal: https://eTendering.eskom.co.za

Registration requirements: complete all fields, provide contact number with +27 prefix, complete CAPTCHA verification, verify email via link

Authentication: OTP sent to registered cellphone and email address at each login

Closed tenders functionality: selected potential suppliers may receive direct email links to bid privately for tenders not listed on the public bulletin

Browser compatibility: most browsers supported; Microsoft Edge recommended

Closing: 3 November 2026 at 10:00

Note: the extracted document text contains an example date of 23 August 2022 and 30 November 2022 from a sample email; these are illustrative only and not this tender's dates

Technical support: contact the buyer responsible for the published tender for difficulties with Tender Bulletin, eTendering or OpenText systems

System email (automated confirmations only): [email protected]

Portal: https://eTendering.eskom.co.za

Tender bulletin: https://tenderbulletin.eskom.co.za

Submission method: electronic only, via the Eskom eTendering portal (https://eTendering.eskom.co.za)

Registration required: bidders must register on the portal and verify their email address before first use

Access requirement: a valid CSD number is mandatory to gain access to the eTendering system

Login process: registered email address and password, plus OTP sent to registered cellphone and email

Submission steps:

• Select the tender Reference Number after login
• Click "Create New Submission"
• Upload each document with a file name, correct category (Technical / Commercial / Finance), and file selection
• Click "Upload" per document
• Verify all required documents are uploaded before finalising
• Click "Finalize Submission" then "Finalise and Close Submission" to complete

File size limits: single file maximum 50MB; total of all files maximum 900MB

Post-submission: confirmation email with submission ID and file list sent to submitter; retain the submission ID for enquiries

Viewing submissions: use "My Submissions" menu and "View Submission" to review uploaded documents

No physical submission at Eskom tender offices is accepted

Scope: provision of security services at Koeberg Nuclear Power Station (KNPS)

Location: Koeberg Nuclear Power Station, Western Cape

Category: security and investigation activities

Procuring entity: Eskom

CSD registration: mandatory — a valid CSD number is required to register and access the eTendering portal

Returnable forms: none specified in the extracted document; bidders should verify required forms on the tender bulletin page or by contacting the buyer

Enquiries: for system difficulties with Tender Bulletin, eTendering or OpenText, contact the buyer responsible for the published tender

No named individual, telephone number or physical address is provided in the extracted document

Eskom Supplier Integrity Pact (Revision 2, Document Identifier 240-113650212) applies to Eskom Holdings SOC Ltd and all existing/potential suppliers. It prescribes ethical behaviour standards for all procurement interactions. Suppliers must read the Pact and submit the Integrity Declaration Form for each procurement process. Both parties commit to refrain from dishonesty, fraud, corruption, and anti-competitive practices (under-pricing, collusion, bid rigging). Definitions cover Conflict of Interest, Director, Employment Equity, Employee, Eskom Registered Vendor, and Supplier. Abbreviations: DOI (Declaration of Interest), ETC (EXCO Tender Committee), NDA (Non-disclosure agreement), RFP (Request for Proposal), RFQ (Request for Quotation).

Document revision date: 27 June 2023. Tender closing date from tender record: 3 November 2026 at 10:00. No briefing or site visit dates mentioned in this document.

Ethics reporting channels (for reporting dishonest, fraudulent or inappropriate behaviour by Eskom employees/directors):

• Email: [email protected]
• Email: [email protected]
• Toll-free hotline: 0800 11 27 22

No SCM or technical enquiry contacts for this tender are provided in this document.

The Eskom Supplier Integrity Pact requires all suppliers to complete, sign and submit an Integrity Declaration Form when participating in any Eskom procurement process. The form incorporates a Declaration of Fair Tendering Practices. No tender-specific submission method, copies, packaging or closing time are stated in this document; refer to the main tender document for those details.

Business courtesies or gifts must not exceed R1 500 in value and must not be of a nature that could place an Eskom employee/director under obligation or improperly influence the recipient. No bid security, bonds, guarantees, retention, payment terms or financial capacity thresholds are specified in this document.

Mandatory supplier obligations under the Integrity Pact:

• Complete, sign and submit the Integrity Declaration Form (incorporating Declaration of Fair Tendering Practices) for each Eskom procurement process.
• Complete a Non-Disclosure Agreement (NDA) when accessing confidential information.
• Disclose any interest or relationship with Eskom employees/directors that may affect or be perceived to affect tender decision-making.
• Maintain impeachable integrity; prevent dishonest, unfair, fraudulent, corrupt or illegal practices.
• Avoid collusion, bid rigging, under-pricing and anti-competitive practices.
• Report any unethical behaviour by Eskom employees/directors via the ethics channels.
• Familiarise with publicly available Eskom policies/procedures/codes impacting supply chain, including Standard Conditions of Tender.

No CSD registration, tax clearance, B-BBEE, CIDB, CIPC or professional registration requirements are stated in this document.

Supplier discipline process: Eskom may investigate alleged contraventions, afford the supplier an opportunity to make representations, and then notify the supplier of intention to suspend from the Eskom Vendor Database, impose sanctions, and/or forward supplier and director names to National Treasury for inclusion on the List of Restricted Suppliers. Eskom employees/directors are prohibited from having any direct/indirect personal or beneficial interest in any Eskom contract. Actions under the Pact are without prejudice to civil or criminal proceedings. The Pact remains valid until replaced; invalid provisions do not affect the remainder. Governed by South African law.

Mandatory company requirements (pass/fail)

• Valid PSIRA registration certificate: certified copy not older than 90 days from tender submission
• Valid PSIRA letter of good standing: certified copy not older than 90 days
• Public liability insurance: minimum R10 million coverage, valid for contract period
• Private Sector Security Provident Fund (PSSPF) compliance confirmation letter: certified copy not older than 90 days
• Valid firearm licenses for all company-owned firearms: certified copies not older than 90 days, verified with SAPS CFR
• SAPS National Key Point office letter: confirming application for registration to offer services at a National Key Point, not older than 12 months from issue date

Evaluation stages

• Stage 1: Mandatory requirements (pass/fail, no scoring). Failure on any requirement disqualifies the bid.
• Stage 2: Technical functionality assessment (100 points total).
• Desktop exercise: 50 points
• Site visit: 50 points
• Minimum qualifying score: 80/100 (80%). Bidders scoring below 80% are disqualified.

Desktop exercise scoring breakdown (50 points)

• Organizational footprint (10 points): reference letters for similar security services
• 3 reference letters (not older than 24 months): 3 points
• 2 reference letters (not older than 24 months): 2 points
• 1 reference letter (not older than 24 months): 1 point
• Previous National Key Point registration letter: 4 points
• Recruitment capability (10 points): detailed recruitment strategy on company letterhead
• Structured sourcing, screening, deployment process: 2 points
• Criminal background checks (naming the screening company): 2 points
• Interview and selection criteria: 2 points
• CV evaluation and experience verification: 2 points
• Medical fitness checks and firearm handling evaluation records: 2 points
• Access control procedures (10 points): comprehensive plan for entry/exit management
• Personnel, visitor, vehicle, goods verification protocols: 2 points
• Visitor identification: 2 points
• Vehicle searching: 2 points
• Intoxication management: 2 points
• Access register (manual and online): 2 points
• Patrol services and monitoring (8 points): methodology for site inspections
• Patrol plan per risk level (routes, frequency, methods): 2 points
• Patrol Management System specification (real-time tracking): 2 points
• Sample patrol reports: 4 points
• Personnel training and certification (12 points): ongoing development plan
• Comprehensive training program outline for all operational staff: 6 points
• Certification tracking methodology ensuring 100% compliance: 6 points

Site visit scoring breakdown (50 points)

• Control room facility (10 points)
• Brick and cement structure: 2 points
• 24/7 operational landline and email: 2 points
• SABS-approved firearm safe: 2 points
• Lockable door (electronic or manual): 1 point
• Ablution facility: 1 point
• Electrified power supply: 1 point
• Western Cape location: 1 point
• Control room equipment (6 points)
• Operational computers/laptops with fixtures and cabling: 2 points
• PTT/base radio functionality: 2 points
• Panic button receiver linked to all sites: 2 points
• Registers and procedures (10 points)
• Occurrence book with entries: 1 point
• Panic button test register: 1 point
• Incident register: 1 point
• Equipment registers: 2 points
• Displayed duty roster: 1 point
• Emergency preparedness procedure displayed: 2 points
• Emergency contact list displayed: 2 points
• Armory compliance (15 points)
• SABS-approved firearm safe with SAPS DFO confirmation letter: 4 points
• Firearm Register A7 and A8: 2 points
• Firearm discharge register: 2 points
• Firearm inspection (9mm handgun/shotgun, condition and quantity): 5 points
• Firearm safe work procedure (handing over, receiving, storing): 2 points
• Vehicle evaluation — 4x4 bakkies (9 points)
• Functioning communication capability: 2 points
• Eskom vehicle safety standards (fire extinguisher, first aid kit, spare wheel, SABS proof): 2 points
• Tracking system installed: 2 points
• Company logo branding: 2 points
• Working spotlight (mounted or handheld): 1 point

Scope: provision of security services at Koeberg Nuclear Power Station (KNPS), a National Key Point facility

Mandatory company capabilities

• Valid PSIRA registration certificate (not older than 90 days from tender submission)
• Valid PSIRA letter of good standing (not older than 90 days)
• Public liability insurance: minimum R10 million coverage, valid for contract period
• Private Sector Security Provident Fund (PSSPF) compliance confirmation letter (not older than 90 days)
• Valid firearm licenses for all company-owned firearms, verified with SAPS CFR
• SAPS National Key Point office letter confirming application for registration to offer services at a National Key Point (not older than 12 months from issue)

Mandatory personnel requirements

• Minimum 20 PSIRA-registered employees
• Directors must hold valid PSIRA Grade A certificates
• Firearm responsible person with: appointment letter on company letterhead; valid SASSETA competency certificate for business-purpose firearm handling
• All directors must hold valid SAPS 365 clearance certificates (no criminal offences; SAPS 69 or pending applications not acceptable)

Operational requirements

• Company presence in Western Cape with dedicated control room
• Control room: brick and cement structure, 24/7 operational landline and email, lockable door, ablution facility, electrified power supply
• Control room equipment: operational computers/laptops, PTT/base radio, panic button receiver linked to all operational sites
• Armory: SABS-approved firearm safe with SAPS DFO compliance letter, firearm registers (A7, A8), discharge register, safe work procedures
• Patrol capability: risk-based patrol plans with real-time tracking and reporting
• Vehicle fleet: 4x4 bakkies with communication equipment, tracking, SABS safety compliance, company branding, spotlights

Service elements

• Physical guarding and tactical response services
• Access control for personnel, visitors, vehicles, and goods
• Regular site inspections and perimeter monitoring
• Real-time incident reporting and escalation
• 100% personnel certification maintenance throughout contract period (PSIRA, NKP, Firearm Control Act)

Contract period: effective May 2026, review date April 2031

Document certification methodology

• Certified copy definition: original document copy certified with Commissioner of Oaths stamp and date stamp by a valid Commissioner of Oaths
• All certifications must be completed within 3 months prior to tender closing date
• All documents must be clear and readable

Evaluation methodology

• Two-stage assessment: mandatory requirements (pass/fail) followed by technical functionality scoring
• SMART principle applied to all technical criteria
• Desktop exercise evaluates capability, methodology, and strategic approach
• Site visit evaluates physical infrastructure and operational readiness
• Shortlisted bidders only proceed to site visit stage

Organizational experience requirements

• Reference letters from clients for similar security services (physical guarding and tactical response)
• Letters must be signed by Head of Security on client company letterhead
• Letters must not be older than 24 months
• Scoring: 3 letters = 3 points, 2 letters = 2 points, 1 letter = 1 point
• Previous National Key Point site registration letter: 4 points

Recruitment capability evidence

• Detailed recruitment strategy on company letterhead with logo
• Must demonstrate structured process for sourcing, screening, and deploying security personnel
• Required elements: criminal background checks (name screening company), interviews and selection criteria, CV evaluation and experience verification, medical fitness checks (name service provider), firearm handling evaluation records

Personnel qualifications

• All operational staff: valid PSIRA registration
• Directors: valid PSIRA Grade A certificates
• Firearm responsible person: valid SASSETA competency certificate for business-purpose firearm handling
• All directors: valid SAPS 365 clearance certificates (no criminal offences)
• Minimum 20 PSIRA-registered employees required

Access control quality requirements

• Comprehensive procedures manual detailing protocols for personnel, visitors, vehicles, and goods
• Visitor identification and verification processes
• Vehicle searching procedures
• Management of intoxicated employees and visitors
• Manual and online access register maintenance

Patrol service quality

• Risk-level-based patrol plans with defined routes, frequencies, and methods
• Patrol Management System with real-time tracking and reporting
• Sample patrol reports demonstrating data capture and escalation paths
• Communication plan between patrol teams and control room

Personnel certification quality

• 100% personnel certification target throughout contract period
• Training curriculum covering PSIRA, National Key Point, and Firearm Control Act requirements
• Certification tracking and renewal methodology
• Medical fitness checks
• Firearm handling evaluation records

Control room quality standards

• Brick and cement immovable structure
• 24/7 operational capability with fixed landline and email
• SABS-approved firearm safe
• Electronic or manual access control
• Ablution facility for operators
• Electrified power supply
• Operational computers/laptops with fixtures and cabling
• PTT/base radio and panic button receiver linked to all operational sites

Register and procedure standards

• Occurrence book with entries
• Panic button test register
• Incident register
• Equipment registers
• Displayed duty roster
• Displayed emergency preparedness procedure
• Displayed emergency contact list

Armory standards

• SABS-approved safe with SAPS DFO confirmation
• Firearm registers A7 and A8
• Firearm discharge register
• Firearm safe work procedure covering handing over, receiving, storing of firearms and ammunition
• On-site firearm inspection (9mm handgun/shotgun type, good condition)

Vehicle standards

• 4x4 bakkies with functioning communication capability
• Eskom vehicle safety standards: fire extinguisher, first aid kit, spare wheel, SABS proof
• Installed tracking system with proof
• Company logo branding
• Working spotlight (mounted or handheld)

Public liability insurance: minimum R10 million coverage, valid for full contract period

No bid security, performance bond, or retention percentage stated in the document

No pricing schedule or payment terms detailed in the extracted text

Vehicle requirements: 4x4 bakkies with SABS safety standard proof, tracking system, company branding

PSIRA compliance

• Valid PSIRA company registration certificate (certified copy not older than 90 days)
• Valid PSIRA letter of good standing (certified copy not older than 90 days)
• All directors: valid PSIRA Grade A certificates
• Minimum 20 PSIRA-registered operational employees

Firearm Control Act compliance

• Valid firearm licenses for all company-owned firearms (certified copies not older than 90 days)
• SAPS Central Firearm Register (CFR) verification
• Firearm responsible person: valid SASSETA competency certificate for business-purpose handling
• SABS-approved firearm safe with SAPS Designated Firearm Officer (DFO) compliance confirmation

National Key Point compliance

• SAPS NKP office letter confirming registration application to offer services at a National Key Point (not older than 12 months)
• Previous NKP site service experience advantageous (4 points in evaluation)

Insurance

• Public liability insurance: minimum R10 million coverage, valid for contract duration

Provident fund

• Private Sector Security Provident Fund (PSSPF) compliance confirmation letter

Personnel vetting

• All directors: valid SAPS 365 clearance certificates (no criminal record)
• Criminal background checks for all employees (named screening company required in recruitment strategy)

Document certification

• All certified copies must bear Commissioner of Oaths stamp and date stamp
• Certification must be done within 3 months prior to tender closing date
• All documents must be clear and readable; illegible documents cause disqualification

No explicit requirements stated for: CSD registration, SARS tax clearance, B-BBEE level, CIDB grading, CIPC registration, local content percentage, or professional body registrations

Emergency preparedness

• Emergency preparedness procedure must be displayed on control room wall
• Emergency contact list must be displayed on control room wall

Firearm safety

• SABS-approved firearm safe required
• Firearm safe work procedure must cover: handing over and receiving firearms, storing firearms and ammunition
• Firearm discharge register required
• Firearm inspection for condition and type (9mm handgun/shotgun)

Vehicle safety

• 4x4 bakkies must meet Eskom vehicle safety standards
• Required equipment: fire extinguisher, first aid kit, spare wheel
• SABS safety standard proof required
• Functioning communication capability
• Working spotlight (mounted or handheld)

Site safety verification

• All control room and vehicle safety elements verified through on-site inspection
• Functional tests conducted for landline, PTT/base radio, panic button receiver
• No proof of compliance = zero points for that element

Contract effective date: May 2026

Contract review date: April 2031

No explicit termination clauses, penalties, liquidated damages, or special contractual conditions stated in the extracted text

Insurance obligation: public liability insurance minimum R10 million for full contract duration

Document verification requirements: certified copies with Commissioner of Oaths stamp and date; certification within 3 months of tender closing; illegible documents result in disqualification

See main evaluationCriteria field for complete scoring methodology.

Key thresholds

• Total technical score: 100 points (50 desktop exercise + 50 site visit)
• Minimum qualifying score: 80/100
• Automatic disqualification for failing any mandatory requirement

Desktop exercise (50 points): organizational footprint, recruitment capability, access control procedures, patrol services and monitoring, personnel training and certification

Site visit (50 points): control room facility, control room equipment, registers and procedures, armory compliance, 4x4 vehicle fleet

All criteria follow SMART principles (Specific, Measurable, Achievable, Relevant, Time-bound)

Section 37(2) of the Occupational Health and Safety Act (Act 85 of 1993) requires a mandatory agreement.

The contractor must acknowledge employer status and ensure adherence to Act provisions.

Compliance with Eskom Specified Health, Safety and Environment (SHE) specifications is required.

The contractor responsible manager must have authority to sign the contract.

Eskom Holdings SOC Ltd requires security services for Koeberg Nuclear Power Station (KNPS). The contract uses the NEC3 Term Service Contract (TSC) form. Tender issued 13 October 2026; closes 03 November 2026 at 10:00 SAST; validity 90 days.

Closing date and time: 03 November 2026 at 10:00 SAST.

Tender validity period: 90 days from closing date.

Clarification meeting: 21 October 2026, 13:00–15:00 at Koeberg Visitors Centre. Not compulsory but strongly encouraged.

Attendance confirmation deadline: 19 October 2026 at 13:00 SAST.

Arrival requirement: 30 minutes before meeting start for security registration; late arrivals denied access.

Clarification query deadline: 5 working days before tender submission deadline (approximately 27 October 2026).

Clarification meeting: 21 October 2026, 13:00–15:00, Koeberg Visitors Centre. Not compulsory but strongly recommended. Maximum two representatives per tendering entity; written approval required for additional attendees. Attendees must complete and sign NDA with witness initials on each page; submit upon arrival. Confirm attendance by 19 October 2026 at 13:00 SAST with names, positions, contact details, and ID/passport numbers. Foreign nationals: colour passport copy required with attendee list. Arrive 30 minutes early; late arrivals denied access. Original ID/passport required. Random breathalyser tests; zero-tolerance alcohol policy. No same-day substitutions.

Eskom Representative:

• Name: Sheilah Brown
• Role: Procurement Representative
• Telephone: +27 (0) 21 522 1221
• Email: [email protected]

All queries and clarifications must be addressed in writing to the Eskom Representative only.

Fraud reporting: 0800 11 2722 / [email protected]

Submission address: electronic upload via Eskom E-tendering portal (www.eskom.co.za tender bulletin site).

Service delivery address: Koeberg Nuclear Power Station, Western Cape.

Submission method: electronic upload via the Eskom E-tendering portal only. No hard copies accepted.

Closing: 03 November 2026 at 10:00 SAST.

File requirements: all documents in PDF format; pricing schedule additionally in Excel format. Maximum 500 MB per document, 4 GB total submission. No ZIP or compressed files. Resubmissions overwrite previous versions; only the latest version is accepted. Ensure submission status shows "complete".

Folder structure: upload documents under Technical, Commercial, Financial, and Other folders. Incorrect categorisation may render the tender non-responsive.

Tender validity: 90 days from closing date and time.

Returnable forms required at closing (disqualifiable if missing or unsigned):

• Annexure A (Authorisation Form): authorises signatory to bind the bidder.
• Annexure B (Acknowledgement Form): confirms understanding of Eskom SHE rules.
• Annexure C (Tenderer's Particulars): bidder contact and company details.
• Annexure D (Integrity Pact Declaration): anti-corruption commitment.
• Annexure E (CPA for local goods/services): local procurement compliance where applicable.
• Annexure F (CPA(IG) for imported goods/services): imported goods declaration where applicable.
• Annexure G1-G4 (SBD 6.2 local production and content, with supporting schedules): mandatory only where designated materials are included.
• Annexure H (SBD 1): invitation to bid cover page.
• Annexure J (SBD 4): declaration of interest regarding state employment and connections.
• Electronic copy of tender in PDF; price list in PDF and Excel.

Returnables required at closing (non-disqualifiable — missing or incomplete triggers 5-working-day rectification request):

• Annexure I (SBD 6.1): preference points claim under PPPFA 2022 regulations.
• Specific goals documentation: proof of meeting SDL&I objectives.

Returnables required prior to contract award:

• Valid CSD registration proof.
• Tax clearance certificate or SARS e-filing PIN (South African tenderers); foreign tenderers with South African footprint must provide tax clearance.
• Tax Evaluation Questionnaire (personal service provider determination).
• Employment Equity Act compliance proof (designated employers, South African tenderers only).
• NEC3 Term Service Contract, completed.
• Completed pricing schedule.
• COIDA certificate of good standing or proof of application (South African tenderers).
• Financial statements: latest approved annual financial statements including director's report, auditor's/reviewer's report, statement of financial position, comprehensive income, changes in equity, cash flows, notes; plus public interest score for non-audited South African entities.
• JV documents where applicable: letter of intent or valid JV agreement with joint and several liability, profit-sharing ratios, single business entity confirmation, designated JV bank account details.

Additional mandatory documents (functionality gate):

• Valid PSIRA registration and good standing letter.
• Public liability insurance.
• PSSPF compliance confirmation letter.
• Firearm licenses.
• SAPS NKP office letter confirming application for National Key Point registration.
• PSIRA registration for directors.
• Firearm competency certificate and appointment letter for responsible person.
• SAPS clearance certificate or AFI Switch criminal background check.
• Tender Questions and Answers document (Attachment 2).
• Supplier Evaluation Pack (Attachment 3).
• Eskom SHE Rules Acknowledgement (Attachment 4).
• OHS Act Section 37(2) Agreement (Attachment 5).
• Supplier Declaration of Interest — Security Project (Attachment 6).
• SHE Tender Evaluation Template High Risk C1 (Attachment 7).
• Non-Disclosure Agreement (Attachment 8).
• E-tendering Training Acknowledgement (Attachment 9).
• E-tendering Help Manual acknowledgement (to be returned within 5 working days).
• SDL&I Strategy Setting for Bidders (Attachment 12).

Disqualification risks:

• Late submission (after 10:00 SAST on closing date).
• Missing or unsigned disqualifiable returnables at closing.
• Failure to rectify non-disqualifiable returnables within 5 working days of request.
• Incorrect or incomplete e-tendering portal upload.
• Submitting more than one tender (individually or as JV partner).
• 100% subcontracting of scope of work.
• Conflict of interest, sanctions list nationality, or restriction by National Treasury, Tender Defaulters list, or Eskom.
• Tender signed by unauthorised person.
• Missing mandatory functionality documents (no further evaluation).

Evaluation stages and scoring:

• Functionality: mandatory gate with minimum threshold of 80% to proceed. Scored out of 80 points total: Desktop Exercise 40 points (50% weighting), Site Evaluation 40 points (50% weighting). Tenderers below 80% are disqualified from further evaluation.
• Price: scored out of 90 points. Evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for acceptable variations, with NPV comparison where applicable. Unconditional discounts count; conditional discounts do not count for evaluation but apply at payment.
• Specific goals: scored out of 10 points. Tenderers failing to submit B-BBEE documentation score 0/10 but are not disqualified.
• Preferential point system: 90/10 (price 90, specific goals 10).

Ranking: total points (price + specific goals) ranked highest to lowest. Objective criteria apply after ranking; Eskom may award to other than highest-scored tenderer if objective criteria justify.

Objective criteria (SDL&I objectives under Eskom Preferential Procurement Policy 240-128811268):

• Subcontract at least 30% of works to designated groups, if feasible.
• Subcontract beneficiaries preferably within 16km stakeholder radius of Koeberg Power Station.
• Upskill 1 individual per R5 million spend: Armed Response Officers (NQF Level 2), Security Guards (NQF Level 7), Supervisors (NQF Level 2), Site Supervisors (NQF Level 2) — all C, NKP trained and registered.
• Trainees preferably within 16km radius; training must be SAQA accredited.
• Propose number of jobs to be created and/or retained.
• Improve B-BBEE rating, or retain if already Level 1.

B-BBEE for specific goals:

• Required evidence: valid B-BBEE certificate from SANAS-accredited verification agency, sworn affidavit, or CIPC affidavit.
• Tenderers to improve B-BBEE rating or retain Level 1 status.

Scope: provision of security services at Koeberg Nuclear Power Station (KNPS).

Security approach: defence-in-depth strategy with multiple layers of protection and graded approach to security measures.

Mandatory personnel and company registrations (functionality gate — failure means no further evaluation):

• Valid PSIRA company registration and good standing letter.
• PSIRA registration for directors.
• Public liability insurance.
• Private Sector Security Provident Fund (PSSPF) compliance confirmation letter 13a.
• Firearm licenses.
• SAPS letter from NKP office confirming application for National Key Point registration.
• Firearm competency certificate and appointment letter for responsible person.
• SAPS clearance certificate or AFI Switch criminal background check for personnel.

PPE requirements (designated materials, 100% local content threshold):

• Hard hat — SANS 1397
• Safety shoes with steel toe cap — SANS 20345
• Clothing — SANS 434
• Eye protection — SANS 1404
• Ear protection
• Reflective bib

PPE information must be submitted no later than contract award.

Contract form: NEC3 Term Service Contract (TSC).

Eskom's defence-in-depth security strategy with multiple protection layers and graded security measures. Functionality evaluation comprises Desktop Exercise (40 points) and Site Evaluation (40 points). Tenderers must demonstrate operational and performance expectations alignment through Attachment 2 Technical Evaluation Criteria.

Mandatory company and personnel credentials: valid PSIRA company registration and good standing letter; PSIRA director registration; public liability insurance; PSSPF compliance confirmation; firearm licenses; SAPS NKP office registration application letter; firearm competency and responsible person appointment letter; SAPS clearance or AFI Switch criminal background check. These are functionality gate requirements — failure means no further evaluation.

SAQA-accredited training required for upskilling targets. Engineering classification: N/A with Safety Level L3; no PQE requirements. Quality requirements include signed director's report, auditor's/reviewer's report, and complete financial statements as part of due diligence.

Pricing schedule in PDF and Excel format. Price evaluation: inclusive of VAT, arithmetically corrected, excluding contingencies, NPV-adjusted, unconditional discounts considered. Prices scored out of 90 points under 90/10 preferential system.

Pricing format: schedule of rates to be submitted in PDF and Excel copy. If pricing is contained in the NEC3 contract, that serves as the pricing schedule.

Price evaluation basis: inclusive of VAT, arithmetically corrected, excluding contingencies, adjusted for variations, with NPV comparison on tendered programme where applicable.

Discounts: unconditional discounts evaluated; conditional discounts not evaluated but applied at payment.

Payment terms:

• Contracts below R50 million (including VAT): 30 days from receipt of undisputed invoice.
• Contracts above R50 million (including VAT): 60 days from receipt of undisputed invoice.

Financial capacity: submission of latest approved annual financial statements required as additional contractual requirement. No draft statements or management accounts permitted.

Bid security / performance guarantee: not applicable (Clause 2.34).

Retention: not stated.

Eskom reserves right to negotiate with preferred bidders if tendered prices are not market-related.

CSD registration: mandatory for all tenders; proof required prior to contract award.

Tax compliance:

• South African tenderers: SARS e-filing PIN or tax clearance certificate required.
• Foreign tenderers with South African footprint: certified tax clearance certificate required.
• Foreign tenderers with no South African footprint: complete SBD 1 but no tax compliance proof required.

B-bbee:

• Specific goals points: 10 points maximum under 90/10 system.
• Evidence: valid B-BBEE certificate (SANAS-accredited agency), sworn affidavit, or CIPC affidavit.
• Tenderers failing to provide documentation score 0/10 for specific goals, not disqualified.
• Tenderers must improve B-BBEE rating or retain Level 1.

CIDB: not applicable (Clause 2.28).

CIPC: affidavit option available for B-BBEE evidence.

Professional registrations:

• PSIRA company and director registration mandatory.
• Firearm competency and licenses mandatory.
• SAPS NKP registration application mandatory.

Local content:

• PPE designated materials: 100% local content threshold for textile, clothing, leather, footwear items.
• SBD 6.2 and supporting annexures (G1-G4) required where designated materials apply.

Employment Equity: designated employers must prove compliance including submission of Employment Equity report to Department of Labour (South African tenderers only).

SHEQ requirements: additional contractual requirement assessed post-evaluation.

COIDA: certificate of good standing or proof of application from Compensation Fund or licensed insurer (South African tenderers only).

Eligibility exclusions:

• Nationals of sanctions-list countries.
• Multiple tender submissions (individual or JV partner).
• JV without joint and several liability clause.
• Conflict of interest.
• Non-authorised signatories.
• Restricted by National Treasury or on Tender Defaulters list.
• Restricted by Eskom or its directors.
• 100% subcontracting of scope.

Specific goals: 10 points under 90/10 system. Required evidence: valid B-BBEE certificate (SANAS-accredited verification agency), sworn affidavit, or CIPC affidavit. SDL&I objectives: 30% subcontracting to designated groups, 16km radius preference, SAQA-accredited upskilling (1 per R5m spend), job creation/retention proposals, B-BBEE improvement or Level 1 retention. Tenderers without documentation score 0/10, not disqualified.

Clarification meeting safety: mandatory safety briefing, breathalyser tests, zero-tolerance alcohol policy. Returnables: Annexure B (Eskom SHE Rules Acknowledgement), OHS Act Section 37(2) Agreement, SHE Tender Evaluation Template High Risk C1. COIDA certificate of good standing or proof of application required as additional contractual requirement. Safety requirements assessed post-evaluation as part of SHEQ contractual requirements.

Contract form: NEC3 Term Service Contract (TSC). Mandatory contractual requirement: CSD registration proof. Additional contractual requirements assessed post-evaluation: SHEQ compliance, financial viability (approved annual financial statements). Failure to meet contractual requirements by stipulated deadlines renders tenderer non-responsive. Payment: 30 days for contracts under R50m; 60 days for contracts over R50m. Eskom reserves negotiation right with preferred bidders. Subcontracting with subsidiaries discouraged; must be declared if applicable.

Designated materials: PPE with 100% local content threshold. Items: hard hat (SANS 1397), safety shoes steel toe cap (SANS 20345), clothing (SANS 434), eye protection (SANS 1404), ear protection, reflective bib. Information submitted no later than contract award. SBD 6.2 and Annexures G1-G4 required where applicable.

Eligibility: no restriction from Eskom or State-Owned Companies; not on sanctions list; not submitting multiple tenders; JV agreement includes joint and several liability; no conflict of interest; authorised signatory; not restricted by National Treasury, Tender Defaulters list, or Eskom; not subcontracting 100% of scope. Basic compliance: complete tender with commercial, financial, technical information; correct e-tendering folder upload; all mandatory returnables submitted by deadline. Mandatory functionality gate documents: PSIRA registration and good standing, public liability insurance, PSSPF compliance, firearm licenses, SAPS NKP letter, director PSIRA registration, firearm competency and appointment letter, SAPS clearance. Failure means disqualification from functionality evaluation.

Functionality gate: 80 points total (Desktop Exercise 40, Site Evaluation 40), minimum 80% threshold to proceed to price and preference evaluation. Price: 90 points. Specific goals: 10 points (B-BBEE and SDL&I objectives). System: 90/10. Objective criteria apply post-ranking: 30% subcontracting to designated groups, 16km radius preference, SAQA-accredited upskilling (1 person per R5m spend), job creation proposals, B-BBEE improvement or Level 1 retention.

Disclosing Party: Eskom Holdings SOC Ltd, a South African company with registration number 2002/015527/06, registered office at Megawatt Park, Maxwell Drive, Sunninghill ext.3, Sandton.

Closing: 3 November 2026 at 10:00

• The tender record lists the closing date and time; no other dates (briefings, site visits, clarification deadlines) appear in the source material provided.

Closing date and time: 3 November 2026 at 10:00

Service Manager (Employer's representative):

• Name: Mr Ivano Haupt
• Role: Service Manager
• Email: [email protected]
• Telephone: +27 21 550 5742
• Address: Eskom Holdings SOC Ltd, Koeberg Nuclear Power Station, R27 Off West Coast Road, Melkbosstrand, South Africa

Contract template provider (Engineering Contract Strategies):

• Telephone: 011 803 3008
• Fax: 086 539 1902
• Website: www.ecs.co.za

Employer registered office: Megawatt Park, Maxwell Drive, Sandton, Johannesburg.

Employer VAT number: 4740101508 (must appear on contractor invoices per Z7.3).

Returnable documents:

• C1.1 Form of Offer and Acceptance: must be completed, signed by duly authorised representative, and submitted with the bid. Signing constitutes the offer to perform all contractor obligations for the tendered total of the Prices.
• Contract Data Part 2 (C1.2b): Contractor's data including direct fee percentage, subcontracted fee percentage, key people with CVs, price list, and tendered total of the Prices.
• Pricing Data (Part C2): Completed price list (C2.2) with rates for all baseline and ad hoc service items.
• Proof of CIDB registration number (required at tender stage per Form of Offer).
• Security clearance: both the contracting firm and all personnel must obtain positive vetting from Eskom Vetting Fieldwork Unit and State Security Agency (Z15.1). Responsibility for obtaining clearance lies with the contractor.
• B-BBEE verification certificate (or qualifying affidavit per revenue threshold).
• Joint venture/consortium: if applicable, notification of key person with binding authority within two weeks of Contract Date; composition changes require Employer's written consent (Z2).

Submission method, address, number of copies, and packaging requirements are not stated in the document. Closing date and time per tender record: 3 November 2026 at 10:00.

The document does not specify the evaluation methodology, scoring split, preference point system (80/20 or 90/10), minimum qualifying score, or evaluation stages. The tender record indicates an open tender. Compliance requirements that will likely be used for pre-qualification or mandatory compliance include:

• Security clearance by Eskom Vetting Fieldwork Unit and State Security Agency (firm and all personnel).
• Valid B-BBEE verification certificate (or affidavit for EME/QSE) with obligation to report status changes within 7 days and submit updated certificate within 30 days (Z3).
• CIDB registration (number required at tender).
• Compliance with Construction Regulations 2014, OHS Act, environmental laws, and Eskom Asbestos Standard 32-303 (Z6, Z14).
• No prohibited actions (coercive, collusive, corrupt, fraudulent, obstructive) – termination without court finding (Z11).
• Joint venture/consortium rules (Z2).
• Insurance per Insurance Tables A and B (Z12).
• Nuclear liability indemnity (Z13).
• Asbestos exposure limits: OEL 0.2 fibres/ml 4-hour TWA; short-term 0.6 fibres/ml 10-min TWA (Z14).
• Staffing minimums per shift: 2 Supervisors (PSIRA Grade B, NKP trained), 4 Armed Response Officers (PSIRA Grade C, NKP trained), 30 Security Guards (PSIRA Grade C, NKP trained), minimum 10 female officers, minimum 6 Radiation Workers (Eskom-trained), minimum 8 officers with driver's licences.

Scope: Provision of security services at Koeberg Nuclear Power Station (KNPS), a National Key Point, covering:

• NKP (Protected Area)
• Non-NKP (Owner Controlled Area, Limited Access Area)
• ATKSS sites

Service basis: 24 hours/day, 7 days/week, for 60 months on a task order basis.

Service categories:

• Category A (baseline): Access Control, Patrols (vehicle and foot), Static Guarding, Armed Response.
• Category B (ad hoc): Tactical Response Team (TRT), K9 (narcotic and explosives detection), Armoured Vehicle, Mobile Camera, Aerial surveillance (Drone), Body Cameras, Mobile ablution unit, Mobile security hut.

Shifts: Dayshift 06:00–18:00, Nightshift 18:00–06:00.

Minimum staffing per shift (dayshift and nightshift each):

• 2 Supervisors (PSIRA Grade B, NKP trained & registered)
• 4 Armed Response Officers (PSIRA Grade C, NKP trained & registered)
• 30 Security Guards (PSIRA Grade C, NKP trained & registered)

Additional requirements per shift:

• Minimum 10 female security officers
• Minimum 6 Radiation Workers (training provided internally by Eskom)
• Minimum 8 Security Officers with valid driver's licences

Key personnel: Contractor must propose key people with names, jobs, responsibilities, qualifications, experience, and CVs (Contract Data Part 2).

Contractor must link price list items to operations on the plan submitted for acceptance (clause 21.4).

Compliance with: Construction Regulations 2014, OHS Act, PSIRA Act, National Key Points Act, National Nuclear Regulatory Act, Firearms Control Act, Eskom SHEQ Policy 32-727, ISO 9001, ISO 18788, Eskom Framework for physical security guarding services, Security Vetting Policy 32-0122M, Contractor Access Control Standard 32-0126M, and other listed Eskom standards.

Pricing model: NEC3 Option A – Priced contract with price list. Prices derived from daily rates per person/item (lump sums or rate × quantity). Price list is not Service Information.

Price list items (C2.2):

Baseline: Site Representative Grade A, Administrative Assistant Grade C, Supervisor Grade B (day/night), Static/Patrol Grade C (day/night), Armed Response Grade C (day/night), Armed Response Vehicle (4x4) per km.

Ad hoc: TRT Supervisor Grade B (day/night), TRT Grade C (day/night), Armoured Vehicle per day, Static (Outages) Grade C (day/night), K9 Handlers Grade C (day/night), Registered Dog Narcotic/Explosives per dog/day, Mobile Camera per day, Aerial surveillance (Drone) per day, Body Cameras per day, Mobile ablution unit per day, Mobile security hut (3x3m) per day.

All prices exclude VAT (15%). Rates include all costs: administrative, overheads, PSIRA wage determinations, allowances, medical assessments, drug tests, criminal checks, BCEA compliance. No additional costs may be added after service delivery.

Price adjustment (Option X1):

• Base date: one month before tender closing.
• Security grading rates: fixed for 16 months, thereafter annual adjustment per SEIFSA Table C6 – Labour Wage Indices (Private Security Sector).
• All other rates: 15% fixed, 85% annual adjustment per Stats SA Table B1 – CPI Headline.

Payment terms: Assessment interval monthly (1st to last day). Payment within 30 days of receipt of valid tax invoice. Contractor must submit tax invoice within one week of payment certificate, including Employer VAT number 4740101508 (Z7). Late invoice delays payment by equal period; interest calculated from delayed date.

Interest rate: publicly quoted prime rate of Standard Bank of South Africa (365-day year) for Rand amounts; LIBOR for other currencies (51.4).

Insurance (Z12): Contractor must provide insurances per Insurance Table A (loss/damage to Employer property, Plant, Materials, Equipment; third-party property; bodily injury/death; employee liability). Minimum limits: replacement cost or policy deductible where covered by Employer insurance; statutory amounts for bodily injury/death. Employer provides insurances per Insurance Table B (Assets All Risk, Contract Works, Environmental Liability, General/Public Liability, Transportation, Motor Fleet, Terrorism, Cyber Liability, Nuclear Material Damage & Business Interruption, Nuclear Material Damage Terrorism).

Limitation of liability (X18): Contractor's indirect/consequential loss limited to R0; single-event property damage limited to insurance deductibles; design defects limited to greater of total Prices or excluded insurance amounts plus deductibles; total liability limited to total Prices (excluding additional excluded matters: design defects, off-site fabrication, third-party property damage, death/injury, IP infringement – unlimited). Liability ends 12 months after service period.

Low service damages (X17): Service level table in Section 21 of Scope of Work.

No bid security, performance bond, or retention amounts specified in the document.

Mandatory eligibility and compliance:

• CSD registration and valid tax compliance status (implied for state-owned entity procurement).
• CIDB registration: registration number required at tender stage (Form of Offer).
• Security clearance: firm and all personnel must obtain positive vetting from Eskom Vetting Fieldwork Unit and State Security Agency (Z15.1). Subcontractors subject to same.
• B-BBEE: Verification certificate required (or qualifying affidavit per revenue threshold). Status changes must be reported within 7 days; updated certificate within 30 days. Decrease in status may trigger renegotiation or termination (Z3).
• Joint venture/consortium: joint and several liability; key person with binding authority notified within 2 weeks of Contract Date; composition changes require Employer written consent (Z2).
• No cession, delegation, or assignment without Employer written consent (Z1).
• Health, safety, environment: Contractor may be appointed Principal Contractor under Construction Regulations 2014; warrants Prices include sufficient HSE compliance; must comply with all applicable HSE laws, regulations, and Eskom Asbestos Standard 32-303 (Z6).
• Asbestos: Ambient air must conform to OEL 0.2 fibres/ml 4-hour TWA and 0.6 fibres/ml 10-min TWA (Z14). Contractor may perform parallel measurements at own cost. If asbestos identified, risk assessment and control measures required; removal by registered asbestos contractor at Employer expense.
• Nuclear liability: Employer indemnifies Contractor for nuclear damage except unlawful intent or unauthorised presence (Z13).
• Prohibited actions: No coercive, collusive, corrupt, fraudulent, or obstructive actions; termination without court finding (Z11).
• Confidentiality: No disclosure of contract information; images of site require prior written consent; rights vest in Employer (Z4).
• Ethics: Compliance with Eskom Code of Ethics 32-527 and Security Service Provider Code of Conduct (PSIRA).
• Insurance: Per Insurance Tables A and B (Z12).
• Tax invoice: Must include Employer VAT number 4740101508 (Z7.3).
• Compensation event notification: Within 8 weeks of awareness (Z8.1).
• Key personnel: Must be named with CVs in Contract Data Part 2.
• PSIRA registration: All security grades referenced (Grade A, B, C) imply PSIRA registration.
• NKP training and registration required for all security personnel.