Supply, delivery and installation of corroded steel piping at arc infruitec-nietvoorbij, stellenbosch

Closing date: 26 October 2026 at 11:00

Compulsory site briefing: 21 October 2026 at 11:00

Venue: ARC Infruitec Post-harvest Building, Helshoogte Road, Stellenbosch

All measurements must be taken during the site meeting.

Compulsory site briefing on 21 October 2026 at 11:00 at ARC Infruitec Post-harvest Building. All measurements must be done during the site meeting.

Enquiries:

• Contact: Mr Howard Ruiters
• Email: [email protected]

Submission:

• Email: [email protected]

Delivery address:

ARC Infruitec-Nietvoorbij

Helshoogte Road

Stellenbosch, 7600

Submission method: email to [email protected]

Quotation must be on official letterhead, duly signed, and include the completed specification list with all boxes ticked.

Returnable forms (all must be completed, signed and submitted with the quotation):

• SBD 6.1 (Preference Points Claim): claims specific-goal points under the 80/20 system; failure to submit proof means no points are claimed.
• SBD 4 (Declaration of Interest): discloses any employment by the state or relationships with the procuring institution; false disclosure disqualifies the bid.
• SBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently, with no collusion or disclosure to competitors.
• SBD 8 (Declaration of Past SCM Practices): declares any previous supply chain management irregularities.
• Company registration (CK) certificate.
• Valid BEE certificate or affidavit.
• Valid tax pin (SARS tax compliance status).
• CSD registration number and full CSD report.
• Completed pricing schedule (item, quantity, unit price, total price, subtotal, VAT, grand total).
• Indication of delivery date.
• Warranty particulars: period and extent of warranty for goods must be clearly stated.

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Quotations received after the closing time.
• Bidders listed in the Register for Tender Defaulters or List of Restricted Suppliers.
• Failure to disclose all CSD-registered active companies linked to directors.

Evaluation phases:

• Phase 1: Administrative Requirements (mandatory and essential compliance).
• Phase 2: Mandatory Requirements of TOR/Specification.
• Phase 3: Price and Specific Goals.

Scoring:

• 80/20 preference point system applies (estimated value up to R50 million).
• Price: lowest acceptable price scores 80 points.
• Specific goals: maximum 20 points, allocated as follows:
• Ownership by HDIs (51%+): 6 points
• Ownership by Women (51%+): 4 points
• Ownership by Youth (51%+): 4 points
• Ownership by PwD (51%+): 2 points
• BEE Status Level 1-4: 2 points
• RDP Goals – Promotion of SMMEs: 2 points
• Only bidders that claim specific goals will be considered for scoring on the 20 points.
• Bids with obvious deviations from requirements/conditions are eliminated from further adjudication.

Scope:

• Replace corroded steel piping and replace lagging connected to cold room RA18.
• Repair copper pipe in controlled atmosphere rooms CA11 and CA1.
• All measurements must be done during the site meeting.

Quantity: 1 (as per item in pricing schedule).

Delivery: 1 (as per item in pricing schedule).

Location: ARC Infruitec-Nietvoorbij, Helshoogte Road, Stellenbosch.

Pricing schedule:

• Item: Replace corroded steel piping and replace lagging connected to cold room RA18 and repair copper pipe in controlled atmosphere room CA11 and CA1.
• Quantity: 1
• Unit price and total price to be provided.
• Delivery: 1
• Subtotal, VAT, Grand Total to be shown.

Pricing format:

• Item: Replace corroded steel piping and replace lagging connected to cold room RA18 and repair copper pipe in controlled atmosphere room CA11 and CA1.
• Quantity: 1
• Provide unit price and total price.
• Subtotal, VAT, and Grand Total to be shown.

Prices must be in South African Rand and inclusive of VAT, delivery, insurance, taxes, etc.

No price adjustments or amendments to delivery particulars will be considered.

Quotation validity period must be indicated.

Goods/services supplied only upon receipt of a purchase order from ARC.

ARC reserves the right to do due diligence and benchmark prices.

CSD registration:

• Only bidders registered on the Central Supplier Database (CSD) will be considered.
• CSD registration number and full CSD report must accompany the bid.

Tax:

• Valid tax pin (SARS tax compliance status) required.

B-bbee:

• Valid BEE certificate or affidavit required.
• B-BBEE status level 1-4 earns 2 specific-goal points.

Company registration:

• Copy of company registration (CK certificate) required.

Other:

• Completed and signed SBD forms must be submitted.
• Bidders listed in the Register for Tender Defaulters or List of Restricted Suppliers will be disqualified.

Contract conditions:

• Quotation validity period must be indicated.
• Prices in South African Rand, inclusive of VAT and delivery costs.
• No price adjustments or amendments to delivery particulars will be considered.
• Supplier accepts full responsibility for proper execution and fulfilment of goods/services.
• ARC reserves the right to accept or reject any special terms and conditions.
• Goods/services supplied upon receipt of a purchase order from ARC.
• General Conditions of Contract issued by National Treasury apply.
• ARC supply chain management code of conduct applies.
• ARC may do due diligence and benchmark prices.
• Warranty particulars (period and extent) for goods must be clearly stated.
• For services, relevant experience documentation must be submitted.

Special conditions:

• All measurements must be done during the site meeting.
• Quotation must be submitted on official letterhead and duly signed.
• Delivery date must be indicated.
• ARC reserves the right to do due diligence and benchmark prices.
• ARC may accept or reject any special terms and conditions.

Mandatory requirements:

• Copy of company registration (CK certificate).
• Completed specification list with all boxes ticked.
• Valid BEE certificate.
• Valid tax pin.
• CSD registration number and full CSD report.
• Completed and signed SBD forms.
• Submission emailed to [email protected].

Evaluation phases: Phase 1 Administrative Requirements, Phase 2 Mandatory Requirements of TOR/Specification, Phase 3 Price and Specific Goals. Price evaluated using 80/20 principle (lowest acceptable price scores 80 points). Specific goals table: Ownership by HDIs 51%+ (6 points), Ownership by Women 51%+ (4 points), Ownership by Youth 51%+ (4 points), Ownership by PwD 51%+ (2 points), BEE Status Level 1-4 (2 points), RDP Goals Promotion of SMMEs (2 points). Total 20 points.