Supply and delivery of food for sanae – government tender in western cape

Closing date: 23 October 2026 at 11:00

Delivery expected: November 2026 (or as requested by the Department) for the Antarctic Island relief voyage beginning December 2026.

Enquiries and submission:

• Contact: Andiswa Charlie
• Email: [email protected]
• Telephone: 021 493 7149

Submission address: Department of Environment, Forestry and Fisheries, Nedbank Building, 63 Strand Street, Private Bag PO Box 4390, Cape Town, 8000

Service delivery address: Department of Forestry Fisheries & Environment, East Pier 1 Building, V&A Waterfront, Cape Town

Submission method: email to [email protected]

Closing time: 23 October 2026 at 11:00

Quotations must be on company letterhead, include VAT per item, banking details, item descriptions, validity, and CSD MAAA number.

Quotations received after closing time will not be accepted.

Returnable forms (must be completed, signed, and submitted with the quotation):

• SBD 4 (Declaration of Interest): discloses any relationship with state employees or the procuring institution; false disclosure disqualifies.
• SBD 6.1 (Preference Points Claim): claims specific goals points; must be complete and signed.
• Food Premises Certificate issued by the municipality in the name of the bidding company (mandatory).
• CSD registration report or MAAA number.
• SARS Tax Status Pin or CSD report.
• B-BBEE certificate or sworn affidavit, CIPC ownership certificate, and medical certificate (if claiming disability).

Disqualification risks:

• Failure to submit any mandatory requirement by closing time.
• Not pricing all items in a food category.
• Being listed on the Register for Tender Defaulters or List of Restricted Suppliers.

SBD 4 (Declaration of Interest) and SBD 6.1 (Preference Points Claim) must be completed and signed.

Food Premises Certificate, CSD report, SARS Tax Status Pin, and B-BBEE evidence must be submitted.

Preference point system: 80/20 (for quotations up to R1 000 000).

• Price: 80 points.
• Specific goals: 20 points (more than 50% ownership by Black people, Women, or people with disabilities).

Price points formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the tender price and Pmin is the lowest acceptable tender price.

Specific goals points: 20 points each for more than 50% ownership by Black people, by Women, or by people with disabilities.

DFFE may request additional information to validate preference points claimed.

Mandatory requirements must be met or the bid is disqualified and not evaluated further.

Supply and delivery of Bulk Dry Food Ingredients and Frozen Foods including Bread and Dairy Products for the Antarctic Island relief voyage (Gough Island Base 2026).

• Food list (Annexure B) contains 328 line items across categories: cereals, pasta and rice, legumes, chutneys, pickles, sauces, biscuits, chips, sweets, chocolates, dairy products, fats and oils, eggs, drinks, extracts and spreads, canned fish, flavourings, levelling agents, seasonings, spices, flour, canned fruit, dried fruit, nuts, tinned meat, puddings, soups, jams, sugar, canned vegetables, dehydrated foods, bread, frozen pies, fresh fish, frozen vegetables, ice cream, and export-quality fresh fruit and vegetables.
• All items in a category must be priced; otherwise the bidder will not be considered.
• Deliver to SANAP Warehouse, East Pier Building, V&A Waterfront, Cape Town, within 10 days after receipt of official purchase order.
• All frozen foods must be kept at a temperature not higher than -18°C.
• Products must conform to SABS, agricultural product standards, and ISO 22000 certification or similar quality system.
• Expiry date of more than 14 months from delivery; if manufacturer shelf life is less, batch production date must not be earlier than 2 months from delivery.
• Deliveries must be received during DFFE working hours (08:30 – 15:00) unless approved in writing.
• Provide manpower for offloading and sorting; replace damaged or expired items within 3 days of written notification.
• Submit updated delivery notes with each delivery.
• Maintain cold chain during transit, delivery, storage, and handling; core temperature -18°C or lower; use refrigerated vehicle.
• Packaging: prohibited – polystyrene beads, chips, or similar small plastic pieces; minimise – other polystyrene, corrugated cardboard, plastic strapping.
• No goods delivered before an official order is received.

Cold chain maintained during transit, delivery, storage, and handling; core temperature -18°C or lower; refrigerated vehicle; minimise delays; hygienic transport.

No specific experience or qualification requirements stated beyond ISO 22000 certification or similar quality system.

All food items must conform to SABS, agricultural product standards, and ISO 22000 certification or similar quality system.

Products must be of high quality and allow quality control inspection by DFFE or its delegate.

Expiry date more than 14 months from delivery; if less, batch production date not earlier than 2 months from delivery.

Premises must comply with hygiene and health standards; kept clean and free of insects, plant propagules, open foodstuffs, and rubble.

Replace damaged or expired items within 3 days of written notification.

Submit updated delivery notes with each delivery.

Preliminary batch inspection required; non-compliant items replaced within 3 days.

Annexure B food list: 328 line items with unit sizes and quantities.

All items in a category must be priced.

Quotation on letterhead with item descriptions, validity, banking details, contact details, CSD MAAA number.

Include VAT and all delivery costs and taxes.

Pricing: quotation on company letterhead, include VAT per item and all delivery costs and applicable taxes (VAT, PAYE, income tax, UIF, skills development levies).

Prices must be firm until delivery; no price adjustment except for exchange rate.

Quotation validity: 90 days from RFQ closing date unless otherwise stated.

DFFE reserves the right to negotiate prices with preferred tenderers.

No bid security, bonds, or guarantees specified.

CSD registration: CSD number or MAAA number required.

Tax compliance: must be tax compliant and provide SARS Tax Status Pin or CSD report.

B-BBEE: to claim specific goals, submit SBD 6.1, SANAS/CIPC-accredited B-BBEE certificate or sworn affidavit, CIPC ownership certificate, medical certificate for disability claims, and CSD report.

Joint ventures/partnerships: submit consolidated B-BBEE credentials in the name of joined entities.

Mandatory: Food Premises Certificate issued by the municipality in the name of the bidding company.

Professional registration: not required.

ISO 22000 certification or similar quality system required.

Bidders on Register for Tender Defaulters or List of Restricted Suppliers will be disqualified.

Specific goals points: 20 points each for more than 50% ownership by Black people, Women, or people with disabilities.

To claim, submit SBD 6.1, SANAS/CIPC-accredited B-BBEE certificate or sworn affidavit, CIPC ownership certificate, medical certificate for disability, and CSD registration report or MAAA number.

Joint ventures/partnerships must submit consolidated B-BBEE credentials in the name of joined entities.

Failure to submit proof means preference points for specific goals are not claimed.

Premises must comply with all relevant government regulations regarding hygiene and health standards of South Africa.

Facilities may be inspected by DFFE environmental control officers or appointed delegates.

Deliveries must be received during DFFE working hours (08:30 – 15:00) unless approved in writing.

Provide manpower for offloading and sorting; avoid transferring contaminants into the storage facility.

Maintain cold chain; frozen products core temperature -18°C or lower; transport in refrigerated vehicle.

Polystyrene beads, chips, or similar small plastic packing prohibited.

Other polystyrene, corrugated cardboard, and plastic strapping must be minimised.

Prices must be firm until delivery; no price adjustment except for exchange rate.

DFFE may perform due diligence, not appoint any tenderer, and negotiate prices with preferred tenderers.

Quotations valid for 90 days from closing date unless otherwise stated.

No goods delivered before an official order is received.

Failure to deliver within agreed timelines may result in order cancellation and inclusion on the Database of Restricted Suppliers.

DFFE reserves the right to reject deliveries not meeting shelf-life specifications.

DFFE may perform due diligence, not appoint any tenderer, and negotiate prices.

Quotations valid for 90 days from closing date unless otherwise stated.

Closing date: 23 October 2026 at 11:00.

No goods delivered before official order.

Failure to deliver within agreed timelines may result in cancellation and restriction on Database of Restricted Suppliers.

Mandatory: Food Premises Certificate issued by the municipality in the name of the bidding company.

Professional registration not required.

All items in a food category must be priced.

Failure to comply with mandatory requirements leads to disqualification.

80/20 preference point system applies (Rand value up to R1 000 000): 80 points for price, 20 points for specific goals.

Price points formula: Ps = 80(1 - (Pt - Pmin)/Pmin).

DFFE may request additional information to validate preference points claimed.