Frequently Asked Questions — RE-ADVERTISED - SANPC/2026/014/RE – RFP TO APPOINT A SERVICE PROVIDER TO MANUFACTURE, SUPPLY AND DELIVER A HEAVY-DUTY OIL CONTAINMENT BOOM FOR SANPC SALDANHA TERMINAL AND OPC

Question 1

What are the submission requirements for this tender (Ref: SANPC/2026/014/RE)?

Accepted Answer

Returnable Documents: Returnable Documents means all the documents, Parts and Annexures, as listed in the tables below. There are three types of returnable documents as indicated below and Respondents are urged to ensure that these documents are returned with their bids based on the consequences of non- submission as indicated below: Mandatory Returnable Failure to provide all these Mandatory Returnable Documents at the Documents Closing Date and time of this RFP will result in a Tenderer’s disqualification. Returnable Documents Failure to provide all Returnable Documents used for purposes of Used for Scoring scoring a bid, by the closing date and time of this bid will not result in a Tenderer’s disqualification. However, Bidders will receive an automatic score of zero for the applicable evaluation criterion. Essential Returnable Failure to provide essential Returnable Documents will result in Documents SANPC affording Tenderers a further opportunity to submit by a set deadline. Should a Tenderer thereafter fail to submit the requested documents, this may result in a Tenderer’s disqualification. (a) Mandatory Returnable Documents Tenderers are urged to ensure that all these Documents are returned with their Proposal Please confirm submission of the mandatory Returnable Documents detailed below by so indicating [Yes or No] in the table below: MANDATORY RETURNABLE DOCUMENTS SUBMITTED [Yes/No] Completed Form of offer (Part 4); and Pricing schedule providing detailed breakdown as per scope and specifications Proof of CSD Registration No (unless foreign entity). Evidence of Compliance with the Scope of Work and BID ELIMINATION CRITERIA – refer to Annexure A1 and A2 (submit documentary evidence of compliance) 24 SANPC/2026/014/RE – RFP TO APPOINT A SERVICE PROVIDER TO MANUFACTURE, SUPPLY AND DELIVER A HEAVY-DUTY OIL CONTAINMENT BOOM FOR SANPC SALDANHA TERMINAL AND OPC (b) Returnable Documents Used for Scoring In addition to the requirements of Part (a) above, Tenderers are further required to submit with their Proposals the following Returnable Documents Used for Scoring as detailed below. Please confirm submission of these essential Returnable Documents by so indicating [Yes or No] in the table below: SUBMITTED RETURNABLE DOCUMENTS USED FOR SCORING [Yes/No] Refer to Stage 3 Technical/Functional Evaluation which details the returnable documents to be used for the technical evaluation that will not result in disqualification but a score of zero for that aspect of the technical evaluation. Tenders must submit a copy of their B-BBEE certificate issued by an authorized body or person or a B-BBEE sworn affidavit to claim specific goal(s) points. (c) Essential Returnable Documents In addition to the requirements of Part (a) and (b) above, Tenderers are further required to submit with their Proposals the following essential Returnable Documents as detailed below. Please confirm submission of these essential Returnable Documents by so indicating [Yes or No] in the table below: SUBMITTED ESSENTIAL RETURNABLE DOCUMENTS & SCHEDULES [Yes or No] PART 2: Background, Overview and Scope of Requirements PART 5: Proposal Form PART 6: Signing Power - Resolution of Board of Directors PART 7: Certificate of Acquaintance with RFP Documents PART 8: Certificate of Acquaintance with General Tender Conditions Services PART 9: RFP Declaration Form PART 10: Breach of Law Form PART 11: Certificate of Acquaintance with non-disclosure agreement Annexure A: Preference Points Claim Form Annexure B: Declaration of Interest 25 SANPC/2026/014/RE – RFP TO APPOINT A SERVICE PROVIDER TO MANUFACTURE, SUPPLY AND DELIVER A HEAVY-DUTY OIL CONTAINMENT BOOM FOR SANPC SALDANHA TERMINAL AND OPC SUBMITTED ESSENTIAL RETURNABLE DOCUMENTS & SCHEDULES [Yes or No] Annexure C: Declaration of bidder’s past SCM practices Annexure D: Certificate of independent bid determination Annexure E : SBD 1 APPENDIX (II): GENERAL TENDER CONDITIONS APPENDIX (III): SAFETY ARRANGEMENTS AND PROCEDURAL COMPLIANCE WITH THE OCCUPATIONAL HEALTH AND SAFETY ACT (ACT ) AND APPLICABLE REGULATIONS Annexure A3 – SANPC STANDARD TERMS AND CONDITIONS CONTINUED VALIDITY OF RETURNABLE DOCUMENTS The successful Tenderer will be required to ensure the validity of all returnable documents, including but not limited to its Tax Clearance Certificate and valid B-BBEE Verification Certificate, for the duration of any contract emanating from this RFP. Should the Tenderer be awarded the contract [the Agreement] and fail to present SANPC with such renewals as and when they become due, SANPC shall be entitled, in addition to any other rights and remedies that it may have in terms of the eventual Agreement, to terminate such Agreement forthwith without any liability and without prejudice to any claims which SANPC may have for damages against the Tenderer. By signing these RFP documents, the Tenderer is deemed to acknowledge that he/she has made himself/herself thoroughly familiar with all the conditions governi…

Question 2

How will bids be evaluated?

Accepted Answer

• Commercial offer • Commercial discounts1 SANPC will utilise the following formula in its evaluation of Price: PS = 80/90 Pt−Pmin Where: ቀ1 − Pmin ቁ Ps = Score for the Tender under consideration Pt = Price of Tender under consideration Pmin = Price of lowest acceptable tender b) Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded for: i) Price; and ii) Specific Goals (weighted score10/20)

Question 3

What are the technical specifications?

Accepted Answer

SUPPLY AND DELIVER A HEAVY-DUTY OIL CONTAINMENT BOOM FOR SANPC SALDANHA TERMINAL AND OPC SANPC/2026/014/RE – RFP TO APPOINT A SERVICE

Question 4

What compliance and legal requirements must bidders meet?

Accepted Answer

The successful Tenderer [hereinafter referred to as the Service Provider] shall be in full and complete compliance with any and all applicable laws and regulations. DISCLAIMERS Tenderers are hereby advised that SANPC is not committed to any course of action as a result of its issuance of this RFP and/or its receipt of Proposals. In particular, please note that SANPC reserves the right to: 7.1. modify the RFP’s Scope of Work and request Tenderers to re-tender on any such changes; 7.2. reject any Proposal which does not conform to instructions and scope of work which are detailed herein; 7.3. disqualify Proposals submitted after the stated submission deadline [Closing Date]; 7.4. not necessarily accept the lowest priced Proposal or an alternative Tender; 7.5. validate any information submitted by Tenderers in response to this tender. This would include but not limited to, requesting the Tenderer to provide supporting evidence. By submitting a tender, the Tenderer hereby irrevocable grant the necessary consent to SANPC to do so; 7.6. request audited financial statement or other documentation for the purposes of a due diligence exercise; 7.7. award a contract in connection with this Proposal at any time after the RFP’s closing date; 7.8. award a contract for only a portion of the proposed Services which are reflected in the scope of this RFP; 7.9. split the award of the contract between more than one Service Provider, should it at SANPC’s discretion be more advantageous in terms of, amongst others, cost or developmental considerations; 7.10. cancel the tender process. 7.11 exclude any Tenderer from the Tendering process who has been found guilty of a serious breach of law during the preceding 5 [five] years, including but not limited to breaches of the Competition Act . Tenderers are required to declare such serious breach of law during the past 5 [five] years in Part 10 [Breach of Law]. 7.12 undertake post-tender negotiations [PTN] with selected Tenderers or any number of short- listed Tenderers, such PTN to include, at SANPC’s option, any evaluation criteria listed in this RFP document. 7.13 award the business to the highest scoring Tenderer/s unless objective criteria justify the award to another Tenderer. 7.14 award the business to the next ranked tenderer, provided that he/she is still prepared to provide the required Services at the quoted price, should the preferred tenderer fail to sign or commence with the contract within a reasonable period after being requested to do so. Under such circumstances, the validity of the tenders of the next ranked tenderer(s) will be deemed to remain valid, irrespective of whether the next ranked tenderer(s) were issued with a Letter of Regret. Tenderers may therefore be requested to advise whether they would still be prepared to provide the required Services at their quoted price, even after they have been issued with a Letter of Regret. 9 SANPC/2026/014/RE – RFP TO APPOINT A SERVICE PROVIDER TO MANUFACTURE, SUPPLY AND DELIVER A HEAVY-DUTY OIL CONTAINMENT BOOM FOR SANPC SALDANHA TERMINAL AND OPC Kindly note that SANPC will not reimburse any Tenderer for any preparatory costs or other work performed in connection with its Proposal, whether or not the Tenderer is awarded a contract. LEGAL REVIEW A Proposal submitted by a Tenderer will be subjected to review and acceptance or rejection of its proposed contractual terms and conditions by SANPC Legal Advisor, prior to consideration for an award of business. NATIONAL TREASURY’S CENTRAL SUPPLIER DATABASE Tenderers are required to self-register on National Treasury’s Central Supplier Database (“CSD”) which has been established to centrally administer supplier information for all organs of state and facilitate the verification of certain key supplier information. Tenderers must register on the CSD prior to submitting their bids. Business may not be awarded to a Tenderer who has failed to register on the CSD. Only foreign suppliers with no local registered entity need not register on the CSD. For this purpose, the attached SBD1 form must be completed and submitted as a returnable document by the closing date and time of the bid (Please see Annexure E) TAX COMPLIANCE Tenderers must be compliant when submitting a proposal to SANPC and remain compliant for the entire contract term with all applicable tax legislation, including but not limited to the Income Tax Act, 1962 (Act No. ) and Value Added Tax Act, 1991 (Act No. ). It is a condition of this tender that the tax matters of the successful Tenderer be in order, or that satisfactory arrangements have been made with South African Revenue Service (SARS) to meet the Tenderer’s tax obligations. The Tax Compliance status requirements are also applicable to foreign Tenderers who wish to submit tenders. Where Consortia / Joint Ventures / Sub-contractors are involved, each party must be registered on the Central Supplier Database and their tax compliance status will be verified through the…

Question 5

What are the important dates and deadlines for this tender?

Accepted Answer

{"closingDate":"13 October 2026","closingTime":"11H00am","briefingSession":"{\"date\":\"20 October 2026\",\"time\":\"11h00\",\"venue\":\"11h00@ Via MS TEAMS\",\"is_compulsory\":true}"}

Question 6

Who should be contacted for queries about this tender?

Accepted Answer

{"name":"MS TEAMS","email":"SANPCprocurement@sa-npc.co.za","phone":null,"department":"SUPPLY CHAIN MANAGEMENT","address":null}

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